Description:
ADMISSIONS SYSTEM DATABASE
ADMISSIONS GROUP MASTER–A TABLE DESCRIBING VARIOUS ADMISSIONS GROUPS.
Name
ADMISSIONS PROGRESS GROUP
Description
A CODE DEFINING ADMISSIONS PROGRESS GROUPS WITHIN THE RELATIONSHIP TABLES.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
TITLE _ 30 CHARACTERS
Description
TITLE USED FOR REPORT DESCRIPTION AND TITLING.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
SELECTION ELEMENT 1
Description
THIS FIELD WILL STORE A VALID DATA ELEMENT NAME, USED TO SELECT GROUPS OF STUDENTS WITH SPECIFIED VALUES.
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
Name
SELECTION RANGE 1
Description
THIS FIELD WILL STORE A BEGINNING RANGE VALUE RELATED TO SEL_ELMT_1
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SELECTION RANGE 2
Description
THIS FIELD WILL STORE AN ENDING RANGE VALUE RELATED TO SEL_ELMT_2.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SELECTION ELEMENT 2
Description
THIS FIELD WILL STORE A VALID DATA ELEMENT NAME, USED TO SELECT GROUPS OF STUDENTS WITH SPECIFIED VALUES.
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
Name
SELECTION RANGE 3
Description
THIS FIELD WILL STORE A BEGINNING RANGE VALUE RELATED TO SEL_ELMT_2.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SELECTION RANGE 4
Description
THIS FIELD WILL STORE AND ENDING RANGE VALUE RELATED TO SEL_ELMT_2.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
ADMISSIONS LAST ID MASTER–A MASTER FILE CONTAINING THE LAST ASSIGNED TEMPORARY SID.
Name
COLLEGE CODE
Description
THE COLLEGE CODE; FIRST TWO DIGITS DESIGNATE DISTRICT, THIRD DESIGNATES COLLEGES WITHIN THE THE DISTRICT.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
TEMPORARY STUDENT IDENTIFICATION NUMBER
Description
A NINE CHARACTER UNIQUELY IDENTIFYING A STUDENT.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
ADMISSIONS PROGRESS TABLE–A TABLE DESCRIBING DIFFERENT LEVELS OF THE ADMISSIONS PROCESS.
Name
ADMISSIONS PROGRESS CODE
Description
A CODE DESCRIBING DIFFERENT LEVELS OF THE ADMISSIONS PROCESS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
TITLE _ 30 CHARACTERS
Description
TITLE USED FOR REPORT DESCRIPTION AND TITLING.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
COLLEGE DOCUMENT TABLE–A TABLE DESCRIBING ANY CORRESPONDENCE THAT IS GENERATED THROUGH THE ADMISSIONS MODULE.
Name
COLLEGE DOCUMENT CODE
Description
THESE CODES DESCRIBE ANY CORRESPONDENCE THAT IS GENERATED THROUGH THE ADMISSIONS MODULE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
TITLE _ 30 CHARACTERS
Description
TITLE USED FOR REPORT DESCRIPTION AND TITLING.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
CONTACT ORIGIN TABLE–A TABLE DESCRIBING WHERE THE ORIGINAL CONTACT WITH A STUDENT WAS MADE.
Name
CONTACT ORIGIN CODE
Description
THESE CODES DESCRIBE WHERE THE ORIGINAL CONTACT WITH A STUDENT WAS MADE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
TITLE _ 30 CHARACTERS
Description
TITLE USED FOR REPORT DESCRIPTION AND TITLING.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
OPTIONAL ADMISSIONS TABLE 1–A FILE CONTAINING OPTIONAL ADMISSIONS DATA.
Name
OPTIONAL ADMISSIONS CODE 1
Description
A USER DEFINED FIELD DESCRIBING AN ADMISSIONS CODE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
TITLE _ 30 CHARACTERS
Description
TITLE USED FOR REPORT DESCRIPTION AND TITLING.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
OPTIONAL ADMISSIONS TABLE 2–A FILE CONTAINING OPTIONAL ADMISSIONS DATA.
Name
OPTIONAL ADMISSIONS CODE 2
Description
A USER DEFINED FIELD DESCRIBING AND ADMISSIONS CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
TITLE _ 30 CHARACTERS
Description
TITLE USED FOR REPORT DESCRIPTION AND TITLING.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
OPTIONAL ADMISSIONS TABLE 3–A FILE CONTAINING OPTIONAL ADMISSIONS DATA.
Name
OPTIONAL ADMISSIONS CODE 3
Description
A USER DEFINED FIELD DESCRIBING AN ADMISSIONS CODE,
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
TITLE _ 30 CHARACTERS
Description
TITLE USED FOR REPORT DESCRIPTION AND TITLING.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
STUDENT ACTIVITY TABLE–A TABLE DESCRIBING DOCUMENTS OR ACTIVITIES THAT A STUDENT IS TO COMPLETE BEFORE CONTINUING IN THE ADMISSIONS PROCESS.
Name
STUDENT ACTIVITY CODE
Description
THESE CODES DESCRIBE DOCUMENTS OR ACTIVITIES THAT A STUDENT IS TO COMPLETE BEFORE CONTINUING IN THE ADMISSIONS PROCESS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
TITLE _ 30 CHARACTERS
Description
TITLE USED FOR REPORT DESCRIPTION AND TITLING.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
STUDENT INTEREST TABLE–A TABLE DESCRIBING THE SPECIAL INTERESTS OR CONCERNS OF STUDENTS.
Name
STUDENT INTEREST CODE
Description
THESE CODES WILL DESCRIBE THE SPECIAL INTERESTS OR CONCERNS OF STUDENTS.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
TITLE _ 30 CHARACTERS
Description
TITLE USED FOR REPORT DESCRIPTION AND TITLING.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
PROGRESS/ ACTIVITY RELATIONSHIP TABLE–THIS TABLE WILL BE USED TO ESTABLISH RELATIONSHIPS BETWEEN ADMISSION PROGRESS CODES AND VARIOUS STUDENT ACTIVITY CODES FOR A DESIRED YRQ.
Name
ADMISSIONS PROGRESS CODE
Description
A CODE DESCRIBING DIFFERENT LEVELS OF THE ADMISSIONS PROCESS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
ADMISSIONS PROGRESS GROUP
Description
A CODE DEFINING ADMISSIONS PROGRESS GROUPS WITHIN THE RELATIONSHIP TABLES.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
STUDENT ACTIVITY CODE
Description
THESE CODES DESCRIBE DOCUMENTS OR ACTIVITIES THAT A STUDENT IS TO COMPLETE BEFORE CONTINUING IN THE ADMISSIONS PROCESS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
REQUIREMENT IND
Description
THIS FIELD WILL DESIGNATE WHETHER ACTIVITIES ARE DESIRED OR REQUIRED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
RQ
=
REQUIRED
Name
ACTIVITY DUE DATE
Description
THE DATE AN ACTIVITY IS TO BE PERFORMED BY THE STUDENT.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR ACTV_DUE_DATE
Description
SQL FORMATTED DATE FOR ACTV_DUE_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
YEAR/QUARTER
Description
A THREE-POSITION ACADEMIC YEAR (I.E., 1984-85= 845) FOLLOWED BY THE QUARTER CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
UNIQUE ADMISSIONS DOCUMENTS DETAIL–A FILE USED TO STORE ANY UNIQUE DOCUMENTS THAT ARE TO BE SENT TO A PARTICULAR STUDENT.
Name
SID/GROUP CODE
Description
SID/ADMISSIONS GROUP COMBINATION.
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
Name
COLLEGE DOCUMENT CODE
Description
THESE CODES DESCRIBE ANY CORRESPONDENCE THAT IS GENERATED THROUGH THE ADMISSIONS MODULE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
EXTRACT DATE
Description
THE DATE (MM/DD/YY) THAT THE EXTRACT WAS CREATED
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR EXTRACT_DATE
Description
SQL FORMATTED DATE FOR EXTRACT_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
ENTRY DATE
Description
DATE SID CHANGE REQUEST ENTERED VIA SUF SCREEN.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR ENTR_DATE
Description
SQL FORMATTED DATE FOR ENTR_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
ADMISSIONS CONTACT ORIGIN DETAIL–A FILE CONTAINING A STUDENT'S CONTACT ORIGIN CODES.
Name
STUDENT IDENTIFICATION NUMBER
Description
A NINE CHARACTER ELEMENT UNIQUELY IDENTIFYING A STUDENT/EMPLOYEE.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
CONTACT ORIGIN CODE
Description
THESE CODES DESCRIBE WHERE THE ORIGINAL CONTACT WITH A STUDENT WAS MADE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
ADMISSIONS STUDENT DOCUMENT DETAIL–A FILE USED TO TRACK DOCUMENTS THAT HAVE BEEN SENT TO A STUDENT.
Name
STUDENT IDENTIFICATION NUMBER
Description
A NINE CHARACTER ELEMENT UNIQUELY IDENTIFYING A STUDENT/EMPLOYEE.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
COLLEGE DOCUMENT CODE
Description
THESE CODES DESCRIBE ANY CORRESPONDENCE THAT IS GENERATED THROUGH THE ADMISSIONS MODULE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
EXTRACT DATE
Description
THE DATE (MM/DD/YY) THAT THE EXTRACT WAS CREATED
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR EXTRACT_DATE
Description
SQL FORMATTED DATE FOR EXTRACT_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
ENTRY DATE
Description
DATE SID CHANGE REQUEST ENTERED VIA SUF SCREEN.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR ENTR_DATE
Description
SQL FORMATTED DATE FOR ENTR_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
ADMISSION ELEMENT DETAIL–MISCELLANEOUS USER-DEFINED FIELDS FOR ADMISSION INFORMATION MODULE.
Name
STUDENT IDENTIFICATION NUMBER
Description
A NINE CHARACTER ELEMENT UNIQUELY IDENTIFYING A STUDENT/EMPLOYEE.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
ELEMENT CODE
Description
THE COMBINATION OF DATA ELEMENT NAME AND A CODE ASSOCIATED WITH THE DATA ELEMENT.
Type
NVARCHAR(24)
Variable length string of up to 24 characters.
ADMISSIONS STUDENT HISTORY DETAIL–A FILE USED TO TRACK A STUDENT'S PROGRESS THROUGH THE ADMISSIONS SYSTEM.
Name
STUDENT IDENTIFICATION NUMBER
Description
A NINE CHARACTER ELEMENT UNIQUELY IDENTIFYING A STUDENT/EMPLOYEE.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
ADMISSIONS PROGRESS CODE
Description
A CODE DESCRIBING DIFFERENT LEVELS OF THE ADMISSIONS PROCESS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
ADMISSIONS PROGRESS GROUP
Description
A CODE DEFINING ADMISSIONS PROGRESS GROUPS WITHIN THE RELATIONSHIP TABLES.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
ENTRY DATE
Description
DATE SID CHANGE REQUEST ENTERED VIA SUF SCREEN.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR ENTR_DATE
Description
SQL FORMATTED DATE FOR ENTR_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
ADMISSIONS STUDENT INTEREST DETAIL–A FILE CONTAINING A STUDENT'S INTEREST CODES.
Name
STUDENT IDENTIFICATION NUMBER
Description
A NINE CHARACTER ELEMENT UNIQUELY IDENTIFYING A STUDENT/EMPLOYEE.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
STUDENT INTEREST CODE
Description
THESE CODES WILL DESCRIBE THE SPECIAL INTERESTS OR CONCERNS OF STUDENTS.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
ADMISSIONS REQUIREMENTS DETAIL–A FILE USED TO STORE ANY UNIQUE REQUIREMENTS FOR A PARTICULAR STUDENT.
Name
SID/GROUP CODE
Description
SID/ADMISSIONS GROUP COMBINATION.
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
Name
STUDENT ACTIVITY CODE
Description
THESE CODES DESCRIBE DOCUMENTS OR ACTIVITIES THAT A STUDENT IS TO COMPLETE BEFORE CONTINUING IN THE ADMISSIONS PROCESS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
REQUIREMENT IND
Description
THIS FIELD WILL DESIGNATE WHETHER ACTIVITIES ARE DESIRED OR REQUIRED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
BLANK
=
DESIRED
Name
ACTIVITY DUE DATE
Description
THE DATE AN ACTIVITY IS TO BE PERFORMED BY THE STUDENT.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR ACTV_DUE_DATE
Description
SQL FORMATTED DATE FOR ACTV_DUE_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
ENTRY DATE
Description
DATE SID CHANGE REQUEST ENTERED VIA SUF SCREEN.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR ENTR_DATE
Description
SQL FORMATTED DATE FOR ENTR_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
ADMISSIONS STUDENT ACTIVITY DETAIL–A FILE USED TO TRACK ACTIVITIES THAT HAVE BEEN PERFORMED BY THE STUDENT, TO COMPLETE THE ADMISSIONS PROCESS.
Name
STUDENT IDENTIFICATION NUMBER
Description
A NINE CHARACTER ELEMENT UNIQUELY IDENTIFYING A STUDENT/EMPLOYEE.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
STUDENT ACTIVITY CODE
Description
THESE CODES DESCRIBE DOCUMENTS OR ACTIVITIES THAT A STUDENT IS TO COMPLETE BEFORE CONTINUING IN THE ADMISSIONS PROCESS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
REQUIREMENT IND
Description
THIS FIELD WILL DESIGNATE WHETHER ACTIVITIES ARE DESIRED OR REQUIRED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
BLANK
=
DESIRED
Name
ACTIVITY DUE DATE
Description
THE DATE AN ACTIVITY IS TO BE PERFORMED BY THE STUDENT.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR ACTV_DUE_DATE
Description
SQL FORMATTED DATE FOR ACTV_DUE_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
ENTRY DATE
Description
DATE SID CHANGE REQUEST ENTERED VIA SUF SCREEN.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR ENTR_DATE
Description
SQL FORMATTED DATE FOR ENTR_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
ADMISSIONS STUDENT DETAIL–A FILE CONTAINING STUDENT DEMOGRAPHIC DATA.
Name
STUDENT IDENTIFICATION NUMBER
Description
A NINE CHARACTER ELEMENT UNIQUELY IDENTIFYING A STUDENT/EMPLOYEE.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
ADMISSIONS PROGRESS CODE
Description
A CODE DESCRIBING DIFFERENT LEVELS OF THE ADMISSIONS PROCESS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
STUDENT'S FIRST NAME
Description
THE STUDENT'S FIRST NAME.
Type
NVARCHAR(12)
Variable length string of up to 12 characters.
Name
STUDENT'S LAST NAME
Description
THE STUDENT'S LAST NAME.
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
Name
STUDENT'S MIDDLE INITIAL
Description
STUDENT'S NAME: MIDDLE INITIAL.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
MAILING ADDRESS: STREET
Description
THE STUDENT'S MAILING ADDRESS: STREET.
Type
NVARCHAR(24)
Variable length string of up to 24 characters.
Name
MAILING ADDRESS: CITY
Description
THE STUDENT'S MAILING ADDRESS: CITY.
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
Name
MAILING ADDRESS: STATE
Description
THE STUDENT'S MAILING ADDRESS: STATE
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
MAILING ADDRESS: ZIP CODE
Description
THE STUDENT'S MAILING ADDRESS: ZIP CODE.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
STUDENT'S DAY PHONE NUMBER
Description
THE STUDENT'S DAYTIME PHONE NUMBER. THE FIRST THREE POSITIONS ARE THE AREA CODE.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
STUDENT'S EVENING PHONE NUMBER
Description
THE STUDENT'S EVENING PHONE NUMBER. THE FIRST THREE POSITIONS ARE THE AREA CODE.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
SEX
Description
IDENTIFIES A STUDENT'S SEX.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
F
=
FEMALE
BLANK
=
UNKNOWN
Name
BRANCH
Description
OPTIONAL CODE ASSIGNED BY THE USER TO IDENTIFY COLLEGE BRANCH SITE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
YEAR/QUARTER THE STUDENT PLANS TO START
Description
IDENTIFIES THE YEAR AND QUARTER THE STUDENT PLANS TO BEGIN ATTENDING CLASSES.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Values
2
=
FALL
3
=
WINTER
4
=
SPRING
5
=
SUMMER AND FALL
Name
STUDENT'S PROGRAM APPLIED FOR
Description
ACCOMMODATES THE CODE DESCRIBING THE PROGRAM THAT THE STUDENT APPLIED FOR.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
TIME PREFERENCE
Description
INDICATES A STUDENT'S PREFERENCE FOR CLASS ATTENDANCE. BLANK = NO PREFERENCE 1 = DAYS 2 = EVENINGS 3 = DAYS AND EVENINGS
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
ADMISSION NUMBER
Description
THE NUMBER ASSIGNED TO EACH STUDENT DETERMINING ADMISSIONS SEQUENCE.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
DATE OF RECIEPT OF APPLICATION FORM
Description
THE DATE OF RECEIPT OF THE APPLICATION FORM.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR APP_RCPT_DATE
Description
SQL FORMATTED DATE FOR APP_RCPT_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
ADVISOR IDENTIFICATION CODE
Description
A CODE IDENTIFYING THE ADVISOR. CODES ARE ASSIGNED AND DEFINED BY THE USER.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
DATE OF BIRTH
Description
THE DATE ON WHICH THE INDIVIDUAL(STUDENT, EMPLOYEE, FINANCIAL AID APPLICANT) WAS BORN.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR BIRTH_DATE
Description
SQL FORMATTED DATE FOR BIRTH_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
BAD ADDRESS CODE
Description
A TWO CHARACTER CODE TO INDICATE WHY AN ADDRESS IS TERMED UNDELIVERABLE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
ETHNIC ORIGIN
Description
CODE THAT IDENTIFIES THE STUDENT'S ETHNIC BACKGROUND.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
2
=
BLACK, NOT OF HISPANIC ORIGIN
3
=
AMERICAN INDIAN OR ALASKA NATIVE
4
=
HISPANIC
6
=
WHITE
Name
RESIDENCY STATUS
Description
REPRESENTS THE RESIDENCY CLASSIFICATION OF THE STUDENT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
02
=
NON-RESIDENT
03
=
UNDETERMINED
Name
STUDENT'S FEE PAYING STATUS
Description
A CODE DESCRIBING THE FEE-PAYING STATUS OF THE STUDENT FOR EACH OF HIS CLASSES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
VALID CODES.
Name
VETERAN BENEFIT
Description
INDICATES THE STUDENT'S VETERAN STATUS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
2
=
VETERAN RECEIVING BENEFITS; NOT SEA
3
=
SEA VETERAN NOT RECEIVING BENEFITS
4
=
VETERAN NOT RECEIVING BENEFITS; NOT SEA
5
=
DEPENDENT OF VETERAN; RECEIVING BENEFITS
0
=
NOT A VETERAN
Name
HIGH SCHOOL ATTENDED
Description
DESIGNATES THE HIGH SCHOOL LAST ATTENDED BY THE STUDENT.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
CITIZENSHIP STATUS
Description
IDENTIFIES THE CITIZENSHIP STATUS OF THE SPECIFIC STUDENT OR THE TYPE OF VISA UNDER WHICH A STUDENT IS ATTENDING COLLEGE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
VALID CODES.
Name
LAST YEAR ATTENDED HIGH SCHOOL
Description
THE LAST TWO DIGITS OF THE LAST YEAR THAT THE STUDENT ATTENDED HIGH SCHOOL.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
GRADUATED FROM HIGH SCHOOL
Description
INDICATES IF THE STUDENT GRADUATED FROM HIGH SCHOOL.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO
BLANK
=
UNKNOWN, NOT APPLICABLE
Name
HIGH SCHOOL TRANSCRIPT
Description
INDICATES IF THE HIGH SCHOOL TRANSCRIPT WAS RECEIVED. CODING Y = YES N = NO BLANK = NO
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
PREVIOUS COLLEGE 1
Description
DESIGNATES PREVIOUS COLLEGE ATTENDED. USE A THREE DIGIT CODE FOLLOWED BY ONE SPACE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
YEAR ATTENDED PREVIOUS COLLEGE 1
Description
THE LAST TWO DIGITS OF LAST YEAR ATTENDED AT PREVIOUS COLLEGE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
GRADUATED FROM PREVIOUS COLLEGE 1
Description
INDICATES IF THE STUDENT GRADUATED FROM THE PREVIOUS COLLEGE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO
BLANK
=
NO
Name
TRANSCRIPT RECEIVED FROM PREVIOUS COLLEGE 1
Description
INDICATES IF THE STUDENT'S TRANSCRIPT WAS RECEIVED FROM THE PREVIOUS COLLEGE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO
BLANK
=
NO
Name
PREVIOUS COLLEGE 2
Description
DESIGNATES PREVIOUS COLLEGE ATTENDED. USE A THREE-DIGIT CODE FOLLOWED BY ONE SPACE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
YEAR ATTENDED PREVIOUS COLLEGE 2
Description
THE LAST TWO DIGITS OF LAST YEAR ATTENDED AT PREVIOUS COLLEGE 2.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
GRADUATED FROM PREVIOUS COLLEGE 2
Description
INDICATES IF THE STUDENT GRADUATED FROM THE PREVIOUS COLLEGE
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
Y
=
YES
N
=
NO
Name
TRANSCRIPT RECEIVED FROM PREVIOUS COLLEGE 2
Description
INDICATES IF THE STUDENT'S TRANSCRIPT WAS RECEIVED FROM THE PREVIOUS COLLEGE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
BLANK
=
NO
Y
=
YES
Name
TRANSFERRED_IN COLLEGE CREDITS
Description
THE NUMBER OF CREDITS TRANSFERRED-IN FROM OTHER COLLEGES.
Type
NUMERIC(5,1)
Number of length 5 including 1 positions after the decimal.
Name
STUDENT TYPE
Description
IDENTIFIES THE STUDENT'S CLASSIFICATION. CODES ARE ASSIGNED AND DEFINED BY THE USER.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
REGISTRATION DEPOSIT
Description
INDICATES IF STUDENT HAS MADE A REGISTRATION DEPOSIT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO
BLANK
=
NO
Name
BACHELOR OF ARTS DEGREE
Description
INDICATES IF THE STUDENT HAS GRADUATED PREVIOUSLY WITH A BATCHELOR OF ARTS DEGREE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
Y
=
YES
N
=
NO
Name
RECORDS FEE
Description
INDICATES IF THE STUDENT HAS PAID THE RECORDS FEE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
BLANK
=
UNKNOWN, NOT APPLICABLE
N
=
NO
Name
STUDENT ENROLLMENT STATUS
Description
CLASSIFIES THE ENROLLMENT STATUS OF THE STUDENT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
2
=
REAPPLICANT
3
=
FORMER
4
=
RETURNING (ENROLLED PREVIOUS QUARTER)
9
=
TRANSFER STUDENT
Name
HEALTH LIMITATIONS
Description
ACCOMMODATES UP TO FOUR CODES DESCRIBING HEALTH LIMITATIONS OF THE STUDENT. BLANK = NO LIMITATIONS 0 = TUBERCULOSIS 1 = SEVERE VISION LOSS 2 = HEARING LOSS 3 = ARTIFICIAL LIMB 4 = WHEEL CHAIR 5 = DIABETES 6 = HEART AILMENT 7 = RESPIRATORY AILMENT 8 = EPILEPSY CONVULSIONS 9 = HIGH BLOOD PRESSURE NEW CODING EFFICTIVE 5/97 BLANK = NO LIMITATIONS 1 = DEAF/HEARING 2 = MOBILITY 3 = SPEECH/LANGUAGE 4 = LEARNING DISABILITY 5 = BLIND/VISUAL 6 = CHRONIC/ACUTE HEALTH 7 = NEUROLOGICAL/NERVOUS SYSTEM 8 = PSYCHOLOGICAL/EMOTIONAL
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
OPTIONAL ADMISSIONS CODE 1
Description
A USER DEFINED FIELD DESCRIBING AN ADMISSIONS CODE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
OPTIONAL ADMISSIONS CODE 2
Description
A USER DEFINED FIELD DESCRIBING AND ADMISSIONS CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
OPTIONAL ADMISSIONS CODE 3
Description
A USER DEFINED FIELD DESCRIBING AN ADMISSIONS CODE,
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
CENSUS RACE GROUP CODE
Description
A CLASSIFICATION OF RACE/ETHNIC CATEGORIES WHICH ADHERES TO THE DATA CLASSIFICATIONS AS COLLECTED BY THE U.S. CENSUS QUESTIONNAIRE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
CENSUS HISPANIC/SPANISH CODE
Description
A CLASSIFICATION OF HISPANIC/SPANISH ORIGINS WHICH ADHERES TO THE DATA CLASSIFICATIONS AS COLLECTED BY THE U.S. CENSUS QUESTIONNAIRE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
YEAR/QUARTER
Description
A THREE-POSITION ACADEMIC YEAR (I.E., 1984-85= 845) FOLLOWED BY THE QUARTER CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
ENTRY DATE
Description
DATE SID CHANGE REQUEST ENTERED VIA SUF SCREEN.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR ENTR_DATE
Description
SQL FORMATTED DATE FOR ENTR_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
PREVIOUS NAME
Description
ACCOMMODATES A PREVIOUSLY USED NAME.
Type
NVARCHAR(12)
Variable length string of up to 12 characters.
Name
PREVIOUS NAME 2
Description
ACCOMMODATES A SECOND PREVIOUSLY USED NAME.
Type
NVARCHAR(12)
Variable length string of up to 12 characters.
Name
ADMISSIONS STATUS
Description
IDENTIFIES THE STATUS OF THE STUDENT IN THE EDUCATIONAL PROGRAM APPLIED FOR.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
3
=
STUDENT IS ON A WAITING LIST FOR THE EDUCATIONAL PROGRAM APPLIED FOR
1
=
STUDENT ACCEPTED IN EDUCATIONAL PROGRAM APPLIED FOR
Name
STUDENT EMAIL ADDRESS
Description
E-MAIL ADDRESS OF STUDENT USED PRIMARILY FOR WEB ADMISSIONS
Type
NVARCHAR(60)
Variable length string of up to 60 characters.
Name
SOCIAL SECURITY NUMBER
Description
A STUDENT'SSOCIAL SECURITY NUMBER.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
CENSUS RACE CODE 2
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
ADMISSIONS STUDENT GROUP DETAIL–A FILE CONTAINING A STUDENT'S CURRENT ADMISSIONS GROUPS.
Name
STUDENT IDENTIFICATION NUMBER
Description
A NINE CHARACTER ELEMENT UNIQUELY IDENTIFYING A STUDENT/EMPLOYEE.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
ADMISSIONS PROGRESS GROUP
Description
A CODE DEFINING ADMISSIONS PROGRESS GROUPS WITHIN THE RELATIONSHIP TABLES.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
ENTRY DATE
Description
DATE SID CHANGE REQUEST ENTERED VIA SUF SCREEN.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR ENTR_DATE
Description
SQL FORMATTED DATE FOR ENTR_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
ADMISSIONS CROSS REFERENCE ID FILE–A DETAIL DATA SET CONTAINING A CROSS REFERENCE OF SID'S.
Name
STUDENT IDENTIFICATION NUMBER
Description
A NINE CHARACTER ELEMENT UNIQUELY IDENTIFYING A STUDENT/EMPLOYEE.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
TEMPORARY STUDENT IDENTIFICATION NUMBER
Description
A NINE CHARACTER UNIQUELY IDENTIFYING A STUDENT.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
ABBREVIATED LAST NAME
Description
THE FIRST FIVE CHARACTERS FROM THE STUDENT NAME FIELD.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SOUNDEX LAST NAME
Description
A SOUNDEX CODE FOR AN INDIVIDUAL'S LAST NAME.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
PROGRESS/ DOCUMENT RELATIONSHIP TABLE–THIS TABLE WILL BE USED TO ESTABLISH RELATIONSHIPS BETWEEN ADMISSION PROGRESS CODES AND VARIOUS DOCUMENT TRACKING CODES FOR A DESIRED YQR.
Name
ADMISSIONS PROGRESS CODE
Description
A CODE DESCRIBING DIFFERENT LEVELS OF THE ADMISSIONS PROCESS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
ADMISSIONS PROGRESS GROUP
Description
A CODE DEFINING ADMISSIONS PROGRESS GROUPS WITHIN THE RELATIONSHIP TABLES.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
COLLEGE DOCUMENT CODE
Description
THESE CODES DESCRIBE ANY CORRESPONDENCE THAT IS GENERATED THROUGH THE ADMISSIONS MODULE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
EXTRACT DATE
Description
THE DATE (MM/DD/YY) THAT THE EXTRACT WAS CREATED
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR EXTRACT_DATE
Description
SQL FORMATTED DATE FOR EXTRACT_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
YEAR/QUARTER
Description
A THREE-POSITION ACADEMIC YEAR (I.E., 1984-85= 845) FOLLOWED BY THE QUARTER CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
DOWNLOAD FILE TEMPLATE–A FILE CONTAINING A DESCRIPTION OF DATA ELEMENTS TO BE INCLUDED IN AN EXTRACT FILE.
Name
DOWNLOAD FILE TEMPLATE NAME
Description
A KEY FIELD TO INDENTIFY DOWNLOAD FILE TEMPLATES.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
TITLE _ 30 CHARACTERS
Description
TITLE USED FOR REPORT DESCRIPTION AND TITLING.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
SELECTION ELEMENT 1
Description
THIS FIELD WILL STORE A VALID DATA ELEMENT NAME, USED TO SELECT GROUPS OF STUDENTS WITH SPECIFIED VALUES.
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
Description:
AFRS DATA BASE
AFRS APPROPRIATION INDEX
Name
AFRS APPROPRIATION INDEX KEY
Description
THE CONCATENATION OF AFRS_APPR_INDX AND BIEN TO FORM THE KEY TO THE AFRS_APPR_INDX_M.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
AFRS APPROPRIATION
Description
THE APPROPRIATION THAT WILL BE REPORTED TO AFRS FOR AN INTERNALLY-USED APPROPRIATION CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
APPROPRIATION TYPE
Description
A ONE CHARACTER CODE TO IDENTIFY THE TYPE OF APPROPRIATION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
2
=
FEDERAL
3
=
FEDERAL UNANTICIPATED
4
=
GOVERNOR'S EMERGENCY ALLOCATIONS
6
=
NON-APPROPRIATED FUNDS
7
=
PRIVATE/LOCAL
8
=
STATE - UNANTICIPATED
9
=
PRIVATE/LOCAL-UNANTICIPATED
Name
APPROPRIATION CHARACTER
Description
A ONE CHARACTER CODE TO IDENTIFY OPERATING AND CAPITAL APPROPRIATIONS FOR REPORTING PURPOSES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
2
=
CAPITAL
Name
AFRS FUND
Description
A THREE CHARACTER CODE REPORTED TO AFRS FOR A PARTICULAR FUND.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
AFRS FUND DETAIL
Description
A TWO CHARACTER CODE IDENTIFYING A FURTHER CLASSIFICATION OF THE ACCOUNTING FUND ENTITIES, AS DEFINED BY OFM.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
AFRS OBJECT
Description
THE OBJECT THAT WILL BE REPORTED TO AFRS FOR AN INTERNALLY-USED OBJECT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
APPROPRIATION START DATE
Description
THE DATE ON WHICH THE APPROPRIATION FOR A GIVEN BIENNIUM BEGINS.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR APPR_STRT_DATE
Description
SQL FORMATTED DATE FOR APPR_STRT_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
APPROPRIATION END DATE
Description
THE DATE ON WHICH THE APPROPRIATION FOR A GIVEN BIENNIUM ENDS.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR APPR_END_DATE
Description
SQL FORMATTED DATE FOR APPR_END_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
APPROPRIATION CONTROL TYPE INDICATOR
Description
A CODE ASSIGNED TO IDENTIFY THE TYPE OF CONTROL EXERCISED ON FINANCIAL TRANSACTIONS IN THE AGENCY FINANCIAL REPORTING SYSTEM (AFRS).
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
1
=
ABSOLUTE APPROPRIATION FUND CONTROL
2
=
ADVISORY APPROPRIATION FUND CONTROL
Name
APPROPRIATION/ORGANIZATION LEVEL INDICATOR
Description
THE APPROPRIATION ORGANIZATION LEVEL INDICATOR INDICATES ORGANIZATION LEVEL AT WHICH THE APPROPRIATION IS TO BE CONTROLLED, IN THE AFRS SYSTEM.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
1
=
CONTROL APPROPRIATIONS AT THE AGENCY LEVEL AND DIVISION LEVEL.
Name
APPROPRIATION/PROGRAM LEVEL INDICATOR
Description
THE APPROPRIATION PROGRAM LEVEL INDICATOR IDENTIFIES THE LEVEL OF APPROPRIATION CONTROL WITHIN THE PROGRAM HIERARCHY, IN THE AFRS SYSTEM
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
1
=
FUNCTION LEVEL
2
=
PROGRAM LEVEL
3
=
SUBPROGRAM LEVEL
Name
APPROPRIATION OBJECT LEVEL INDICATOR
Description
THE APPROPRIATION OBJECT LEVEL INDICTOR IDENTIFIES THE LEVEL OF OBJECT CONTROL FOR THE APPROPRIATION, IN THE AFRS SYSTEM.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
1
=
OBJECT LEVEL CONTROL
Name
CASH CONTROL TYPE INDICATOR
Description
THE CASH CONTROL TYPE INDICATOR IDENTIFIES THE LEVEL OF CASH IN THE AFRS SYSTEM.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
1
=
ABSOLUTE CASH CONTROL
2
=
ADVISORY CASH CONTROL
Name
ALLOTMENT OBJECT LEVEL INDICATOR
Description
A CODE TO IDENTIFY THE LEVEL OF OBJECT CONTROL FOR ALLOTMENTS IN THE AGENCY FINANCIAL REPORTING SYSTEM (AFRS).
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
1
=
ALLOTMENT BY OBJECT
2
=
ALLOTMENT BY SUBOBJECT
3
=
ALLOTMENT BY SUB-SUBOBJECT
Name
REVERSION INDICATOR
Description
A CODE REQUIRED FOR REPORTING TO AGENCY FINANCIAL REPORTING SYSTEM(AFRS) INDICATING WHETHER REVERSION APPLIES TO AN APPROPRIATION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
EDIT STATUS
Description
A CODE INDICATING THE EDITING STATUS OF A PARTICULAR CODE OR COMBINATION OF CODES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
I
=
INACTIVE
D
=
DELETE
A
=
ACTIVE
L
=
LIMITED
Name
AFRS UPDATE INDICATOR
Description
A CODE INDICATING THE ACTION TO BE TAKEN WITH A TABLE ENTRY.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
C
=
CHANGE
D
=
DELETE
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
AFRS APPROPRIATION TABLE
Name
AFRS APPROPRIATION
Description
THE APPROPRIATION THAT WILL BE REPORTED TO AFRS FOR AN INTERNALLY-USED APPROPRIATION CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
EDIT STATUS
Description
A CODE INDICATING THE EDITING STATUS OF A PARTICULAR CODE OR COMBINATION OF CODES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
A
=
ACTIVE
N
=
NON-ACCOUNTING
D
=
DELETE
I
=
INACTIVE
Name
AFRS UPDATE INDICATOR
Description
A CODE INDICATING THE ACTION TO BE TAKEN WITH A TABLE ENTRY.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
A
=
ADD
D
=
DELETE
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
AFRS ORGANIZATION CONTROL TABLE
Name
BIENNIUM
Description
A 24 MONTH PERIOD EXTENDING FROM JULY 1 OF ODD NUMBERED YEARS TO JUNE 30 OF ODD NUMBER YEARS TO WHICH AN OPERATING BUDGET APPLIES.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
ORGANIZATION INDEX
Description
A CODE USED TO REPRESENT A UNIQUE COMBINATION OF CAMPUS, DIVISION, DEPARTMENT, COST CENTER PROJECT NUMBER, SUBPROJECT, PROJECT PHASE, GRANT/CONTRACT NUMBER, COUNTY AND CITY/TOWN.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
AFRS PROGRAM INDEX
Description
THE PROGRAM INDEX THAT WILL BE REPORTED TO AFRS FOR AN ACCOUNTING PROGRAM INDEX.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
AFRS SUBOBJECT
Description
THE SUBOBJECT THAT IS REPORTED TO AFRS FOR AN INTERNALLY USED SOBJ.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
AFRS SOURCE OF REVENUE
Description
THE SOURCE OF REVENUE (MAJOR GROUP/MAJOR SOURCE) THAT IS REPORTED TO AFRS FOR AN INTERNALLY USED SRC_REV.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
AFRS FUND
Description
A THREE CHARACTER CODE REPORTED TO AFRS FOR A PARTICULAR FUND.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
AFRS FUND DETAIL
Description
A TWO CHARACTER CODE IDENTIFYING A FURTHER CLASSIFICATION OF THE ACCOUNTING FUND ENTITIES, AS DEFINED BY OFM.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
AFRS MONTHLY POSTING INDICATOR
Description
THIS FIELD CONTAINS THE ONE POSITION CODE THAT IDENTIFIES IF THE PRIOR FISCAL MONTH IS OPEN FOR POSTING.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
PRIOR MONTH CLOSED FOR POSTING
T
=
PRIOR MONTH TEMPORARILY CLOSED FOR POSTING
Name
AFRS BIENNIUM POSTING INDICATOR
Description
THIS FIELD CONTAINS THE ONE POSITION CODE THAT IDENTIFIES IF THE PRIOR BIENNIUM IS OPEN FOR POSTING.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
PRIOR BIENNIUM CLOSED FOR POSTING
Name
LEAP MONTHLY POSTING INDICATOR
Description
THIS FIELD CONTAINS THE ONE POSITION CODE THAT IDENTIFIES IF THE PRIOR MONTH'S DATA IS CLOSED AND READY FOR INTERFACING TO LEAP.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
MONTHLY INPUT NOT READY FOR TRANSMISSION
Name
LEAP BIENNIUM POSTING INDICATOR
Description
THIS FIELD CONTAINS THE ONE POSITION CODE THAT IDENTIFIES IF THE PRIOR BIENNIUM DATA IS CLOSED AND READY FOR INTERFACING TO LEAP.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
BIENNIUM DATA NOT READY FOR TRANSMISSION
Name
AFRS STATEWIDE DECISION TABLE
Description
THIS FIELD INDICATES WHETHER OR NOT THE ORGANIZATION USES THE STANDARD STATEWIDE DECISION TABLE. THIS FIELD MUST BE CODED WITH A "Y".
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
DATA SEVERITY INDICATOR A
Description
THE FIRST SET OF 40, ONE CHARACTER CODES INDICATING THE SEVERITY OF DATA RELATED ERRORS.
Type
NVARCHAR(40)
Variable length string of up to 40 characters.
Values
E10
=
WORKCLASS NOT IN D40 2 W, F
E13
=
SUB SUBOBJECT NOT IN D12 3 W, F
E14
=
CITIES/TOWNS NOT IN D38 4 W, F
E16
=
SOURCE NOT IN D35 5 W, F
E38
=
ORG INDX REQUIRED 6 D, W, F
E45
=
ORG INDX NOT ALLOWED 7 W, F
E46
=
OPT ORG INDX NOT IN IC 8 D, W, F
E47
=
ORG INDX REQR 9 D, W, F
E48
=
REQR ORG INDX NOT IN IC 10 D, W, F
E58
=
FUND DETAIL NOT ALLOWED 11 W, F
E59
=
OPT FUND DETAIL NOT IN D23 12 W, F
E60
=
FUND DETAIL IS REQUIRED 13 W, F
E61
=
REQR FND DETAIL NOT IN D23 14 W, F
E63
=
OPT PRG_INDX NOT IN PI 15 D, F
E64
=
PROGRAM INDEX IS REQUIRED 16 D, F
E65
=
REQR PRG INDX NOT IN PI 17 D, F
E67
=
OPT SUBOBJECT NOT IN D11 18 D, W, F
E68
=
SUBOBJECT IS REQUIRED 19 D, F
E69
=
REQR SUBOBJECT NO IN D11 20 D, F
E71
=
OPT SOURCE NOT IN D35 21 D, W, F
E72
=
SOURCE IS REQUIRED 22 D, F
E73
=
REQR SOURCE NOT IN D35 23 D, F
E75
=
OPT PROJECT NOT IN PC 24 W, F
E76
=
PROJECT IS REQUIRED 25 W, F
E77
=
REQR PROJECT NOT IN PC 26 W, F
E78
=
VNDR NUM NOT ALLOWED 27 W, F
E79
=
OPT VNDR NUM NOT IN VE 28 W, F
E81
=
REQR VNDR NUM NOT IN VE 29 W, F
E91
=
INV NUM IS REQUIRED 30 W, F
EJ1
=
APPR OBJ REQR SUBOBJECT 31 D
EJ2
=
ALLOT OBJ REQR SUBOBJECT 32 D
Name
DATA SEVERITY INDICATORS B
Description
THE SECOND SET OF 40 ONE CHARACTER CODES INDICATING THE SEVERITY OF DATA RELATED ERRORS.
Type
NVARCHAR(40)
Variable length string of up to 40 characters.
Values
F
=
FATAL
D
=
DEFAULT
BLANK
=
DEFUALTS TO SYSTEM EDIT.
Name
FUND SEVERITY INDICATORS A
Description
THE FIRST SET OF 40, ONE CHARACTER CODES INDICATING THE SEVERITY OF FUND RELATED ERRORS. F01 OVERLIQUIDATION OF ENCUMBRANCE-CURRENT MONTH POSITION = 1; VALID VALUES = F F02 OVERLIQUIDATION OF ENCUMBRANCE - PRIOR MONTH POSITION = 2; VALID VALUES = F F03 OVERLIQUIDATION OF ENCUMBRANCE - PRIOR YEAR POSITION = 3; VALID VALUES = F F04 ATTEMPTED POSTING TO CLOSED DOCUMENT POSITION = 4; VALID VALUES = W, F F05 REVERSE ATTEMPTED W/PARTIAL OR FULL LIQUID. POSITION = 5; VALID VALUES = F F06 NO MATCH WHEN POSTING TO DOC FILE ADJ AMOUNT POSITION = 6; VALID VALUES = F F11 APPROP OVEREXP OR OVEROBLIGATED-CURRENT MONTH POSITION = 11; VALID VALUES = W, F F12 APPROP OVEREXP OR OVERCOMMITTED - PRIOR MONTH POSITION = 12; VALID VALUES = W, F F13 APPROP OVEREXP OR OVERCOMMITTED - PRIOR MONTH POSITION = 13; VALID VALUES = W, F F14 ALLOTMENT OVEREXPEND - CURRENT POSITION = 14, VALID VALUES = W, F F15 ALLOTMENT OVEREXPEND, PRIOR MONTH POSITION = 15, VALID VALUES = W, F F16 ALLOTMENT OVEREXPEND - PRIOR YEAR POSITION = 16, VALID VALUES = W, F F17 EXPENDITURES EXCEED APPROPRIATIONS - CURR MO POSITION = 17, VALID VALUES = W, F F18 EXPENDITURES EXCEED APPROPRIATIONS - PRIOR MO POSITION = 18, VALID VALUES = W, F F19 EXPENDITURES EXCEED APPROPRIATIONS - PRIOR YR POSITION = 19, VALID VALUES = W, F F20 TRANSACTION NOT WITHIN APPR START & END DATES POSITION = 20; VALID VALUES = F F30 EXPEND EXCEED ALLOT & REVERSIONS - CURR MONTH POSITION = 30; VALID VALUES = W, F F31 EXPEND EXCEED ALLOT & REVERSION - PRIOR MONTH POSITION = 31; VALID VALUES = W, F F32 EXPEND EXCEED ALLOT & REVERSIONS-PRIOR MONTH POSITION = 32; VALID VALUES = W, F F33 EXPENDITURES EXCEED ALLOTMENTS - CURR MONTH POSITION = 33; VALID VALUES = W, F F34 EXPENDITURES EXCEED ALLOTMENTS - PRIOR MONTH POSITION = 34; VALID VALUES = W, F F35 EXPENDITURES EXCEED ALLOTMENTS - PRIOR MONTH POSITION = 35; VALID VALUES = W, F F36 POSTING ATTEMPTED TO CLOSED ALLOTMENT POSITION = 36; VALID VALUES = F F40 ATTEMPTED CREATION OF NEG CASH BAL-CURR MONTH POSITION = 40; VALID VALUES = W, F
Type
NVARCHAR(40)
Variable length string of up to 40 characters.
Values
F
=
FATAL
BLANK
=
FATAL
Name
FUND SEVERITY INDICATORS B
Description
THE SECOND SET OF 40, ONE CHARACTER CODES INDICATING THE SEVERITY OF FUND RELATED ERRORS. F41 ATTEMPTED CREATION OF NEG CASH BAL-PRIOR MO POSITION = 41; VALID VALUES = W, F F42 ATTEMPTED CREATION OF NEG CASH BAL-PRIOR YEAR POSITION = 42; VALID VALUES = W, F F50 GRANT/PROJ FILE BUDGET OVER-REVERSED-CURR MO POSITION = 50; VALID VALUES = W, F F51 GRANT/PROJ FILE BUDGET OVER-REVERSED-PRIOR MO POSITION = 51; VALID VALUES = W, F F52 GRANT/PROJ FILE BUDGET OVER-REVERSED-PRIOR YR POSITION = 52; VALID VALUES = W, F F53 GRANT/PROJ FILE BUDGET OVEREXPENDED-CURR MO POSITION = 53; VALID VALUES = W, F F54 GRANT/PROJ FILE BUDGET OVEREXPENDED-PRIOR MO POSITION = 54; VALID VALUES = W, F F55 GRANT/PROJ FILE BUDGET OVEREXPENDED-PRIOR YR POSITION = 55; VALID VALUES = W, F F57 TRANS NOT WITHIN GRANT/PROJ START & END DATES POSITION = 57; VALID VALUES = W, F F71 NO MATCH FOR POSTING TO DOCUMENT FILE POSITION = 71; VALID VALUES = F F72 ATTEMPT TO ESP DOCUMENT IN DOC FILE POSITION = 72; VALID VALUES = F F73 APPROP USED WAS NOT FOUND ON APPROP FILE POSITION = 73; VALID VALUES = F F74 ATTEMPT TO ESTABLISH DUP APPRO IN APPRO FILE POSITION = 74; VALID VALUES = F F75 ALLOTMENT USED WAS NOT FOUND ON ALLOT FILE POSITION = 75; VALID VALUES = F F76 ATTEMPT TO ESTABLISH DUP ALLOT ON ALLOT FILE POSITION = 76; VALID VALUES = F F77 NO MATCH FOR POSTING TO CASH CONTROL FILE POSITION = 77; VALID VALUES = F F78 ATTEMPT TO ESTAB DUP RECORD ON CASH CONT FILE POSITION = 78; VALID VALUES = F F79 NO MATCH FOR POSTING TO GRANT/PROJECT FILE POSITION = 79; VALID VALUES = F F80 ATTEMPT TO ESTAB DUP REC ON GRANT/PROJ FILE POSITION = 80; VALID VALUES = F
Type
NVARCHAR(40)
Variable length string of up to 40 characters.
Values
F
=
FATAL
BLANK
=
FATAL
Name
AFRS UPDATE INDICATOR
Description
A CODE INDICATING THE ACTION TO BE TAKEN WITH A TABLE ENTRY.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
D
=
DELETE
A
=
ADD
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
AFRS PROGRAM INDEX
Name
AFRS PROGRAM INDEX KEY
Description
THE CONCATENATION OF AFRS_PRG_INDX AND BIEN TO FORM THE KEY TO THE AFRS_PRG_INDX_M.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
AFRS PROGRAM
Description
THE PROGRAM THAT WILL BE REPORTED TO AFRS FOR AN INTERNALLY-USED PROGRAM CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
AFRS SUBPROGRAM
Description
THE SUBPROGRAM THAT WILL BE REPORTED TO AFRS FOR AN INTERNALLY-USED SUBPROGRAM.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
AFRS ACTIVITY
Description
A TWO POSITION FIELD THAT IDENTIFIES UNIQUE OR SPECIFIC DIVISIONS WITHIN AN AGNECY'S SUB- PROGRAMS. THIS IS A FURTHER DEFINITION OF A SUB-PROGRAM.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
AFRS SUBACTIVITY
Description
A TWO DIGIT FIELD THAT IDENTIFIES UNIQUE OR SPECIFIC DIVISIONS WITHIN AN AGENCY'S ACTIVITY. THIS IS A FURTHER DEFINITION OF ACTIVITIES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
AFRS TASK
Description
A TWO DIGIT FIELD THAT IDENTIFIES UNIQUE OR SPECIFIC DIVISIONS WITHIN AN AGENCY'S SUB- ACTIVITIES. THIS IS A FURTHER DEFINITION OF SUB-ACTIVITIES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
ALLOTMENT PROGRAM LEVEL INDICATOR
Description
THIS ELEMENT DEFINES THE LEVEL OF ALLOTMENT CONTROL FOR THE AFRS PROGRAM INDEX. THE SYSTEM EDITS THE PROGRAM INDEX TO DETERMINE THAT THE LEVEL AT WHICH THE ALLOTMENT CONTROL IS DEFINED IS ACTUALLY CONTAINED IN THE INDEX CODE. THIS APPLYS ONLY TO AFRS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
A
=
ALLOTMENTS BY FUND ONLY
B
=
ALLOTMENTS BY FUNCTION AND FUND
C
=
ALLOTMENTS BY PROGRAM AND FUND
D
=
ALLOTMENTS BY SUBPROGRAM AND FUND
E
=
ALLOTMENTS BY ACTIVITY AND FUND
F
=
ALLOTMENTS BY SUBACTIVITY AND FUND
G
=
ALLOTMENTS BY TASK AND FUND
Name
EDIT STATUS
Description
A CODE INDICATING THE EDITING STATUS OF A PARTICULAR CODE OR COMBINATION OF CODES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
A
=
ACTIVE
N
=
NON-ACCOUNTING
I
=
INACTIVE
D
=
DELETE
Name
AFRS UPDATE INDICATOR
Description
A CODE INDICATING THE ACTION TO BE TAKEN WITH A TABLE ENTRY.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
D
=
DELETE
C
=
CHANGE
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
AFRS PROGRAM TABLE
Name
AFRS PROGRAM
Description
THE PROGRAM THAT WILL BE REPORTED TO AFRS FOR AN INTERNALLY-USED PROGRAM CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
EDIT STATUS
Description
A CODE INDICATING THE EDITING STATUS OF A PARTICULAR CODE OR COMBINATION OF CODES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
I
=
INACTIVE
L
=
LIMITED
D
=
DELETE
N
=
NON-ACCOUNTING
Name
AFRS UPDATE INDICATOR
Description
A CODE INDICATING THE ACTION TO BE TAKEN WITH A TABLE ENTRY.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
C
=
CHANGE
D
=
DELETE
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
AFRS PROJECT TABLE–THIS TABLE IS USED TO VERIFY THE APPR_INDX CAN BE USED FOR A PROJECT NUMBER.
Name
AFRS PROJECT NUMBER
Description
PROJECT NUMBER + BIENNIUM USED TO VERIFY THE APPROPRIATION IS VALID TO BE USED FOR THE PROJECT NUMBER.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
APPROPRIATION INDEX
Description
A THREE CHARACTER CODE USED TO REPRESENT A SPECIFIC COMBINATION OF FUND AND APPROPRIATION.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
AFRS SUBPROGRAM TABLE
Name
AFRS SUBPROGRAM KEY
Description
THE CONCATENATION OF AFRS_PRG AND AFRS_SPRG TO FORM THE KEY TO THE AFRS_SPRG_TBL_M.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
EDIT STATUS
Description
A CODE INDICATING THE EDITING STATUS OF A PARTICULAR CODE OR COMBINATION OF CODES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
L
=
LIMITED
N
=
NON-ACCOUNTING
I
=
INACTIVE
D
=
DELETE
Name
AFRS UPDATE INDICATOR
Description
A CODE INDICATING THE ACTION TO BE TAKEN WITH A TABLE ENTRY.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
C
=
CHANGE
A
=
ADD
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
AFRS TRANSACTION CODE TABLE
Name
AFRS TRANSACTION CODE
Description
A THREE CHARACTER CODE ASSIGNED BY THE OFFICE OF FINANCIAL MANAGEMENT (OFM) WHICH IS USED BY THE AGENCY FINANCIAL REPORTING SYSTEM (AFRS) INTERFACE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
13TH MONTH TRANSACTION CODE
Description
A SPECIAL TRANSACTION CODE USED TO REPORT TRANSACTIONS OCCURRING IN THE 13TH MONTH.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
25TH MONTH TRANSACTION CODE
Description
A SPECIAL TRANSACTION CODE USED TO REPORT TRANSACTIONS OCCURRING IN THE 25TH MONTH.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
AFRS SUBSIDIARY ACCOUNT
Description
THE CURRENT DEFINITION OF USE FOR THIS FIELD IS FOR GENERAL LEDGER SUBSCRIPTS.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
AFRS BATCH TYPE
Description
A CODE INDICATING THE TYPE OF TRANSACTIONS IN A BATCH.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
TRANSACTION MODIFIER EDIT
Description
A CODE INDICATING WHETHER TRANSACTION MODIFIER IS A REQUIRED PART OF AN ACCOUNTING TRANSACTION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
O
=
OPTIONAL
N
=
NOT ALLOWED
Name
TRANSACTION REVERSE EDIT
Description
A CODE INDICATING WHETHER TRANSACTION REVERSE IS A REQUIRED PART OF AN ACCOUNTING TRANSACTION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
O
=
OPTIONAL
N
=
NOT ALLOWED
Name
ORGANIZATIONAL INDEX EDIT CODE
Description
A CODE INDICATING WHETHER AN ORGANIZATION INDEX CODE IS A REQUIRED PART OF AN ACCOUNTING TRANSACTION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
O
=
OPTIONAL
N
=
NOT ALLOWED
Name
APPROPRIATION INDEX EDIT
Description
THE ONE CHARACTER CODE TO INDICATE WHETHER THE APPROPRIATION INDEX IS A REQUIRED FIELD FOR A PARTICULAR TRANSACTION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
R
=
REQUIRED
N
=
NOT ALLOWED
Name
FUND EDIT
Description
A CODE INDICATING WHETHER FUND IS A REQUIRED PART OF AN ACCOUNTING TRANSACTION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
O
=
OPTIONAL
N
=
NOT ALLOWED
Name
FUND DETAIL EDIT
Description
A CODE INDICATING WHETHER FUND DETAIL IS A REQUIRED PART OF AN ACCOUNTING TRANSACTION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
O
=
OPTIONAL
N
=
NOT ALLOWED
Name
PROGRAM INDEX EDIT
Description
A CODE INDICATING WHETHER A PROGRAM INDEX CODE IS A REQUIRED PART OF AN ACCOUNTING TRANSACTION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
O
=
OPTIONAL
N
=
NOT ALLOWED
Name
SUBOBJECT EDIT
Description
A ONE CHARACTER CODE TO INDICATE WHETHER SUBOBJECT IS A REQUIRED PART OF AN ACCOUNTING TRANSACTION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
O
=
OPTIONAL
N
=
NOT ALLOWED
Name
SOURCE EDIT
Description
A CODE TO INDICATE WHETHER OR NOT MAJOR GROUP/ MAJOR SOURCE IS REQUIRED, OPTIONAL OR SHOULD NOT BE INCLUDED ON AN ACCOUNTING TRANSACTION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
PROJECT NUMBER EDIT
Description
A CODE INDICATING WHETHER PROJECT NUBMER IS A REQUIRED PART OF AN ACCOUNTING TRANSACTION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
O
=
OPTIONAL
N
=
NOT ALLOWED
Name
DOCUMENT NUMBER EDIT CODE
Description
A CODE ASSIGNED TO INDICATE WHETHER A DOCUMENT NUMBER IS REQUIRED AS PART OF AN ACCOUNTING TRANSACTION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
O
=
OPTIONAL
C
=
CARRY DOCUMENT NUMBER FORWARD FROM DETAIL TRANSACTION
N
=
NOT ALLOWED
Name
REFERENCE DOCUMENT EDIT
Description
A ONE CHARACTER CODE TO INDICATE WHETHER A REFERENCE DOCUMENT IS A REQUIRED PART OF AN ACCOUNTING TRANSACTION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
R
=
REQUIRED
O
=
OPTIONAL
N
=
NOT ALLOWED
Name
GENERAL LEDGER EDIT
Description
A CODE TO INDICATE WHETHER A GENERAL LEDGER IS A REQUIRED PART OF AN ACCOUNTING TRANSACTION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
O
=
OPTIONAL
N
=
NOT ALLOWED
Name
SUBSIDIARY ACCOUNT EDIT
Description
A ONE CHARACTER CODE INDICATING WHETHER A SUBSIDIARY ACCOUNT IS REQUIRED ON AN ACCOUNTING TRANSACTION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NOT ALLOWED.
O
=
OPTIONAL
Name
AFRS WARRANT WRITING INDICATOR
Description
DEFINES THE EFFECT A SPECIFIC AFRS TRANSACTION CODE HAS ON THE AFRS/TAS WARRANT WRITING PROCESS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
1
=
CREATE WARRANT WRITING RECORD
2
=
RECORD "WALK-THRU" WARRANT
3
=
RECORD DISCOUNT/CREDIT MEMO
Name
DEBIT GENERAL LEDGER 1
Description
THE FIRST GENERAL LEDGER TO BE DEBITED FOR A SPECIFIC TRANSACTION CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
CREDIT GENERAL LEDGER 1
Description
THE FIRST GENERAL LEDGER TO BE CREDITED FOR A SPECIFIC TRANSACTION CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
DEBIT GENERAL LEDGER 2
Description
THE SECOND GENERAL LEDGER TO BE DEBITED FOR A SPECIFIC TRANSACTION CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
CREDIT GENERAL LEDGER 2
Description
THE SECOND GENERAL LEDGER TO BE CREDITED FOR A SPECIFIC TRANSACTION CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
DEBIT GENERAL LEDGER 3
Description
THE THIRD GENERAL LEDGER TO BE DEBITED FOR A SPECIFIC TRANSACTION CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
CREDIT GENERAL LEDGER 3
Description
THE THIRD GENERAL LEDGER TO BE CREDITED FOR A SPECIFIC TRANSACTION CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
DEBIT GENERAL LEDGER 4
Description
THE FOURTH GENERAL LEDGER TO BE DEBITED FOR A SPECIFIC TRANSACTION CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
CREDIT GENERAL LEDGER 4
Description
THE FOURTH GENERAL LEDGER TO BE CREDITED FOR A SPECIFIC TRANSACTION CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
EDIT STATUS
Description
A CODE INDICATING THE EDITING STATUS OF A PARTICULAR CODE OR COMBINATION OF CODES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
A
=
ACTIVE
D
=
DELETE
I
=
INACTIVE
N
=
NON-ACCOUNTING
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Description:
ACCOUNTS PAYABLE DATA BASE
ACCOUNTS PAYABLE ACH/EFT MASTER–CONTAINS THE BANK TRANSIT AND ACCOUNT NUMBERS USED TO ELECTRONICALLY TRANSFER FUNDS.
Name
CUSTOMER ID
Description
THE CONCATENATION OF THE CUSTOMER NUMBER AND CUSTOMER TYPE WHICH UNIQUELY IDENTIFIES A CUSTOMER.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
BANK TRANSIT NUMBER
Description
A NUMBER ISSUED BY THE FEDERAL RESERVE WHICH IDENTIFIES THE BANK THE EMPLOYEE HAS DESIGNATED FOR DIRECT DEPOSIT OF THEIR PAYROLL CHECK.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
BANK ACCOUNT NUMBER
Description
THE SPECIFIC ACCOUNT WITHIN THE EMPLOYEE'S BANK WHERE THE PAYROLL CHECK IS TO BE DEPOSITED.
Type
NVARCHAR(18)
Variable length string of up to 18 characters.
Name
EFFECTIVE DATE
Description
THE DATE THE RECORD IS TO BECOME EFFECTIVE.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR EFF_DATE
Description
SQL FORMATTED DATE FOR EFF_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
EDIT STATUS
Description
A CODE INDICATING THE EDITING STATUS OF A PARTICULAR CODE OR COMBINATION OF CODES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
L
=
LIMITED
N
=
NON-ACCOUNTING
I
=
INACTIVE
D
=
DELETE
AP CHECK INVENTORY MASTER
Name
CHECK INVENTORY KEY
Description
THE KEY TO THE CHECK INVENTORY MASTER.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
LAST CHECK NUMBER
Description
DEFINTION: THE LAST CHECK NUMBER PRINTED.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
LAST VOUCHER
Description
THIS RECORDS LAST VOUCHER NUMBER FOR EFD VOUCHERS
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
CHECK MASTER
Name
CHECK KEY
Description
THE CONCATENATION OF CHK_NUM AND ST_WARRANT_IND FORM THE KEY TO THE AP_CHK_M.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
NAME
Description
THE NAME OF THE INDIVIDUAL OR ORGANIZATION.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
ID NUMBER/ID TYPE
Description
A FIELD THAT HAS THE ID NUMBER AND ID TYPE COMBINED. FIELD=ID_TYP FOLLOWED BY ID_NUM.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
CHECK DATE
Description
THE DATE A CHECK WAS PRODUCED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR CHK_DATE
Description
SQL FORMATTED DATE FOR CHK_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
NET CHECK AMOUNT
Description
THE AMOUNT FOR WHICH A CHECK WILL BE WRITTEN.
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
CHECK STATUS
Description
A CODE TO INDICATE THE STATUS OF A CHECK.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
C
=
CANCELLED
H
=
HAND WRITTEN
R
=
CANCELLED AND RE-ISSUED
BLANK
=
NORMAL
Name
CHECK TYPE
Description
A ONE-CHARACTER CODE TO INDICATE THE ACTION TO BE TAKEN AND TYPE OF CHECK TO BE PRINTED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
S
=
STATE WARRANT
V
=
VENDOR PAYMENT ADVANCE
P
=
PAYROLL VENDOR PAYMENT
F
=
FINANCIAL AID
E
=
EFT PAYMENT
Name
CHECK BALANCE INDICATOR
Description
A CODE TO INDICATE WHETHER OR NOT A CHECK IS IN BALANCE. IF A CHECK IS IN BALANCE, THEN ACCOUNTING ENTRIES HAVE BEEN POSTED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
I
=
IN BALANCE
Name
CHECK CANCELLATION DATE
Description
THE DATE THAT A CHECK WAS CANCELLED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR CHK_CANCEL_DATE
Description
SQL FORMATTED DATE FOR CHK_CANCEL_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
CREDIT MEMO MASTER
Name
CREDIT MEMO NUMBER
Description
A UNIQUE NUMBER THAT IDENTIFIES A CREDIT MEMO.
Type
NUMERIC(6,0)
Number of length 6 including 0 positions after the decimal.
Name
VENDOR CREDIT MEMO NUMBER
Description
THE IDENTIFYING NUMBER ON A CREDIT MEMO RECEIVED FROM A VENDOR.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
VENDOR NUMBER
Description
A CODE ASSIGNED TO REPRESENT A PARTICULAR VENDOR.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
CREDIT/DEBIT MEMO INDICATOR
Description
A CODE TO INDICATE WHETHER A DOCUMENT IS A CREDIT OR DEBIT MEMO.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
DR
=
DEBIT MEMO
Name
CREDIT MEMO DATE
Description
THE DATE THAT A PARTICULAR CREDIT MEMO WAS ISSUED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR CM_DATE
Description
SQL FORMATTED DATE FOR CM_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
CREDIT MEMO DESCRIPTION
Description
A DESCRIPTION ASSOCIATED WITH A CREDIT MEMO THAT WOULD BE USED IN AN ACCOUNTING TRANSACTION AND ON THE CHECK STUB.
Type
NVARCHAR(24)
Variable length string of up to 24 characters.
Name
CREDIT MEMO STATUS
Description
A CODE TO INDICATE THE STATUS OF A CREDIT MEMO.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
P
=
PENDING MANUAL REVIEW
Name
CREDIT MEMO AMOUNT
Description
THE AMOUNT THAT REPRESENTS THE VALUE OF THE CREDIT MEMO.
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
CREDIT MEMO BALANCE
Description
THE AMOUNT OF A CREDIT OR DEBIT MEMO THAT HAS NOT BEEN APPLIED TO A CHECK WRITTEN TO A VENDOR.
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
FINANCIAL ACCOUNTING STRUCTURE
Description
THE AGGREGATION OF DATA ELEMENTS THAT DEFINE THE FINANCIAL ACCOUNTING STRUCTURE INCLUDING TRANSACTION CODE, APPROPRIATION INDEX, PROGRAM INDEX, ORGANIZATION INDEX, SUBOBJECT, SUB- SUBOBJECT, MAJOR GROUP, MAJOR SOURCE, SUB-SOURCE BANK ACCOUNT AND DUE TO/FROM FUND.
Type
NVARCHAR(32)
Variable length string of up to 32 characters.
Name
CREDIT MEMO BALANCE INDICATOR
Description
A CODE TO INDICATE WHETHER OR NOT A CREDIT MEMO IS IN BALANCE. IF IT IS IN BALANCE, THEN ACCOUNTING ENTRIES HAVE BEEN POSTED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
O
=
OUT OF BALANCE
Name
ORDER NUMBER
Description
A UNIQUE NUMBER ASSIGNED TO A PURCHASE ORDER FOR IDENTIFICATION PURPOSES.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
INVOICE MASTER
Name
INVOICE NUMBER
Description
A UNIQUE NUMBER ASSIGNED TO EACH INVOICE.
Type
NUMERIC(6,0)
Number of length 6 including 0 positions after the decimal.
Name
VENDOR INVOICE NUMBER
Description
THE IDENTIFYING NUMBER ON AN INVOICE RECEIVED FROM A VENDOR.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
INVOICE DATE
Description
FOR ACCOUNTS PAYABLE: BASED ON THE INVOICE DATE (MONTH,DAY,YEAR) IN CONJUNCTION WITH THE CURRENT DATE AND THE PAYMENT/DISCOUNT TERMS, THE PAYMENT DATE IS AUTOMATICALLY CALCULATED. FOR ACCOUNTS RECEIVABLE: THE DATE THE INVOICE WAS PRINTED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR INV_DATE
Description
SQL FORMATTED DATE FOR INV_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
INVOICE TYPE
Description
A CODE TO INDICATE THE TYPE OF INVOICE BEING PAID.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
2
=
INVOICE VOUCHER
Name
INVOICE STATUS
Description
A CODE INDICATING THE STATUS OF AN INVOICE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
U
=
UNPAID
O
=
OUT OF BALANCE
H
=
ON HOLD
C
=
CANCELLED
A
=
INVOICE HAS BEEN ACCRUED SINCE LAST MODIFICATION
Name
INVOICE DESCRIPTION
Description
A DESCRIPTION OF AN INVOICE TO BE PRINTED ON THE CHECK STUB.
Type
NVARCHAR(24)
Variable length string of up to 24 characters.
Name
CHECK TYPE
Description
A ONE-CHARACTER CODE TO INDICATE THE ACTION TO BE TAKEN AND TYPE OF CHECK TO BE PRINTED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
E
=
EFT PAYMENT
V
=
VENDOR PAYMENT ADVANCE
P
=
PAYROLL VENDOR PAYMENT
L
=
LOCAL
S
=
STATE WARRANT
Name
SEPARATE CHECK INDICATOR
Description
A ONE CHARACTER CODE USED TO DETERMINE IF A DOCUMENT AUTHORIZING PAYMENT SHOULD BE PAID ON AN INDIVIDUAL CHECK OR MAY BE COMBINED WITH OTHER PAYING DOCUMENTS TO PRINT A SINGLE CHECK FOR A VENDOR.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
S
=
PRINT A SEPARATE CHECK
Name
INVOICE TOTAL
Description
THE TOTAL INVOICE AMOUNT PRIOR TO COMPUTING ANY DISCOUNT.
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
INVOICED SALES TAX
Description
THE AMOUNT OF SALES TAX CHARGED ON AN INVOICE.
Type
NUMERIC(7,2)
Number of length 7 including 2 positions after the decimal.
Name
INVOICE SHIPPING/HANDLING
Description
THE AMOUNT OF SHIPPING/HANDLING CHARGED ON AN INVOICE.
Type
NUMERIC(7,2)
Number of length 7 including 2 positions after the decimal.
Name
USE TAX INDICATOR
Description
A CODE TO INDICATE WHETHER OR NOT USE TAX IS TO BE COMPUTED ON AN INVOICE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO (DEFAULT)
Name
DISCOUNT PERCENT
Description
A PERCENT AT WHICH AN INVOICE WILL BE DISCOUNTED IF PAID WITHIN A SPECIFIC PERIOD OF TIME.
Type
NUMERIC(3,0)
Number of length 3 including 0 positions after the decimal.
Name
DISCOUNT DAYS
Description
THE NUMBER OF DAYS WITHIN WHICH AN INVOICE MUST BE PAID TO RECEIVE A DISCOUNT.
Type
NUMERIC(3,0)
Number of length 3 including 0 positions after the decimal.
Name
DISCOUNT DATE
Description
THE DATE BY WHICH AN INVOICE MUST BE PAID TO RECEIVE A DISCOUNT.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR DISC_DATE
Description
SQL FORMATTED DATE FOR DISC_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
DISCOUNT TAKEN INDICATOR
Description
A CODE TO INDICATE WHETHER OR NOT A DISCOUNT WAS OFFERED OR TAKEN ON A PARTICULAR INVOICE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
DISCOUNT OFFERED - NOT TAKEN
T
=
DISCOUNT OFFERED - TAKEN
Name
DISCOUNT AMOUNT
Description
THE AMOUNT OF VENDOR-OFFERED DISCOUNT TAKEN ON AN INVOICE BY MEETING A PAYMENT DEADLINE.
Type
NUMERIC(7,2)
Number of length 7 including 2 positions after the decimal.
Name
FINAL PAYMENT DAYS
Description
THE NUMBER OF DAYS FROM THE INVOICE DATE UNTIL PAYMENT IS DUE.
Type
NUMERIC(3,0)
Number of length 3 including 0 positions after the decimal.
Name
SCHEDULED PAYMENT DATE
Description
THE DATE (YEAR,MONTH,DAY) AN INVOICE IS SCHEDULED TO BE PAID.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR SCHD_PYMT_DATE
Description
SQL FORMATTED DATE FOR SCHD_PYMT_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
INVOICE PAYMENT AMOUNT
Description
THE DOLLAR AMOUNT FOR WHICH PAYMENT IS TO BE MADE FOR A PARTICULAR INVOICE. THIS WOULD BE THE INVOICE TOTAL, LESS ANY DISCOUNT AMOUNT TAKEN.
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
ACCOUNT AMOUNT TOTAL
Description
THE TOTAL OF ACCOUNT DISTRIBUTION AMOUNTS FOR A PARTICULAR DOCUMENT.
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
BATCH IDENTIFIER
Description
A CODE USED TO IDENTIFY THE SOURCE OR TYPE OF BATCH OF ACCOUNTING TRANSACTIONS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
BATCH POSTING PERIOD
Description
THE ACCOUNTING PERIOD(YEAR,MONTH) TO WHICH A BATCH OF TRANSACTIONS ARE TO BE POSTED.
Type
NUMERIC(4,0)
Number of length 4 including 0 positions after the decimal.
Name
YEAR/QUARTER
Description
A THREE-POSITION ACADEMIC YEAR (I.E., 1984-85= 845) FOLLOWED BY THE QUARTER CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
RECEIVING DATE
Description
THE DATE GOODS OR SERVICES WERE RECEIVED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RECV_DATE
Description
SQL FORMATTED DATE FOR RECV_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
INTERDEPARTMENTAL COST TRANSFER MASTER
Name
DOCUMENT NUMBER
Description
THE NUMBER OF THE DOCUMENT THAT IS THE SOURCE OF AN ACCOUNTING TRANSACTION.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
BATCH DATE
Description
THE DATES (MONTH,DAY,YEAR) THE ACCOUNTING EVENT OCCURED WHICH CORRESPONDS TO THE ACCOUNTING TRANSACTIONS IN THE BATCH.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR BTCH_DATE
Description
SQL FORMATTED DATE FOR BTCH_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
BATCH POSTING PERIOD
Description
THE ACCOUNTING PERIOD(YEAR,MONTH) TO WHICH A BATCH OF TRANSACTIONS ARE TO BE POSTED.
Type
NUMERIC(4,0)
Number of length 4 including 0 positions after the decimal.
Name
REFERENCE DOCUMENT NUMBER
Description
THE NUMBER OF THE DOCUMENT RELATED TO A DOCUMENT THAT IS THE SOURCE OF AN ACCOUNTING TRANSACTION.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
TRANSACTION DESCRIPTION
Description
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
PETTY CASH MASTER
Name
ID NUMBER/ID TYPE
Description
A FIELD THAT HAS THE ID NUMBER AND ID TYPE COMBINED. FIELD=ID_TYP FOLLOWED BY ID_NUM.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
PETTY CASH STATUS
Description
A CODE INDICATING THE ACTIVITY RECORDED AGAINST A PETTY CASH FUND.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
PETTY CASH FUND AMOUNT
Description
THE AMOUNT OF MONEY CONTAINED IN A PARTICULAR PETTY CASH FUND.
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
PETTY CASH FUND ESTABLISHED DATE
Description
THE DATE THAT A PARTICULAR PETTY CASH FUND WAS ESTABLISHED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR PETTY_CASH_DATE
Description
SQL FORMATTED DATE FOR PETTY_CASH_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
DOCUMENT NUMBER
Description
THE NUMBER OF THE DOCUMENT THAT IS THE SOURCE OF AN ACCOUNTING TRANSACTION.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Values
SCHEDULED PAYMENT MASTER
Name
IDENTIFICATION NUMBER
Description
A NUMBER USED TO IDENTIFY A PERSON OR ORGANIZATION.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
IDENTIFICATION NUMBER TYPE
Description
A CODE TO SPECIFICALLY IDENTIFY A TYPE OF PERSON OR ORGANIZATION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
E
=
EMPLOYEE
V
=
VENDOR
O
=
OTHER
Name
SCHEDULED PAYMENT DESCRIPTION
Description
A SHORT DESCRIPTION OF A SCHEDULED PAYMENT.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
SCHEDULED PAYMENT TYPE
Description
A CODE TO INDICATE THE TYPE OF SCHEDULED PAYMENT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
SCHEDULED PAYMENT STATUS
Description
THE STATUS OF A SCHEDULED PAYMENT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
SCHEDULED PAYMENT AMOUNT
Description
THE DOLLAR AMOUNT TO BE PAID MONTHLY ON A SCHEDULED BASIS.
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
SCHEDULED PAYMENT START DATE
Description
THE BEGINNING MONTH AND YEAR THAT A SCHEDULED PAYMENT WILL BE PAID.
Type
NUMERIC(4,0)
Number of length 4 including 0 positions after the decimal.
Name
SCHEDULED PAYMENT END DATE
Description
THE FINAL MONTH AND YEAR THAT A SCHEDULED PAYMENT WILL BE PAID.
Type
NUMERIC(4,0)
Number of length 4 including 0 positions after the decimal.
Name
SCHEDULED PAYMENT DAY
Description
THE DAY OF THE MONTH WHEN A CHECK FOR A SCHEDULED PAYMENT SHOULD BE PRINTED.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
CHECK NUMBER/CREDIT MEMO CROSS REFERENCE
Name
CHECK KEY
Description
THE CONCATENATION OF CHK_NUM AND ST_WARRANT_IND FORM THE KEY TO THE AP_CHK_M.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
CREDIT MEMO NUMBER
Description
A UNIQUE NUMBER THAT IDENTIFIES A CREDIT MEMO.
Type
NUMERIC(6,0)
Number of length 6 including 0 positions after the decimal.
Name
CREDIT MEMO AMOUNT
Description
THE AMOUNT THAT REPRESENTS THE VALUE OF THE CREDIT MEMO.
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: CHC_CHK
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
Description
ARRAY MEMBER. SEE: CHC_CHK_STK
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: CHC_ST_WARRANT
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
CREDIT MEMO ACCOUNT DETAIL
Name
CREDIT MEMO NUMBER
Description
A UNIQUE NUMBER THAT IDENTIFIES A CREDIT MEMO.
Type
NUMERIC(6,0)
Number of length 6 including 0 positions after the decimal.
Name
FINANCIAL ACCOUNTING STRUCTURE
Description
THE AGGREGATION OF DATA ELEMENTS THAT DEFINE THE FINANCIAL ACCOUNTING STRUCTURE INCLUDING TRANSACTION CODE, APPROPRIATION INDEX, PROGRAM INDEX, ORGANIZATION INDEX, SUBOBJECT, SUB- SUBOBJECT, MAJOR GROUP, MAJOR SOURCE, SUB-SOURCE BANK ACCOUNT AND DUE TO/FROM FUND.
Type
NVARCHAR(32)
Variable length string of up to 32 characters.
Name
REIMBURSABLE CODE
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
SUBSIDIARY ACCOUNT
Description
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
ACCOUNT AMOUNT
Description
THE DOLLAR AMOUNT ASSOCIATED WITH A PARTICULAR ACCOUNT DISTRIBUTION.
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
ACCOUNT PERCENT
Description
THE PERCENTAGE USED TO DISTRIBUTE A DOLLAR TOTAL BETWEEN VARIOUS ACCOUNT DISTRIBUTIONS.
Type
NUMERIC(7,2)
Number of length 7 including 2 positions after the decimal.
Name
AMOUNT/PERCENT INDICATOR
Description
A CODE TO INDICATE WHETHER A NUMBER ENTERED IS A DOLLAR AMOUNT OR A PERCENT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
P
=
PERCENT
Name
TRANSACTION REVERSE
Description
A ONE CHARACTER CODE INDICATING THAT A PARTICULAR TRANSACTION IS TO BE REVERSED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
BLANK
=
NORMAL POSTING
Name
POSTING DETAIL INDICATOR
Description
A CODE INDICATING IF A TRANSACTION HAS BEEN POSTED
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
TRANSACTION HAS NOT BEEN POSTED
G
=
GENERATED TRANSACTION
E
=
TRANSACTION HAS BEEN PARTIALLY POSTED AND IS IN THE POSTING ERROR FILE TO BE REPROCESSED.
AP CREDIT MEMO/ID NUMBER CROSS REFERENCE–THIS DATA SET PROVIDES A CROSS REFERENCE BETWEEN CREDIT MEMOS AND VENDOR NUMBERS.
Name
CREDIT MEMO NUMBER
Description
A UNIQUE NUMBER THAT IDENTIFIES A CREDIT MEMO.
Type
NUMERIC(6,0)
Number of length 6 including 0 positions after the decimal.
Name
ID NUMBER/ID TYPE
Description
A FIELD THAT HAS THE ID NUMBER AND ID TYPE COMBINED. FIELD=ID_TYP FOLLOWED BY ID_NUM.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
INVOICE ACOUNT DETAIL–THE ACCOUNTS TO BE CHARGED WHEN AN INVOICE IS PAID.
Name
INVOICE NUMBER
Description
A UNIQUE NUMBER ASSIGNED TO EACH INVOICE.
Type
NUMERIC(6,0)
Number of length 6 including 0 positions after the decimal.
Name
ORDER NUMBER
Description
A UNIQUE NUMBER ASSIGNED TO A PURCHASE ORDER FOR IDENTIFICATION PURPOSES.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
FINANCIAL ACCOUNTING STRUCTURE
Description
THE AGGREGATION OF DATA ELEMENTS THAT DEFINE THE FINANCIAL ACCOUNTING STRUCTURE INCLUDING TRANSACTION CODE, APPROPRIATION INDEX, PROGRAM INDEX, ORGANIZATION INDEX, SUBOBJECT, SUB- SUBOBJECT, MAJOR GROUP, MAJOR SOURCE, SUB-SOURCE BANK ACCOUNT AND DUE TO/FROM FUND.
Type
NVARCHAR(32)
Variable length string of up to 32 characters.
Name
REIMBURSABLE CODE
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
SUBSIDIARY ACCOUNT
Description
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
ACCOUNT AMOUNT
Description
THE DOLLAR AMOUNT ASSOCIATED WITH A PARTICULAR ACCOUNT DISTRIBUTION.
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
ACCOUNT PERCENT
Description
THE PERCENTAGE USED TO DISTRIBUTE A DOLLAR TOTAL BETWEEN VARIOUS ACCOUNT DISTRIBUTIONS.
Type
NUMERIC(7,2)
Number of length 7 including 2 positions after the decimal.
Name
AMOUNT/PERCENT INDICATOR
Description
A CODE TO INDICATE WHETHER A NUMBER ENTERED IS A DOLLAR AMOUNT OR A PERCENT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
P
=
PERCENT
Name
ACCOUNT AMOUNT DISCOUNT
Description
THE AMOUNT OF DISCOUNT APPLIED TO A PARTICULAR ACCOUNT AMOUNT.
Type
NUMERIC(7,2)
Number of length 7 including 2 positions after the decimal.
Name
ACCOUNT AMOUNT USE TAX
Description
THE AMOUNT OF USE TAX APPLIED TO A PARTICULAR ACCOUNT AMOUNT.
Type
NUMERIC(7,2)
Number of length 7 including 2 positions after the decimal.
Name
TRANSACTION REVERSE
Description
A ONE CHARACTER CODE INDICATING THAT A PARTICULAR TRANSACTION IS TO BE REVERSED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
R
=
REVERSE POSTING
Name
AP INVOICE ACCOUNT STATUS
Description
THE CONCATINATION OF FOUR 1-CHARACTER FIELDS INDICATING A STATUS OR TRAIT OF A PARTICULAR ACCOUNT FOR AN ACCOUNTS PAYABLE INVOICE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
CHARGE IDENTIFIER
Description
A UNIQUE NUMBER ASSIGNED TO EACH CHARGE IN CUSTOMER ACCOUNTS.
Type
NUMERIC(7,0)
Number of length 7 including 0 positions after the decimal.
Name
CUSTOMER REFERENCE
Description
USED TO INDICATE WHICH CUSTOMER IS BEING PAID BY A THIRD PARTY. WILL CONTAIN A CUSTOMER NUMBER.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
INVOICE NUMBER/CHECK NUMBER CROSS REFERENCE–PROVIDES A CROSS REFERENCE BETWEEN INVOICE NUMBERS AND CHECK NUMBERS.
Name
INVOICE NUMBER
Description
A UNIQUE NUMBER ASSIGNED TO EACH INVOICE.
Type
NUMERIC(6,0)
Number of length 6 including 0 positions after the decimal.
Name
CHECK KEY
Description
THE CONCATENATION OF CHK_NUM AND ST_WARRANT_IND FORM THE KEY TO THE AP_CHK_M.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
INVOICE/ID NUMBER CROSS REFERENCE–PROVIDES A CROSS REFERENCE BETWEEN INVOICES AND ID NUMBERS.
Name
INVOICE NUMBER
Description
A UNIQUE NUMBER ASSIGNED TO EACH INVOICE.
Type
NUMERIC(6,0)
Number of length 6 including 0 positions after the decimal.
Name
ID NUMBER/ID TYPE
Description
A FIELD THAT HAS THE ID NUMBER AND ID TYPE COMBINED. FIELD=ID_TYP FOLLOWED BY ID_NUM.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
INVOICE ITEM DETAIL
Name
INVOICE NUMBER
Description
A UNIQUE NUMBER ASSIGNED TO EACH INVOICE.
Type
NUMERIC(6,0)
Number of length 6 including 0 positions after the decimal.
Name
ORDER NUMBER
Description
A UNIQUE NUMBER ASSIGNED TO A PURCHASE ORDER FOR IDENTIFICATION PURPOSES.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
ORDER ITEM NUMBER
Description
A NUMBER ASSIGNED TO EACH ITEM ON A PURCHASE ORDER.
Type
NUMERIC(3,0)
Number of length 3 including 0 positions after the decimal.
Name
QUANTITY
Description
THE NUMBER OF AN ITEM ORDERED, RECEIVED OR INVOICED.
Type
NUMERIC(4,0)
Number of length 4 including 0 positions after the decimal.
Name
UNIT
Description
HOW AN ITEM WILL BE PURCHASED, BY BOXES, CASES DOZENS, POUNDS ETC.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
UNIT PRICE
Description
THE COST PER UNIT FOR AN ITEM.
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
INVOICE NUMBER/ORDER NUMBER CROSS REFERENCE–PROVIDES A CROSS REFERENCE BETWEEN INVOICES FROM VENDORS AND ORDERS.
Name
ORDER NUMBER
Description
A UNIQUE NUMBER ASSIGNED TO A PURCHASE ORDER FOR IDENTIFICATION PURPOSES.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
INVOICE NUMBER
Description
A UNIQUE NUMBER ASSIGNED TO EACH INVOICE.
Type
NUMERIC(6,0)
Number of length 6 including 0 positions after the decimal.
Name
LIQUIDATION INDICATOR
Description
A CODE TO IDENTIFY WHETHER OR NOT AN ENCUMBRANCE SHOULD BE LIQUIDATED IN FULL OR ONLY FOR THE AMOUNT BEING PAID.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
P
=
PARTIAL
INVOICE PAYEE DETAIL–WRITTEN ONLY FOR INVOICES WITH NO ID NUMBERS.
Name
INVOICE NUMBER
Description
A UNIQUE NUMBER ASSIGNED TO EACH INVOICE.
Type
NUMERIC(6,0)
Number of length 6 including 0 positions after the decimal.
Name
NAME
Description
THE NAME OF THE INDIVIDUAL OR ORGANIZATION.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
ADDRESS LINE 1
Description
THE FIRST LINE OF AN ADDRESS.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
ADDRESS LINE 2
Description
THE SECOND LINE OF AN ADDRESS
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
ZIP CODE
Description
A NINE (9) DIGIT NUMBER IDENTIFYING EACH POSTAL DELIVERY AREA IN THE UNITED STATES.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
VENDOR INVOICE/ID NUMBER CROSS REFERENCE–PROVIDES A CROSS REFERENCE BETWEEN VENDOR NUMBER AND VENDOR INVOICE NUMBER
Name
ID NUMBER/ID TYPE
Description
A FIELD THAT HAS THE ID NUMBER AND ID TYPE COMBINED. FIELD=ID_TYP FOLLOWED BY ID_NUM.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
VENDOR INVOICE NUMBER
Description
THE IDENTIFYING NUMBER ON AN INVOICE RECEIVED FROM A VENDOR.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
INTERDEPARTMENTAL COST TRANSFER DETAIL
Name
DOCUMENT NUMBER
Description
THE NUMBER OF THE DOCUMENT THAT IS THE SOURCE OF AN ACCOUNTING TRANSACTION.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
RECORD TYPE
Description
A TWO-CHARACTER CODE USED TO DISTINGUISH DIFFERENT RECORD FORMATS WITHIN THE SAME FILE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
FINANCIAL ACCOUNTING STRUCTURE
Description
THE AGGREGATION OF DATA ELEMENTS THAT DEFINE THE FINANCIAL ACCOUNTING STRUCTURE INCLUDING TRANSACTION CODE, APPROPRIATION INDEX, PROGRAM INDEX, ORGANIZATION INDEX, SUBOBJECT, SUB- SUBOBJECT, MAJOR GROUP, MAJOR SOURCE, SUB-SOURCE BANK ACCOUNT AND DUE TO/FROM FUND.
Type
NVARCHAR(32)
Variable length string of up to 32 characters.
Name
TRANSACTION REVERSE
Description
A ONE CHARACTER CODE INDICATING THAT A PARTICULAR TRANSACTION IS TO BE REVERSED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
R
=
REVERSE POSTING
Name
REIMBURSABLE CODE
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
SUBSIDIARY ACCOUNT
Description
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
TRANSACTION AMOUNT
Description
THE DOLLAR AMOUNT ASSOCIATED WITH A PARTICULAR TRANSACTION.
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
PETTY CASH ACCOUNT DETAIL
Name
ID NUMBER/ID TYPE
Description
A FIELD THAT HAS THE ID NUMBER AND ID TYPE COMBINED. FIELD=ID_TYP FOLLOWED BY ID_NUM.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
FINANCIAL ACCOUNTING STRUCTURE
Description
THE AGGREGATION OF DATA ELEMENTS THAT DEFINE THE FINANCIAL ACCOUNTING STRUCTURE INCLUDING TRANSACTION CODE, APPROPRIATION INDEX, PROGRAM INDEX, ORGANIZATION INDEX, SUBOBJECT, SUB- SUBOBJECT, MAJOR GROUP, MAJOR SOURCE, SUB-SOURCE BANK ACCOUNT AND DUE TO/FROM FUND.
Type
NVARCHAR(32)
Variable length string of up to 32 characters.
Name
ACCOUNT AMOUNT
Description
THE DOLLAR AMOUNT ASSOCIATED WITH A PARTICULAR ACCOUNT DISTRIBUTION.
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
ACCOUNT PERCENT
Description
THE PERCENTAGE USED TO DISTRIBUTE A DOLLAR TOTAL BETWEEN VARIOUS ACCOUNT DISTRIBUTIONS.
Type
NUMERIC(7,2)
Number of length 7 including 2 positions after the decimal.
Name
AMOUNT/PERCENT INDICATOR
Description
A CODE TO INDICATE WHETHER A NUMBER ENTERED IS A DOLLAR AMOUNT OR A PERCENT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
A
=
AMOUNT
SCHEDULED PAYMENT ACCOUNT DETAIL
Name
DOCUMENT NUMBER
Description
THE NUMBER OF THE DOCUMENT THAT IS THE SOURCE OF AN ACCOUNTING TRANSACTION.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
FINANCIAL ACCOUNTING STRUCTURE
Description
THE AGGREGATION OF DATA ELEMENTS THAT DEFINE THE FINANCIAL ACCOUNTING STRUCTURE INCLUDING TRANSACTION CODE, APPROPRIATION INDEX, PROGRAM INDEX, ORGANIZATION INDEX, SUBOBJECT, SUB- SUBOBJECT, MAJOR GROUP, MAJOR SOURCE, SUB-SOURCE BANK ACCOUNT AND DUE TO/FROM FUND.
Type
NVARCHAR(32)
Variable length string of up to 32 characters.
Name
REIMBURSABLE CODE
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
SUBSIDIARY ACCOUNT
Description
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
ACCOUNT AMOUNT
Description
THE DOLLAR AMOUNT ASSOCIATED WITH A PARTICULAR ACCOUNT DISTRIBUTION.
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
ACCOUNT PERCENT
Description
THE PERCENTAGE USED TO DISTRIBUTE A DOLLAR TOTAL BETWEEN VARIOUS ACCOUNT DISTRIBUTIONS.
Type
NUMERIC(7,2)
Number of length 7 including 2 positions after the decimal.
Name
AMOUNT/PERCENT INDICATOR
Description
A CODE TO INDICATE WHETHER A NUMBER ENTERED IS A DOLLAR AMOUNT OR A PERCENT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
P
=
PERCENT
Description:
APPLICANT TRACKING
APPLICANT MASTER–THIS SET CONTAINS ONE RECORD PER APPLICANT AND CONTAINS THE BASIC INFORMATION ABOUT A APPLICANTS TAN APPLICANT
Name
APPLICANT ID
Description
SEE EMP_ID
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
ADDRESS LINE 1
Description
THE FIRST LINE OF AN ADDRESS.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
ADDRESS LINE 2
Description
THE SECOND LINE OF AN ADDRESS
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
APPLICANT NAME
Description
SEE EMP_NAME
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
HOME TELEPHONE NUMBER
Description
THE TELEPHONE NUMBER OF THE EMPLOYEE'S PLACE OF RESIDENCE OR OTHER TELEPHONE NUMBER THROUGH WHICH THE EMPLOYEE MAY BE REACHED.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
MESSAGE PHONE NUMBER
Description
THE PHONE NUMBER AT WHICH A MESSAGE MAYBE LEFT FOR AN INDIVIDUAL OR ORGANIZATION.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
MESSAGE PHONE NUMBER EXTENSION
Description
THE MESSAGE PHONE NUMBER EXTENSION.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
ZIP CODE
Description
A NINE (9) DIGIT NUMBER IDENTIFYING EACH POSTAL DELIVERY AREA IN THE UNITED STATES.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
LAST ACTIVITY DATE
Description
THE DATE OF THE LAST ACTIVITY ON A RECORD IN THE DATASET.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR ACTV_DATE
Description
SQL FORMATTED DATE FOR ACTV_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
CITY/TOWN NAME
Description
THE NAME OF A CITY OR TOWN.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
COUNTRY
Description
THE NAME OF A COUNTRY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
STATE
Description
A STANDARD TWO-CHARACTER CODE ASSIGNED BY THE US POSTAL SERVICE TO EACH OF THE STATES/ PROVINCES IN THE UNITED STATES/CANADA AK - ALASKA AZ - ARIZONA AR - ARKANSAS CA - CALIFORNIA CO - COLORADO CT - CONNECTICUT DE - DELAWARE DC - DIST. OF COLUMBIA FL - FLORIDA GA - GEORGIA HI - HAWAII ID - IDAHO IL - ILLINOIS IN - INDIANA IA - IOWA KS - KANSAS KY - KENTUCKY LA - LOUISIANA ME - MAINE MD - MARYLAND MA - MASSACHUSETTS MI - MICHIGAN MN - MINNESOTA MS - MISSISSIPPI MO - MISSOURI MT - MONTANA NE - NEBRASKA NV - NEVADA NH - NEW HAMPSHIRE NJ - NEW JERSEY NM - NEW MEXICO NY - NEW YORK NC - NORTH CAROLINA ND - NORTH DAKOTA OH - OHIO OK - OKLAHOMA OR - OREGON PA - PENNSYLVANIA RI - RHODE ISLAND SC - SOUTH CAROLINA SD - SOUTH DAKOTA TN - TENNESSE TX - TEXAS UT - UTAH VT - VERMONT VA - VIRGINIA WA - WASHINGTON WV - WEST VIRGINIA WI - WISCONSIN WY - WYOMING AB - ALBERTA BC - BRITISH COLUMBIA MB - MANITOBA NB - NEW BRUNSWICK NF - NEWFOUNDLAND NS - NOVA SCOTIA ON - ONTARIO PE - PRINCE EDWARD ISLAND PQ - QUEBEC SK - SASKATCHEWAN
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
E_MAIL ADDRESS
Description
CONTAINS THE ELECTRONIC MAILING ADDRESS FOR SENDING "E-MAIL".
Type
NVARCHAR(40)
Variable length string of up to 40 characters.
Name
APPICANT LAST NAME
Description
THE APPLICANT'S SURNAME.
Type
NVARCHAR(26)
Variable length string of up to 26 characters.
Name
APPLICANT FIRST NAME
Description
THE APPLICANT'S GIVEN NAME.
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
Name
APPLICANT MIDDLE NAME
Description
THE APPLICANT'S MIDDLE NAME.
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
Name
APPLICANT PREFIX NAME
Description
THE ABBREVIATED PROFESSION OR PERSONAL TITLE ASSOCIATED WITH THE APPLICANT'S NAME.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
APPLICANT SUFFIX NAME
Description
THE ABBREVIATED IDENTIFIER, TITLE, DEGREE OR AFFILIATION ASSOCIATED WITH THE APPLICANT NAME.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
DOCUMENT SHELL DEFINITION MASTER–A DATASET CONTAINING DOCUMENT SHELL DEFINITION DATA FOR PC WORD PROCESSOR SOFTWARE.
Name
DOCUMENT SHELL DEFINITION NAME
Description
THE NAME OF A DOCUMENT SHELL THAT DEFINES WHICH PRE-APP/APP DATA ELEMENT TO BE EXTRACTED FOR NOTIFICATION GENERATION.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
DOCUMENT SHELL DEFINITION TITLE
Description
A DESCRIPTION TITLE OF THE DOCUMENT SHELL NAME.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
POSITION VACANCY MASTER–THIS SET CONTAINS ONE RECORD PER OPEN POSITION TO BE FILLED AND CONTAINS SOME BASIC INFORMATION ABOUT AN OPEN POSITION.
Name
POSITION NUMBER
Description
A SIX DIGIT NUMBER WHICH IDENTIFIES THE SPECIFIC POSITION TO WHICH THE EMPLOYEE IS ASSIGNED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
CLASSIFICATION OF INSTRUCTIONAL PROGRAMS
Description
A SIX DIGIT CODE USED FOR CLASSIFYING INSTRUCTIONAL PROGRAMS FOR EXTERNAL REPORTING THE CODES PROVIDE A STANDARD TERMINOLOGY FOR COLLECTING, REPORTING AND ANALYZING INFORMATION ABOUT INSTRUCTIONAL PROGRMS. THESE CODES REPLACE THE HEGIS TAXONOMY, INCLUDING O.E. (OFFICE OF EDUCATION) CODES.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
DEPARTMENT NUMBER
Description
A CODE TO UNIQUELY IDENTIFY A DEPARTMENT.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
EMPLOYEE ID
Description
A UNIQUE 9 DIGIT NUMBER ASSIGNED TO AN INDIVIDUAL FOR THE PURPOSES OF IDENTIFICATION THIS NUMBER NORMALLY THEIR SOCIAL SECURITY NUMBER.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
HOME CAMPUS
Description
A CODE USED TO IDENTIFY THE EMPLOYEE'S HOME CAMPUS AT A MULTI-CAMPUS INSTITUTION.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
JOB BEGIN DATE
Description
THE DATE ON WHICH A JOB BECOMES/BECAME EFFECTIVE
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR JOB_BEG
Description
SQL FORMATTED DATE FOR JOB_BEG
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
JOB CLASSIFICATION
Description
A CODE REPRESENTING A JOB CLASSIFICATION.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
MAIL STOP
Description
THE WORK LOCATION AT WHICH AN EMPLOYEE'S WORK RELATED MAIL SHOULD BE DELIVERED.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
POSTION LOCATION
Description
A USER DEFINED CODE USED TO IDENTIFY THE LOCATION OF THE POSITION.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
POSITION TERM
Description
THE NUMBER OF MONTHS PER YEAR THAT THIS POSITION IS WORKED.
Type
NUMERIC(5,2)
Number of length 5 including 2 positions after the decimal.
Name
SHORT TITLE
Description
AN ABBREVIATED DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTRY.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
SUPERVISOR NAME
Description
THE NAME OF THE SUPERVISOR.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
WORK TELEPHONE NUMBER
Description
THE TELEPHONE NUMBER WHERE THE EMPLOYEE CAN BE REACHED DURING WORK HOURS.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
WORK PHONE EXTENSION
Description
THE EMPLOYEE'S WORK PHONE NUMBER EXTENSION.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
UPDATE NEW EMPLOYEE TO EMP DATABASE
Description
EMPLOYEE UPDATE INDICATOR, SEE CODING.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO, DO NOT UPDATE NEW EMPLOYEE TO THE EMP DATABASE.
Name
EMPLOYEE UPDATE DATE
Description
THE DATE THAT A NEW EMPLOYEE WAS UPDATED TO THE EMPLOYEE DATABASE FROM THE APPLICANT DATABASE.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR UPD_EMP_DATE
Description
SQL FORMATTED DATE FOR UPD_EMP_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
LAST ACTIVITY DATE
Description
THE DATE OF THE LAST ACTIVITY ON A RECORD IN THE DATASET.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR ACTV_DATE
Description
SQL FORMATTED DATE FOR ACTV_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
POSITION TITLE
Description
THE TITLE OF A POSITION.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
POSITION PERCENT FULL TIME
Description
DEFINTION: THE PERCENT OF FULL TIME FOR A POSITION.
Type
NUMERIC(6,2)
Number of length 6 including 2 positions after the decimal.
Name
POSITION SCHEDULED WORK HOURS
Description
A USER DEFINED FIELD TO INDICATE THE WORK SCHEDULE THAT AN ENCUMBENT IN A POSTITON MAY WORK.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
PRE_APPLICANT MASTER–THIS SET CONTAINS ONE RECORD PER PRE-APPLICANT AND CONTAINS THE BASIC INFORMATION ABOUT A PREAPPLICANT.
Name
APPLICANT ID
Description
SEE EMP_ID
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
LAST ACTIVITY DATE
Description
THE DATE OF THE LAST ACTIVITY ON A RECORD IN THE DATASET.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR ACTV_DATE
Description
SQL FORMATTED DATE FOR ACTV_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
ADDRESS LINE 1
Description
THE FIRST LINE OF AN ADDRESS.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
ADDRESS LINE 2
Description
THE SECOND LINE OF AN ADDRESS
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
APPLICANT NAME
Description
SEE EMP_NAME
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
DATE ENTERED
Description
THE DATE THE DATA WAS INITIALY ENTERED INTO THE SYSTEM.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR DATE_ENTR
Description
SQL FORMATTED DATE FOR DATE_ENTR
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
FOREIGN ADDRESS INDICATOR
Description
A CODE TO INDICATE IF AN ADDRESS IS FOREIGN OR DOMESTIC.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
F
=
FOREIGN ADDRESS.
Name
FULL_TIME/PART_TIME INDICATOR
Description
A CODE TO INDICATE IF AN EMPLOYEE IS FULL-TIME OR PART-TIME. FOR FACULTY, IF THEY ARE PAID ON THE FULL-TIME SALARY SCHEDULE, THEY SHOULD BE CODED FULL-TIME EVEN IF THEY ARE LESS THAN 100%.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
P
=
PART-TIME
Name
HOME TELEPHONE NUMBER
Description
THE TELEPHONE NUMBER OF THE EMPLOYEE'S PLACE OF RESIDENCE OR OTHER TELEPHONE NUMBER THROUGH WHICH THE EMPLOYEE MAY BE REACHED.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
MESSAGE PHONE NUMBER
Description
THE PHONE NUMBER AT WHICH A MESSAGE MAYBE LEFT FOR AN INDIVIDUAL OR ORGANIZATION.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
MESSAGE PHONE NUMBER EXTENSION
Description
THE MESSAGE PHONE NUMBER EXTENSION.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
PREAPPLICANT MISCELLANEOUS FIELD 1
Description
USED FOR OPTIONAL INFORMATION AT THE USER'S DISCRETION.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
PREAPPLICANT MISCELLANEOUS FIELD 2
Description
USED FOR OPTIONAL INFORMATION AT THE USER'S DISCRETION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
ZIP CODE
Description
A NINE (9) DIGIT NUMBER IDENTIFYING EACH POSTAL DELIVERY AREA IN THE UNITED STATES.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
ACKNOWLEDGMENT PRINT INDICATOR
Description
AN INDICATOR TO INDICATE IF AN ACKNOWLEDGMENT LETTER HAS BEEN PRINTED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO,ACKNOWLEDGMENT HAS NOT BEEN PRINTED.
Name
E_MAIL ADDRESS
Description
CONTAINS THE ELECTRONIC MAILING ADDRESS FOR SENDING "E-MAIL".
Type
NVARCHAR(40)
Variable length string of up to 40 characters.
Name
APPICANT LAST NAME
Description
THE APPLICANT'S SURNAME.
Type
NVARCHAR(26)
Variable length string of up to 26 characters.
Name
APPLICANT FIRST NAME
Description
THE APPLICANT'S GIVEN NAME.
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
Name
APPLICANT MIDDLE NAME
Description
THE APPLICANT'S MIDDLE NAME.
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
Name
APPLICANT PREFIX NAME
Description
THE ABBREVIATED PROFESSION OR PERSONAL TITLE ASSOCIATED WITH THE APPLICANT'S NAME.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
APPLICANT SUFFIX NAME
Description
THE ABBREVIATED IDENTIFIER, TITLE, DEGREE OR AFFILIATION ASSOCIATED WITH THE APPLICANT NAME.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
RECRUITMENT MASTER–THIS SET CONTAINS ONE RECORD PER RECRUITMENT AND CONTAINS SOME BASIC INFORMATION ABOUT THE RECRUITMENT.
Name
RECRUITMENT CODE
Description
A USER DEFINED CODE USED TO INDENTIFY UNIQUE RECRUITMENTS.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
LAST ACTIVITY DATE
Description
THE DATE OF THE LAST ACTIVITY ON A RECORD IN THE DATASET.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR ACTV_DATE
Description
SQL FORMATTED DATE FOR ACTV_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
RECRUITMENT CLOSING DATE
Description
THE CLOSING DATE OF THE RECRUITMENT PROCESS.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR RCRT_CLOSE_DATE
Description
SQL FORMATTED DATE FOR RCRT_CLOSE_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
RECRUITMENT OPENING DATE
Description
THE OPENING DATE OF THE RECRUITMENT PROCESS.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR RCRT_OPN_DATE
Description
SQL FORMATTED DATE FOR RCRT_OPN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
RECRUITMENT TYPE
Description
A USER DEFINED CODE REPRESENTING THE TYPE OF RECRUITMENT. EX. OPEN PROMOTIONAL, LATERAL TRANSFER
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
JOB CLASSIFICATION
Description
A CODE REPRESENTING A JOB CLASSIFICATION.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
APPLICATION COMMENT DETAIL–THIS SET CONTAINS ANY COMMENTS THE USER MAY HAVE ENTER FOR AN INDIVIDUAL APPLICATION.
Name
APPLICANT IN /APPLICATION NUMBER KEY
Description
THE CONCATENATION OF APPLICANT ID AND APPLICATION NUMBER.
Type
NVARCHAR(12)
Variable length string of up to 12 characters.
Name
COMMENT LINE OF 60 CHARACTERS
Description
USED FOR OPTIONAL INFORMATION AT THE USER'S DISCRETION.
Type
NVARCHAR(60)
Variable length string of up to 60 characters.
Name
LINE NUMBER
Description
A SEQUENTIAL NUMBER ASSIGNED TO A LINE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
APPLICATION DETAIL–THIS SET CONTAINS ONE RECORD FOR EACH APPLICATION AN INDIVIDUAL AS ON FILE.
Name
APPLICANT ID
Description
SEE EMP_ID
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
APPLICANT IN /APPLICATION NUMBER KEY
Description
THE CONCATENATION OF APPLICANT ID AND APPLICATION NUMBER.
Type
NVARCHAR(12)
Variable length string of up to 12 characters.
Name
RECRUITMENT CODE
Description
A USER DEFINED CODE USED TO INDENTIFY UNIQUE RECRUITMENTS.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
LAST ACTIVITY DATE
Description
THE DATE OF THE LAST ACTIVITY ON A RECORD IN THE DATASET.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR ACTV_DATE
Description
SQL FORMATTED DATE FOR ACTV_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
APPLICATION NUMBER
Description
A USER DEFINED NUMBER FOR EACH APPLICATION ON FILE FOR AN APPLICANT.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
APPLICANT TYPE
Description
DEFINTION: AN USER DEFINED CODE TO INDICATE THE TYPE OF APPLICANT. (EX. INSTITUTIONAL WIDE LAYOFF, ORGANIZATIONAL UNIT PROMOTIONAL, OPEN COMPETITIVE, ETC...)
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
PREFERENCE TYPE
Description
A USER DEFINED CODE TO INDICATE THE TYPE OF PREFERENCE GIVEN A PARTICULAR APPLICANT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
APPLICANT SCORE FIELD 1
Description
THE SCORE GIVEN AN APPLICANT IN THE FIRST PHASE OF THE APPLICANTION SCORING PROCESS.
Type
NUMERIC(6,1)
Number of length 6 including 1 positions after the decimal.
Name
APPLICANT SCORE FIELD 2
Description
THE SCORE GIVEN AN APPLICANT IN THE SECOND PHASE OF THE APPLICATION SCORING PROCESS.
Type
NUMERIC(6,1)
Number of length 6 including 1 positions after the decimal.
Name
APPLICANT SCORE FIELD 3
Description
THE SCORE GIVEN AN APPLICANT IN THE THRID PHASE OF THE APPLICATION SCORING PROCESS.
Type
NUMERIC(6,1)
Number of length 6 including 1 positions after the decimal.
Name
APPLICANT SCORE FIELD 4
Description
THE SCORE GIVEN AN APPLICANT IN THE FOURTH PHASE OF THE APPLICATION SCORING PROCESS.
Type
NUMERIC(6,1)
Number of length 6 including 1 positions after the decimal.
Name
CENSUS HISPANIC/SPANISH CODE
Description
A CLASSIFICATION OF HISPANIC/SPANISH ORIGINS WHICH ADHERES TO THE DATA CLASSIFICATIONS AS COLLECTED BY THE U.S. CENSUS QUESTIONNAIRE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
CENSUS RACE GROUP CODE
Description
A CLASSIFICATION OF RACE/ETHNIC CATEGORIES WHICH ADHERES TO THE DATA CLASSIFICATIONS AS COLLECTED BY THE U.S. CENSUS QUESTIONNAIRE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
DATE ENTERED
Description
THE DATE THE DATA WAS INITIALY ENTERED INTO THE SYSTEM.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR DATE_ENTR
Description
SQL FORMATTED DATE FOR DATE_ENTR
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
EDUCATIONAL LEVEL
Description
A CODE TO INDICATE AN EDUCATIONAL ACHIEVEMENT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
01
=
NO ACADEMIC CREDENTIALS
02
=
GRADE SCHOOL
03
=
SOME HIGH SCHOOL
04
=
HIGH SCHOOL DIPLOMA OR EQUIVALENT
05
=
TRADE CERTIFICATE
06
=
SOME COLLEGE
07
=
ASSOCIATE'S DEGREE
08
=
BACHELOR'S DEGREE
09
=
MASTER'S DEGREE
10
=
PROFESSIONAL DEGREE
11
=
OTHER DOCTORATE (DR. OF EDUC., DR. OF SCI.)
12
=
PHD
Name
EMPLOYEE HANDICAP STATUS
Description
A CODE TO CATEGORIZE THE DISABILITY/IMPAIRMENT FOR AN EMPLOYEE WITH HANDICAPS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
1
=
AMBULATORY/MOBILITY
2
=
VISUAL
3
=
HEARING
4
=
MENTAL/PSYCHOLOGICAL
9
=
OTHER/UNKNOWN
5
=
MULTIPLE HANDICAPS
Name
EMPLOYEE RACE/ETHNIC
Description
A CODE TO DENOTE AN EMPLOYEE'S RACE/ETHNIC ORIGIN.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
1
=
ASIAN AMERICAN/PACIFIC ISLANDER
2
=
BLACK
3
=
NATIVE AMERICAN/ALASKAN NATIVE
4
=
HISPANIC
5
=
CAUCASIAN
Name
FULL_TIME/PART_TIME INDICATOR
Description
A CODE TO INDICATE IF AN EMPLOYEE IS FULL-TIME OR PART-TIME. FOR FACULTY, IF THEY ARE PAID ON THE FULL-TIME SALARY SCHEDULE, THEY SHOULD BE CODED FULL-TIME EVEN IF THEY ARE LESS THAN 100%.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
F
=
FULL-TIME
Name
MILITARY STATUS
Description
IDENTIFIES THE INDIVIDUAL'S CURRENT MILITARY STATUS FOR AFFIRMATIVE ACTION PURPOSES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
DO
=
DISABLED VETERAN - OTHER THAN VIETNAM
NI
=
NOT INDICATED
CV
=
CAMPAIGN VETERAN
DC
=
DISABLED CAMPAIGN VETERAN
BLANK
=
NON-VETERAN
VV
=
VIETNAM ERA VETERAN
OV
=
OTHER VETERAN
SV
=
SPOUSE OF DECEASED VETERAN
Name
OVER FORTY YEARS OF AGE
Description
AN INDICATOR TO SHOW IF AN APPLICANT IS OVER 40 YEARS OF AGE OR NOT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO, NOT OVER 40 YEARS OF AGE.
Name
PREFERRED HOURS
Description
A USER DEFINED CODE TO INDICATE AN APPLICANTS PREFERENCE FOR WORK HOURS.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
PREFERRED LOCATION
Description
A USER DEFINED CODE TO INDICATE AN APPLICANTS PREFERENCE FOR POSTION LOCATION.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
PREFERRED SHIFT
Description
A USER DEFINED CODE TO INDICATE AN APPLICANTS PREFERENCE FOR A WORK SHIFT.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
PREFERRED TERM
Description
A USER DEFINED CODE TO INDICATE AN APPLICANTS PREFERENCE FOR THE NUMBER OF MONTH PER YEAR THAT THEY WISH TO WORK.
Type
NUMERIC(5,2)
Number of length 5 including 2 positions after the decimal.
Name
LAYOFF SENIORITY DATE
Description
A DATE FROM WHICH SENIORITY CAN BE CALCULATED FOR USE DURING A LAYOFF. THIS DATE IS ADJUSTED BY LEAVE WITHOUT PAY.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR SENIORITY_DATE
Description
SQL FORMATTED DATE FOR SENIORITY_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
SEX
Description
IDENTIFIES A STUDENT'S SEX.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
F
=
FEMALE
M
=
MALE
Name
SKILL CODE
Description
A CODE TO IDENTIFY A PARTICULAR SKILL.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
APPLICANT REFERRAL SOURCE
Description
A USER DEFINED CODE TO INDENTIFY THE MEANS BY WHICH THE APPLICANT WAS REFERRED TO THE INSTITUTION FOR EMPLOYMENT.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
APPLICANT EXPIRATION DATE
Description
THE EXPIRATION DATE OF AN APPLICANT ON FILE.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR APP_EXPIR_DATE
Description
SQL FORMATTED DATE FOR APP_EXPIR_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Values
Name
Description
ARRAY MEMBER. SEE: APP_RACE_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: APP_RACE_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: APP_RACE_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: APP_RACE_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: APP_RACE_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: APP_RACE_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: APP_RACE_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
APPLICANT NAME DETAIL–THIS SET PROVIDES A CROSS REFERENCE BETWEEN APPLICANT ID'S AND ABBREVIATED NAMES.
Name
ABBREVIATED APPLICANT NAME
Description
THE FIRST FIVE CHARACTERS OF AN APPLICANT'S LAST NAME.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
APPLICANT ID
Description
SEE EMP_ID
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
SOUNDEX LAST NAME
Description
A SOUNDEX CODE FOR AN INDIVIDUAL'S LAST NAME.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
APPLICANT STATUS HISTORY DETAIL–THIS SET CONTAINS ONE RECORD FOR EACH APPLICANT STATUS ASSIGN TO A GIVEN APPLICANT.
Name
APPLICANT IN /APPLICATION NUMBER KEY
Description
THE CONCATENATION OF APPLICANT ID AND APPLICATION NUMBER.
Type
NVARCHAR(12)
Variable length string of up to 12 characters.
Name
APPLICANT STATUS
Description
A USER DEFINED CODE USED TO TRACK THE PROGRESS OF EACH APPLICATION ENTERED INTO THE SYSTEM.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
DOCUMENT SHELL DEFINITION NAME
Description
THE NAME OF A DOCUMENT SHELL THAT DEFINES WHICH PRE-APP/APP DATA ELEMENT TO BE EXTRACTED FOR NOTIFICATION GENERATION.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
DOCUMENT DATE
Description
THE DATE OF THE PRINTING OF THE NOTIFICATION DOCUMENT THAT CORRESPONDS TO AN ASSOCIATED APPLICANT STATUS.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR DOC_DATE
Description
SQL FORMATTED DATE FOR DOC_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
APPLICANT STATUS DATE
Description
THE DATE THE APPLICANT STATUS WAS ASSIGNED TO AN APPLICANT.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR APP_STAT_DATE
Description
SQL FORMATTED DATE FOR APP_STAT_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
APPLICANT STATUS PRINT ACTION
Description
THIS ELEMENT IS USED TO TRIGGER SOME SPECIAL PRINT ACTION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
R
=
REPRINT
D
=
DELETE FROM SCREEN, THIS IS A LOGICAL DELETE NOT A PHYSICAL DELETE.
Name
Description
TIME STAMP FOR THE APPLICATION STATUS ENTRY.
Type
NUMERIC(6,0)
Number of length 6 including 0 positions after the decimal.
DOWNLOAD TEMPLATE FILE DETAIL–A DETAIL DATA SET CONTAINING A LIST OF ELEMENTS & THEIR SEQUENCE FOR A DOCUMENT SHELL DEFINITION.
Name
DOCUMENT SHELL DEFINITION NAME
Description
THE NAME OF A DOCUMENT SHELL THAT DEFINES WHICH PRE-APP/APP DATA ELEMENT TO BE EXTRACTED FOR NOTIFICATION GENERATION.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
SELECTION ELEMENT 1
Description
THIS FIELD WILL STORE A VALID DATA ELEMENT NAME, USED TO SELECT GROUPS OF STUDENTS WITH SPECIFIED VALUES.
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
Name
LINE NUMBER
Description
A SEQUENTIAL NUMBER ASSIGNED TO A LINE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
POSITION HISTORY DETAIL
Name
POSITION NUMBER
Description
A SIX DIGIT NUMBER WHICH IDENTIFIES THE SPECIFIC POSITION TO WHICH THE EMPLOYEE IS ASSIGNED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
CLASSIFICATION OF INSTRUCTIONAL PROGRAMS
Description
A SIX DIGIT CODE USED FOR CLASSIFYING INSTRUCTIONAL PROGRAMS FOR EXTERNAL REPORTING THE CODES PROVIDE A STANDARD TERMINOLOGY FOR COLLECTING, REPORTING AND ANALYZING INFORMATION ABOUT INSTRUCTIONAL PROGRMS. THESE CODES REPLACE THE HEGIS TAXONOMY, INCLUDING O.E. (OFFICE OF EDUCATION) CODES.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
EMPLOYEE ID
Description
A UNIQUE 9 DIGIT NUMBER ASSIGNED TO AN INDIVIDUAL FOR THE PURPOSES OF IDENTIFICATION THIS NUMBER NORMALLY THEIR SOCIAL SECURITY NUMBER.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
JOB BEGIN DATE
Description
THE DATE ON WHICH A JOB BECOMES/BECAME EFFECTIVE
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR JOB_BEG
Description
SQL FORMATTED DATE FOR JOB_BEG
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
JOB CLASSIFICATION
Description
A CODE REPRESENTING A JOB CLASSIFICATION.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
POSTION LOCATION
Description
A USER DEFINED CODE USED TO IDENTIFY THE LOCATION OF THE POSITION.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
POSITION TERM
Description
THE NUMBER OF MONTHS PER YEAR THAT THIS POSITION IS WORKED.
Type
NUMERIC(5,2)
Number of length 5 including 2 positions after the decimal.
Name
UPDATE NEW EMPLOYEE TO EMP DATABASE
Description
EMPLOYEE UPDATE INDICATOR, SEE CODING.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO, DO NOT UPDATE NEW EMPLOYEE TO THE EMP DATABASE.
Name
EMPLOYEE UPDATE DATE
Description
THE DATE THAT A NEW EMPLOYEE WAS UPDATED TO THE EMPLOYEE DATABASE FROM THE APPLICANT DATABASE.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR UPD_EMP_DATE
Description
SQL FORMATTED DATE FOR UPD_EMP_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
POSITION PERCENT FULL TIME
Description
DEFINTION: THE PERCENT OF FULL TIME FOR A POSITION.
Type
NUMERIC(6,2)
Number of length 6 including 2 positions after the decimal.
POSITION VACANCY DETAIL–THIS SET CONTAINS ANY COMMENTS THE USER HAS CHOSE TO ENTER FOR AN OPEN POSITION.
Name
POSITION NUMBER
Description
A SIX DIGIT NUMBER WHICH IDENTIFIES THE SPECIFIC POSITION TO WHICH THE EMPLOYEE IS ASSIGNED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
COMMENT LINE OF 60 CHARACTERS
Description
USED FOR OPTIONAL INFORMATION AT THE USER'S DISCRETION.
Type
NVARCHAR(60)
Variable length string of up to 60 characters.
Name
LINE NUMBER
Description
A SEQUENTIAL NUMBER ASSIGNED TO A LINE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
PRE_APPLICANT ADDRESS DETAIL–THIS SET CONTAINS SELDOM USED INFORMATION RELATED TO THE PRE-APPLICANTS ADDRESS. NORMALLY CITY AND STATE WOULD BE PICKED UP FROM THE ZIP CODE TABLE.
Name
APPLICANT ID
Description
SEE EMP_ID
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
CITY/TOWN NAME
Description
THE NAME OF A CITY OR TOWN.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
COUNTRY
Description
THE NAME OF A COUNTRY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
STATE
Description
A STANDARD TWO-CHARACTER CODE ASSIGNED BY THE US POSTAL SERVICE TO EACH OF THE STATES/ PROVINCES IN THE UNITED STATES/CANADA AK - ALASKA AZ - ARIZONA AR - ARKANSAS CA - CALIFORNIA CO - COLORADO CT - CONNECTICUT DE - DELAWARE DC - DIST. OF COLUMBIA FL - FLORIDA GA - GEORGIA HI - HAWAII ID - IDAHO IL - ILLINOIS IN - INDIANA IA - IOWA KS - KANSAS KY - KENTUCKY LA - LOUISIANA ME - MAINE MD - MARYLAND MA - MASSACHUSETTS MI - MICHIGAN MN - MINNESOTA MS - MISSISSIPPI MO - MISSOURI MT - MONTANA NE - NEBRASKA NV - NEVADA NH - NEW HAMPSHIRE NJ - NEW JERSEY NM - NEW MEXICO NY - NEW YORK NC - NORTH CAROLINA ND - NORTH DAKOTA OH - OHIO OK - OKLAHOMA OR - OREGON PA - PENNSYLVANIA RI - RHODE ISLAND SC - SOUTH CAROLINA SD - SOUTH DAKOTA TN - TENNESSE TX - TEXAS UT - UTAH VT - VERMONT VA - VIRGINIA WA - WASHINGTON WV - WEST VIRGINIA WI - WISCONSIN WY - WYOMING AB - ALBERTA BC - BRITISH COLUMBIA MB - MANITOBA NB - NEW BRUNSWICK NF - NEWFOUNDLAND NS - NOVA SCOTIA ON - ONTARIO PE - PRINCE EDWARD ISLAND PQ - QUEBEC SK - SASKATCHEWAN
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
PREAPPLICANT NAME DETAIL–THIS SET PROVIDES A CROSS REFERENCE BETWEEN APPLICANT ID'S AND ABBREVIATED NAMES.
Name
ABBREVIATED APPLICANT NAME
Description
THE FIRST FIVE CHARACTERS OF AN APPLICANT'S LAST NAME.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
APPLICANT ID
Description
SEE EMP_ID
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
SOUNDEX LAST NAME
Description
A SOUNDEX CODE FOR AN INDIVIDUAL'S LAST NAME.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
PRE_APPLICANT POSITION DETAIL–THIS SET CONTAINS INFORMATION INDENTIFING. THE TYPES OF POSITIONS A PRE-APPLICANT IS INTERESTED IN.
Name
APPLICANT ID
Description
SEE EMP_ID
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
JOB FAMILY MEMBER KEY
Description
THE CONCATENATION OF FAMILY MEMBER TYPE AND JOB FAMLIY/CLASS CIP.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
RECRUITMENT ADVERTISING DETAIL–THIS SET CONTAINS INFORMATION PERTAINING TO ADVERTISING PURCHASED AS PART OF THE RECRUITING EFFORT.
Name
RECRUITMENT CODE
Description
A USER DEFINED CODE USED TO INDENTIFY UNIQUE RECRUITMENTS.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
ADVERTISING COST
Description
THE DOLLAR COST OF ADVERTISING.
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
Name
ADVERTISING DATE
Description
THE DATE THAT ADVERTISING IS TO BE PUBLISED OR THE DATE THAT AN ADVERTISING ORDER HAD BEEN PLACED. THE USAGE OF THIS DATE IS USER DEFINED.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR ADVR_DATE
Description
SQL FORMATTED DATE FOR ADVR_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
REFFERAL SOURCE MISCELLANEOUS FIELD
Description
USED FOR OPTIONAL INFORMATION AT THE USER DISCRETION.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
APPLICANT REFERRAL SOURCE
Description
A USER DEFINED CODE TO INDENTIFY THE MEANS BY WHICH THE APPLICANT WAS REFERRED TO THE INSTITUTION FOR EMPLOYMENT.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
RECRUITMENT/POSITION CROSS REFERENCE DETAIL–THIS SET PROVIDES A CROSS REFERENCE BETWEEN A RECRUITMENT AND THE OPEN POSITION TO BE FILLED FROM THE RECRUITMENT.
Name
RECRUITMENT CODE
Description
A USER DEFINED CODE USED TO INDENTIFY UNIQUE RECRUITMENTS.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
POSITION NUMBER
Description
A SIX DIGIT NUMBER WHICH IDENTIFIES THE SPECIFIC POSITION TO WHICH THE EMPLOYEE IS ASSIGNED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Description:
GL ARCHIVAL DATABASE
GL ARCHIVAL ACCOUNT MASTER–MASTER FOR GL ARCHIVAL ACCOUNTS KEYED BY ACCOUNT STRUCTURE.
Name
FINANCIAL ACCOUNTING STRUCTURE
Description
THE AGGREGATION OF DATA ELEMENTS THAT DEFINE THE FINANCIAL ACCOUNTING STRUCTURE INCLUDING TRANSACTION CODE, APPROPRIATION INDEX, PROGRAM INDEX, ORGANIZATION INDEX, SUBOBJECT, SUB- SUBOBJECT, MAJOR GROUP, MAJOR SOURCE, SUB-SOURCE BANK ACCOUNT AND DUE TO/FROM FUND.
Type
NVARCHAR(32)
Variable length string of up to 32 characters.
Name
ARCHIVAL ACCOUNT KEY
Description
THIS IS THE KEY TO THE GL ARCHIVAL TRANSACTIONS. IT IS A SEQUENTIAL NUMBER ASSIGNED TO THE 32 CHARACTER ACCOUNT STRUCTURE.
Type
NUMERIC(7,0)
Number of length 7 including 0 positions after the decimal.
Values
GL ARCHIVAL ACCOUNT KEY MASTER–MASTER FOR GL ARCHIVAL ACCOUNTS KEYED BY ACCOUNT KEY.
Name
FINANCIAL ACCOUNTING STRUCTURE
Description
THE AGGREGATION OF DATA ELEMENTS THAT DEFINE THE FINANCIAL ACCOUNTING STRUCTURE INCLUDING TRANSACTION CODE, APPROPRIATION INDEX, PROGRAM INDEX, ORGANIZATION INDEX, SUBOBJECT, SUB- SUBOBJECT, MAJOR GROUP, MAJOR SOURCE, SUB-SOURCE BANK ACCOUNT AND DUE TO/FROM FUND.
Type
NVARCHAR(32)
Variable length string of up to 32 characters.
GL ARCHIVAL YEAR/MONTH MASTER–CONTAINS THE YEAR/MONTH IN GL ARCHIVAL.
Name
MONTH/YEAR
Description
THE CONCATENATION OF YEAR AND MONTH.
Type
NUMERIC(4,0)
Number of length 4 including 0 positions after the decimal.
GL ARCHIVAL ACCOUNT DETAIL–CROSS REFERENCE BETWEEN ARCHIVAL ACCOUNT KEY AND ARCHIVAL GL KEY.
Name
ARCHIVAL ACCOUNT KEY
Description
THIS IS THE KEY TO THE GL ARCHIVAL TRANSACTIONS. IT IS A SEQUENTIAL NUMBER ASSIGNED TO THE 32 CHARACTER ACCOUNT STRUCTURE.
Type
NUMERIC(7,0)
Number of length 7 including 0 positions after the decimal.
Name
GENERAL LEDGER DR/CR INDICATOR
Description
A CODE TO INDICATE WHETHERE THE AMOUNTS FOR THIS LEDGER ARE A DEBIT (+) OR A CREDIT (-).
Type
NUMERIC(3,0)
Number of length 3 including 0 positions after the decimal.
Values
-1
=
CREDIT
Name
GENERAL LEDGER KEY
Description
THE CONCATENATION OF GENERAL LEDGER AND FISCAL YEAR TO FORM THE KEY TO THE GENERAL LEDGER TABLE.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
GL ARCHIVAL CONTROL DETAIL–CONTROL DETAIL FOR GL ARCHIVAL.
Name
ARCHIVAL ACCOUNT KEY
Description
THIS IS THE KEY TO THE GL ARCHIVAL TRANSACTIONS. IT IS A SEQUENTIAL NUMBER ASSIGNED TO THE 32 CHARACTER ACCOUNT STRUCTURE.
Type
NUMERIC(7,0)
Number of length 7 including 0 positions after the decimal.
Name
ARCHIVAL BEGIN YEAR/MONTH
Description
THE BEGINNING YEAR/MONTH FOR GL ARCHIVAL.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
ARCHIVAL END YEAR/MONTH
Description
THE ENDING YEAR/MONTH FOR GL ARCHIVAL.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
GL ARCHIVAL–DETAIL SET IDENTIFYING THE USER REQUESTED SORT SEQUENCE.
Name
USER KEY
Description
TERMINAL SECURITY USER KEY INITIAL/DEFAULT VALUES: BLANK USE: TO ACCESS THE USER MASTER FOR THE TERMINAL SECURITY SYSTEM TO CHECK USER VALIDITY. SOURCE: TERMINAL SECURITY MANAGER
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Values
ALPHANUMERIC 1-8 CHARACTERS BEGINNING WITH
Name
DATA ELEMENT NAME
Description
THE NAME OF A DATA ELEMENT AS IT IS DEFINED TO THE DICTIONARY.
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
Name
SORT FIELD
Description
SORT FIELD. INITIAL/DEFAULT VALUES: SPACES USE: TO FORCE A DETAIL RECORD IN AN IMAGE DATE BASE TO BE SORTED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
GL ARCHIVAL TRANSACTION DETAIL–DETAIL TRANSACTIONS FOR GL ARCHIVAL.
Name
ARCHIVAL YEAR/MONTH KEY
Description
A KEY USED TO ACCESS GL ARCHIVAL TRANSACTIONS IT CONSISTS OF THE ARCHV_ACCT_KEY IN THE FIRST 7 POSITIONS PLUS THE YEAR MONTH IN THE LAST FOUR.
Type
NUMERIC(11,0)
Number of length 11 including 0 positions after the decimal.
Name
BATCH NUMBER
Description
A NUMBER ASSIGNED TO REPRESENT THE CONCATENATED DATA ELEMENTS BATCH IDENTIFIER, BATCH DATE AND SUB-BATCH.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
DOCUMENT NUMBER
Description
THE NUMBER OF THE DOCUMENT THAT IS THE SOURCE OF AN ACCOUNTING TRANSACTION.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
REFERENCE DOCUMENT NUMBER
Description
THE NUMBER OF THE DOCUMENT RELATED TO A DOCUMENT THAT IS THE SOURCE OF AN ACCOUNTING TRANSACTION.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
REIMBURSABLE CODE
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
YEAR/QUARTER
Description
A THREE-POSITION ACADEMIC YEAR (I.E., 1984-85= 845) FOLLOWED BY THE QUARTER CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
ID NUMBER/ID TYPE
Description
A FIELD THAT HAS THE ID NUMBER AND ID TYPE COMBINED. FIELD=ID_TYP FOLLOWED BY ID_NUM.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
SUBSIDIARY ACCOUNT
Description
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
TRANSACTION AMOUNT
Description
THE DOLLAR AMOUNT ASSOCIATED WITH A PARTICULAR TRANSACTION.
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
BATCH ENTRY DATE
Description
THE DATE THAT A BATCH OF ACCOUNTING TRANSACTIONS WERE POSTED IN THE SYSTEM.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR BTCH_ENTR_DATE
Description
SQL FORMATTED DATE FOR BTCH_ENTR_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
TRANSACTION DESCRIPTION
Description
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
FISCAL MONTH NUMBER
Description
A 2-DIGIT FIELD FOR NUMBERING MONTHS IN SEQUENCE FOR FINANCIAL MONTH-END PROCESSING. COMMENCING WITH 01 FOR JULY, THROUGH 12 FOR JUNE OF THE FOLLOWING CALENDAR YEAR; 13 FOR FISCAL-YEAR-END.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: RID
Type
NVARCHAR(7)
Variable length string of up to 7 characters.
Name
Description
ARRAY MEMBER. SEE: AY_YR
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
GL ARCHIVAL YEAR/MONTH DETAIL–CROSS REFERENCE BETWEEN ARCHIVAL ACCOUNT KEY AND ARCHIVAL YEAR MONTH KEYS.
Name
ARCHIVAL YEAR/MONTH KEY
Description
A KEY USED TO ACCESS GL ARCHIVAL TRANSACTIONS IT CONSISTS OF THE ARCHV_ACCT_KEY IN THE FIRST 7 POSITIONS PLUS THE YEAR MONTH IN THE LAST FOUR.
Type
NUMERIC(11,0)
Number of length 11 including 0 positions after the decimal.
Name
ARCHIVAL ACCOUNT KEY
Description
THIS IS THE KEY TO THE GL ARCHIVAL TRANSACTIONS. IT IS A SEQUENTIAL NUMBER ASSIGNED TO THE 32 CHARACTER ACCOUNT STRUCTURE.
Type
NUMERIC(7,0)
Number of length 7 including 0 positions after the decimal.
Description:
BUDGET DATABASE
BUDGET ASSIGNMENT INDICATOR MASTER–THIS TABLE IS USED TO DEFINE THE BUDGET ASSIGNMENT CODES FOR DISTRIBUTING FISCAL YEAR BUDGETS AND CHANGE AMOUNT OVER VARIOUS MONTHS.
Name
BUDGET ASSIGNMENT INDICATOR
Description
A CODE USED TO INDICATE THE FORMULA TO BE APPLIED TO DISTRIBUTE THE FISCAL YEAR'S BUDGET OR BUDGET CHANGE AMOUNTS AMONG THE MONTHLY BUDGET AMOUNTS.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Values
07
=
DISTRIBUTE CHANGE AMOUNT FOR MONTH INDICATED ONLY
08
=
SPREAD AMOUNT 1/24 IN SEPTEMBER, 1/12 IN OCTOBER THROUGH MAY, AND 3 AND 5/12 IN JUNE
09
=
SPREAD FYR BUDGET EQUALLY SEPTEMBER THROUGH MAY, AND 1/2 IN JUNE
02
=
DISTRIBUTE EQUALLY OVER REMAINING MONTHS THE FISCAL YEAR BUDGET
03
=
DISTRIBUTE 1/12 IN SEPT. THRU MAY AND 3/12 IN JUNE THE FISCAL YEAR BUDGET
04
=
DISTRIBUTE EQUALLY OVER 12 MONTHS THE PERMANENT AND TEMPORARY CHANGE AMOUNTS
05
=
DISTRIBUTE EQUALLY OVER REMAINING MONTHS THE PERMANENT AND TEMPORARY CHANGE AMOUNTS
06
=
DISTRIBUTE 1/12 IN SEPT. THRU MAY AND 3/12 IN JUNE THE PERMANENT AND TEMPORARY CHANGE AMOUNTS
00
=
MANUAL DISTRIBUTION
01
=
DISTRIBUTE EQUALLY OVER 12 MONTHS THE FISCAL YEAR BUDGET
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
BALANCE MONTH
Description
A CODE FROM 01-12 USED TO IDENTIFY THE FISCAL MONTH THAT THE BALANCE OF A TRANSACTION OR DISTRIBUTION WILL BE PLACED INTO.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
BIGIN MONTH INDICATOR
Description
A CODE INDICATING HOW A DISTRIBUTION SHOULD OCCUR IF BEGIN MONTH IS SPECIFIED. BLANK - BEGIN MONTH NOT ALLOWED 1 - PERCENTAGE OF DISTRIBUTION OCCURRING BEFORE THE BEGIN MONTH WILL BE ADDED TO THE BEGIN MONTH. 2 - SAME AS 1 EXCEPT BEGIN MONTH IS REQUIRED 3 - PERCENTAGE OF DISTRIBUTION OCCURRING BEFORE THE BEGIN MONTH WILL BE ADDED TO THE LAST MONTH OF THE FYR 4 - SAME AS 2 EXCEPT BEGIN MONTH IS REQUIRED 5 - PERCENTAGE OF DISTRIBUTION OCCURRING BEFORE THE BEGIN MONTH WILL BE DISTRIBUTED IN REMAINING MONTH BASED UPON THE RATIO OF THE PERCENTAGES FOR THE REMAINING MONTHS 6 - SAME AS 5 EXCEPT BEGIN MONTH IS REQUIRED
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
FISCAL YEAR/CHANGE INDICATOR
Description
A CODE INDICATING WHETHER THE FISCAL YEAR AMOUNT OR THE CHANGE AMOUNT SHOULD BE USED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
C
=
CHANGE AMOUNT
Name
ROUNDING INDICATOR
Description
A CODE USED TO INDICATE WETHER ROUNDING SHOULD TAKE PLACE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
DO NOT ROUND
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
Description
ARRAY MEMBER. SEE: MO_ASSGN_RATIO
Type
NUMERIC(7,3)
Number of length 7 including 3 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: MO_ASSGN_RATIO
Type
NUMERIC(7,3)
Number of length 7 including 3 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: MO_ASSGN_RATIO
Type
NUMERIC(7,3)
Number of length 7 including 3 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: MO_ASSGN_RATIO
Type
NUMERIC(7,3)
Number of length 7 including 3 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: MO_ASSGN_RATIO
Type
NUMERIC(7,3)
Number of length 7 including 3 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: MO_ASSGN_RATIO
Type
NUMERIC(7,3)
Number of length 7 including 3 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: MO_ASSGN_RATIO
Type
NUMERIC(7,3)
Number of length 7 including 3 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: MO_ASSGN_RATIO
Type
NUMERIC(7,3)
Number of length 7 including 3 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: MO_ASSGN_RATIO
Type
NUMERIC(7,3)
Number of length 7 including 3 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: MO_ASSGN_RATIO
Type
NUMERIC(7,3)
Number of length 7 including 3 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: MO_ASSGN_RATIO
Type
NUMERIC(7,3)
Number of length 7 including 3 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: MO_ASSGN_RATIO
Type
NUMERIC(7,3)
Number of length 7 including 3 positions after the decimal.
BUDGET DEVELOPMENT KEY MASTER–MASTER DATASET KEY BY BUDGET DEVELOPMENT KEY GIVING THE BUDGET STRUCTURE.
Name
BUDGET DEVELOPMENT KEY
Description
UNIQUE NUMERIC KEY ASSIGNED TO EACH BUDGET DEVELOPMENT BUDGET STRUCTURE.
Type
NUMERIC(11,0)
Number of length 11 including 0 positions after the decimal.
Name
BUDGET ACCESS STRUCTURE
Description
THE AGGREGATION OF DATA ELEMENTS THAT DEFINE THE BUDGET ACCESS STRUCTURE. THESE INCLUDE APPROPRIATION INDEX, PROGRAM INDEX, ORGANIZATION INDEX, SUBOBJECT, SUB-SUBOBJECT, MAJOR GROUP, MAJOR SOURCE AND SUBSOURCE.
Type
NVARCHAR(24)
Variable length string of up to 24 characters.
Values
BUDGET DEVELOPMENT MASTER–DATASET TO CONTAIN INFORMATION ON A BUDGET DEVELOPMENT STRUCTURE.
Name
BUDGET DEVELOPMENT KEY
Description
UNIQUE NUMERIC KEY ASSIGNED TO EACH BUDGET DEVELOPMENT BUDGET STRUCTURE.
Type
NUMERIC(11,0)
Number of length 11 including 0 positions after the decimal.
Values
Name
BUDGET ASSIGNMENT INDICATOR
Description
A CODE USED TO INDICATE THE FORMULA TO BE APPLIED TO DISTRIBUTE THE FISCAL YEAR'S BUDGET OR BUDGET CHANGE AMOUNTS AMONG THE MONTHLY BUDGET AMOUNTS.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Values
01
=
DISTRIBUTE EQUALLY OVER 12 MONTHS THE FISCAL YEAR BUDGET
06
=
DISTRIBUTE 1/12 IN SEPT. THRU MAY AND 3/12 IN JUNE THE PERMANENT AND TEMPORARY CHANGE AMOUNTS
07
=
DISTRIBUTE CHANGE AMOUNT FOR MONTH INDICATED ONLY
04
=
DISTRIBUTE EQUALLY OVER 12 MONTHS THE PERMANENT AND TEMPORARY CHANGE AMOUNTS
05
=
DISTRIBUTE EQUALLY OVER REMAINING MONTHS THE PERMANENT AND TEMPORARY CHANGE AMOUNTS
02
=
DISTRIBUTE EQUALLY OVER REMAINING MONTHS THE FISCAL YEAR BUDGET
03
=
DISTRIBUTE 1/12 IN SEPT. THRU MAY AND 3/12 IN JUNE THE FISCAL YEAR BUDGET
08
=
SPREAD AMOUNT 1/24 IN SEPTEMBER, 1/12 IN OCTOBER THROUGH MAY, AND 3 AND 5/12 IN JUNE
09
=
SPREAD FYR BUDGET EQUALLY SEPTEMBER THROUGH MAY, AND 1/2 IN JUNE
10
=
DISTRIBUTES 1/12 EACH FROM SEPT-APRIL, 7/24 FOR MAY AND 1/24 FOR JUNE
Name
BEGINNING MONTH
Description
A CODE FROM 01-12 USED TO IDENTIFY IN WHICH MONTH THE DISTRIBUTION OF PERMANENT OR TEMPORARY BUDGETS OR CHANGE AMOUNTS ARE TO BEGIN.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: BDGT_DEVL_AMT
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: BDGT_DEVL_AMT
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: BDGT_DEVL_AMT
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: BDGT_DEVL_AMT
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: BDGT_DEVL_AMT
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: BDGT_DEVL_AMT
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: BDGT_DEVL_AMT
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: BDGT_DEVL_AMT
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: BDGT_DEVL_AMT
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: BDGT_DEVL_AMT
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
BUDGET DEVELOPMENT USER MASTER–DEFINES USERS THAT MAY USE THE BUDGET DEVELOPMENT SYSTEM.
Name
USER KEY
Description
TERMINAL SECURITY USER KEY INITIAL/DEFAULT VALUES: BLANK USE: TO ACCESS THE USER MASTER FOR THE TERMINAL SECURITY SYSTEM TO CHECK USER VALIDITY. SOURCE: TERMINAL SECURITY MANAGER
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Values
ALPHANUMERIC 1-8 CHARACTERS BEGINNING WITH
Name
Description
ARRAY MEMBER. SEE: BDGT_USER_COLMN
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: BDGT_USER_COLMN
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: BDGT_USER_COLMN
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: BDGT_USER_COLMN
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
BUDGET ACCESS STRUCTURE
Description
THE AGGREGATION OF DATA ELEMENTS THAT DEFINE THE BUDGET ACCESS STRUCTURE. THESE INCLUDE APPROPRIATION INDEX, PROGRAM INDEX, ORGANIZATION INDEX, SUBOBJECT, SUB-SUBOBJECT, MAJOR GROUP, MAJOR SOURCE AND SUBSOURCE.
Type
NVARCHAR(24)
Variable length string of up to 24 characters.
Name
PROGRAM/ORGANIZATION SORT GROUP CODE
Description
A TWO CHARACTER CODE USED TO GROUP PROGRAM/ ORGANIZATION COMBINATIONS TOGETHER ON BUDGET REPORTS FOR DISTRIBUTION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
CATEGORY OF EXPENDITURE/REVENUE SORT CODE
Description
A 2 CHARACTER CODE USED TO CATEGORIZE EXPENDITURES AND REVENUES INTO GROUPS ON FINANCIAL REPORTS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
PERMANENT BUDGET AMOUNT
Description
AN ESTIMATE OF PROPOSED EXPENDITURES OR REVENUE FOR A FISCAL YEAR. THIS AMOUNT MAY BE CARRIED FORWARD TO FUTURE YEARS.
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
TEMPORARY BUDGET AMOUNT
Description
AN INCREASE OR DECREASE TO THE ORIGINAL BUDGET AMOUNT TO BE APPLIED TO THE REMAINDER OF A FISCAL YEAR ONLY. THIS AMOUNT IS NOT CARRIED FORWARD TO FUTURE YEARS.
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
FISCAL YEAR BUDGET AMOUNT
Description
THE SUM OF THE PERMANENT AND TEMPORARY BUDGET AMOUNTS FOR OPERATING BUDGETS, OR THE ESTIMATE OF PROPOSED EXPENDITURES OR REVENUE FOR GRANTS, CONTRACTS AND CAPITAL PROJECTS DURING A FISCAL YEAR.
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
COMMITMENT AMOUNT
Description
THE AMOUNT OF FUNDS COMMITTED THROUGH THE PURCHASE REQUISITION PROCESS THAT HAVE NOT YET BEEN ENCUMBERED.
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Values
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
REVISION NUMBER
Description
DEFINTION: A SIX CHARACTER IDENTIFIER USED TO TRACK BUDGET REVISIONS. MAY CONTAIN ALPHABETIC AS WELL AS NUMERIC CHARACTERS.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
BUDGET TYPE
Description
A TWO CHARACTER CODE WHICH IS USED TO INDICATE WHETHER OR NOT THE BUDGET ENTRY IS FOR A GRANT, CONTRACT, OR CAPITAL PROJECT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
GC
=
GRANT OR CONTRACT
CP
=
CAPITAL PROJECT
Name
BUDGET STRUCTURE STATUS
Description
THE STATUS OF THE BUDGET STRUCTURE CODING.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
I
=
INACTIVE
D
=
DELETE
F
=
"FROM" TRANSFER ACCOUNT (PENDING)
T
=
"TO" TRANSFER ACCOUNT (PENDING)
BUDGET REPORT DEFINITION–CONTAINS MASTER INFORMATION FOR THE DEFINITION OF A BUDGET REPORT.
Name
BUDGET REPORT ID
Description
THE REPORT ID USED TO INDICATE A PARTICULAR REPORT FORMAT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
REPORT TITLE
Description
THE TITLE OF A REPORT.
Type
NVARCHAR(50)
Variable length string of up to 50 characters.
Name
REPORT WIDTH OPTION
Description
INDICATES WHETHER A REPORT IS TO BE GENERATED IN 80 OR 132 COLUMN FORMAT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
W
=
WIDE FORMAT (132 COLUMNS)
Name
REPORT TOTAL INDICATOR
Description
INDICATES WHETHER A REPORT TOTAL SHOULD BE GENERATED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
DO NOT PRINT REPORT TOTAL
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
Description
ARRAY MEMBER. SEE: BDGT_COMMENT
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: BDGT_COMMENT
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: BDGT_COMMENT
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: BDGT_COMMENT
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: BDGT_COMMENT
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: BDGT_COMMENT
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: BDGT_COMMENT
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: BDGT_COMMENT
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: BDGT_COMMENT
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: BDGT_COMMENT
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: BDGT_RPT_COLMN1
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: BDGT_RPT_COLMN1
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: BDGT_RPT_COLMN1
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: BDGT_RPT_COLMN1
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: BDGT_RPT_COLMN1
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: BDGT_RPT_COLMN1
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: BDGT_RPT_COLMN1
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: BDGT_RPT_COLMN1
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: BDGT_RPT_COLMN2
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: BDGT_RPT_COLMN2
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: BDGT_RPT_COLMN2
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: BDGT_RPT_COLMN2
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: BDGT_RPT_COLMN2
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: BDGT_RPT_COLMN2
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: BDGT_RPT_COLMN2
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: BDGT_RPT_COLMN2
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: BDGT_RPT_FUNC
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: BDGT_RPT_FUNC
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: BDGT_RPT_FUNC
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: BDGT_RPT_FUNC
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: BDGT_RPT_FUNC
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: BDGT_RPT_FUNC
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: BDGT_RPT_FUNC
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: BDGT_RPT_FUNC
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: BDGT_RPT_HDG
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
Description
ARRAY MEMBER. SEE: BDGT_RPT_HDG
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
Description
ARRAY MEMBER. SEE: BDGT_RPT_HDG
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
Description
ARRAY MEMBER. SEE: BDGT_RPT_HDG
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
Description
ARRAY MEMBER. SEE: BDGT_RPT_HDG
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
Description
ARRAY MEMBER. SEE: BDGT_RPT_HDG
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
Description
ARRAY MEMBER. SEE: BDGT_RPT_HDG
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
Description
ARRAY MEMBER. SEE: BDGT_RPT_HDG
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
DESCRIPTION CONTROL
Name
DESCRIPTION CONTROL KEY
Description
THIS IS THE KEY TO THE DESC_CNTRL_M RECORD WHICH CONTAINS THE NEXT AVAILABLE DESCRIPTION KEY NUMBER. THIS NUMBER IS ALWAYS 1.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
DESCRIPTION KEY
Description
THIS KEY IS USED TO TIE THE DESCRIPTION TEXT TO THE ENTITIES BEING DESCRIBED. IT IS A SEQUENTIAL NUMBER ASSIGNED AND CONTROLLED BY DESC_CNTRL_M.
Type
INT
Whole number between -2,147,483,648 and 2,147,483,647.
GRANT OR CONTRACT CONTROL TABLE–THIS DATASET IS USED TO RECORD CONTROL INFORMATION ON GRANTS AND CONTRACTS.
Name
GRANT/CONTRACT NUMBER
Description
A UNIQUE CODE ASSIGNED TO IDENTIFY AN INDIVIDUAL GRANT OR CONTRACT.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
PROJECT TYPE
Description
A CODE IDENTIFYING A SPECIFIC TYPE OF PROJECT
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
1
=
FEDERAL GRANTS
2
=
CAPITAL PROJECTS
3
=
AGENCY OPERATING PROJECTS
4
=
AGENCY OPERATING PROJECTS
5
=
AGENCY OPERATING PROJECTS
6
=
AGENCY OPERATING PROJECTS
Name
GRANT, CONTRACT OR CAPITAL PROJECT STATUS
Description
A CODE REPRESENTING THE STATUS OF A GRANT, CONTRACT OR CAPITAL PROJECT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
I
=
INACTIVE/COMPLETED - CONTINUE REPORTING
S
=
INACTIVE/COMPLETE - SUPPRESS REPORTING
D
=
DELETE
Name
PROJECT START DATE
Description
THE DATE (MONTH,DAY,YEAR) ON WHICH A CAPITAL PROJECT ACTUALLY BEGINS OR A GRANT OR CONTRACT BECOMES EFFECTIVE.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR PROJ_STRT_DATE
Description
SQL FORMATTED DATE FOR PROJ_STRT_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
PROJECT END DATE
Description
THE DATE (MONTH,DAY,YEAR) ON WHICH A CAPITAL PROJECT IS ACTUALLY COMPLETED OR A GRANT CONTRACT EXPIRES.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR PROJ_END_DATE
Description
SQL FORMATTED DATE FOR PROJ_END_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
FEDERAL AGENCY NUMBER
Description
THIS FOUR DIGIT FIELD CONTAINS THE CODE WHICH IDENTIFIES THE PARTICULAR FEDERAL AGENCY FROM WHICH THE GRANT FUNDS ARE RECEIVED.
Type
NUMERIC(4,0)
Number of length 4 including 0 positions after the decimal.
Name
FEDERAL CATALOGUE NUMBER
Description
A NINE CHARACTER CODE ASSIGNED BY THE FEDERAL SPONSORING AGENCY FOR EACH GRANT.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
STATE AGENCY NUMBER
Description
A NUMBER ASSIGNED BY THE STATE TO UNIQUELY IDENTIFY A STATE AGENCY.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
SUBGRANTEE
Description
THIS FOUR DIGIT INFORMATIONAL FIELD CONTAINS THE CODE USED TO IDENTIFY A PARTICULAR ENTITY THAT IS THE RECIPIENT OF A PASS THROUGH GRANT. THIS COULD BE ANOTHER AGENCY OR A CITY OR COUNTY.
Type
NUMERIC(4,0)
Number of length 4 including 0 positions after the decimal.
Name
REIMBURSEMENT METHOD
Description
A DATA ELEMENT WHICH IDENTIFIES THE TYPE OF REIMBURSEMENT SUCH AS: A LETTER OF CREDIT, QUARTERLY BILLING OR ADVANCE PAYMENT ASSOCIATED WITH THE PROJECT. THIS ONE CHARACTER FIELD IS FOR INFORMATIONAL PURPOSES ONLY.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
1
=
ACTUAL COST REIMBURSEMENT
2
=
ADVANCE BY TREASURER CHECK
4-9
=
AGENCY DEFINED
Name
ACCOUNTS RECEIVABLE IDENTIFICATION
Description
A SIX CHARACTER CODE TO IDENTIFY A PARTICULAR A/R ACCOUNT.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
INDIRECT RATE
Description
THIS THREE-CHARACTER FIELD IS FOR INFORMATIONAL PURPOSES ONLY AND IDENTIFIES THE INDIRECT RATE OF REIMBURSEMENT OF OVERHEAD FOR EACH GRANT. THE FIELD IS OPTIONAL; HOWEVER, IF USED, THE INDIRECT LIMIT AND REIMBURSEMENT METHOD MUST BE FILLED.
Type
NUMERIC(3,0)
Number of length 3 including 0 positions after the decimal.
Name
INDIRECT LIMIT
Description
THIS SIX CHARACTER FIELD IS FOR INFORMATIONAL PURPOSES ONLY AND IS USED TO IDENTIFY THE MAXIMUM AMOUNT OF INDIRECT OVERHEAD REIMBURSE- MENT ASSOCIATED WITH A PARTICULAR PROJECT OR GRANT. THE LIMIT MUST BE GREATER THAN ZERO.
Type
NUMERIC(6,0)
Number of length 6 including 0 positions after the decimal.
Name
GRANTOR NAME
Description
THE NAME OF THE GRANTING OR CONTRACTING BUSINESS OR AGENCY FOR GRANTS, CONTRACTS AND CAPITAL PROJECT.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
CONTACT NAME
Description
THE NAME OF AN INDIVIDUAL THAT IS USED AS A CONTACT FOR A BUSINESS OR AGENCY.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
LOCAL PHONE NUMBER
Description
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
PROGRAM INDEX
Description
A THREE CHARACTER, AGENCY UNIQUE CODE THAT IS USED TO REPRESENT A PROGRAM, SUBPROGRAM AND ACTIVITY.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
ORGANIZATION INDEX
Description
A CODE USED TO REPRESENT A UNIQUE COMBINATION OF CAMPUS, DIVISION, DEPARTMENT, COST CENTER PROJECT NUMBER, SUBPROJECT, PROJECT PHASE, GRANT/CONTRACT NUMBER, COUNTY AND CITY/TOWN.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
PROJECT DIRECTOR
Description
THE NAME OF A PERSON ON CAMPUS ASSUMING THE ULTIMATE RESPONSIBILITY FOR A GRANT, CONTRACT OR CAPITAL PROJECT.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
AUTHORIZATION SIGNATURE
Description
THE ELECTRONIC SIGNATURE ASSOCIATED WITH A PARTICULAR AUTHORIZATION CODE FOR THE APPROVAL OF PURCHASE REQUISITIONS.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
TOTAL PROJECT BUDGET
Description
THE TOTAL AMOUNT OF DOLLARS AUTHORIZED FOR A GRANT OR CONTRACT.
Type
NUMERIC(11,0)
Number of length 11 including 0 positions after the decimal.
Name
DESCRIPTION KEY
Description
THIS KEY IS USED TO TIE THE DESCRIPTION TEXT TO THE ENTITIES BEING DESCRIBED. IT IS A SEQUENTIAL NUMBER ASSIGNED AND CONTROLLED BY DESC_CNTRL_M.
Type
INT
Whole number between -2,147,483,648 and 2,147,483,647.
CAPITAL PROJECT CONTROL TABLE–THIS DATASET CONTAINS CONTROL INFORMATION FOR CAPITAL PROJECTS.
Name
PROJECT PHASE KEY
Description
THE CONCATENATION OF PROJECT NUMBER, SUBPROJECT, PROJECT PHASE AND FISCAL YEAR TO FORM THE KEY TO THE PROJECT PHASE TABLE.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
GRANT, CONTRACT OR CAPITAL PROJECT STATUS
Description
A CODE REPRESENTING THE STATUS OF A GRANT, CONTRACT OR CAPITAL PROJECT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
D
=
DELETE
S
=
INACTIVE/COMPLETE - SUPPRESS REPORTING
I
=
INACTIVE/COMPLETED - CONTINUE REPORTING
Name
ESTIMATED START DATE
Description
DEFINTION: THE ESTIMATED STARTING DATE FOR A PROJECT, SUBPROJECT OR PROJECT PHASE.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR EST_STRT_DATE
Description
SQL FORMATTED DATE FOR EST_STRT_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
ESTIMATED END DATE
Description
THE ESTIMATED COMLETION DATE FOR A PROJECT, SUBPROJECT, OR PROJECT PHASE.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR EST_END_DATE
Description
SQL FORMATTED DATE FOR EST_END_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
PROJECT START DATE
Description
THE DATE (MONTH,DAY,YEAR) ON WHICH A CAPITAL PROJECT ACTUALLY BEGINS OR A GRANT OR CONTRACT BECOMES EFFECTIVE.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR PROJ_STRT_DATE
Description
SQL FORMATTED DATE FOR PROJ_STRT_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
PROJECT END DATE
Description
THE DATE (MONTH,DAY,YEAR) ON WHICH A CAPITAL PROJECT IS ACTUALLY COMPLETED OR A GRANT CONTRACT EXPIRES.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR PROJ_END_DATE
Description
SQL FORMATTED DATE FOR PROJ_END_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
REIMBURSEMENT METHOD
Description
A DATA ELEMENT WHICH IDENTIFIES THE TYPE OF REIMBURSEMENT SUCH AS: A LETTER OF CREDIT, QUARTERLY BILLING OR ADVANCE PAYMENT ASSOCIATED WITH THE PROJECT. THIS ONE CHARACTER FIELD IS FOR INFORMATIONAL PURPOSES ONLY.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
2
=
ADVANCE BY TREASURER CHECK
1
=
ACTUAL COST REIMBURSEMENT
0
=
ADVANCE BY LETTER OF CREDIT
Name
ACCOUNTS RECEIVABLE IDENTIFICATION
Description
A SIX CHARACTER CODE TO IDENTIFY A PARTICULAR A/R ACCOUNT.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
INDIRECT RATE
Description
THIS THREE-CHARACTER FIELD IS FOR INFORMATIONAL PURPOSES ONLY AND IDENTIFIES THE INDIRECT RATE OF REIMBURSEMENT OF OVERHEAD FOR EACH GRANT. THE FIELD IS OPTIONAL; HOWEVER, IF USED, THE INDIRECT LIMIT AND REIMBURSEMENT METHOD MUST BE FILLED.
Type
NUMERIC(3,0)
Number of length 3 including 0 positions after the decimal.
Name
INDIRECT LIMIT
Description
THIS SIX CHARACTER FIELD IS FOR INFORMATIONAL PURPOSES ONLY AND IS USED TO IDENTIFY THE MAXIMUM AMOUNT OF INDIRECT OVERHEAD REIMBURSE- MENT ASSOCIATED WITH A PARTICULAR PROJECT OR GRANT. THE LIMIT MUST BE GREATER THAN ZERO.
Type
NUMERIC(6,0)
Number of length 6 including 0 positions after the decimal.
Name
VENDOR NUMBER
Description
A CODE ASSIGNED TO REPRESENT A PARTICULAR VENDOR.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
VENDOR NAME
Description
THE NAME OF A FIRM, COMPANY, ORGANIZATION OR INDIVIDUAL WITH WHOM THE COLLEGE TRANSACTS BUSINESS.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
CONTACT NAME
Description
THE NAME OF AN INDIVIDUAL THAT IS USED AS A CONTACT FOR A BUSINESS OR AGENCY.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
LOCAL PHONE NUMBER
Description
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
PROGRAM INDEX
Description
A THREE CHARACTER, AGENCY UNIQUE CODE THAT IS USED TO REPRESENT A PROGRAM, SUBPROGRAM AND ACTIVITY.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
ORGANIZATION INDEX
Description
A CODE USED TO REPRESENT A UNIQUE COMBINATION OF CAMPUS, DIVISION, DEPARTMENT, COST CENTER PROJECT NUMBER, SUBPROJECT, PROJECT PHASE, GRANT/CONTRACT NUMBER, COUNTY AND CITY/TOWN.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
PROJECT DIRECTOR
Description
THE NAME OF A PERSON ON CAMPUS ASSUMING THE ULTIMATE RESPONSIBILITY FOR A GRANT, CONTRACT OR CAPITAL PROJECT.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
AUTHORIZATION SIGNATURE
Description
THE ELECTRONIC SIGNATURE ASSOCIATED WITH A PARTICULAR AUTHORIZATION CODE FOR THE APPROVAL OF PURCHASE REQUISITIONS.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
TOTAL PROJECT BUDGET
Description
THE TOTAL AMOUNT OF DOLLARS AUTHORIZED FOR A GRANT OR CONTRACT.
Type
NUMERIC(11,0)
Number of length 11 including 0 positions after the decimal.
Name
FUND
Description
A FISCAL AND ACCOUNTING ENTITY WITH A SELFBALANCING SET OF ACCOUNTS.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
DESCRIPTION KEY
Description
THIS KEY IS USED TO TIE THE DESCRIPTION TEXT TO THE ENTITIES BEING DESCRIBED. IT IS A SEQUENTIAL NUMBER ASSIGNED AND CONTROLLED BY DESC_CNTRL_M.
Type
INT
Whole number between -2,147,483,648 and 2,147,483,647.
BUDGET CHANGE FILE
Name
REVISION NUMBER
Description
DEFINTION: A SIX CHARACTER IDENTIFIER USED TO TRACK BUDGET REVISIONS. MAY CONTAIN ALPHABETIC AS WELL AS NUMERIC CHARACTERS.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
BUDGET ACCESS STRUCTURE
Description
THE AGGREGATION OF DATA ELEMENTS THAT DEFINE THE BUDGET ACCESS STRUCTURE. THESE INCLUDE APPROPRIATION INDEX, PROGRAM INDEX, ORGANIZATION INDEX, SUBOBJECT, SUB-SUBOBJECT, MAJOR GROUP, MAJOR SOURCE AND SUBSOURCE.
Type
NVARCHAR(24)
Variable length string of up to 24 characters.
Name
PROGRAM/ORGANIZATION SORT GROUP CODE
Description
A TWO CHARACTER CODE USED TO GROUP PROGRAM/ ORGANIZATION COMBINATIONS TOGETHER ON BUDGET REPORTS FOR DISTRIBUTION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
CATEGORY OF EXPENDITURE/REVENUE SORT CODE
Description
A 2 CHARACTER CODE USED TO CATEGORIZE EXPENDITURES AND REVENUES INTO GROUPS ON FINANCIAL REPORTS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
PERMANENT BUDGET AMOUNT
Description
AN ESTIMATE OF PROPOSED EXPENDITURES OR REVENUE FOR A FISCAL YEAR. THIS AMOUNT MAY BE CARRIED FORWARD TO FUTURE YEARS.
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
PERMANENT CHANGE AMOUNT
Description
AN INCREASE OR DECREASE TO BE APPLIED TO THE PERMANENT BUDGET AMOUNT.
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
TEMPORARY BUDGET AMOUNT
Description
AN INCREASE OR DECREASE TO THE ORIGINAL BUDGET AMOUNT TO BE APPLIED TO THE REMAINDER OF A FISCAL YEAR ONLY. THIS AMOUNT IS NOT CARRIED FORWARD TO FUTURE YEARS.
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
TEMPORARY CHANGE AMOUNT
Description
AN INCREASE OR DECREASE TO BE APPLIED TO THE TEMPORARY BUDGET AMOUNT.
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
FISCAL YEAR BUDGET AMOUNT
Description
THE SUM OF THE PERMANENT AND TEMPORARY BUDGET AMOUNTS FOR OPERATING BUDGETS, OR THE ESTIMATE OF PROPOSED EXPENDITURES OR REVENUE FOR GRANTS, CONTRACTS AND CAPITAL PROJECTS DURING A FISCAL YEAR.
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
FISCAL YEAR CHANGE AMOUNT
Description
AN INCREASE OR DECREASE IN THE ESTIMATE OF PROPOSED EXPENDITURES OR REVENUE FOR A FISCAL YEAR. THIS ELEMENT IS USED BY GRANTS, CONTRACTS, AND CAPITAL PROJECTS ONLY.
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Values
Name
PROJECT BUDGET AMOUNT
Description
AN ESTIMATE OF PROPOSED EXPENDITURES OR REVENUE FOR THE LIFE OF A GRANT, CONTRACT OR CAPITAL PROJECT. (MAY SPAN FISCAL YEARS)
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
PROJECT CHANGE AMOUNT
Description
AN INCREASE OR DECREASE TO BE APPLIED TO THE PROJECT BUDGET AMOUNT.
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
PERCENTAGE OF FULL TIME
Description
THE PERCENT OF FULL-TIME THAT THE EMPOLYEE WILL WORK ON THIS APPOINTMENT, THIS TERM REPRESENTS THE EXPECTED EFFORT TO BE EXPENDED BY THE INDIVIDUAL IN DISCHARGING THE DUTIES OF THIS APPOINTMENT.
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
BUDGET TYPE
Description
A TWO CHARACTER CODE WHICH IS USED TO INDICATE WHETHER OR NOT THE BUDGET ENTRY IS FOR A GRANT, CONTRACT, OR CAPITAL PROJECT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
GC
=
GRANT OR CONTRACT
BLANK
=
OPERATING BUDGET
Name
BUDGET STRUCTURE STATUS
Description
THE STATUS OF THE BUDGET STRUCTURE CODING.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
T
=
"TO" TRANSFER ACCOUNT (PENDING)
F
=
"FROM" TRANSFER ACCOUNT (PENDING)
D
=
DELETE
I
=
INACTIVE
Name
GRANT/CONTRACT NUMBER
Description
A UNIQUE CODE ASSIGNED TO IDENTIFY AN INDIVIDUAL GRANT OR CONTRACT.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
PROJECT PHASE KEY
Description
THE CONCATENATION OF PROJECT NUMBER, SUBPROJECT, PROJECT PHASE AND FISCAL YEAR TO FORM THE KEY TO THE PROJECT PHASE TABLE.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
Description
ARRAY MEMBER. SEE: MO_BDGT_AMT
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: MO_BDGT_AMT
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: MO_BDGT_AMT
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: MO_BDGT_AMT
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: MO_BDGT_AMT
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: MO_BDGT_AMT
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: MO_BDGT_AMT
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: MO_BDGT_AMT
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: MO_BDGT_AMT
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: MO_BDGT_AMT
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: MO_BDGT_AMT
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: MO_BDGT_AMT
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
BUDGET COMMENT DETAIL–DETAIL SET CONTAINING COMMENTS FOR VARIOUS BUDGETS.
Name
BUDGET DEVELOPMENT KEY
Description
UNIQUE NUMERIC KEY ASSIGNED TO EACH BUDGET DEVELOPMENT BUDGET STRUCTURE.
Type
NUMERIC(11,0)
Number of length 11 including 0 positions after the decimal.
Name
BUDGET COLUMN NUMBER
Description
THE INDIVIDUAL NUMBER OF A BUDGET DEVELOPMENT COLUMN.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
LINE NUMBER
Description
A SEQUENTIAL NUMBER ASSIGNED TO A LINE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
DESCRIPTION TEXT
Description
THIS ELEMENT IS USED IN VARIOUS AREAS TO RECORD FREE FORM DESCRIPTIVE TYPE INFORMATION WHICH CANNOT BE SPECIFIED USING THE STANDARD DATA ELEMENTS.
Type
NVARCHAR(70)
Variable length string of up to 70 characters.
Values
BUDGET CONFIGURATION DETAIL–CONTAINS CONFIGURATION INFORMATION ABOUT THE BUDGET SYSTEM.
Name
BUDGET DEVELOPMENT KEY
Description
UNIQUE NUMERIC KEY ASSIGNED TO EACH BUDGET DEVELOPMENT BUDGET STRUCTURE.
Type
NUMERIC(11,0)
Number of length 11 including 0 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: BDGT_COLMN_HDG
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
Description
ARRAY MEMBER. SEE: BDGT_COLMN_HDG
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
Description
ARRAY MEMBER. SEE: BDGT_COLMN_HDG
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
Description
ARRAY MEMBER. SEE: BDGT_COLMN_HDG
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
Description
ARRAY MEMBER. SEE: BDGT_COLMN_HDG
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
Description
ARRAY MEMBER. SEE: BDGT_COLMN_HDG
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
Description
ARRAY MEMBER. SEE: BDGT_COLMN_HDG
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
Description
ARRAY MEMBER. SEE: BDGT_COLMN_HDG
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
Description
ARRAY MEMBER. SEE: BDGT_COLMN_HDG
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
Description
ARRAY MEMBER. SEE: BDGT_COLMN_HDG
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
Description
ARRAY MEMBER. SEE: BDGT_COLMN_LBL
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
Description
ARRAY MEMBER. SEE: BDGT_COLMN_LBL
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
Description
ARRAY MEMBER. SEE: BDGT_COLMN_LBL
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
Description
ARRAY MEMBER. SEE: BDGT_COLMN_LBL
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
Description
ARRAY MEMBER. SEE: BDGT_COLMN_LBL
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
Description
ARRAY MEMBER. SEE: BDGT_COLMN_LBL
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
Description
ARRAY MEMBER. SEE: BDGT_COLMN_LBL
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
Description
ARRAY MEMBER. SEE: BDGT_COLMN_LBL
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
Description
ARRAY MEMBER. SEE: BDGT_COLMN_LBL
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
Description
ARRAY MEMBER. SEE: BDGT_COLMN_LBL
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
Description
ARRAY MEMBER. SEE: BDGT_COLMN_UPD
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: BDGT_COLMN_UPD
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: BDGT_COLMN_UPD
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: BDGT_COLMN_UPD
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: BDGT_COLMN_UPD
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: BDGT_COLMN_UPD
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: BDGT_COLMN_UPD
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: BDGT_COLMN_UPD
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: BDGT_COLMN_UPD
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: BDGT_COLMN_UPD
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: BDGT_DETAIL_IND
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: BDGT_DETAIL_IND
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: BDGT_DETAIL_IND
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: BDGT_DETAIL_IND
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: BDGT_DETAIL_IND
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: BDGT_DETAIL_IND
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: BDGT_DETAIL_IND
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: BDGT_DETAIL_IND
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: BDGT_DETAIL_IND
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: BDGT_DETAIL_IND
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
BUDGET DEVELOPMENT POSITION DETAIL–EMPLOYEE POSITION/BUDGET INFORMATION FOR THE BUDGET DEVELOPMENT PROCESS.
Name
BUDGET DEVELOPMENT KEY
Description
UNIQUE NUMERIC KEY ASSIGNED TO EACH BUDGET DEVELOPMENT BUDGET STRUCTURE.
Type
NUMERIC(11,0)
Number of length 11 including 0 positions after the decimal.
Name
POSITION NUMBER
Description
A SIX DIGIT NUMBER WHICH IDENTIFIES THE SPECIFIC POSITION TO WHICH THE EMPLOYEE IS ASSIGNED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
JOB CLASSIFICATION
Description
A CODE REPRESENTING A JOB CLASSIFICATION.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
JOB CLASSIFICATION TITLE
Description
A DESCRIPTIVE NAME FOR A JOB CLASS TO BE USED FOR REPORTING PURPOSES.
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
Name
APPOINTMENT TERM
Description
A NUMBER WHICH DESIGNATES THE LENGTH OF THE APPOINTMENT IN MONTHS. THIS ELEMENT IS A KEY FACTOR IN THE DERIVATION OF THE APPOINTMENT PAY RATE.
Type
NUMERIC(3,0)
Number of length 3 including 0 positions after the decimal.
Name
PAYMENT TERM
Description
THE NUMBER OF PAYMENTS THAT AN EMPLOYEE WILL RECEIVE OVER THE JOB TERM.
Type
NUMERIC(3,0)
Number of length 3 including 0 positions after the decimal.
Name
EMPLOYEE ID
Description
A UNIQUE 9 DIGIT NUMBER ASSIGNED TO AN INDIVIDUAL FOR THE PURPOSES OF IDENTIFICATION THIS NUMBER NORMALLY THEIR SOCIAL SECURITY NUMBER.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
EMPLOYEE NAME
Description
THE COMBINATION OF WORDS BY WHICH THE EMPLOYEE IS KNOWN.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
PERCENTAGE OF FULL TIME
Description
THE PERCENT OF FULL-TIME THAT THE EMPOLYEE WILL WORK ON THIS APPOINTMENT, THIS TERM REPRESENTS THE EXPECTED EFFORT TO BE EXPENDED BY THE INDIVIDUAL IN DISCHARGING THE DUTIES OF THIS APPOINTMENT.
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
BUDGET DEVELOPMENT USER DETAIL–CONTAINS BUDGET GROUPS THAT A PARTICULAR USER MAY ACCESS AND THEIR CAPABILITIES WITHIN THAT GROUP.
Name
USER KEY
Description
TERMINAL SECURITY USER KEY INITIAL/DEFAULT VALUES: BLANK USE: TO ACCESS THE USER MASTER FOR THE TERMINAL SECURITY SYSTEM TO CHECK USER VALIDITY. SOURCE: TERMINAL SECURITY MANAGER
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Values
ALPHANUMERIC 1-8 CHARACTERS BEGINNING WITH
Name
BUDGET GROUP
Description
A CODE USED TO CLASSIFY BUDGET STRUCTURES INTO GROUPS.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
BUDGET GROUP ACCESS INDICATOR
Description
INDICATES THE CAPABILITY TO ADD AND DELETE RECORDS FROM A BUDGET GROUP.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
A
=
MAY ADD RECORDS
D
=
MAY ADD OR DELETE RECORDS
Name
BUDGET SALARY ACCESS INDICATOR
Description
INDICATES THE CAPABILITY TO INQUIRE OR CHANGE BUDGETS THAT PERTAIN TO SALARIES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
I
=
INQUIRY ACCESS
Y
=
FULL ACCESS
Name
BUDGET SALARY DETAIL ACCESS INDICATOR
Description
INDICATES THE CAPABILITY TO INQUIRE, ADD, CHANGE OR DELETE SALARY AND WAGE INFORMATION IN BUDGET.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
I
=
INQUIRY ACCESS
C
=
CHANGE ACCESS
A
=
ADD/CHANGE ACCESS
D
=
ADD/CHANGE/DELETE ACCESS
Name
Description
ARRAY MEMBER. SEE: BDGT_AMT_ACCESS
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: BDGT_AMT_ACCESS
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: BDGT_AMT_ACCESS
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: BDGT_AMT_ACCESS
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: BDGT_AMT_ACCESS
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: BDGT_AMT_ACCESS
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: BDGT_AMT_ACCESS
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: BDGT_AMT_ACCESS
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: BDGT_AMT_ACCESS
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: BDGT_AMT_ACCESS
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
BUDGET GROUP DETAIL–CONTAINS BUDGET STRUCTURE MASKS THAT ARE TO BE INCLUDED OR EXCLUDED FOR A BUDGET GROUP.
Name
BUDGET GROUP
Description
A CODE USED TO CLASSIFY BUDGET STRUCTURES INTO GROUPS.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
BUDGET ACCESS STRUCTURE
Description
THE AGGREGATION OF DATA ELEMENTS THAT DEFINE THE BUDGET ACCESS STRUCTURE. THESE INCLUDE APPROPRIATION INDEX, PROGRAM INDEX, ORGANIZATION INDEX, SUBOBJECT, SUB-SUBOBJECT, MAJOR GROUP, MAJOR SOURCE AND SUBSOURCE.
Type
NVARCHAR(24)
Variable length string of up to 24 characters.
Name
EXCLUDE INDICATOR
Description
A CODE TO INDICATE WHETHER A PARTICULAR ITEM IS TO BE EXCLUDED OR INCLUDED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
INCLUDE
BUDGET_REPORT DEFINITION DETAIL–CONTAINS INFORMATION ON ELEMENTS TO BE INCLUDED ON A REPORT.
Name
BUDGET REPORT ID
Description
THE REPORT ID USED TO INDICATE A PARTICULAR REPORT FORMAT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
DATA ELEMENT NAME
Description
THE NAME OF A DATA ELEMENT AS IT IS DEFINED TO THE DICTIONARY.
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
Name
SORT FIELD
Description
SORT FIELD. INITIAL/DEFAULT VALUES: SPACES USE: TO FORCE A DETAIL RECORD IN AN IMAGE DATE BASE TO BE SORTED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
HEADING TYPE
Description
THE TYPE OF HEADING TO BE GENERTAED ON A BREAK.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
SH
=
GENERATE SUB-HEADING
PB
=
GENERATE PAGE BREAK
BL
=
GENERATE BLANK LINE
Name
TITLE OPTION
Description
THE TYPE OF TITLE TO BE GENERATED FOR A ELEMENT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
Y
=
GENERATE TITLE
T
=
GENERATE ONLY TITLE, SUPPRESS ELEMENT
S
=
SUPPRESS BOTH TITLE AND ELEMENT
Name
TOTAL OPTION
Description
INDICATES WHETHER A BLANK LINE SHOULD BE PRINTED PRIOR TO PRINTING A TOTAL LINE, WHETHER TO ONLY PRINT A TOTAL LINE, OR NOT PRINT A TOTAL LINE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
DO NOT GENERATE A TOTAL LINE
T
=
GENERATE TOTAL LINE USING ELEMENT TITLE
V
=
GENERATE TOTAL LINE USING ELEMENT VALUE
BT
=
PRINT BLANK LINE BEFORE GENERATING TOTAL LINE USING ELEMENT TITLE
BV
=
PRINT BLANK LINE BEFORE GENERATING TOTAL LINE USING ELEMENT VALUE
BY
=
PRINT BLANK LINE BEFORE GENERATING TOTAL LINE
BUDGET REPORT SELECTION DETAIL–CONTAINS INFORMATION ON SELECTION CRITERIA FOR BUDGET REPORT
Name
BUDGET REPORT ID
Description
THE REPORT ID USED TO INDICATE A PARTICULAR REPORT FORMAT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
DATA ELEMENT NAME
Description
THE NAME OF A DATA ELEMENT AS IT IS DEFINED TO THE DICTIONARY.
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
Name
SELECTION OPTION
Description
DEFINTION: THE TYPE OF SELECTION CRITERIA TO BE SPECIFIED
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
NE
=
NOT EQUAL TO
LT
=
LESS THAN
LE
=
LESS THAN OR EQUAL TO
GT
=
GREATER THAN
GE
=
GREATER THAN OR EQUAL TO
Name
LINE IMAGE OF JCL
Description
ACTUAL LINE (RECORD) WITHIN JOB.
Type
NVARCHAR(72)
Variable length string of up to 72 characters.
BUDGET TRANSFER DETAIL–DETAIL INFORMATION FOR A PENDING BUDGET TRANSFER.
Name
REVISION NUMBER
Description
DEFINTION: A SIX CHARACTER IDENTIFIER USED TO TRACK BUDGET REVISIONS. MAY CONTAIN ALPHABETIC AS WELL AS NUMERIC CHARACTERS.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
RECORD TYPE
Description
A TWO-CHARACTER CODE USED TO DISTINGUISH DIFFERENT RECORD FORMATS WITHIN THE SAME FILE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
BUDGET ACCESS STRUCTURE
Description
THE AGGREGATION OF DATA ELEMENTS THAT DEFINE THE BUDGET ACCESS STRUCTURE. THESE INCLUDE APPROPRIATION INDEX, PROGRAM INDEX, ORGANIZATION INDEX, SUBOBJECT, SUB-SUBOBJECT, MAJOR GROUP, MAJOR SOURCE AND SUBSOURCE.
Type
NVARCHAR(24)
Variable length string of up to 24 characters.
Name
PERMANENT CHANGE AMOUNT
Description
AN INCREASE OR DECREASE TO BE APPLIED TO THE PERMANENT BUDGET AMOUNT.
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
TEMPORARY CHANGE AMOUNT
Description
AN INCREASE OR DECREASE TO BE APPLIED TO THE TEMPORARY BUDGET AMOUNT.
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
BUDGET ASSIGNMENT INDICATOR
Description
A CODE USED TO INDICATE THE FORMULA TO BE APPLIED TO DISTRIBUTE THE FISCAL YEAR'S BUDGET OR BUDGET CHANGE AMOUNTS AMONG THE MONTHLY BUDGET AMOUNTS.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Values
09
=
SPREAD FYR BUDGET EQUALLY SEPTEMBER THROUGH MAY, AND 1/2 IN JUNE
08
=
SPREAD AMOUNT 1/24 IN SEPTEMBER, 1/12 IN OCTOBER THROUGH MAY, AND 3 AND 5/12 IN JUNE
07
=
DISTRIBUTE CHANGE AMOUNT FOR MONTH INDICATED ONLY
02
=
DISTRIBUTE EQUALLY OVER REMAINING MONTHS THE FISCAL YEAR BUDGET
04
=
DISTRIBUTE EQUALLY OVER 12 MONTHS THE PERMANENT AND TEMPORARY CHANGE AMOUNTS
03
=
DISTRIBUTE 1/12 IN SEPT. THRU MAY AND 3/12 IN JUNE THE FISCAL YEAR BUDGET
05
=
DISTRIBUTE EQUALLY OVER REMAINING MONTHS THE PERMANENT AND TEMPORARY CHANGE AMOUNTS
06
=
DISTRIBUTE 1/12 IN SEPT. THRU MAY AND 3/12 IN JUNE THE PERMANENT AND TEMPORARY CHANGE AMOUNTS
01
=
DISTRIBUTE EQUALLY OVER 12 MONTHS THE FISCAL YEAR BUDGET
00
=
MANUAL DISTRIBUTION
Name
BEGINNING MONTH
Description
A CODE FROM 01-12 USED TO IDENTIFY IN WHICH MONTH THE DISTRIBUTION OF PERMANENT OR TEMPORARY BUDGETS OR CHANGE AMOUNTS ARE TO BEGIN.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
PROJECT DESCRIPTION AND REQUIREMENTS–THIS FILE CONTAINS DESCRIPTIVE AND REQUIREMENTS INFORMATION ON GRANTS, CONTRACTS AND CAPITAL PROJECTS. THE DATA IS FREE FORM AND IT'S USE IS OPTIONAL.
Name
DESCRIPTION KEY
Description
THIS KEY IS USED TO TIE THE DESCRIPTION TEXT TO THE ENTITIES BEING DESCRIBED. IT IS A SEQUENTIAL NUMBER ASSIGNED AND CONTROLLED BY DESC_CNTRL_M.
Type
INT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
LINE NUMBER
Description
A SEQUENTIAL NUMBER ASSIGNED TO A LINE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
DESCRIPTION TEXT
Description
THIS ELEMENT IS USED IN VARIOUS AREAS TO RECORD FREE FORM DESCRIPTIVE TYPE INFORMATION WHICH CANNOT BE SPECIFIED USING THE STANDARD DATA ELEMENTS.
Type
NVARCHAR(70)
Variable length string of up to 70 characters.
BUDGET INITIALIZATION TABLE BY FUND–ENTRIES IN THIS TABLE ARE USED BY THE BUDGET INITIALIZATION PROCESS TO DETERMINE, BY FUND, WHETHER OR NOT BUDGET AMOUNTS IN THE NEW YEAR'S FILE ARE TO BE INITIALIZED WITH ZERO AMOUNTS.
Name
FUND KEY
Description
THE CONCATENATION OF FUND AND FISCAL YEAR TO FORM THE KEY TO THE FUND TABLE.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
FUND INITIALIZATION OPTION
Description
A CODE USED IN BUDGET INITIALIZATION TO INDICATE WHETHER BUDGET AMOUNTS ARE TO BE ZEROED OR BROUGHT FORWARD.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
" " (BLANK)
=
BRING FORWARD CURRENT AMOUNTS
GRANT/CONTRACT BUDGET FILE
Name
BUDGET ACCESS STRUCTURE
Description
THE AGGREGATION OF DATA ELEMENTS THAT DEFINE THE BUDGET ACCESS STRUCTURE. THESE INCLUDE APPROPRIATION INDEX, PROGRAM INDEX, ORGANIZATION INDEX, SUBOBJECT, SUB-SUBOBJECT, MAJOR GROUP, MAJOR SOURCE AND SUBSOURCE.
Type
NVARCHAR(24)
Variable length string of up to 24 characters.
Name
PROJECT BUDGET AMOUNT
Description
AN ESTIMATE OF PROPOSED EXPENDITURES OR REVENUE FOR THE LIFE OF A GRANT, CONTRACT OR CAPITAL PROJECT. (MAY SPAN FISCAL YEARS)
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
PRIOR YEARS' EXPENDITURES OR REVENUE AMOUNT
Description
THE TOTAL DOLLARS EXPENDED OR COLLECTED IN PREVIOUS FISCAL YEARS FOR GRANTS, CONTRACTS AND CAPITAL PROJECTS.
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
PRIOR YEARS' BUDGET AMOUNT
Description
THE TOTAL AMOUNT OF DOLLARS BUDGETED IN PREVIOUS FISCAL YEARS FOR GRANTS, CONTRACTS OR CAPITAL PROJECTS.
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
GRANT/CONTRACT NUMBER
Description
A UNIQUE CODE ASSIGNED TO IDENTIFY AN INDIVIDUAL GRANT OR CONTRACT.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
BUDGET INITIALIZATION TABLE BY OBJECT–THIS TABLE IS USED IN THE BUDGET INITIALIZATION PROCESS TO IDENTIFY BY SUBOBJECT OR SUB-SUBOBJECT, THE SOURCE DATE INPUT FOR THE INITIALIZATION PRO- GRAM. THE TABLE IS ALSO USED TO ADD INFLATION FACTORS IN CALCULATING THE NEW YEARS BUDGET AMOUNTS. SALARY INCREASES ARE ENTERED BY SUB- OBJECT WITH EITHER A PERCENTAGE INCREASE OR, AS IS THE CASE WITH SOME FACULTY, A FLAT DOLLAR AMOUNT. THE TABLE IS ALSO USED TO SEPARATE BUDGET AMOUNTS FROM HIGHER LEVEL OF BUDGETING TO A LOWER LEVEL.
Name
OBJECT KEY
Description
A TWO CHARACTER CODE TO GROUP EXPENDITURES BY THE TYPE OF GOODS OR SERVICES PURCHASED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
SUBOBJECT
Description
A TWO CHARACTER CODE ASSIGNED BY THE OFFICE OF FINANCIAL MANAGEMENT (OFM) TO IDENTIFY EXPENDITURES ACCORDING TO THE CATEGORY OF THE GOODS OR SERVICES RECEIVED IN THE TRANSACTION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
SUB_SUBOBJECT
Description
A FOUR CHARACTER CODE IDENTIFYING A FURTHER CLASSIFICATION OF OBJECT OF EXPENDITURES RELATING TO PARTICULAR ITEMS OR ITEM CATAGORIES THE FIRST TWO POSITIONS ARE NORMALLY RESERVED FOR HEGIS CODE AND A REIMBURSABLE CODE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
PROGRAM INDEX
Description
A THREE CHARACTER, AGENCY UNIQUE CODE THAT IS USED TO REPRESENT A PROGRAM, SUBPROGRAM AND ACTIVITY.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
ORGANIZATION INDEX
Description
A CODE USED TO REPRESENT A UNIQUE COMBINATION OF CAMPUS, DIVISION, DEPARTMENT, COST CENTER PROJECT NUMBER, SUBPROJECT, PROJECT PHASE, GRANT/CONTRACT NUMBER, COUNTY AND CITY/TOWN.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
FISCAL YEAR
Description
AN ACCOUNTING PERIOD BEGINNING ON JULY 1 AND ENDING ON JUNE 30 OF THE FOLLOWING YEAR. THE LAST TWO DIGITS OF THE YEARS ARE USED E.G., 83-84.
Type
NUMERIC(4,0)
Number of length 4 including 0 positions after the decimal.
Name
INFLATION FACTOR RATE
Description
A PERCENTAGE INCREASE OR DECREASE TO BE APPLIED TO THE MONTHLY BUDGET AMOUNTS DURING BUDGET INITIALIZATION.
Type
NUMERIC(3,0)
Number of length 3 including 0 positions after the decimal.
Name
INFLATION FACTOR AMOUNT
Description
A FLAT DOLLAR AMOUNT TO BE APPLIED TO THE PERMANENT BUDGET AMOUNT IN THE BUDGET INITIALIZATION PROCESS.
Type
NUMERIC(11,0)
Number of length 11 including 0 positions after the decimal.
Name
MONTH/YEAR
Description
THE CONCATENATION OF YEAR AND MONTH.
Type
NUMERIC(4,0)
Number of length 4 including 0 positions after the decimal.
Name
APPORTION RATE
Description
A PERCENTAGE FACTOR TO BE USED IN THE BUDGET INITIALIZATION PROCESS TO SEPARATE OUT LOWER LEVELS OF BUDGETING FROM A SUMMARIZED LEVEL.
Type
NUMERIC(3,0)
Number of length 3 including 0 positions after the decimal.
Name
BUDGET INITIALIZATION SOURCE
Description
A ONE CHARACTER CODE INDICATING WHERE THE SOURCE OF INFORMATION TO CREATE A NEW YEAR'S BUDGET RECORDS, IS TO BE EXTRACTED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
P
=
PAYROLL/PERSONNEL DATABASE
POSITION BUDGET DETAIL DATASET–EMPLOYEE POSITION/BUDGET DETAIL DATASET CONTAINS EMPLOYEE INFORMATION.
Name
BUDGET ACCESS STRUCTURE
Description
THE AGGREGATION OF DATA ELEMENTS THAT DEFINE THE BUDGET ACCESS STRUCTURE. THESE INCLUDE APPROPRIATION INDEX, PROGRAM INDEX, ORGANIZATION INDEX, SUBOBJECT, SUB-SUBOBJECT, MAJOR GROUP, MAJOR SOURCE AND SUBSOURCE.
Type
NVARCHAR(24)
Variable length string of up to 24 characters.
Name
POSITION NUMBER
Description
A SIX DIGIT NUMBER WHICH IDENTIFIES THE SPECIFIC POSITION TO WHICH THE EMPLOYEE IS ASSIGNED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
JOB CLASSIFICATION
Description
A CODE REPRESENTING A JOB CLASSIFICATION.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
JOB CLASSIFICATION TITLE
Description
A DESCRIPTIVE NAME FOR A JOB CLASS TO BE USED FOR REPORTING PURPOSES.
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
Name
APPOINTMENT TERM
Description
A NUMBER WHICH DESIGNATES THE LENGTH OF THE APPOINTMENT IN MONTHS. THIS ELEMENT IS A KEY FACTOR IN THE DERIVATION OF THE APPOINTMENT PAY RATE.
Type
NUMERIC(3,0)
Number of length 3 including 0 positions after the decimal.
Name
PAYMENT TERM
Description
THE NUMBER OF PAYMENTS THAT AN EMPLOYEE WILL RECEIVE OVER THE JOB TERM.
Type
NUMERIC(3,0)
Number of length 3 including 0 positions after the decimal.
Name
EMPLOYEE ID
Description
A UNIQUE 9 DIGIT NUMBER ASSIGNED TO AN INDIVIDUAL FOR THE PURPOSES OF IDENTIFICATION THIS NUMBER NORMALLY THEIR SOCIAL SECURITY NUMBER.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
EMPLOYEE NAME
Description
THE COMBINATION OF WORDS BY WHICH THE EMPLOYEE IS KNOWN.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
SALARY ENCUMBRANCE
Description
A SIX DIGIT OPTIONAL FIELD FOR DISTRICTS CHOOSING TO ENCUMBER SALARY AND WAGES.
Type
NUMERIC(7,0)
Number of length 7 including 0 positions after the decimal.
Name
PERCENTAGE OF FULL TIME
Description
THE PERCENT OF FULL-TIME THAT THE EMPOLYEE WILL WORK ON THIS APPOINTMENT, THIS TERM REPRESENTS THE EXPECTED EFFORT TO BE EXPENDED BY THE INDIVIDUAL IN DISCHARGING THE DUTIES OF THIS APPOINTMENT.
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
PROJECT BUDGET FILE
Name
BUDGET ACCESS STRUCTURE
Description
THE AGGREGATION OF DATA ELEMENTS THAT DEFINE THE BUDGET ACCESS STRUCTURE. THESE INCLUDE APPROPRIATION INDEX, PROGRAM INDEX, ORGANIZATION INDEX, SUBOBJECT, SUB-SUBOBJECT, MAJOR GROUP, MAJOR SOURCE AND SUBSOURCE.
Type
NVARCHAR(24)
Variable length string of up to 24 characters.
Name
PROJECT BUDGET AMOUNT
Description
AN ESTIMATE OF PROPOSED EXPENDITURES OR REVENUE FOR THE LIFE OF A GRANT, CONTRACT OR CAPITAL PROJECT. (MAY SPAN FISCAL YEARS)
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
PRIOR YEARS' EXPENDITURES OR REVENUE AMOUNT
Description
THE TOTAL DOLLARS EXPENDED OR COLLECTED IN PREVIOUS FISCAL YEARS FOR GRANTS, CONTRACTS AND CAPITAL PROJECTS.
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
PRIOR YEARS' BUDGET AMOUNT
Description
THE TOTAL AMOUNT OF DOLLARS BUDGETED IN PREVIOUS FISCAL YEARS FOR GRANTS, CONTRACTS OR CAPITAL PROJECTS.
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
PROJECT PHASE KEY
Description
THE CONCATENATION OF PROJECT NUMBER, SUBPROJECT, PROJECT PHASE AND FISCAL YEAR TO FORM THE KEY TO THE PROJECT PHASE TABLE.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Description:
CUSTOMER ACCOUNTS
CUSTOMER INVOICE MASTER
Name
CUSTOMER INVOICE NUMBER
Description
A UNIQUE NUMBER ASSIGNED TO EACH CUSTOMER INVOICE.
Type
NUMERIC(11,0)
Number of length 11 including 0 positions after the decimal.
Name
BILLING TYPE
Description
A 2-CHARACTER CODE INDICATING THE TYPE OF BILLING.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
INVOICE DATE
Description
FOR ACCOUNTS PAYABLE: BASED ON THE INVOICE DATE (MONTH,DAY,YEAR) IN CONJUNCTION WITH THE CURRENT DATE AND THE PAYMENT/DISCOUNT TERMS, THE PAYMENT DATE IS AUTOMATICALLY CALCULATED. FOR ACCOUNTS RECEIVABLE: THE DATE THE INVOICE WAS PRINTED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR INV_DATE
Description
SQL FORMATTED DATE FOR INV_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
INVOICE TOTAL AMOUNT
Description
THE TOTAL DOLLAR AMOUNT OF A GIVEN INVOICE.
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
CUSTOMER LOCK MASTER–CONTAINS INFORMATION ON THE LOCK ON A CUSTOMER'S ACCOUNT.
Name
CUSTOMER ID
Description
THE CONCATENATION OF THE CUSTOMER NUMBER AND CUSTOMER TYPE WHICH UNIQUELY IDENTIFIES A CUSTOMER.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
LOCKING PRIORITY IND
Description
THE VALUE INDICATES THE PRIORITY OF THE PROCESS WHICH SET THE LOCK.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NORMAL PRIORITY
Name
LOCKING TIME
Description
Type
NUMERIC(8,0)
Number of length 8 including 0 positions after the decimal.
CUSTOMER MASTER–CONTAINS INFORMATION ABOUT CUSTOMERS.
Name
CUSTOMER ID
Description
THE CONCATENATION OF THE CUSTOMER NUMBER AND CUSTOMER TYPE WHICH UNIQUELY IDENTIFIES A CUSTOMER.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
NAME
Description
THE NAME OF THE INDIVIDUAL OR ORGANIZATION.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
CUSTOMER STATUS
Description
THE CONCATENATION OF CUST_STAT1 THROUGH CUST_STAT4.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
AWARD FLAG
Description
A CODE TO INDICATE THE CUSTOMER HAS FINAID AWARDS. CURRENTLY CONTAINS SPONSOR_LIM_IND.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
DEBT TYPE
Description
DEFINTION: A CODE USED IN CONJUNCTION WITH CHARGE STATUS, IDENTIFYING WHETHER OR NOT A CHARGE IS TO BE RECORDED IN ACCOUNTING AND IF SO, HOW IT IS TO BE RECORDED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
BILLING SCHEDULE
Description
CODE USED TO IDENTIFY A PARTICULAR BILLING SCHEDULE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
PAYMENT SCHEDULE
Description
A CODE IDENTIFYING THE TERMS AND CONDITIONS FOR PAYMENTS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
INVOICING METHOD CODE
Description
A CODE DESIGNATING THE STRUCTURE OF AN ACCOUNT AND IDENTIFYING HOW THE ACCOUNT IS TO BE BILLED; I.E., THIRD PARTY SPONSORING AGENCIES, LOAN PROGRAMS, INDIVIDUALS.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Values
02
=
SEND THE INVOICE TO THE CUSTOMER. PRINT ONLY ONE CUSTOMER-REFEERENCE ON AN INVOICE
03
=
SEND THE INVOICE TO THE CUSTOMER-REFERENCE. PRINT ONLY ONE CUSTOMER-REFERENCE ON AN INVOICE.
Name
REVIEW DATE
Description
THE DATE ON WHICH CUSTOMER'S ACCOUNT SHOULD BE REVIEWED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR REVIEW_DATE
Description
SQL FORMATTED DATE FOR REVIEW_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
LAST INVOICE DATE
Description
THE DATE OF THE MOST CURRENT INVOICE CUT FOR THIS AR_ID.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR LAST_INV_DATE
Description
SQL FORMATTED DATE FOR LAST_INV_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
HOME CAMPUS
Description
A CODE USED TO IDENTIFY THE EMPLOYEE'S HOME CAMPUS AT A MULTI-CAMPUS INSTITUTION.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
CUSTOMER ATTRIBUTES
Description
A SET OF 8 INDICATORS USED TO SPECIFY ATTRIBUTES OF A CUSTOMER.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
ECONOMIC DISADVANTAGED INDICATOR
Description
INDICATES AN ECONOMICALLLY DISADVANTAGED PERSON.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
BLANK
=
NO
N
=
NO
CUSTOMER ACCOUNTS CONTROL
Name
LAST INVOICE NUMBER USED
Description
THE LAST INVOICE NUMBER ASSIGNED TO A CUSTOMER INVOICE.
Type
NUMERIC(11,0)
Number of length 11 including 0 positions after the decimal.
Name
LAST CHARGE ID USED
Description
THE LAST CHARGE ID ASSIGNED TO A CHARGE ITEM.
Type
NUMERIC(7,0)
Number of length 7 including 0 positions after the decimal.
CENTRAL SID–CENTRAL DATA SETS HOLDING ALL NUMERIC IDS.
Name
STUDENT IDENTIFICATION NUMBER
Description
A NINE CHARACTER ELEMENT UNIQUELY IDENTIFYING A STUDENT/EMPLOYEE.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
SOCIAL SECURITY NUMBER
Description
A STUDENT'SSOCIAL SECURITY NUMBER.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Values
Name
DISCLOSURE FLAG
Description
THIS FLAGS A STUDENT TO DISCLOSE HIS INFORMATION DISTRICT WIDE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: COL_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: COL_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: COL_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: COL_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: COL_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: COL_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: COL_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: COL_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: COL_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: COL_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
CHARGE ACCOUNT DETAIL
Name
CHARGE IDENTIFIER
Description
A UNIQUE NUMBER ASSIGNED TO EACH CHARGE IN CUSTOMER ACCOUNTS.
Type
NUMERIC(7,0)
Number of length 7 including 0 positions after the decimal.
Name
ABBREVIATED ACOUNT STRUCTURE
Description
AN ABBREVIATED VERSION OF THE ACCOUNT STRUCTURE THAT EXCLUDES TRANSACTION CODE, BANK ACCT CODE AND FISCAL YEAR.
Type
NVARCHAR(24)
Variable length string of up to 24 characters.
Name
REIMBURSABLE CODE
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
CHARGE DESCRIPTION
Description
A DESCRIPTION ASSOCIATED WITH A CHRG_ID.
Type
NVARCHAR(40)
Variable length string of up to 40 characters.
CHARGE CONTRACT–CONTRACT INFORMATION RELATED TO A CHARGE.
Name
CHARGE IDENTIFIER
Description
A UNIQUE NUMBER ASSIGNED TO EACH CHARGE IN CUSTOMER ACCOUNTS.
Type
NUMERIC(7,0)
Number of length 7 including 0 positions after the decimal.
Name
SPONSOR CONTRACT NUMBER
Description
THE CONTRACT OR DOCUMENT NUMBER ASSOCIATED WITH THE SPONSORING OF A STUDENT.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
CHARGE DESCRIPTION DETAIL–DETAIL SET CONTAINING THE EXPANDED DESCRIPTION OF A CHANGE.
Name
CHARGE IDENTIFIER
Description
A UNIQUE NUMBER ASSIGNED TO EACH CHARGE IN CUSTOMER ACCOUNTS.
Type
NUMERIC(7,0)
Number of length 7 including 0 positions after the decimal.
Name
LINE NUMBER
Description
A SEQUENTIAL NUMBER ASSIGNED TO A LINE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
CHARGE DESCRIPTION
Description
A DESCRIPTION ASSOCIATED WITH A CHRG_ID.
Type
NVARCHAR(40)
Variable length string of up to 40 characters.
CHARGE TRANSFER DETAIL–DATA SET USED TO CROSS REFERENCE CHARGES CREATED BY A TRANSFER WITH THE ORIGINAL CHARGE.
Name
CHARGE IDENTIFIER
Description
A UNIQUE NUMBER ASSIGNED TO EACH CHARGE IN CUSTOMER ACCOUNTS.
Type
NUMERIC(7,0)
Number of length 7 including 0 positions after the decimal.
Name
TRANSFER CHARGE ID
Description
THE CHARGE ID ASSIGNED TO A CHARGE WHEN IT WAS TRANSFERED TO ANOTHER CUSTOMER.
Type
NUMERIC(7,0)
Number of length 7 including 0 positions after the decimal.
CREDIT CARD DETAIL–CONTAINS CREDIT CARD NUMBERS AND EXPIRATION DATES FOR CUSTOMERS WHEN PAID VIA CREDIT CARD.
Name
SQL FOR SG_SES_DATE
Description
SQL FORMATTED DATE FOR SG_SES_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
TRANSACTION KEY
Description
THE CONCATENATION OF STRT_SES_DATE, LDEV_NUM, CJ_CASH_SES AND RING_NUM.
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
Name
CUSTOMER ID
Description
THE CONCATENATION OF THE CUSTOMER NUMBER AND CUSTOMER TYPE WHICH UNIQUELY IDENTIFIES A CUSTOMER.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
COLLEGE CODE
Description
THE COLLEGE CODE; FIRST TWO DIGITS DESIGNATE DISTRICT, THIRD DESIGNATES COLLEGES WITHIN THE THE DISTRICT.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
AMOUNT OF PAYMENT
Description
DEFINITION" THE DOLLAR AMOUNT OF A PAYMENT FROM A CUSTOMER FOR SERVICES RENDERED.
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
CREDIT CARD NUMBER
Description
THE CREDIT CARD NUMBER THAT WAS USED FOR PAYMENT OF CHARGES.
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
Name
CREDIT CARD EXPIRATION DATE
Description
THE YEAR AND MONTH A CREDIT CARD EXPIRES (YYMM).
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
ENCRIPTED CREDIT CARD NUMBER
Description
THIS FIELD CONTAINS THE ENCRIPTED CREDIT CARD NUMB
Type
NVARCHAR(32)
Variable length string of up to 32 characters.
CUSTOMER ACTIVITY DETAIL–CONTAINS INDIVIDUAL CHARGES/PAYMENT FOR CUSTOMERS.
Name
CUSTOMER ID
Description
THE CONCATENATION OF THE CUSTOMER NUMBER AND CUSTOMER TYPE WHICH UNIQUELY IDENTIFIES A CUSTOMER.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
COLLEGE CODE
Description
THE COLLEGE CODE; FIRST TWO DIGITS DESIGNATE DISTRICT, THIRD DESIGNATES COLLEGES WITHIN THE THE DISTRICT.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
FEE CODE
Description
A TWO CHARACTER CODE ASSIGNED TO IDENTIFY A TYPE OF PAYMENT OR CHARGE. APPLIES TO ALL TYPES OF TUITION, CLASS FEES AND INCIDENTAL FEES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
AMOUNT CHARGED
Description
THE DOLLAR AMOUNT OF A CHARGE TO A CUSTOMER FOR SERVICES RENDERED.
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
CHARGE DATE
Description
THIS IS THE DATE THE CHARGE OCCURRED ON FOR A CUSTOMER.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR CHRG_DATE
Description
SQL FORMATTED DATE FOR CHRG_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
AMOUNT OF PAYMENT
Description
DEFINITION" THE DOLLAR AMOUNT OF A PAYMENT FROM A CUSTOMER FOR SERVICES RENDERED.
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
PAYMENT DATE
Description
THE DATE THE PAYMENT WAS RECEIVED FOR GOODS OR SERVICES RENDERED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR PYMT_DATE
Description
SQL FORMATTED DATE FOR PYMT_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
PAYMENT METHOD
Description
THE CONCATENATION OF PYMT-ID AND PYMT-TYP INDICATING HOW A CUSTOMER CHARGE WAS PAID.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
FEE CLASSIFICATION
Description
A CODE USED TO GROUP LIKE FEES FOR THE APPLICATION OF PAYMENTS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
FEE QUANTITY
Description
THE QUANTITY OF GOODS OR SERVICES PROVIDED BY FEE CODE.
Type
NUMERIC(5,1)
Number of length 5 including 1 positions after the decimal.
Name
RECEIPT NUMBER
Description
NUMBER OF THE RECEIPT
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
CUSTOMER REFERENCE
Description
USED TO INDICATE WHICH CUSTOMER IS BEING PAID BY A THIRD PARTY. WILL CONTAIN A CUSTOMER NUMBER.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
ACTIVITY STATUS
Description
THE CONCATENATION OF AB_ACTV_STAT1, AB_ACTV_STAT2, AB_ACTV_STAT3 AND AB_ACTV_STAT4.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
YEAR/QUARTER
Description
A THREE-POSITION ACADEMIC YEAR (I.E., 1984-85= 845) FOLLOWED BY THE QUARTER CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
CHARGE IDENTIFIER
Description
A UNIQUE NUMBER ASSIGNED TO EACH CHARGE IN CUSTOMER ACCOUNTS.
Type
NUMERIC(7,0)
Number of length 7 including 0 positions after the decimal.
Name
CHARGE STATUS
Description
A CODE INDICATING THE STATUS OF A CHARGE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
DOCUMENT NUMBER
Description
THE NUMBER OF THE DOCUMENT THAT IS THE SOURCE OF AN ACCOUNTING TRANSACTION.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
REFERENCE DOCUMENT NUMBER
Description
THE NUMBER OF THE DOCUMENT RELATED TO A DOCUMENT THAT IS THE SOURCE OF AN ACCOUNTING TRANSACTION.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
DEBT TYPE
Description
DEFINTION: A CODE USED IN CONJUNCTION WITH CHARGE STATUS, IDENTIFYING WHETHER OR NOT A CHARGE IS TO BE RECORDED IN ACCOUNTING AND IF SO, HOW IT IS TO BE RECORDED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
PAYMENT SCHEDULE
Description
A CODE IDENTIFYING THE TERMS AND CONDITIONS FOR PAYMENTS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
CHARGE ATTRIBUTES
Description
THE CONCATINATION OF CA_CHRG_ATTR1 THRU CA_CHRG_ATTR4
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
CUSTOMER DESCRIPTION DETAIL–DESCRIPTION AND NOTES ABOUT A CUSTOMER
Name
CUSTOMER ID
Description
THE CONCATENATION OF THE CUSTOMER NUMBER AND CUSTOMER TYPE WHICH UNIQUELY IDENTIFIES A CUSTOMER.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
LINE NUMBER
Description
A SEQUENTIAL NUMBER ASSIGNED TO A LINE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
DESCRIPTION TEXT
Description
THIS ELEMENT IS USED IN VARIOUS AREAS TO RECORD FREE FORM DESCRIPTIVE TYPE INFORMATION WHICH CANNOT BE SPECIFIED USING THE STANDARD DATA ELEMENTS.
Type
NVARCHAR(70)
Variable length string of up to 70 characters.
CUSTOMER HISTORY DETAIL–CONTAINS PAST ACTIVITY INFORMATION FOR CUSTOMERS. LIFE OF DATA IS DEPENDENT ON USER DEFINED RETENTION PERIOD.
Name
CUSTOMER ID
Description
THE CONCATENATION OF THE CUSTOMER NUMBER AND CUSTOMER TYPE WHICH UNIQUELY IDENTIFIES A CUSTOMER.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
COLLEGE CODE
Description
THE COLLEGE CODE; FIRST TWO DIGITS DESIGNATE DISTRICT, THIRD DESIGNATES COLLEGES WITHIN THE THE DISTRICT.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
FEE CODE
Description
A TWO CHARACTER CODE ASSIGNED TO IDENTIFY A TYPE OF PAYMENT OR CHARGE. APPLIES TO ALL TYPES OF TUITION, CLASS FEES AND INCIDENTAL FEES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
AMOUNT CHARGED
Description
THE DOLLAR AMOUNT OF A CHARGE TO A CUSTOMER FOR SERVICES RENDERED.
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
CHARGE DATE
Description
THIS IS THE DATE THE CHARGE OCCURRED ON FOR A CUSTOMER.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR CHRG_DATE
Description
SQL FORMATTED DATE FOR CHRG_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
AMOUNT OF PAYMENT
Description
DEFINITION" THE DOLLAR AMOUNT OF A PAYMENT FROM A CUSTOMER FOR SERVICES RENDERED.
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
PAYMENT DATE
Description
THE DATE THE PAYMENT WAS RECEIVED FOR GOODS OR SERVICES RENDERED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR PYMT_DATE
Description
SQL FORMATTED DATE FOR PYMT_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
PAYMENT METHOD
Description
THE CONCATENATION OF PYMT-ID AND PYMT-TYP INDICATING HOW A CUSTOMER CHARGE WAS PAID.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
FEE CLASSIFICATION
Description
A CODE USED TO GROUP LIKE FEES FOR THE APPLICATION OF PAYMENTS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
FEE QUANTITY
Description
THE QUANTITY OF GOODS OR SERVICES PROVIDED BY FEE CODE.
Type
NUMERIC(5,1)
Number of length 5 including 1 positions after the decimal.
Name
RECEIPT NUMBER
Description
NUMBER OF THE RECEIPT
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
CUSTOMER REFERENCE
Description
USED TO INDICATE WHICH CUSTOMER IS BEING PAID BY A THIRD PARTY. WILL CONTAIN A CUSTOMER NUMBER.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
ACTIVITY STATUS
Description
THE CONCATENATION OF AB_ACTV_STAT1, AB_ACTV_STAT2, AB_ACTV_STAT3 AND AB_ACTV_STAT4.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
YEAR/QUARTER
Description
A THREE-POSITION ACADEMIC YEAR (I.E., 1984-85= 845) FOLLOWED BY THE QUARTER CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
CHARGE IDENTIFIER
Description
A UNIQUE NUMBER ASSIGNED TO EACH CHARGE IN CUSTOMER ACCOUNTS.
Type
NUMERIC(7,0)
Number of length 7 including 0 positions after the decimal.
Name
CHARGE STATUS
Description
A CODE INDICATING THE STATUS OF A CHARGE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
DOCUMENT NUMBER
Description
THE NUMBER OF THE DOCUMENT THAT IS THE SOURCE OF AN ACCOUNTING TRANSACTION.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
REFERENCE DOCUMENT NUMBER
Description
THE NUMBER OF THE DOCUMENT RELATED TO A DOCUMENT THAT IS THE SOURCE OF AN ACCOUNTING TRANSACTION.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
CHARGE ATTRIBUTES
Description
THE CONCATINATION OF CA_CHRG_ATTR1 THRU CA_CHRG_ATTR4
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
CUSTOMER INFORMATION DETAIL–CONTAINS MASTER INFORMATION FOR THOSE CUSTOMERS WHO ARE NOT ON STUDENT MASTER, VENDOR TABLE OR IN THE EMPLOYEE FILE.
Name
CUSTOMER ID
Description
THE CONCATENATION OF THE CUSTOMER NUMBER AND CUSTOMER TYPE WHICH UNIQUELY IDENTIFIES A CUSTOMER.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
CONTACT NAME
Description
THE NAME OF AN INDIVIDUAL THAT IS USED AS A CONTACT FOR A BUSINESS OR AGENCY.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
LOCAL PHONE NUMBER
Description
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
OTHER PHONE NUMBER
Description
AN ALTERNATE PHONE NUMBER.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
UNIFIED BUSINESS IDENTIFIER
Description
TO PROVIDE A UNIFORM MEANS OF IDENTIFYING AND SERVICING BUSINESS ENTITIES AND EMPLOYERS.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
ADDRESS LINE 1
Description
THE FIRST LINE OF AN ADDRESS.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
ADDRESS LINE 2
Description
THE SECOND LINE OF AN ADDRESS
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
CITY/TOWN NAME
Description
THE NAME OF A CITY OR TOWN.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
COUNTRY
Description
THE NAME OF A COUNTRY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
STATE
Description
A STANDARD TWO-CHARACTER CODE ASSIGNED BY THE US POSTAL SERVICE TO EACH OF THE STATES/ PROVINCES IN THE UNITED STATES/CANADA AK - ALASKA AZ - ARIZONA AR - ARKANSAS CA - CALIFORNIA CO - COLORADO CT - CONNECTICUT DE - DELAWARE DC - DIST. OF COLUMBIA FL - FLORIDA GA - GEORGIA HI - HAWAII ID - IDAHO IL - ILLINOIS IN - INDIANA IA - IOWA KS - KANSAS KY - KENTUCKY LA - LOUISIANA ME - MAINE MD - MARYLAND MA - MASSACHUSETTS MI - MICHIGAN MN - MINNESOTA MS - MISSISSIPPI MO - MISSOURI MT - MONTANA NE - NEBRASKA NV - NEVADA NH - NEW HAMPSHIRE NJ - NEW JERSEY NM - NEW MEXICO NY - NEW YORK NC - NORTH CAROLINA ND - NORTH DAKOTA OH - OHIO OK - OKLAHOMA OR - OREGON PA - PENNSYLVANIA RI - RHODE ISLAND SC - SOUTH CAROLINA SD - SOUTH DAKOTA TN - TENNESSE TX - TEXAS UT - UTAH VT - VERMONT VA - VIRGINIA WA - WASHINGTON WV - WEST VIRGINIA WI - WISCONSIN WY - WYOMING AB - ALBERTA BC - BRITISH COLUMBIA MB - MANITOBA NB - NEW BRUNSWICK NF - NEWFOUNDLAND NS - NOVA SCOTIA ON - ONTARIO PE - PRINCE EDWARD ISLAND PQ - QUEBEC SK - SASKATCHEWAN
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
ZIP CODE
Description
A NINE (9) DIGIT NUMBER IDENTIFYING EACH POSTAL DELIVERY AREA IN THE UNITED STATES.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
ACCOUNTS RECEIVABLE IDENTIFICATION
Description
A SIX CHARACTER CODE TO IDENTIFY A PARTICULAR A/R ACCOUNT.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
DUE TO/DUE FROM
Description
THE FUND OR STATE AGENCY THAT CASH IS DUE TO OR DUE FROM.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
CUSTOMER INVOICE CROSSREFERENCE DETAIL–CROSS REFERENCE OF INVOICES TO CUSTOMERS.
Name
CUSTOMER ID
Description
THE CONCATENATION OF THE CUSTOMER NUMBER AND CUSTOMER TYPE WHICH UNIQUELY IDENTIFIES A CUSTOMER.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
CUSTOMER INVOICE NUMBER
Description
A UNIQUE NUMBER ASSIGNED TO EACH CUSTOMER INVOICE.
Type
NUMERIC(11,0)
Number of length 11 including 0 positions after the decimal.
CUSTOMER NON SUFFICIENT FUNDS CHECK DETAIL–CONTAINS INFORMATION ABOUT NSF CHECKS.
Name
CUSTOMER ID
Description
THE CONCATENATION OF THE CUSTOMER NUMBER AND CUSTOMER TYPE WHICH UNIQUELY IDENTIFIES A CUSTOMER.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
COLLEGE CODE
Description
THE COLLEGE CODE; FIRST TWO DIGITS DESIGNATE DISTRICT, THIRD DESIGNATES COLLEGES WITHIN THE THE DISTRICT.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
NSF CHECK AMOUNT
Description
THE DOLLAR AMOUNT OF AN NSF (NON SUFFICIENT FUNDS) CHECK.
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
NSF CHECK DATE
Description
THE DATE (MONTH,DAY,YEAR) ON AN NSF (NON SUFFICIENT FUNDS) CHECK.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR NSF_CHK_DATE
Description
SQL FORMATTED DATE FOR NSF_CHK_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
NSF CHECK NUMBER
Description
THE NUMBER OF THE CHECK THAT HAD NSF FUNDS.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
NSF BANK ACCOUNT NUMBER
Description
THE BANK ACCUNT NUMBER THAT AN NSF CHECK WAS DRAWN AGAINST.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
NSF CHECK SIGNER'S NAME
Description
THE SIGNATURE'S NAME WRITTEN ON AN NSF (NONSUFFICIENT FUNDS) CHECK
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
NON_SUFFICIENT FUNDS STATUS FLAGS
Description
THE CONCATENATION FO NSF_STAT1 THROUGH NSF_STAT4
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
NOTIFICATION DATE
Description
THE DATE ON WHICH A CUSTOMER WAS NOTIFIED THAT THEY HAVE A NSF CHECK.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR NOTIFY_DATE
Description
SQL FORMATTED DATE FOR NOTIFY_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
YEAR/QUARTER
Description
A THREE-POSITION ACADEMIC YEAR (I.E., 1984-85= 845) FOLLOWED BY THE QUARTER CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
CUSTOMER SPONSOR DETAIL
Name
CUSTOMER ID
Description
THE CONCATENATION OF THE CUSTOMER NUMBER AND CUSTOMER TYPE WHICH UNIQUELY IDENTIFIES A CUSTOMER.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
SPONSOR IDENTIFIER
Description
UNIQUELY IDENTIFIES A SPONSOR. MAY BE A FAPC CODE, ACCOUNT NUMBER OR OTHER INDENTIFIER.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
YEAR/QUARTER
Description
A THREE-POSITION ACADEMIC YEAR (I.E., 1984-85= 845) FOLLOWED BY THE QUARTER CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
EDIT STATUS
Description
A CODE INDICATING THE EDITING STATUS OF A PARTICULAR CODE OR COMBINATION OF CODES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NON-ACCOUNTING
I
=
INACTIVE
D
=
DELETE
L
=
LIMITED
Name
FEE CLASS EXCLUSION INDICATOR
Description
IN CONJUNCTION WITH FEE CLASS ARRAY, USED TO DETERMINE WHETHER THE FEE CLASSES ARE TO BE EXCLUDED FROM SELECTION FOR A PARTICULAR PROCESS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
INCLUDE
Name
SPONSORSHIP AMOUNT
Description
THE AMOUNT IN DOLLARS OR A PERCENTAGE AVAILABLE FOR SATISFYING CHARGES INCURRED BY A CUSTOMER.
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
AMOUNT/PERCENT INDICATOR
Description
A CODE TO INDICATE WHETHER A NUMBER ENTERED IS A DOLLAR AMOUNT OR A PERCENT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
A
=
AMOUNT
Name
SPONSORSHIP AMOUNT USED
Description
THE ACTUAL DOLLAR AMOUNT USED BY A SPONSORED CUSTOMER.
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
EFFECTIVE DATE
Description
THE DATE THE RECORD IS TO BECOME EFFECTIVE.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR EFF_DATE
Description
SQL FORMATTED DATE FOR EFF_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
LAST ACTIVITY DATE
Description
THE DATE THAT A RECORD WAS CREATED OR LAST CHANGED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR LAST_ACTV_DATE
Description
SQL FORMATTED DATE FOR LAST_ACTV_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
SPONSOR CONTRACT NUMBER
Description
THE CONTRACT OR DOCUMENT NUMBER ASSOCIATED WITH THE SPONSORING OF A STUDENT.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
Description
ARRAY MEMBER. SEE: SP_SPON
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
Description
ARRAY MEMBER. SEE: SP_SPON
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
INVOICE CHARGE CROSSREFERENCE DETAIL
Name
CUSTOMER INVOICE NUMBER
Description
A UNIQUE NUMBER ASSIGNED TO EACH CUSTOMER INVOICE.
Type
NUMERIC(11,0)
Number of length 11 including 0 positions after the decimal.
Name
CHARGE IDENTIFIER
Description
A UNIQUE NUMBER ASSIGNED TO EACH CHARGE IN CUSTOMER ACCOUNTS.
Type
NUMERIC(7,0)
Number of length 7 including 0 positions after the decimal.
Name
INVOICE CHARGE AMOUNT
Description
THE AMOUNT OF A CHARGE THAT WAS INVOICED ON THE SPECIFIED INVOICE.
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
INVOICE CROSSREFERENCE DETAIL
Name
CUSTOMER INVOICE NUMBER
Description
A UNIQUE NUMBER ASSIGNED TO EACH CUSTOMER INVOICE.
Type
NUMERIC(11,0)
Number of length 11 including 0 positions after the decimal.
Name
PRIOR INVOICE NUMBER
Description
THE CUSTOMER INVOICE NUMBER USED TO REFERENCE A A PREVIOUSLY ISSUED INVOICE.
Type
NUMERIC(11,0)
Number of length 11 including 0 positions after the decimal.
PENDING CHARGE ACCOUNT DETAIL–DETAIL SET CONTAINING DETAIL ACCOUNT STRUCTURES FOR PENDING CHARGES.
Name
SQL FOR C0_BTCH_DATE
Description
SQL FORMATTED DATE FOR C0_BTCH_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
CUSTOMER ACCOUNTS PENDING CHANGE KEY
Description
THE CONCATENATION OF BTCH_ID, BTCH_DATE AND CUST_ID USE AS A KEY TO PENDING NEW CHANGES.
Type
NVARCHAR(18)
Variable length string of up to 18 characters.
Name
CHARGE IDENTIFIER
Description
A UNIQUE NUMBER ASSIGNED TO EACH CHARGE IN CUSTOMER ACCOUNTS.
Type
NUMERIC(7,0)
Number of length 7 including 0 positions after the decimal.
Name
ABBREVIATED ACOUNT STRUCTURE
Description
AN ABBREVIATED VERSION OF THE ACCOUNT STRUCTURE THAT EXCLUDES TRANSACTION CODE, BANK ACCT CODE AND FISCAL YEAR.
Type
NVARCHAR(24)
Variable length string of up to 24 characters.
Name
REIMBURSABLE CODE
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
CHARGE DESCRIPTION
Description
A DESCRIPTION ASSOCIATED WITH A CHRG_ID.
Type
NVARCHAR(40)
Variable length string of up to 40 characters.
Name
Description
ARRAY MEMBER. SEE: C0_CUST
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
Description
ARRAY MEMBER. SEE: C0_CUST
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
PENDING CHARGE DETAIL–DETAIL CONTAINING CHARGES NOT YET UPDATED TO CUSTOMER ACTIVITY.
Name
SQL FOR C0_BTCH_DATE
Description
SQL FORMATTED DATE FOR C0_BTCH_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
CUSTOMER ACCOUNTS PENDING CHANGE KEY
Description
THE CONCATENATION OF BTCH_ID, BTCH_DATE AND CUST_ID USE AS A KEY TO PENDING NEW CHANGES.
Type
NVARCHAR(18)
Variable length string of up to 18 characters.
Name
COLLEGE CODE
Description
THE COLLEGE CODE; FIRST TWO DIGITS DESIGNATE DISTRICT, THIRD DESIGNATES COLLEGES WITHIN THE THE DISTRICT.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
FEE CODE
Description
A TWO CHARACTER CODE ASSIGNED TO IDENTIFY A TYPE OF PAYMENT OR CHARGE. APPLIES TO ALL TYPES OF TUITION, CLASS FEES AND INCIDENTAL FEES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
AMOUNT CHARGED
Description
THE DOLLAR AMOUNT OF A CHARGE TO A CUSTOMER FOR SERVICES RENDERED.
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
CHARGE DATE
Description
THIS IS THE DATE THE CHARGE OCCURRED ON FOR A CUSTOMER.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR CHRG_DATE
Description
SQL FORMATTED DATE FOR CHRG_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
AMOUNT OF PAYMENT
Description
DEFINITION" THE DOLLAR AMOUNT OF A PAYMENT FROM A CUSTOMER FOR SERVICES RENDERED.
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
PAYMENT DATE
Description
THE DATE THE PAYMENT WAS RECEIVED FOR GOODS OR SERVICES RENDERED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR PYMT_DATE
Description
SQL FORMATTED DATE FOR PYMT_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
PAYMENT METHOD
Description
THE CONCATENATION OF PYMT-ID AND PYMT-TYP INDICATING HOW A CUSTOMER CHARGE WAS PAID.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
FEE CLASSIFICATION
Description
A CODE USED TO GROUP LIKE FEES FOR THE APPLICATION OF PAYMENTS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
FEE QUANTITY
Description
THE QUANTITY OF GOODS OR SERVICES PROVIDED BY FEE CODE.
Type
NUMERIC(5,1)
Number of length 5 including 1 positions after the decimal.
Name
RECEIPT NUMBER
Description
NUMBER OF THE RECEIPT
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
CUSTOMER REFERENCE
Description
USED TO INDICATE WHICH CUSTOMER IS BEING PAID BY A THIRD PARTY. WILL CONTAIN A CUSTOMER NUMBER.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
ACTIVITY STATUS
Description
THE CONCATENATION OF AB_ACTV_STAT1, AB_ACTV_STAT2, AB_ACTV_STAT3 AND AB_ACTV_STAT4.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
YEAR/QUARTER
Description
A THREE-POSITION ACADEMIC YEAR (I.E., 1984-85= 845) FOLLOWED BY THE QUARTER CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
CHARGE IDENTIFIER
Description
A UNIQUE NUMBER ASSIGNED TO EACH CHARGE IN CUSTOMER ACCOUNTS.
Type
NUMERIC(7,0)
Number of length 7 including 0 positions after the decimal.
Name
CHARGE STATUS
Description
A CODE INDICATING THE STATUS OF A CHARGE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
DOCUMENT NUMBER
Description
THE NUMBER OF THE DOCUMENT THAT IS THE SOURCE OF AN ACCOUNTING TRANSACTION.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
REFERENCE DOCUMENT NUMBER
Description
THE NUMBER OF THE DOCUMENT RELATED TO A DOCUMENT THAT IS THE SOURCE OF AN ACCOUNTING TRANSACTION.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
DEBT TYPE
Description
DEFINTION: A CODE USED IN CONJUNCTION WITH CHARGE STATUS, IDENTIFYING WHETHER OR NOT A CHARGE IS TO BE RECORDED IN ACCOUNTING AND IF SO, HOW IT IS TO BE RECORDED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
PAYMENT SCHEDULE
Description
A CODE IDENTIFYING THE TERMS AND CONDITIONS FOR PAYMENTS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
PENDING CHARGE DESCRIPTION DETAIL–DETAIL SET CONTAINING PENDING NEW CHARGE DESCRIPTIONS.
Name
SQL FOR C0_BTCH_DATE
Description
SQL FORMATTED DATE FOR C0_BTCH_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
CUSTOMER ACCOUNTS PENDING CHANGE KEY
Description
THE CONCATENATION OF BTCH_ID, BTCH_DATE AND CUST_ID USE AS A KEY TO PENDING NEW CHANGES.
Type
NVARCHAR(18)
Variable length string of up to 18 characters.
Name
CHARGE IDENTIFIER
Description
A UNIQUE NUMBER ASSIGNED TO EACH CHARGE IN CUSTOMER ACCOUNTS.
Type
NUMERIC(7,0)
Number of length 7 including 0 positions after the decimal.
Name
CHARGE DESCRIPTION
Description
A DESCRIPTION ASSOCIATED WITH A CHRG_ID.
Type
NVARCHAR(40)
Variable length string of up to 40 characters.
Name
LINE NUMBER
Description
A SEQUENTIAL NUMBER ASSIGNED TO A LINE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
PENDING GL TRANSACTION DETAIL–DETAIL CONTAINING PENDING GL TRANSACTION THAT HAVE NOT BEEN SENT TO POSTING PHASE I.
Name
BATCH IDENTIFIER/BATCH DATE
Description
THE CONCATENATION OF BATCH IDENTIFIER AND BATCH DATE.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR BTCH_ID_DATE
Description
SQL FORMATTED DATE FOR BTCH_ID_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
FINANCIAL ACCOUNTING STRUCTURE
Description
THE AGGREGATION OF DATA ELEMENTS THAT DEFINE THE FINANCIAL ACCOUNTING STRUCTURE INCLUDING TRANSACTION CODE, APPROPRIATION INDEX, PROGRAM INDEX, ORGANIZATION INDEX, SUBOBJECT, SUB- SUBOBJECT, MAJOR GROUP, MAJOR SOURCE, SUB-SOURCE BANK ACCOUNT AND DUE TO/FROM FUND.
Type
NVARCHAR(32)
Variable length string of up to 32 characters.
Name
FEE CODE
Description
A TWO CHARACTER CODE ASSIGNED TO IDENTIFY A TYPE OF PAYMENT OR CHARGE. APPLIES TO ALL TYPES OF TUITION, CLASS FEES AND INCIDENTAL FEES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
YEAR/QUARTER
Description
A THREE-POSITION ACADEMIC YEAR (I.E., 1984-85= 845) FOLLOWED BY THE QUARTER CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
REIMBURSABLE CODE
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
TRANSACTION AMOUNT
Description
THE DOLLAR AMOUNT ASSOCIATED WITH A PARTICULAR TRANSACTION.
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
TRANSACTION REVERSE
Description
A ONE CHARACTER CODE INDICATING THAT A PARTICULAR TRANSACTION IS TO BE REVERSED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
BLANK
=
NORMAL POSTING
Name
DOCUMENT NUMBER
Description
THE NUMBER OF THE DOCUMENT THAT IS THE SOURCE OF AN ACCOUNTING TRANSACTION.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
REFERENCE DOCUMENT NUMBER
Description
THE NUMBER OF THE DOCUMENT RELATED TO A DOCUMENT THAT IS THE SOURCE OF AN ACCOUNTING TRANSACTION.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
IDENTIFICATION NUMBER
Description
A NUMBER USED TO IDENTIFY A PERSON OR ORGANIZATION.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
IDENTIFICATION NUMBER TYPE
Description
A CODE TO SPECIFICALLY IDENTIFY A TYPE OF PERSON OR ORGANIZATION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
E
=
EMPLOYEE
S
=
STUDENT
O
=
OTHER
Name
TRANSACTION DESCRIPTION
Description
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Values
Description:
DEPARTMENT OF RETIREMENT SYSTEMS DATABASE
DCP REPORT MASTER–A FILE USED TO MAINTAIN NAME, ADDRESS, ELIGIBILITY STATUS AND EMPLOYMENT TERMINATION DATES THAT HAVE BEEN PREVIOUSLY REPORTED TO DCP VIA THE AUTOMATED DCP TRANSMITTAL PROCESSING.
Name
ADDRESS LINE 1
Description
THE FIRST LINE OF AN ADDRESS.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
ADDRESS LINE 2
Description
THE SECOND LINE OF AN ADDRESS
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
CITY/TOWN NAME
Description
THE NAME OF A CITY OR TOWN.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Values
Name
EMPLOYEE BIRTH DATE
Description
THE DATE UPON WHICH AN INDIVIDUAL WAS BORN.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
EMPLOYEE NAME
Description
THE COMBINATION OF WORDS BY WHICH THE EMPLOYEE IS KNOWN.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
EMPLOYEE SEX CODE
Description
A CODE TO IDENTIFY AN EMPLOYEE'S SEX.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
F
=
FEMALE
Name
STATE
Description
A STANDARD TWO-CHARACTER CODE ASSIGNED BY THE US POSTAL SERVICE TO EACH OF THE STATES/ PROVINCES IN THE UNITED STATES/CANADA AK - ALASKA AZ - ARIZONA AR - ARKANSAS CA - CALIFORNIA CO - COLORADO CT - CONNECTICUT DE - DELAWARE DC - DIST. OF COLUMBIA FL - FLORIDA GA - GEORGIA HI - HAWAII ID - IDAHO IL - ILLINOIS IN - INDIANA IA - IOWA KS - KANSAS KY - KENTUCKY LA - LOUISIANA ME - MAINE MD - MARYLAND MA - MASSACHUSETTS MI - MICHIGAN MN - MINNESOTA MS - MISSISSIPPI MO - MISSOURI MT - MONTANA NE - NEBRASKA NV - NEVADA NH - NEW HAMPSHIRE NJ - NEW JERSEY NM - NEW MEXICO NY - NEW YORK NC - NORTH CAROLINA ND - NORTH DAKOTA OH - OHIO OK - OKLAHOMA OR - OREGON PA - PENNSYLVANIA RI - RHODE ISLAND SC - SOUTH CAROLINA SD - SOUTH DAKOTA TN - TENNESSE TX - TEXAS UT - UTAH VT - VERMONT VA - VIRGINIA WA - WASHINGTON WV - WEST VIRGINIA WI - WISCONSIN WY - WYOMING AB - ALBERTA BC - BRITISH COLUMBIA MB - MANITOBA NB - NEW BRUNSWICK NF - NEWFOUNDLAND NS - NOVA SCOTIA ON - ONTARIO PE - PRINCE EDWARD ISLAND PQ - QUEBEC SK - SASKATCHEWAN
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
ZIP CODE
Description
A NINE (9) DIGIT NUMBER IDENTIFYING EACH POSTAL DELIVERY AREA IN THE UNITED STATES.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Values
DRS CHANGE MASTER–A FILE TO MAINTAIN DRS EMPLOYEE NAME AND ADDRESS INFORMATION FOR THE PRIOR REPORTING PERIOD IN ORDER TO INDICATE TO DRS EMPLOYEE NAME AND/OR ADDRESS CHANGES FOR THE CURRENT REPORTING PERIOD.
Name
EMPLOYEE NAME
Description
THE COMBINATION OF WORDS BY WHICH THE EMPLOYEE IS KNOWN.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
ADDRESS LINE 1
Description
THE FIRST LINE OF AN ADDRESS.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
ADDRESS LINE 2
Description
THE SECOND LINE OF AN ADDRESS
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
CITY/TOWN NAME
Description
THE NAME OF A CITY OR TOWN.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
STATE
Description
A STANDARD TWO-CHARACTER CODE ASSIGNED BY THE US POSTAL SERVICE TO EACH OF THE STATES/ PROVINCES IN THE UNITED STATES/CANADA AK - ALASKA AZ - ARIZONA AR - ARKANSAS CA - CALIFORNIA CO - COLORADO CT - CONNECTICUT DE - DELAWARE DC - DIST. OF COLUMBIA FL - FLORIDA GA - GEORGIA HI - HAWAII ID - IDAHO IL - ILLINOIS IN - INDIANA IA - IOWA KS - KANSAS KY - KENTUCKY LA - LOUISIANA ME - MAINE MD - MARYLAND MA - MASSACHUSETTS MI - MICHIGAN MN - MINNESOTA MS - MISSISSIPPI MO - MISSOURI MT - MONTANA NE - NEBRASKA NV - NEVADA NH - NEW HAMPSHIRE NJ - NEW JERSEY NM - NEW MEXICO NY - NEW YORK NC - NORTH CAROLINA ND - NORTH DAKOTA OH - OHIO OK - OKLAHOMA OR - OREGON PA - PENNSYLVANIA RI - RHODE ISLAND SC - SOUTH CAROLINA SD - SOUTH DAKOTA TN - TENNESSE TX - TEXAS UT - UTAH VT - VERMONT VA - VIRGINIA WA - WASHINGTON WV - WEST VIRGINIA WI - WISCONSIN WY - WYOMING AB - ALBERTA BC - BRITISH COLUMBIA MB - MANITOBA NB - NEW BRUNSWICK NF - NEWFOUNDLAND NS - NOVA SCOTIA ON - ONTARIO PE - PRINCE EDWARD ISLAND PQ - QUEBEC SK - SASKATCHEWAN
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
ZIP CODE
Description
A NINE (9) DIGIT NUMBER IDENTIFYING EACH POSTAL DELIVERY AREA IN THE UNITED STATES.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
EMPLOYEE SEX CODE
Description
A CODE TO IDENTIFY AN EMPLOYEE'S SEX.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
F
=
FEMALE
Name
EMPLOYEE BIRTH DATE
Description
THE DATE UPON WHICH AN INDIVIDUAL WAS BORN.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
RETIREMENT PLAN
Description
A CODE TO INDICATE THE RETIREMENT PLAN, IF ANY IN WHICH THE EMPLOYEE IS ENROLLED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
NE
=
NOT ELIGIBLE
P1
=
PERS I
P2
=
PERS II
W1
=
WSTRS I
W2
=
WSTRS II
T1
=
TIAA/CREF 10% REDUCTION
T2
=
TIAA/CREF 10% DEDUCTION
T5
=
TIAA/CREF 5% REDUCTION
T6
=
TIAA/CREF 5% DEDUCTION
T7
=
TIAA/CREF 7.5% REDUCTION
T8
=
TIAA/CREF 7.5% DEDUCTION
TW
=
TIAA/CREF WAITING PERIOD
DRS CONTRACT MASTER–THIS DATASET CONTAINS A RECORD FOR EACH FACULTY CONTRACT THAT WILL NEED THE EARNINGS DISTRIBUTED AS EARNED RATHER THAN AS PAID AT THE END OF THE CONTRACT.
Name
EMPLOYEE/JOB KEY
Description
THE CONCATENATION OF EMPLOYEE ID AND EMPLOYEE JOB NUMBER.
Type
NVARCHAR(12)
Variable length string of up to 12 characters.
Values
DRS_PLAN_TABLE–THIS DATASET CONTAINS THE VALID DEPARTMENT OF RETIREMENT RETIREMENT PLANS AND ASSOCIATED IN- FORMATION.
Name
RETIREMENT PLAN
Description
A CODE TO INDICATE THE RETIREMENT PLAN, IF ANY IN WHICH THE EMPLOYEE IS ENROLLED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
T8
=
TIAA/CREF 7.5% DEDUCTION
T7
=
TIAA/CREF 7.5% REDUCTION
T6
=
TIAA/CREF 5% DEDUCTION
T5
=
TIAA/CREF 5% REDUCTION
T2
=
TIAA/CREF 10% DEDUCTION
T1
=
TIAA/CREF 10% REDUCTION
W2
=
WSTRS II
W1
=
WSTRS I
P2
=
PERS II
P1
=
PERS I
NE
=
NOT ELIGIBLE
WA
=
WAIVED
DRS TRANSACTION MASTER–THIS DATASET CONTAINS A RECORD FOR EACH EMPLOYEE TO BE REPORTING IN A REPORTING PERIOD.
Name
EMPLOYEE NAME
Description
THE COMBINATION OF WORDS BY WHICH THE EMPLOYEE IS KNOWN.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Values
Name
RETIREE TYPE CODE
Description
A CODE TO INDICATE RETIREE TYPE FOR DRS REPORTING.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
97
=
TRS PLAN1 RETIREES
98
=
ALL RETIREES WHO WORK IN ELIGIBLE POSITIONS.
DRS CONTRACT DETAIL–THIS DATASET CONTAINS THE EARNINGS AND TIME REPORTED TO THE DEPARTMENT OF RETIREMENT DURING A CONTRACT.
Name
EMPLOYEE/JOB KEY
Description
THE CONCATENATION OF EMPLOYEE ID AND EMPLOYEE JOB NUMBER.
Type
NVARCHAR(12)
Variable length string of up to 12 characters.
Values
DRS TRANSACTION DETAIL–THIS DATASET CONTAINS ALL TRANSACTIONS TO BE REPORTED TO THE DEPARTMENT OF RETIREMENT SYS- TEMS.
Name
EMPLOYEE JOB NUMBER
Description
A NUMBER TO IDENTIFY A PARTICULAR JOB THAT AN EMPLOYEE PERFORMS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
PAYROLL SCHEDULE
Description
A CODE TO UNIQUELY IDENTIFY EACH SCHEDULED PAYROLL RUN.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
RETIREMENT PLAN
Description
A CODE TO INDICATE THE RETIREMENT PLAN, IF ANY IN WHICH THE EMPLOYEE IS ENROLLED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
NE
=
NOT ELIGIBLE
P1
=
PERS I
P2
=
PERS II
W1
=
WSTRS I
W2
=
WSTRS II
T1
=
TIAA/CREF 10% REDUCTION
T2
=
TIAA/CREF 10% DEDUCTION
T5
=
TIAA/CREF 5% REDUCTION
T6
=
TIAA/CREF 5% DEDUCTION
T7
=
TIAA/CREF 7.5% REDUCTION
T8
=
TIAA/CREF 7.5% DEDUCTION
TW
=
TIAA/CREF WAITING PERIOD
Description:
EMPLOYEE CONTRACTS
CONTRACT/INSTRUCTOR MASTER
Name
INSTRUCTOR KEY
Description
THE COMBINATION OF INSTRUCTOR ID AND YEAR/QUARTER TO FORM A KEY.
Type
NVARCHAR(14)
Variable length string of up to 14 characters.
Name
NEXT CONTRACT NUMBER
Description
THE CONTRACT NUMBER THAT IS CURRENTLY BEING BUILT FOR AN INSTRUCTOR - YEAR/QUARTER.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
NEXT SPECIAL ASSIGNMENT NUMBER
Description
THE SPECIAL ASSIGNMENT NUMBER TO ASSIGN TO THE NEXT SPECIAL ASSIGNMENT FOR AN INTRUCTOR - YEAR/ QUARTER.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
CONTRACT MASTER
Name
CONTRACT_KEY
Description
THE COMBINATION OF INSTRUCTOR ID, YEAR/QUARTER AND CONTRACT NUMBER TO UNIQUELY IDENTIFY A CON- TRACT.
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
Name
CONTRACT BEGIN DATE
Description
THE BEGIN DATE OF A CONTRACT PERIOD.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR CON_BEG
Description
SQL FORMATTED DATE FOR CON_BEG
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
CONTRACT END DATE
Description
THE END DATE OF A CONTRACT PERIOD.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR CON_END
Description
SQL FORMATTED DATE FOR CON_END
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
CONTRACT ISSUE DATE
Description
THE DATE A CONTRACT IS PRINTED/ISSUED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR CON_ISSUE_DATE
Description
SQL FORMATTED DATE FOR CON_ISSUE_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
CONTRACT STATUS
Description
A CODE TO INDICATE THE STATUS OF A CONTRACT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
I
=
CONTRACT ISSUED
S
=
SIGNED CONTRACT RETURNED
R
=
CONTRACT REISSUED
C
=
CONTRACT CANCELLED
Name
EMPLOYEE JOB NUMBER
Description
A NUMBER TO IDENTIFY A PARTICULAR JOB THAT AN EMPLOYEE PERFORMS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
JOB CLASSIFICATION
Description
A CODE REPRESENTING A JOB CLASSIFICATION.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
PAY CYCLE
Description
THE PAY CYCLE(S) ON WHICH AN EMPLOYEE IS PAID.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
PAYROLL UPDATE DATE
Description
THE DATE ON WHICH THE PAY INFORMATION FOR A CONTRACT WAS UPDATED TO THE EMPLOYEE JOB INFORMATION.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR PAYR_UPD_DATE
Description
SQL FORMATTED DATE FOR PAYR_UPD_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
PAY RATE CODE
Description
A CODE INDICATING THE TYPE OF PAY REPRESENTED BY THE JOB PAY RATE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
C
=
CONTRACT PAYMENT
H
=
HOURLY RATE
ADMINISTRATIVE UNIT BUDGET
Name
FISCAL YEAR
Description
AN ACCOUNTING PERIOD BEGINNING ON JULY 1 AND ENDING ON JUNE 30 OF THE FOLLOWING YEAR. THE LAST TWO DIGITS OF THE YEARS ARE USED E.G., 83-84.
Type
NUMERIC(4,0)
Number of length 4 including 0 positions after the decimal.
Name
ADMINISTRATIVE UNIT
Description
AN ALPHABETIC AND/OR NUMERIC ADMINISTRATIVE UNIT CODE. CODES ARE ASSIGNED AND DEFINED BY THE USER.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
APPROPRIATION INDEX
Description
A THREE CHARACTER CODE USED TO REPRESENT A SPECIFIC COMBINATION OF FUND AND APPROPRIATION.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
PROGRAM INDEX
Description
A THREE CHARACTER, AGENCY UNIQUE CODE THAT IS USED TO REPRESENT A PROGRAM, SUBPROGRAM AND ACTIVITY.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
ORGANIZATION INDEX
Description
A CODE USED TO REPRESENT A UNIQUE COMBINATION OF CAMPUS, DIVISION, DEPARTMENT, COST CENTER PROJECT NUMBER, SUBPROJECT, PROJECT PHASE, GRANT/CONTRACT NUMBER, COUNTY AND CITY/TOWN.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
FUNDING SOURCE
Description
DESIGNATES THE SOURCE OF FUNDS FOR THE COURSE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
2
=
PARTIALY STATE FUNDED, SUPPLEMENTAL
3
=
PARTIALLY STATE FUNDED, SHARED
4
=
GRANT AND CONTRACT
5
=
COMMUNITY SERVICE
CONTRACT COURSE DETAIL
Name
INSTRUCTOR KEY
Description
THE COMBINATION OF INSTRUCTOR ID AND YEAR/QUARTER TO FORM A KEY.
Type
NVARCHAR(14)
Variable length string of up to 14 characters.
Name
CONTRACT_KEY
Description
THE COMBINATION OF INSTRUCTOR ID, YEAR/QUARTER AND CONTRACT NUMBER TO UNIQUELY IDENTIFY A CON- TRACT.
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
Name
ITEM NUMBER
Description
UNIQUELY IDENTIFIES EACH COURSE SECTION IN A SPECIFIC QUARTER YEAR.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
APPROVAL DATE
Description
THE DATE A COURSE WAS APPROVED FOR PAYMENT.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR APPROVE_DATE
Description
SQL FORMATTED DATE FOR APPROVE_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Values
Name
CONTRACT UNITS
Description
NUMBER OF WORK DAYS/HOURS REQUIRED TO FULFILL AN EMPLOYMENT CONTRACT. THE NUMBER OF DAYS/HOURS REPRESENTED SHOULD NOT INCLUDE VACATIONS OR HOLIDAYS. CONTRACT UNITS FOR ADMINISTRATIVE AND FULL-TIME FACULTY CONTRACTS MUST BE ENTERED IN DAYS. CONTRACT UNITS FOR PART-TIME FACULTY CONTRACTS, MOONLIGHT FACULTY CONTRACTS AND STIPENDS MUST BE ENTERED IN HOURS.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Values
160-185 DAYS 9 MONTHS
186-205 DAYS 10 MONTHS
206-224 DAYS 11 MONTHS
225 AND UP 12 MONTHS
Name
Description
ARRAY MEMBER. SEE: CON_ACCT
Type
NVARCHAR(14)
Variable length string of up to 14 characters.
Name
Description
ARRAY MEMBER. SEE: CON_ACCT
Type
NVARCHAR(14)
Variable length string of up to 14 characters.
Name
Description
ARRAY MEMBER. SEE: CON_PCT
Type
NUMERIC(6,2)
Number of length 6 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: CON_PCT
Type
NUMERIC(6,2)
Number of length 6 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: CZ_APPR_INDX
Type
NVARCHAR(3)
Variable length string of up to 3 characters.
Name
Description
ARRAY MEMBER. SEE: CZ_APPR_INDX
Type
NVARCHAR(3)
Variable length string of up to 3 characters.
Name
Description
ARRAY MEMBER. SEE: CZ_ORG_INDX
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: CZ_ORG_INDX
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: CZ_PRG_INDX
Type
NVARCHAR(3)
Variable length string of up to 3 characters.
Name
Description
ARRAY MEMBER. SEE: CZ_PRG_INDX
Type
NVARCHAR(3)
Variable length string of up to 3 characters.
Name
Description
ARRAY MEMBER. SEE: CZ_SOBJ
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: CZ_SOBJ
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: CZ_SSOBJ
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: CZ_SSOBJ
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
CONTRACT PAYMENT DETAIL
Name
CONTRACT_KEY
Description
THE COMBINATION OF INSTRUCTOR ID, YEAR/QUARTER AND CONTRACT NUMBER TO UNIQUELY IDENTIFY A CON- TRACT.
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
Name
CONTRACT PAYMENT AMOUNT
Description
THE AMOUNT TO BE PAID TO AN EMPLOYEE ON A CONTRACT PAYMENT DATE.
Type
NUMERIC(10,3)
Number of length 10 including 3 positions after the decimal.
Name
CONTRACT PAYMENT DATE
Description
THE DATE UPON WHICH A CONTRACT PAYMENT IS TO BE MADE TO THE EMPLOYEE.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR CON_PYMT_DATE
Description
SQL FORMATTED DATE FOR CON_PYMT_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
CONTRACT REMARKS
Name
CONTRACT_KEY
Description
THE COMBINATION OF INSTRUCTOR ID, YEAR/QUARTER AND CONTRACT NUMBER TO UNIQUELY IDENTIFY A CON- TRACT.
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
Name
SPECIAL ASSIGNMENT NUMBER
Description
A UNIQUE NUMBER ASSIGNED TO EACH SPECIAL ASSIGNMENT FOR AN INSTRUCTOR ID AND YEAR/QUARTER.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Values
Name
Description
ARRAY MEMBER. SEE: CON_REMARK
Type
NVARCHAR(70)
Variable length string of up to 70 characters.
Name
Description
ARRAY MEMBER. SEE: CON_REMARK
Type
NVARCHAR(70)
Variable length string of up to 70 characters.
Name
Description
ARRAY MEMBER. SEE: CON_REMARK
Type
NVARCHAR(70)
Variable length string of up to 70 characters.
Name
Description
ARRAY MEMBER. SEE: CON_REMARK
Type
NVARCHAR(70)
Variable length string of up to 70 characters.
Name
Description
ARRAY MEMBER. SEE: CON_REMARK
Type
NVARCHAR(70)
Variable length string of up to 70 characters.
INSTRUCTOR/CONTRACCT CROSS REFERENCE
Name
INSTRUCTOR KEY
Description
THE COMBINATION OF INSTRUCTOR ID AND YEAR/QUARTER TO FORM A KEY.
Type
NVARCHAR(14)
Variable length string of up to 14 characters.
Name
CONTRACT_KEY
Description
THE COMBINATION OF INSTRUCTOR ID, YEAR/QUARTER AND CONTRACT NUMBER TO UNIQUELY IDENTIFY A CON- TRACT.
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
SPDECIAL ASSIGNMENT DETAIL
Name
INSTRUCTOR KEY
Description
THE COMBINATION OF INSTRUCTOR ID AND YEAR/QUARTER TO FORM A KEY.
Type
NVARCHAR(14)
Variable length string of up to 14 characters.
Name
CONTRACT_KEY
Description
THE COMBINATION OF INSTRUCTOR ID, YEAR/QUARTER AND CONTRACT NUMBER TO UNIQUELY IDENTIFY A CON- TRACT.
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
Name
SPECIAL ASSIGNMENT NUMBER
Description
A UNIQUE NUMBER ASSIGNED TO EACH SPECIAL ASSIGNMENT FOR AN INSTRUCTOR ID AND YEAR/QUARTER.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
APPROVAL DATE
Description
THE DATE A COURSE WAS APPROVED FOR PAYMENT.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR APPROVE_DATE
Description
SQL FORMATTED DATE FOR APPROVE_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
SPECIAL ASSIGNMENT BEGIN DATE
Description
THE DATE A SPECIAL ASSIGNMENT BEGINS.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR ASSGN_BEG_DATE
Description
SQL FORMATTED DATE FOR ASSGN_BEG_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
SPECIAL ASSIGNMENT END DATE
Description
THE DATE A SPECIAL ASSIGNMENT ENDS.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR ASSGN_END_DATE
Description
SQL FORMATTED DATE FOR ASSGN_END_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
SPECIFIC ASSIGNMENT SALARY COST
Description
DEFINTION: THE SALARY ASSOCIATED WITH A SPECIAL ASSIGNMENT.
Type
NUMERIC(9,3)
Number of length 9 including 3 positions after the decimal.
Values
Name
CONTRACT UNITS
Description
NUMBER OF WORK DAYS/HOURS REQUIRED TO FULFILL AN EMPLOYMENT CONTRACT. THE NUMBER OF DAYS/HOURS REPRESENTED SHOULD NOT INCLUDE VACATIONS OR HOLIDAYS. CONTRACT UNITS FOR ADMINISTRATIVE AND FULL-TIME FACULTY CONTRACTS MUST BE ENTERED IN DAYS. CONTRACT UNITS FOR PART-TIME FACULTY CONTRACTS, MOONLIGHT FACULTY CONTRACTS AND STIPENDS MUST BE ENTERED IN HOURS.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Values
206-224 DAYS 11 MONTHS
186-205 DAYS 10 MONTHS
160-185 DAYS 9 MONTHS
CONTRACT UNITS CONVERT TO MONTHS AS FOLLOWS:
Name
PAY RATE CODE
Description
A CODE INDICATING THE TYPE OF PAY REPRESENTED BY THE JOB PAY RATE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
H
=
HOURLY RATE
S
=
SALARY PAYMENT
Name
Description
ARRAY MEMBER. SEE: CON_RESEARCH
Type
NUMERIC(4,0)
Number of length 4 including 0 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: CON_RESEARCH
Type
NUMERIC(4,0)
Number of length 4 including 0 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: CON_SUPER
Type
NUMERIC(4,0)
Number of length 4 including 0 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: CON_SUPER
Type
NUMERIC(4,0)
Number of length 4 including 0 positions after the decimal.
Description:
EMPLOYEE DATABASE
EMPLOYEE LEAVE MASTER–THIS SET CONTAINS EMPLOYEE LEAVE BALANCES FOR EACH TYPE OF LEAVE.
Name
EMPLOYEE LEAVE KEY
Description
THE COMBINATION OF EMPLOYEE ID AND LEAVE TYPE.
Type
NVARCHAR(12)
Variable length string of up to 12 characters.
Name
LEAVE BALANCE
Description
THE BALANCE AVAILABLE FOR A PARTICULAR LEAVE TYPE.
Type
NUMERIC(10,2)
Number of length 10 including 2 positions after the decimal.
EMPLOYEE MASTER–THIS SET CONTAINS ONE RECORD PER EMPLOYEE AND CONTAINS THE BASIC INFORMATION ABOUT EMPLOYEES.
Name
EMPLOYEE ID
Description
A UNIQUE 9 DIGIT NUMBER ASSIGNED TO AN INDIVIDUAL FOR THE PURPOSES OF IDENTIFICATION THIS NUMBER NORMALLY THEIR SOCIAL SECURITY NUMBER.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
ADDRESS LINE 1
Description
THE FIRST LINE OF AN ADDRESS.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
ADDRESS LINE 2
Description
THE SECOND LINE OF AN ADDRESS
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
CONFIDENTIAL TELEPHONE/ADDRESS INDICATOR
Description
A CODE TO INDICATE WHETHER OR NOT AN EMPLOYEE'S HOME TELEPHONE NUMBER AND/OR ADDRESS ARE CONFIDENTIAL.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
A
=
CONFIDENTIAL ADDRESS
P
=
CONFIDENTIAL PHONE
B
=
CONFIDENTIAL PHONE AND ADDRESS
Name
EARNED INCOME CREDIT INDICATOR
Description
A CODE TO INDICATE IF AN EMPLOYEE IS ELIGIBLE FOR EARNED INCOME CREDIT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
1
=
SINGLE/MARRIED ONE FILING
2
=
MARRIED - BOTH SPOUSES FILING
Name
EMERGENCY CONTACT NAME
Description
THE NAME OF THE INDIVIDUAL THE STUDENT OR EMPLOYEE REQUESTS TO BE CONTACTED IN CASE OF AN EMERGENCY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
EMERGENCY CONTACT TELEPHONE NUMBER
Description
THE TELEPHONE NUMBER WHERE THE INDIVIDUAL TO BE CONTACTED IN CASE OF AN EMERGENCY CAN BE REACHED.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
EMPLOYEE BIRTH DATE
Description
THE DATE UPON WHICH AN INDIVIDUAL WAS BORN.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR EMP_BIRTH_DATE
Description
SQL FORMATTED DATE FOR EMP_BIRTH_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Values
Name
EMPLOYEE HANDICAP STATUS
Description
A CODE TO CATEGORIZE THE DISABILITY/IMPAIRMENT FOR AN EMPLOYEE WITH HANDICAPS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
9
=
OTHER/UNKNOWN
4
=
MENTAL/PSYCHOLOGICAL
3
=
HEARING
2
=
VISUAL
1
=
AMBULATORY/MOBILITY
BLANK
=
NO HANDICAP REPORTED
Name
EMPLOYEE MINIMUM DATA INDICATOR
Description
A CODE TO INDICATE IF AN EMPLOYEE HAS THE MINIMUM DATA NECESSARY TO BE PAID.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO, EMPLOYEE DOES NOT HAVE MINIMUM DATA
Name
EMPLOYEE NAME
Description
THE COMBINATION OF WORDS BY WHICH THE EMPLOYEE IS KNOWN.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Values
Name
EMPLOYEE RACE/ETHNIC
Description
A CODE TO DENOTE AN EMPLOYEE'S RACE/ETHNIC ORIGIN.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
1
=
ASIAN AMERICAN/PACIFIC ISLANDER
3
=
NATIVE AMERICAN/ALASKAN NATIVE
2
=
BLACK
5
=
CAUCASIAN
4
=
HISPANIC
Name
EMPLOYEE SEX CODE
Description
A CODE TO IDENTIFY AN EMPLOYEE'S SEX.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
M
=
MALE
Name
EMPLOYEE STATUS
Description
A CODE TO IDENTIFY THE EMPLOYEE'S CURRENT EMPLOYMENT RELATIONSHIP WITH THE INSTITUTION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
S
=
SEPARATED EMPLOYEE
Name
EMPLOYEE TYPE
Description
A CODE USED TO INDICATE THE INDIVIDUAL'S PRIMARY PERSONNEL CLASSIFICATION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
C
=
CLASSIFIED
F
=
FACULTY
H
=
HOURLY
L
=
PARAPROFESSIONAL
P
=
PART-TIME FACULTY
S
=
STUDENT
R
=
SUPPLEMENTAL RETIREE
V
=
VOLUNTEER
Name
EMPLOYMENT DATE
Description
THE MOST RECENT DATE UPON WHICH CONTINUOUS EMPLOYMENT WITH THE INSTITUTION BEGAN.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR EMPL_DATE
Description
SQL FORMATTED DATE FOR EMPL_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
FEDERAL TAX ADDITIONAL AMOUNT INDICATOR
Description
A CODE TO INDICATE IF THE FEDERAL TAX ADDITIONAL AMOUNT IS A PERCENTAGE OR A FLAT AMOUNT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
A
=
AMOUNT
Name
FED MARITAL/MULTIPLE JOB STATUS
Description
THE COMBINATION OF FEDERAL MARITAL STATUS AND MULTIPLE JOB INDICATORS THE EMPLOYEE DECLARES ON THE 4-W FORM FOR COMPUTATION OF WITHHOLDING TAX.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
FEDERAL TAX EXEMPTIONS
Description
THE NUMBER OF ALLOWANCES OR EXEMPTIONS AN EMPLOYEE HAS CLAIMED ON THEIR W-4 FORM FOR FEDERAL WITHHOLDING TAX PURPOSES.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Values
98
=
NO TAX LIABILITY ANTICIPATED
99
=
EXEMPT FROM FEDERAL TAXES
Name
FULL_TIME/PART_TIME INDICATOR
Description
A CODE TO INDICATE IF AN EMPLOYEE IS FULL-TIME OR PART-TIME. FOR FACULTY, IF THEY ARE PAID ON THE FULL-TIME SALARY SCHEDULE, THEY SHOULD BE CODED FULL-TIME EVEN IF THEY ARE LESS THAN 100%.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
F
=
FULL-TIME
Name
HIGHEST EDUCATIONAL LEVEL
Description
A CODE TO INDICATE THE EMPLOYEE'S HIGHEST EDUCATIONAL ACHIEVEMENT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
HIGHEST EDUCATIONAL LEVEL YEAR
Description
THE YEAR IN WHICH THE EMPLOYEE ACHIEVED THEIR HIGHEST DEGREE, CERTIFICATE OR DIPLOMA.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
HOME CAMPUS
Description
A CODE USED TO IDENTIFY THE EMPLOYEE'S HOME CAMPUS AT A MULTI-CAMPUS INSTITUTION.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
HOME DEPARTMENT
Description
THE ADMINISTRATIVE UNIT WHICH IS RESPONSIBLE FOR THE EMPLOYEE'S PERSONNEL ACTION FORM.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
HOME TELEPHONE NUMBER
Description
THE TELEPHONE NUMBER OF THE EMPLOYEE'S PLACE OF RESIDENCE OR OTHER TELEPHONE NUMBER THROUGH WHICH THE EMPLOYEE MAY BE REACHED.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
INSURANCE ELIGIBILITY INDICATOR
Description
THIS CODE INDICATES INSURANCE ELIGIBILITY FOR THE CURRENT PAYROLL PROCESS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NOT ELIGIBLE
S
=
ON SELF-PAY, NO PAYROLL DEDUCTION
D
=
ON SELF-PAY, WITH PAYROLL DEDUCTION
Name
LAST PAY DATE
Description
THE MOST RECENT DATE ON WHICH SOME FORM OF ACTIVITY INVOLVING THE EMPLOYEE'S PAYROLL DATA WAS PERFORMED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR LAST_PAY_DATE
Description
SQL FORMATTED DATE FOR LAST_PAY_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
MAIL STOP
Description
THE WORK LOCATION AT WHICH AN EMPLOYEE'S WORK RELATED MAIL SHOULD BE DELIVERED.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
MAIN PAY CYCLE
Description
THE PAY CYCLE DURING WHICH VOLUNTARY DEDUCTIONS ARE TO BE PROCESSED FOR AN EMPLOYEE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
MEDICAL AID ELIGIBILITY
Description
A CODE TO INDICATE WHETHER OR NOT AN EMPLOYEE IS ELIGIBLE FOR MEDICAL AID.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
EMPLOYEE IS NOT ELIGIBLE FOR MEDICAL AID
Name
MILITARY STATUS
Description
IDENTIFIES THE INDIVIDUAL'S CURRENT MILITARY STATUS FOR AFFIRMATIVE ACTION PURPOSES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
CV
=
CAMPAIGN VETERAN
NI
=
NOT INDICATED
DO
=
DISABLED VETERAN - OTHER THAN VIETNAM
DV
=
DISABLED VETERAN - VIETNAM ERA
SV
=
SPOUSE OF DECEASED VETERAN
OV
=
OTHER VETERAN
VV
=
VIETNAM ERA VETERAN
BLANK
=
NON-VETERAN
Name
OASI TAX ELIGIBILITY
Description
A CODE THAT IDENTIFIES WHETHER THE EMPLOYEE SHOULD HAVE OASI DEDUCTIONS TAKEN FROM GROSS PAY.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
DO NOT TAKE OASI DEDUCTIONS
M
=
EMPLOYEE IS ELIGIBLE FOR MEDICARE INSURANCE PORTION OF OASI ONLY.
S
=
STUDENT WAIVER (DO NOT TAKE DEDUCTIONS)
Name
PAYROLL PAYMENT LOCATION
Description
A CODE THAT INDICATES WHERE THE CHECK/ADVICE SHOULD BE MAILED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
2
=
HOME DEPARTMENT
3
=
NAME
4
=
LOCAL ADDRESS ZIP CODE
Name
PAYROLL PAYMENT METHOD
Description
A CODE THAT IDENTIFIES THE METHOD BY WHICH AN EMPLOYEE WISHES TO BE PAID.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
C
=
PAY BY CHECK
Name
PERMANENT ADDRESS LINE 1
Description
THE HOUSE NUMBER, APARTMENT NUMBER, STREET OR ROUTE OF THE EMPLOYEE'S PERMANENT ADDRESS.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
PERMANENT ADDRESS LINE 2
Description
THE HOUSE NUMBER, APARTMENT NUMBER, STREET OR ROUTE OF THE EMPLOYEE'S PERMANENT ADDRESS.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
PERMANENT/TEMPORARY INDICATOR
Description
A CODE TO DEFINE THE INDIVIDUAL'S EMPLOYMENT PERMANENCY.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
T
=
TEMPORARY EMPLOYMENT AT THE INSTITUTION IS NOT ON A CONTINUOUS BASIS.
C
=
CASUAL TEMPORARY EMPLOYEES HIRED FOR SHORT-TERM PROJECTS, SUCH AS FOR REGISTRATION, WORK-STUDY, SUBSTITUTE TEACHERS, PART-TIME FACULTY PAID FOR MEETING A COURSE THAT IS THEN CANCELLED
Name
PERMANENT ZIP CODE
Description
THE US POSTAL SERVICES ZIP CODE DESIGNATION FOR THE GEOGRAPHIC AREA IN WHICH THE EMPLOYEE'S PERMANENT RESIDENCE IS LOCATED.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
PERSONNEL ACTION DATE
Description
THE EFFECTIVE DATE OF THE MOST RECENT PERSONNEL ACTION.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR PERSL_ACTN_DATE
Description
SQL FORMATTED DATE FOR PERSL_ACTN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Values
Name
PRIOR EMPLOYEE NAME
Description
THE LEGAL COMBINATION OF WORDS BY WHICH AN EMPLOYEE WAS PREVIOUSLY KNOWN.
Type
NVARCHAR(50)
Variable length string of up to 50 characters.
Name
PAYMENT DISTRIBUTION LOCATION
Description
IDENTIFIES THE PICK-UP POINT OF CHECKS AND/OR ADVICES.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
DELETE REFERRAL SOURCE
Description
THIS DATA ELEMENT REPLACES REFERRAL SOURCE AND IS NO LONGER BEING USED. SEE APP_REF_SRC. SEE APP. PU = PUBLIC EMPLOYMENT AGENCY SR = SPECIAL RECRUITMENT WI = WALK-IN OT = OTHER
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
GOVERNMENT REPORT EXCLUSION INDICATOR
Description
A CODE TO INDICATE WHETHER OR NOT AN EMPLOYEE SHOULD BE EXCLUDED FROM THE FOLLOWING REPORTS BECAUSE THE EMPLOYEE IS NOT ACTUALLY ON THE INSTITUTION PAYROLL (TYPICALLY FOR EMPLOYEES ON CONTRACT WITH OTHER AGENCY WHICH USE THE INSTITUTION PAYROLL SYSTEM TO ISSUE THEIR CHECKS): FEDERAL REPORTS: EEO6, IPEDS NATIONAL : CUPA, AAUP STATE : HEPB AFFIRMATIVE ACTION SBCCE : ADMIN SALARY SALARY EQUITY BASELINE HEADCOUNT/FTE TENURE STATUS SALARY PROJECTION
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
Y
=
YES, EXCLUDE FROM REPORTS
Name
SEPARATION DATE
Description
THE DATE UPON WHICH AN EMPLOYEE WAS SEPARATED FROM EMPLOYMENT.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR SEPR_DATE
Description
SQL FORMATTED DATE FOR SEPR_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
SEPARATION REASON
Description
A CODE INDICATING THE REASON FOR WHICH AN INDIVIDUAL WAS SEPARATED FROM THE INSTITUTION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
11
=
LACK OF FUNDING.
41
=
AT WILL.
24
=
PROBATIONARY SEPARATION.
31
=
EARLY RETIREMENT.
10
=
LAYOFF - OTHER REDUCTION IN FORCE FOR MULTIPLE CAUSES OR WHEN IT IS NOT DESIRABLE TO DIFFERENTIATE THE REASON FOR REPORTING PURPOSES.
14
=
SEPARATION FROM STUDENT EMPLOYMENT STATUS
21
=
SEPARATION FOR CAUSE
22
=
DENIED TENURE EMPLOYEE REMOVED FROM AN ACTIVE PAY STATUS BECAUSE REQUIRED TENURE WAS NOT ATTAINED.
23
=
NOT REAPPOINTED/NOT RENEWED EMPLOYEE REMOVED FROM AN ACTIVE PAY STATUS BECAUSE THE FACULTY/STAFF MEMBER WAS NOT REAPPOINTED OR THE CONTRACT WAS NOT RENEWED.
30
=
REGULAR RETIREMENT
40
=
RESIGNATION - GENERAL EMPLOYEE VOLUNTARILY QUIT WITHOUT STATING A REASON OR WHEN IT IS NOT DESIRABLE TO DIFFERENTIATE BETWEEN REASONS FOR REPORTING PURPOSES. EMPLOYEE EXPRESSED DISSATISFACTION WITH POSITION SALARY, OR OTHER ELEMENTS OF EMPLOYMENT.
45
=
ABANDONMENT OF POSITION EMPLOYEE REMOVED FROM AN ACTIVE PAY STATUS OWING TO AN ABSENCE WITHOUT APPROVAL.
61
=
JOB-CONNECTED DISABILITY EMPLOYEE REMOVED FROM AN ACTIVE PAY STATUS AS A RESULT OF AN ON-JOB INJURY OR ILLNESS.
62
=
OTHER DISABILITY EMPLOYEE REMOVED FROM AN ACTIVE PAY STATUS AS A RESULT OF AN INJURY OR ILLNESS THAT WAS NOT WORK RELATED.
80
=
DECEASED. EMPLOYEE REMOVED FROM AN ACTIVE PAY STATUS AS A RESULT OF THE EMPLOYEE'S DEATH.
Name
STUDENT IDENTIFICATION NUMBER
Description
A NINE CHARACTER ELEMENT UNIQUELY IDENTIFYING A STUDENT/EMPLOYEE.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
STATE TAX ADDITIONAL INDICATOR
Description
A CODE TO INDICATE IF THE STATE TAX ADDITIONAL AMOUNT IS A PERCENTAGE OR A FLAT AMOUNT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
A
=
AMOUNT
Name
STATE TAX MARITAL STATUS
Description
THE MARITAL STATUS THE EMPLOYEE DECLARES FOR COMPUTATION OF STATE WITHHOLDING TAX. WIDOWED DIVORCED, AND LEGALLY SEPARATED PERSONS ARE CONSIDERED SINGLE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
S
=
SINGLE
M
=
MARRIED
Name
STATE TAX EXEMPTIONS
Description
THE NUMBER OF ALLOWANCES OR EXEMPTIONS AN EMPLOYEE HAS CLAIMED ON THEIR WITHHOLDING FORM FOR STATE WITHHOLDING TAX PURPOSES.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Values
98
=
NO TAX LIABILITY ANTICIPATED
99
=
EXEMPT FROM STATE TAXES
Name
SUPPLEMENTAL RETIREMENT ADDITIONAL AMT INDICATOR
Description
A CODE TO INDICATE OF A SUPPLEMENTAL RETIREMENT ADDITIONAL AMOUNT IS A FLAT AMOUNT OR A PERCENT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
P
=
PERCENT
Name
VETERAN PREFERENCE TIME
Description
THE MILITARY SERVICE OF A VETERAN EXPRESSED IN YEARS, MONTHS AND DAYS UP TO A MAXIMUM OF FIVE YEARS.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
W4 EXEMPT YEAR
Description
THE YEAR FOR WHICH A W4 HAS BEEN FILED EXEMPTING AN EMPLOYEE FROM FEDERAL WITHHOLDING TAX.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
WORK COUNTY
Description
A CODE TO IDENTIFY THE COUNTY IN WHICH THE EMPLOYEE WORKS.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
WORK PHONE EXTENSION
Description
THE EMPLOYEE'S WORK PHONE NUMBER EXTENSION.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
WORK OFFICE
Description
THE OFFICE NUMBER/IDENTIFIER IN WHICH THE EMPLOYEE WORKS.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
WORK TELEPHONE NUMBER
Description
THE TELEPHONE NUMBER WHERE THE EMPLOYEE CAN BE REACHED DURING WORK HOURS.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
ZIP CODE
Description
A NINE (9) DIGIT NUMBER IDENTIFYING EACH POSTAL DELIVERY AREA IN THE UNITED STATES.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
CENSUS RACE GROUP CODE
Description
A CLASSIFICATION OF RACE/ETHNIC CATEGORIES WHICH ADHERES TO THE DATA CLASSIFICATIONS AS COLLECTED BY THE U.S. CENSUS QUESTIONNAIRE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
CENSUS HISPANIC/SPANISH CODE
Description
A CLASSIFICATION OF HISPANIC/SPANISH ORIGINS WHICH ADHERES TO THE DATA CLASSIFICATIONS AS COLLECTED BY THE U.S. CENSUS QUESTIONNAIRE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
APPLICANT REFERRAL SOURCE
Description
A USER DEFINED CODE TO INDENTIFY THE MEANS BY WHICH THE APPLICANT WAS REFERRED TO THE INSTITUTION FOR EMPLOYMENT.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
EMPLOYEE LAST NAME
Description
THE EMPLOYEE'S LEGAL SURNAME.
Type
NVARCHAR(26)
Variable length string of up to 26 characters.
Name
EMPLOYEE FIRST NAME
Description
TNE EMPLOYEE'S LEGAL GIVEN NAME.
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
Name
EMPLOYEE MIDDLE NAME
Description
THE EMPLOYEE'S LEGAL MIDDLE NAME.
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
Name
EMPLOYEE PREFIX NAME
Description
THE ABBREVIATED PROFESSIONAL OR PERSONAL TITLE ASSOCIATED WITH THE EMPLOYEE'S NAME.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
EMPLOYEE SUFFIX NAME
Description
THE ABBREVIATED IDENTIFIER, TITLE, DEGREE OR AFFILIATION ASSOCIATED WITH THE EMPLOYEE NAME.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
EMPLOYEE ALIAS NAME
Description
A NICKNAME OR ASSUMED NAME.
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
Values
Name
Description
ARRAY MEMBER. SEE: EMP_DOLLAR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: EMP_DOLLAR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: EMP_DOLLAR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: EMP_DOLLAR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: EMP_DOLLAR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: EMP_DOLLAR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: EMP_DOLLAR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: EMP_DOLLAR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: EMP_DOLLAR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: EMP_DOLLAR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: EMP_DOLLAR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: EMP_DOLLAR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: EMP_DOLLAR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: EMP_DOLLAR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: EMP_DOLLAR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: EMP_DOLLAR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: EMP_DOLLAR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: EMP_DOLLAR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: EMP_DOLLAR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: EMP_DOLLAR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: EMP_DOLLAR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: EMP_DOLLAR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: EMP_DOLLAR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: EMP_DOLLAR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: EMP_DOLLAR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: EMP_DOLLAR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: EMP_DOLLAR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: EMP_DOLLAR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: EMP_DOLLAR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: EMP_DOLLAR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: EMP_HR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: EMP_HR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: EMP_HR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: EMP_HR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: EMP_HR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: EMP_HR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: EMP_HR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: EMP_HR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: EMP_HR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: EMP_HR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: EMP_HR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: EMP_HR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: EMP_HR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: EMP_HR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: EMP_HR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: EMP_HR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: EMP_HR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: EMP_HR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: EMP_HR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: EMP_HR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: EMP_HR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: EMP_HR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: EMP_HR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: EMP_HR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: EMP_HR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: EMP_HR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: EMP_HR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: EMP_HR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: EMP_HR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: EMP_HR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: EMP_PERSL_ACTN
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: EMP_PERSL_ACTN
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: EMP_PERSL_ACTN
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: EMP_RACE_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: EMP_RACE_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: EMP_RACE_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: EMP_RACE_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: EMP_RACE_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: EMP_RACE_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: EMP_RACE_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: PREV_DOLLAR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: PREV_DOLLAR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: PREV_DOLLAR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: PREV_DOLLAR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: PREV_DOLLAR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: PREV_DOLLAR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: PREV_DOLLAR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: PREV_DOLLAR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: PREV_DOLLAR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: PREV_DOLLAR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: PREV_DOLLAR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: PREV_DOLLAR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: PREV_DOLLAR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: PREV_DOLLAR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: PREV_DOLLAR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: PREV_DOLLAR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: PREV_DOLLAR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: PREV_DOLLAR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: PREV_DOLLAR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: PREV_DOLLAR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: PREV_DOLLAR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: PREV_DOLLAR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: PREV_DOLLAR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: PREV_DOLLAR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: PREV_DOLLAR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: PREV_DOLLAR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: PREV_DOLLAR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: PREV_DOLLAR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: PREV_DOLLAR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: PREV_DOLLAR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: PREV_HR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: PREV_HR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: PREV_HR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: PREV_HR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: PREV_HR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: PREV_HR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: PREV_HR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: PREV_HR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: PREV_HR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: PREV_HR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: PREV_HR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: PREV_HR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: PREV_HR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: PREV_HR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: PREV_HR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: PREV_HR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: PREV_HR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: PREV_HR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: PREV_HR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: PREV_HR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: PREV_HR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: PREV_HR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: PREV_HR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: PREV_HR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: PREV_HR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: PREV_HR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: PREV_HR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: PREV_HR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: PREV_HR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: PREV_HR_BAL
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
EMPLOYER COST MASTER–THIS SET PROVIDES A PATH BY EMPLOYEE ID AND EMPLOYER COST TYPE TO THE OVERRIDE ACCOUNTS.
Name
EMPLOYER COST KEY
Description
THE COMBINATION OF EMPLOYEE ID AND EMPLOYER COST TYPE.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
COST OVERRIDE BEGIN DATE
Description
THE DATE UPON WHICH EMPLOYER COST OVERRIDE SHOULD BEGIN.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR OVRIDE_BEG
Description
SQL FORMATTED DATE FOR OVRIDE_BEG
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
COST OVERRIDE END DATE
Description
THE DATE UPON WHICH EMPLOYER COST OVERRIDE SHOULD END.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR OVRIDE_END
Description
SQL FORMATTED DATE FOR OVRIDE_END
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
IN_KIND MATCHING MASTER–THIS SET PROVIDES A PATH BY EMPLOYEE ID, JOB NUMBER AND ACCOUNT NUMBER TO THE IN-KIND MATCHING FUNDS FOR THE ACCOUNT.
Name
JOB ACCOUNT KEY
Description
THE COMBINATION OF EMPLOYEE ID, EMPLOYEE JOB NUMBER AND JOB ACCOUNT NUMBER.
Type
NVARCHAR(14)
Variable length string of up to 14 characters.
Name
UNEMPLOYMENT INSURANCE MAXIMUM GROSS
Description
THE MAXIMUM GROSS THAT UNEMPLOYMENT INSURANCE MAY BE CHARGED AGAINST.
Type
NUMERIC(10,2)
Number of length 10 including 2 positions after the decimal.
Name
UNEMPLOYMENT INSURANCE PERCENT
Description
THE PERCENT CHARGED AGAINST AN EMPLOYEE'S GROSS PAY FOR UNEMPLOYMENT INSURANCE.
Type
NUMERIC(4,2)
Number of length 4 including 2 positions after the decimal.
DEDUCTION BALANCE DETAIL–THIS SET CONTAINS EMPLOYEE DEDUCTION BALANCES.
Name
EMPLOYEE ID
Description
A UNIQUE 9 DIGIT NUMBER ASSIGNED TO AN INDIVIDUAL FOR THE PURPOSES OF IDENTIFICATION THIS NUMBER NORMALLY THEIR SOCIAL SECURITY NUMBER.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
DEDUCTION BALANCE EMPLOYMENT_TO_DATE.
Description
THE TOTAL AMOUNT DEDUCTED EMPLOYMENT-TO-DATE.
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
DEDUCTION BALANCE FISCAL_TO_DATE
Description
THE TOTAL AMOUNT DEDUCTED FISCAL-TO-DATE.
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
Name
DEDUCTION BALANCE MONTH_TO_DATE
Description
THE TOTAL AMOUNT DEDUCTED MONTH-TO-DATE.
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
Name
DEDUCTION BALANCE QUARTER_TO_DATE
Description
THE TOTAL AMOUNT DEDUCTED QUARTER-TO-DATE.
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
Name
DEDUCTION BALANCE YEAR_TO_DATE
Description
THE TOTAL AMOUNT DEDUCTED YEAR-TO-DATE.
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
Name
DEDUCTION CALENDAR CODE
Description
A CODE TO IDENTIFY A CALENDAR SHOWING HOW A DEDUCTION IS TO BE TAKEN IF OTHER THAN NORMAL.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
DEDUCTION CODE
Description
A CODE ASSIGNED TO UNIQUELY IDENTIFY A DEDUCTION.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
DEDUCTION PREPAID BALANCE
Description
THE BALANCE THAT AN EMPLOYEE HAS PREPAID FOR A DEDUCTION. DEDUCTIONS WILL BE TAKEN FROM THIS BALANCE RATHER THAN NET PAY UNTIL THE BALANCE IS ZERO.
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
Name
DEDUCTION SUSPENDED BALANCE
Description
THE BALANCE THAT HAS BEEN SUSPENDED FOR A DEDUCTION TO TAKE IN A FUTURE PAYROLL. THIS BALANCE IS ESTABLISHED WHEN AN EMPLOYEE DOES NOT HAVE ENOUGH NET PAY TO TAKE THE DEDUCTION.
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
Name
PREVIOUS DEDUCTION BALANCE FISCAL_TO_DATE
Description
THE DEDUCTION BALANCE AS OF THE END OF THE PREVIOUS FISCAL YEAR.
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
Name
PREVIOUS DEDUCTION BALANCE MONTH_TO_DATE
Description
THE DEDUCTION BALANCE AS OF THE END OF THE PREVIOUS MONTH.
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
Name
PREVIOUS DEDUCTION BALANCE QUARTER_TO_DATE
Description
THE DEDUCTION BALANCE AS OF THE END OF THE PREVIOUS QUARTER.
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
Name
PREVIOUS DEDUCTION BALANCE YEAR_TO_DATE
Description
THE DEDUCTION BALANCE AS OF THE END OF THE PREVIOUS CALENDAR YEAR.
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
EMPLOYEE ADDRESS DETAIL–THIS SET CONTAINS SELDOM USED INFORMATION RELATED TO THE EMPLOYEE'S ADDRESS AND CITIZENSHIP. NORMALLY, CITY AND STATE WOULD BE PICKED UP FROM THE ZIP CODE TABLE.
Name
EMPLOYEE ID
Description
A UNIQUE 9 DIGIT NUMBER ASSIGNED TO AN INDIVIDUAL FOR THE PURPOSES OF IDENTIFICATION THIS NUMBER NORMALLY THEIR SOCIAL SECURITY NUMBER.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
CITY/TOWN NAME
Description
THE NAME OF A CITY OR TOWN.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
CITIZENSHIP COUNTRY
Description
THE COUNTRY OF THE EMPLOYEE'S CURRENT CITIZENSHIP, IF OTHER THAN THE UNITED STATES.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
COUNTRY
Description
THE NAME OF A COUNTRY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
PERMANENT ADDRESS CITY
Description
THE CITY OF THE EMPLOYEE'S PERMANENT ADDRESS.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
PERMANENT ADDRESS COUNTRY
Description
THE COUNTRY OF THE EMPLOYEE'S PERMANENT ADDRESS.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
PERMANENT ADDRESS STATE
Description
THE STATE OF THE EMPLOYEE'S PERMANENT ADDRESS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
STATE
Description
A STANDARD TWO-CHARACTER CODE ASSIGNED BY THE US POSTAL SERVICE TO EACH OF THE STATES/ PROVINCES IN THE UNITED STATES/CANADA AK - ALASKA AZ - ARIZONA AR - ARKANSAS CA - CALIFORNIA CO - COLORADO CT - CONNECTICUT DE - DELAWARE DC - DIST. OF COLUMBIA FL - FLORIDA GA - GEORGIA HI - HAWAII ID - IDAHO IL - ILLINOIS IN - INDIANA IA - IOWA KS - KANSAS KY - KENTUCKY LA - LOUISIANA ME - MAINE MD - MARYLAND MA - MASSACHUSETTS MI - MICHIGAN MN - MINNESOTA MS - MISSISSIPPI MO - MISSOURI MT - MONTANA NE - NEBRASKA NV - NEVADA NH - NEW HAMPSHIRE NJ - NEW JERSEY NM - NEW MEXICO NY - NEW YORK NC - NORTH CAROLINA ND - NORTH DAKOTA OH - OHIO OK - OKLAHOMA OR - OREGON PA - PENNSYLVANIA RI - RHODE ISLAND SC - SOUTH CAROLINA SD - SOUTH DAKOTA TN - TENNESSE TX - TEXAS UT - UTAH VT - VERMONT VA - VIRGINIA WA - WASHINGTON WV - WEST VIRGINIA WI - WISCONSIN WY - WYOMING AB - ALBERTA BC - BRITISH COLUMBIA MB - MANITOBA NB - NEW BRUNSWICK NF - NEWFOUNDLAND NS - NOVA SCOTIA ON - ONTARIO PE - PRINCE EDWARD ISLAND PQ - QUEBEC SK - SASKATCHEWAN
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
VISA EXPIRATION DATE
Description
THE YEAR/MONTH THAT THE EMPLOYEE'S VISA EXPIRES.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
VISA TYPE
Description
A CODE TO INDICATE WHETHER THE EMPLOYEE IS A CITIZEN OF THE UNITED STATES AND IF NOT, WHAT TYPE OF VISA THEY HOLD.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
J1
=
EXCHANGE VISITOR
J2
=
SPOUSE OR CHILD OF EXCHANGE VISITOR
F1
=
STUDENT
F2
=
SPOUSE OR CHILD OF STUDENT
H1
=
TEMPORARY WORKER OF DISTINGUISHED MERIT AND ABILITY
H2
=
TEMPORARY WORKER PERFORMING SERVICES UNAVAILABLE IN THE U.S.
IM
=
IMMIGRANT (RESIDENT ALIEN)
FN
=
FOREIGN NATIONAL
Name
I_9 INDICATOR
Description
AN INDICATOR THAT DETERMINES WHETHER OR NOT AN EMPLOYER HAS COLLECTED DOCUMENTS FROM THE EMPLOYEE THAT VERIFIES EMPLOYEE'S IDENTITY AND THEIR EMPLOYMENT ELIGIBILITY WITHIN THE UNITED STATES. Y = YES, DOCUMENTS EXAMINED. N = NO, DOCUMENTS NOT EXAMINED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
I_9 EXPIRATION DATE
Description
A DATE ON THE I-9 FORM (EMPLOYMENT ELIGIBILITY VERIFICATION) WHEN AN EMPLOYEE'S ELIGIBILITY FOR EMPLOYMENT WITHIN THE UNITED STATES TERMINATES. A BLANK DATE INDICATES CONTINUOUS ELIGIBILITY EMPLOYMENT, A U.S.CITIZEN.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR I_9_EXPIR_DATE
Description
SQL FORMATTED DATE FOR I_9_EXPIR_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
E_MAIL ADDRESS
Description
CONTAINS THE ELECTRONIC MAILING ADDRESS FOR SENDING "E-MAIL".
Type
NVARCHAR(40)
Variable length string of up to 40 characters.
Name
FAX PHONE NUMBER
Description
THE TELEPHONE NUMBER AT WHICH A FAX MACHINE FOR A PERSON OR ORGANIZATION MAYBE CONTACTED.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
EMPLOYEE BENEFIT DETAIL–THIS SET CONTAINS BENEFIT INFORMATION AND OTHER INFORMATION THAT APPLIES MAINLY TO PERMANENT EMPLOYEES ONLY.
Name
EMPLOYEE ID
Description
A UNIQUE 9 DIGIT NUMBER ASSIGNED TO AN INDIVIDUAL FOR THE PURPOSES OF IDENTIFICATION THIS NUMBER NORMALLY THEIR SOCIAL SECURITY NUMBER.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
BANK ACCOUNT NUMBER
Description
THE SPECIFIC ACCOUNT WITHIN THE EMPLOYEE'S BANK WHERE THE PAYROLL CHECK IS TO BE DEPOSITED.
Type
NVARCHAR(18)
Variable length string of up to 18 characters.
Name
BANK ACCOUNT TYPE
Description
A CODE TO INDICATE THE TYPE OF ACCOUNT TO WHICH AUTOMATIC DEPOSITS ARE MADE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
C
=
CHECKING
Name
BANK TRANSIT NUMBER
Description
A NUMBER ISSUED BY THE FEDERAL RESERVE WHICH IDENTIFIES THE BANK THE EMPLOYEE HAS DESIGNATED FOR DIRECT DEPOSIT OF THEIR PAYROLL CHECK.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Values
Name
CURRENT YEAR PROFESSIONAL DEVELOPMENT UNITS
Description
TOTAL NUMBER OF PDU'S SINCE MOST RECENT PLACEMENT ON THE HYPOTHETICAL SALARY SURVEY.
Type
NUMERIC(5,1)
Number of length 5 including 1 positions after the decimal.
Name
HEALTH PLAN_NUMBER OF DEPENDENTS ENROLLED
Description
THE NUMBER OF EMPLOYEE'S DEPENDENTS COVERED UNDER THE HEALTH INSURANCE PLAN. THE SPOUSE DOES NOT COUNT AS A DEPENDENT.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
DEFERRED COMPENSATION PLAN I VENDOR
Description
IDENTIFIES THE VENDOR SELECTED BY THE EMPLOYEE FOR ADMINISTRATION OF DEFERRED COMPENSATION PLAN I.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
DEFERRED COMPENSATION PLAN II VENDOR
Description
IDENTIFIES THE VENDOR SELECTED BY THE EMPLOYEE FOR ADMINISTRATION OF DEFERRED COMPENSATION PLAN II.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Values
Name
EMPLOYEE MAXIMUM REDUCTIONS
Description
THE MAXIMUM AMOUNT OF REDUCTIONS THAT THIS EMPLOYEE IS ALLOWED IN A CALENDAR YEAR.
Type
NUMERIC(10,2)
Number of length 10 including 2 positions after the decimal.
Name
EMPLOYEE MEDICARE COVERAGE INDICATOR
Description
A CODE TO INDICATE WHETHER AN EMPLOYEE IS COVERED BY MEDICARE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
EMPLOYEE IS NOT COVERED BY MEDICARE
Name
EMPLOYEE MISCELLANEOUS 1
Description
A FIELD THAT CAN BE USED AT AN INSTITUTION'S DISCRETION FOR AD-HOC REPORTING NEEDS.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
EMPLOYEE MISCELLANEOUS 2
Description
A FIELD THAT CAN BE USED AT AN INSTITUTION'S DISCRETION FOR AD-HOC REPORTING NEEDS.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
EMPLOYEE MISCELLANEOUS 3
Description
A FIELD THAT CAN BE USED AT AN INSTITUTION'S DISCRETION FOR AD-HOC REPORTING NEEDS.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
EMPLOYEE TOTAL CREDITS EARNED
Description
THE NUMBER OF CREDITS EARNED AS SUPPORTED BY OFFICIAL TRANSCRIPTS.
Type
NUMERIC(6,1)
Number of length 6 including 1 positions after the decimal.
Name
HEALTH PLAN EFFECTIVE DATE
Description
THE EMPLOYEE'S DATE OF ENROLLMENT INTO THE CURRENT HEALTH PLAN AND COVERAGE.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR HEALTH_EFF
Description
SQL FORMATTED DATE FOR HEALTH_EFF
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
HEALTH PLAN
Description
A CODE TO INDICATE THE HEALTH PLAN/DENTAL PLAN IN WHICH AN EMPLOYEE HAS ENROLLED. THESE CODES ARE SET BY THE STATE EMPLOYEE'S INSURANCE BOARD.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
C
=
GROUP HEALTH
D
=
KAISER HEALTH
E
=
MAXICARE
F
=
PACIFIC HEALTH
G
=
FOUNDATION HEALTH PLAN
K
=
HMO WASHINGTON
M
=
GOOD HEALTH PLAN
P
=
PACIFICARE HEALTH PLAN
U
=
UNIFORM MEDICAL PLAN DENTAL PLANS (2ND CHARACTER OF HEALTH_PLAN)
1
=
UNIFORM DENTAL HEALTH
MEDICAL PLANS (1ST CHARACTER OF HEALTH_PLAN)
A
=
BEST CARE
B
=
HEALTH PLUS
Name
INSTRUCTIONAL AREA
Description
A CODE TO INDICATE A FACULTY MEMBER'S PRIMARY ASSIGNMENT AREA FOR PLACEMENT ON THE HYPOTHETICAL SALARY SURVEY.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
V
=
51% OR MORE VOCATIONAL
BLANK
=
NOT APPLICABLE
Name
LEAVE ACCRUAL DATE
Description
THE DATE USED TO DETERMINE THE VACATION/SICK LEAVE ACCRUAL RATE, IF THE RATE IS BASE ON YEARS OF SERVICE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
LEAVE MAXIMUM MONTH
Description
THE MONTH DURING WHICH LEAVE IN EXCESS OF THE MAXIMUM BALANCE ALLOWED IS LOST.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
LIFE INSURANCE EFFECTIVE DATE
Description
THE DATE ON WHICH THE EMPLOYEE'S ENROLLMENT IN A LIFE INSURANCE PLAN BECOMES/WAS EFFECTIVE.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR LIFE_EFF_DATE
Description
SQL FORMATTED DATE FOR LIFE_EFF_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
LIFE INSURANCE PART A
Description
A CODE TO INDICATE ELIGIBILITY FOR THE BASIC LIFE INSURANCE COVERAGE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO
Name
LIFE INSURANCE PART B1_BASIC DEPENDENT
Description
A CODE TO INDICATE ELECTION OF DEPENDENT BASIC LIFE INSURANCE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO
Name
LIFE INSURANCE PART B2_SPOUSE SUPPLEMENTAL
Description
THE AMOUNT OF SPOUSE SUPPLEMENTAL LIFE INSURANCE COVERAGE ELECTED IN THOUSANDS OF DOLLARS.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
LIFE INSURANCE PART C_COVERAGE AMOUNT
Description
THE AMOUNT OF OPTIONAL LIFE INSURANCE COVERAGE ELECTED.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Values
BLANK
=
NO OPTIONAL COVERAGE ELECTED
001-999
=
PART C COVERAGE AMOUNT (THOUSANDS)
Name
LIFE INSURANCE PART D_COVERAGE AMOUNT
Description
THE AMOUNT OF SUPPLEMENTAL LIFE INSURANCE COVERAGE ELECTED IN THOUSANDS OF DOLLARS.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
LIFE INSURANCE PART E1_OPTIONAL AD&D
Description
A CODE INDICATING ELECTION OF OPTIONAL ACCIDENTAL DEATH AND DISMEMBERMENT COVERAGE FOR THE EMPLOYEE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
F
=
EMPLOYEE/DEPENDENT
BLANK,N
=
NO COVERAGE
Name
LIFE INSURANCE PART E2_COVERAGE AMOUNT
Description
THE AMOUNT OF OPTIONAL ACCIDENTAL DEATH AND DISMEMBERMENT INSURANCE COVERAGE ELECTED IN THOUSANDS OF DOLLARS.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
LIFE INSURANCE SALARY BASE
Description
AMOUNT USED TO ESTABLISH LEVEL OF BENEFITS FOR LIFE INSURANCE. THIS AMOUNT MUST NOT EXCEED THE EMPLOYEE'S ESTIMATED ANNUAL SALARY ROUNDED UP TO THE NEAREST WHOLE THOUSAND.
Type
INT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
LONG TERM DISABILITY EFFECTIVE DATE
Description
THE DATE ON WHICH LONG-TERM DISABILITY COVERAGE BECOMES/WAS EFFECTIVE.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR LTD_EFF_DATE
Description
SQL FORMATTED DATE FOR LTD_EFF_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
LONG TERM DISABILITY PLAN
Description
A CODE INDICATING ELECTION OF ONE OF THE OPTIONAL LTD INSURANCE PLANS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
BLANK
=
NO COVERAGE
Name
LONG TERM DISABILITY SALARY BASE
Description
AMOUNT USED TO ESTABLISH LEVEL OF BENEFITS OF LONG-TERM DISABILITY INSURANCE.
Type
INT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
LONG TERM DISABILITY WAITING PERIOD
Description
THE NUMBER OF DAYS OF TOTAL DISABILITY THAT MUST OCCUR BEFORE LONG-TERM DISABILITY BENEFITS BEGIN FOR AN EMPLOYEE ENROLLED IN THE OPTIONAL LONG-TERM DISABILITY PLAN.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Values
060
090
120
180
210
360
240
300
Name
LEAVE BALANCE OVER MAXIMUM INDICATOR
Description
A CODE TO INDICATE THAT AN EMPLOYEE'S LEAVE BALANCE SHOULD NOT BE SET BACK TO THE MAXIMUM DURING THE LEAVE MAXIMUM MONTH. CODING; Y = ALLOW LEAVE BALANCE OVER MAXIMUM N = LEAVE BALANCE WILL BE SET BACK TO MAXIMUM AFTER LEAVE MAXIMUM MONTH
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
PRENOTE INDICATOR
Description
A CODE TO INDICATE WHETHER OR NOT A PRENOTE IS REQUIRED TO BE SENT TO THE BANK PRIOR TO A DIRECT DEPOSIT TRANSACTION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
Y
=
PRENOTE IS REQUIRED
Name
PREVIOUS PROFESSIONAL DEVELOPMENT UNITS
Description
TOTAL PDU'S PREVIOUSLY RECOGNIZED FOR PLACEMENT ON THE HYPOTHETICAL SALARY SURVEY.
Type
NUMERIC(5,1)
Number of length 5 including 1 positions after the decimal.
Name
PRIOR RETIREMENT PLAN
Description
THE RETIREMENT PLAN ASSOCIATED WITH THE PRIOR RETIREMENT YEARS OF SERVICE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
PRIOR RETIREMENT YEARS OF SERVICE
Description
YEARS AND MONTHS OF SERVICE IN THE PRIOR RETIREMENT PLAN. IF THE CURRENT RETIREMENT PLAN IS TIAA/CREF THIS SERVICE MUST BE IN WASHINGTON STATE HIGHER EDUCATION.
Type
NUMERIC(4,0)
Number of length 4 including 0 positions after the decimal.
Name
RETIREMENT DEDUCTION INDICATOR
Description
A CODE TO INDICATE WHETHER OR NOT TO TAKE RETIREMENT DEDUCTIONS IF AN EMPLOYEE DOESN'T MEET SERVICE CREDIT HOURS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
2
=
THIS IS AN ACADEMIC YEAR EMPLOYEE AND DEDUCTIONS SHOULD ALWAYS BE TAKEN
3
=
ALWAYS TAKE DEDUCTIONS (I.E., EMPLOYEE WORKS AT ANOTHER AGENCY, REFUNDS WILL BE MANUALLY CONTROLLED, ETC.)
Name
RETIREMENT PLAN EFFECTIVE DATE
Description
THE YEAR/MONTH ON WHICH THE EMPLOYEE'S MEMBERSHIP IN A RETIREMENT PLAN BECOMES/WAS EFFECTIVE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
RETIREMENT PLAN
Description
A CODE TO INDICATE THE RETIREMENT PLAN, IF ANY IN WHICH THE EMPLOYEE IS ENROLLED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
T8
=
TIAA/CREF 7.5% DEDUCTION
NE
=
NOT ELIGIBLE
P1
=
PERS I
WA
=
WAIVED
T7
=
TIAA/CREF 7.5% REDUCTION
T6
=
TIAA/CREF 5% DEDUCTION
T5
=
TIAA/CREF 5% REDUCTION
T2
=
TIAA/CREF 10% DEDUCTION
T1
=
TIAA/CREF 10% REDUCTION
W2
=
WSTRS II
W1
=
WSTRS I
P2
=
PERS II
Name
LAYOFF SENIORITY DATE
Description
A DATE FROM WHICH SENIORITY CAN BE CALCULATED FOR USE DURING A LAYOFF. THIS DATE IS ADJUSTED BY LEAVE WITHOUT PAY.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR SENIORITY_DATE
Description
SQL FORMATTED DATE FOR SENIORITY_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
SPOUSE'S HEALTH ENROLLMENT INDICATOR
Description
A CODE TO INDICATE WHETHER AN EMPLOYEE'S SPOUSE IS COVERED UNDER THE HEALTH INSURANCE PLAN.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO SPOUSE COVERAGE
W
=
SPOUSE COVERAGE WAIVED
1-9
=
SPOUSE/DEPENDENTS ARE DOMESTIC PARTNER
Name
SPOUSE MEDICARE COVERAGE INDICATOR
Description
A CODE TO INDICATE WHETHER AN EMPLOYEE'S SPOUSE IS COVERED BY MEDICARE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
SPOUSE IS NOT COVERED BY MEDICARE
Name
TENURE DATE
Description
THE DATE (YEAR,MONTH) THE ACADEMIC EMPLOYEE WAS GRANTED OR IS EXPECTED TO RECEIVE TENURE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
TENURE INDICATOR
Description
A CODE TO INDICATE WHETHER THE EMPLOYEE HAS ACQUIRED TENURE OR IS ON TENURE TRACK.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
I
=
INSTRUCTIONAL SUPPORT
T
=
TENURE
P
=
TENURE-TRACK
D
=
DEFERRED
R
=
TERM
BLANK
=
NON-TENURE
Name
TIAA/CREF MODE
Description
A CODE FOR REPORTING TO TIAA/CREF ON HOW AN EMPLOYEE IS BEING PAID.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Values
208
=
EMPLOYEES PAID 11 MONTHS (SKIP JULY).
209
=
EMPLOYEES PAID 11 MONTHS (SKIP AUGUST).
308
=
EMPLOYEES PAID 10 MONTHS OF THE YEAR.
951
=
FULL-TIME FACULTY WORKING DURING THE SUMMER (SYSTEM GENERATED).
309
=
407
=
Name
TOTAL COMMUNITY COLLEGE EXPERIENCE
Description
NUMBER OF YEARS OF CREDITABLE TEACHING AND/OR ADMINISTRATIVE EXPERIENCE IN THE WASHINGTON COMMUNITY COLLEGE SYSTEM.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
TOTAL OUTSIDE EXPERIENCE
Description
NUMBER OF YEARS OF CREDITABLE OUTSIDE (NON-WASHINGTON COMMUNITY COLLEGE SYSTEM) EXPERIENCE AS DEFINED BY THE SBCCE FOR PLACEMENT ON THE HYPOTHETICAL SALARY SURVEY.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
VOCATIONAL CERTIFICATE EXPIRATION DATE
Description
THE MONTH AND YEAR IN WHICH AN EMPLOYEE'S VOCATIONAL CERTIFICATE EXPIRES.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
VOCATIONAL CERTIFICATE TYPE
Description
A CODE TO INDICATE THE TYPE OF VOCATIONAL CERTIFICATE THAT AN EMPLOYEE HAS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
1
=
1 YEAR
3
=
3 YEAR
5
=
5 YEAR
Name
LIFE INSURANCE PLAN
Description
A CODE TO INDICATE THE LIFE INSURANCE PLAN IN WHICH AN EMPLOYEE IS ENROLLED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
EMPLOYEE REDUCTION INDICATOR
Description
A CODE TO INDICATE IF AN EMPLOYEES HEALTH DEDUCTION CO-PAYMENT AMOUNT IS EITHER A DEDUCTION OR REDUCTION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
DEDUCTION
Name
RETIREE TYPE CODE
Description
A CODE TO INDICATE RETIREE TYPE FOR DRS REPORTING.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
98
=
ALL RETIREES WHO WORK IN ELIGIBLE POSITIONS.
97
=
TRS PLAN1 RETIREES
Name
RETIREMENT OPTION
Description
RETIREMENT PLAN CHOICE FOR DEPARTMENT OF RETIREMENT REPORTING.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
3C
=
PLAN 2 MEMBER CHOOSES PLAN 3
3D
=
PLAN 2 MEMBER IS DEFAULTED INTO PLAN 3
3X
=
PLAN 2 MEMBER TRANSFERS TO PLAN 3
Name
RETIREMENT OPTION DATE
Description
THE RETIREMENT PLAN CHOICE DATE FOR DEPARTMENT OF RETIREMENT REPORTING
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR PERS_OPT_DATE
Description
SQL FORMATTED DATE FOR PERS_OPT_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
RETIREMENT PLAN EFFECTIVE DATE
Description
THE YEAR/MONTH/DAY ON WHICH THE EMPLOYEE'S MEMBERSHIP IN A RETIREMENT PLAN BECOMES EFFECTIVE
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR PLAN_EFF_DATE
Description
SQL FORMATTED DATE FOR PLAN_EFF_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
DRS OPTION INDICATOR
Description
A CODE TO INDICATE THAT PERS_OPTION HAS BEEN REPORTED TO DRS VIA TRANSMITTAL.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
Y
=
REPORTED TO DRS
Name
Description
ARRAY MEMBER. SEE: COPAY_AGNCY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: COPAY_AGNCY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: COPAY_AGNCY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: EMP_LEAVE_PLAN
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: EMP_LEAVE_PLAN
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: EMP_LEAVE_PLAN
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: EMP_LEAVE_PLAN
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
EMPLOYEE BOND DETAIL–THIS SET CONTAINS INFORMATION ON SAVINGS BONDS.
Name
EMPLOYEE ID
Description
A UNIQUE 9 DIGIT NUMBER ASSIGNED TO AN INDIVIDUAL FOR THE PURPOSES OF IDENTIFICATION THIS NUMBER NORMALLY THEIR SOCIAL SECURITY NUMBER.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
BOND BALANCE TO DATE
Description
THE AMOUNT THAT HAS BEEN DEDUCTED FOR SAVINGS BONDS THAT HAS NOT YET BEEN APPLIED TO A PURCHASE.
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
Name
BOND CO_OWNER/BENEFICIARY CODE
Description
A CODE WHICH DENOTES WHETHER SUBSEQUENT DATA IDENTIFIES THE CO-OWNER OR THE BENEFICIARY OF THE BONDS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
B
=
BENEFICIARY
Name
BOND CO_OWNER/BENEFICIARY NAME
Description
THE FULL NAME AS IT WOULD PRINT ON THE BOND AND BOND REPORTS.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
BOND CO_OWNER/BENEFICIARY SOCIAL SECURITY NUMBER
Description
THE IDENTIFYING NUMBER FOR REPORTING BOND PURCHASES TO THE FEDERAL GOVERNMENT.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
BOND DEDUCTION AMOUNT
Description
THE AMOUNT TO BE DEDUCTED EACH PAY PERIOD FOR A SAVINGS BOND.
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
Name
BOND NUMBER
Description
A UNIQUE NUMBER ASSIGNED TO EACH SEPARATE TYPE OF SAVINGS BOND THAT AN EMPLOYEE CHOOSES TO PURCHASE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
BOND OWNER NAME
Description
THE NAME OF THE PERSON FOR WHOM THE BONDS ARE ISSUED.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
BOND OWNER ADDRESS LINE 1
Description
THE HOUSE NUMBER, APARTMENT NUMBER, STREET OR ROUTE OF THE BOND OWNER'S CURRENT ADDRESS.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
BOND OWNER ADDRESS LINE 2
Description
THE HOUSE NUMBER, APARTMENT NUMBER, STREET OR ROUTE OF THE BOND OWNER'S CURRENT ADDRESS.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
BOND OWNER CITY
Description
THE CITY OF THE BOND OWNER'S ADDRESS.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
BOND OWNER COUNTRY
Description
THE COUNTRY OF THE BOND OWNER'S ADDRESS.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
BOND OWNER SOCIAL SECURITY NUMBER
Description
THE IDENTIFYING NUMBER FOR REPORTING BOND PURCHASES TO THE FEDERAL GOVERNMENT.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
BOND OWNER STATE
Description
THE STATE OF THE BOND OWNER'S ADDRESS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
BOND OWNER ZIP CODE
Description
DEFINTION: THE US POSTAL SERVICE'S ZIP CODE DESIGNATION FOR THE GEOGRAPHIC AREA IN WHICH THE BOND OWNER'S CURRENT RESIDENCE IS LOCATED.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
BOND PURCHASE PRICE
Description
THE ACTUAL PURCHASE PRICE FOR THE DENOMINATION OF BOND THE EMPLOYEE ELECTS TO BUY.
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
Name
BOND TYPE
Description
TYPE OF SAVINGS BONDS. EE = SERIES EE BONDS ARE PURCHASED AT 1/2 OF THE DENOMINATION VALUE. I = SERIES I BONDS HAVE A PURCHASE PRICE THE SAME AS THE DENOMINATION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
EMPLOYEE DEDUCTION DETAIL–THIS SET CONTAINS THE DEDUCTION INFORMATION FOR AN EMPLOYEE'S VOLUNTARY DEDUCTIONS.
Name
EMPLOYEE ID
Description
A UNIQUE 9 DIGIT NUMBER ASSIGNED TO AN INDIVIDUAL FOR THE PURPOSES OF IDENTIFICATION THIS NUMBER NORMALLY THEIR SOCIAL SECURITY NUMBER.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
DEDUCTION AMOUNT
Description
THE AMOUNT TO BE DEDUCTED FROM GROSS PAY DURING EACH REGULAR PAY CYCLE. AN ENTRY OF ZERO INDICATES THAT THE DEDUCTION AMOUNT IS CALCULATED.
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
Name
DEDUCTION CODE
Description
A CODE ASSIGNED TO UNIQUELY IDENTIFY A DEDUCTION.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
DEDUCTION DECLINING BALANCE
Description
FOR DECLINING BALANCE DEDUCTIONS, THIS IS THE TOTAL REMAINING BALANCE TO DEDUCT.
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
EMPLOYEE EDUCATION DETAIL–THIS SET CONTAINS EDUCATION HISTORY INFORMATION FOR EMPLOYEES.
Name
EMPLOYEE ID
Description
A UNIQUE 9 DIGIT NUMBER ASSIGNED TO AN INDIVIDUAL FOR THE PURPOSES OF IDENTIFICATION THIS NUMBER NORMALLY THEIR SOCIAL SECURITY NUMBER.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
CLASSIFICATION OF INSTRUCTIONAL PROGRAMS
Description
A SIX DIGIT CODE USED FOR CLASSIFYING INSTRUCTIONAL PROGRAMS FOR EXTERNAL REPORTING THE CODES PROVIDE A STANDARD TERMINOLOGY FOR COLLECTING, REPORTING AND ANALYZING INFORMATION ABOUT INSTRUCTIONAL PROGRMS. THESE CODES REPLACE THE HEGIS TAXONOMY, INCLUDING O.E. (OFFICE OF EDUCATION) CODES.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
EDUCATIONAL INSTITUTION
Description
THE NAME OF AN EDUCATIONAL INSTITUTION.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
EDUCATIONAL LEVEL
Description
A CODE TO INDICATE AN EDUCATIONAL ACHIEVEMENT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
02
=
GRADE SCHOOL
01
=
NO ACADEMIC CREDENTIALS
00
=
NOT INDICATED
12
=
PHD
11
=
OTHER DOCTORATE (DR. OF EDUC., DR. OF SCI.)
10
=
PROFESSIONAL DEGREE
09
=
MASTER'S DEGREE
08
=
BACHELOR'S DEGREE
07
=
ASSOCIATE'S DEGREE
06
=
SOME COLLEGE
05
=
TRADE CERTIFICATE
04
=
HIGH SCHOOL DIPLOMA OR EQUIVALENT
Name
EDUCATIONAL LEVEL YEAR
Description
THE YEAR IN WHICH THE EMPLOYEE ACHIEVED THEIR DEGREE, CERTIFICATE OR DIPLOMA.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
EMPLOYEE HISTORY–THIS SET CONTAINS JOB HISTORY INFORMATION FOR ACTIVE EMPLOYEES.
Name
EMPLOYEE ID
Description
A UNIQUE 9 DIGIT NUMBER ASSIGNED TO AN INDIVIDUAL FOR THE PURPOSES OF IDENTIFICATION THIS NUMBER NORMALLY THEIR SOCIAL SECURITY NUMBER.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
JOB FULL_TIME RATE/CONTRACT AMOUNT
Description
THIS FIELD CONTAINS THE FULL-TIME HOURLY RATE OF PAY, THE FULL-TIME AMOUNT PAID PER MONTH OR THE CONTRACTED AMOUNT.
Type
NUMERIC(10,3)
Number of length 10 including 3 positions after the decimal.
Name
JOB CLASSIFICATION TITLE
Description
A DESCRIPTIVE NAME FOR A JOB CLASS TO BE USED FOR REPORTING PURPOSES.
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
Name
JOB DEPARTMENT
Description
THE NUMBER REPRESENTING THE DEPARTMENT WHICH HAS PRIMARY TIME REPORTING RESPONSIBILITY FOR THIS JOB.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
JOB PERCENT OF FULL_TIME
Description
THE PERCENT OF FULL-TIME THAT AN EMPLOYEE WILL WORK ON THIS JOB.
Type
NUMERIC(6,2)
Number of length 6 including 2 positions after the decimal.
Name
JOB TERM
Description
A NUMBER WHICH DESIGNATES THE LENGTH OF THE JOB IN MONTHS. THIS IS A KEY FACTOR IN THE DERIVATION OF THE JOB PAY RATE.
Type
NUMERIC(5,2)
Number of length 5 including 2 positions after the decimal.
Values
EMPLOYEE'S SALARY WILL BE EARNED.
Name
ORGANIZATION INDEX
Description
A CODE USED TO REPRESENT A UNIQUE COMBINATION OF CAMPUS, DIVISION, DEPARTMENT, COST CENTER PROJECT NUMBER, SUBPROJECT, PROJECT PHASE, GRANT/CONTRACT NUMBER, COUNTY AND CITY/TOWN.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
PAY SCALE RANGE
Description
A CODE INDICATING THE SALARY RANGE OR GRADE ON A PAY SCALE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
PAY SCALE STEP
Description
A CODE IDENTIFYING THE HORIZONTAL POSITION OF THE EMPLOYEE ON THE INSTITUTION'S PAY SCALE WITH RESPECT TO THIS JOB.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
PERSONNEL ACTION
Description
A CODE TO IDENTIFY A TYPE OF PERSONNEL ACTION.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Values
CWR
=
COMPARABLE WORTH INCREASE.
CLI
=
COST OF LIVING INCREASE.
RTPA
=
RETURN FROM TEMPORARY/PROVISIONAL APPOINTMENT
SEPR
=
SEPARATION RESIGNATION, RETIREMENT, LAYOFF OR DISMISSAL FROM SERVICE
SUSP
=
DISCIPLINARY SUSPENSION A FORCED ABSENCE WITHOUT PAY FOR A JUST CAUSE
TCHG
=
TITLE CHANGE
TRAN
=
TRANSFER AN EMPLOYEE INITIATED CHANGE FROM ONE POSITION TO ANOTHER WITHIN THE SAME CLASSFIFICATION AND WITHIN THE AGENCY WITHOUT A BREAK IN SERVICE
TSA
=
TEMPORARY SUPPLEMENTAL APPOINTMENT SALARY ADJUSTMENT TO PROVIDE REIMBURSEMENT TO AN EMPLOYEE WHO HAS BEEN ASSIGNED EXTRA DUTIES AND RESPONSIBILITIES EXCEEDING THOSE DEFINED FOR A JOB CLASSIFICATION FOR FACULTY APPOINTMENT
TSIN
=
TEMPORARY SALARY INCREASE (START/STOP) A NON-PERMANENT UPWARD SALARY ADJUSTMENT TO RECOGNIZE TEMPORARY ASSIGNMENT OF HIGHER LEVEL DUTIES
OVLD
=
OVERLOAD
ACCT
=
CHANGE TO ACCOUNT DISTRIBUTION ADJUSTMENT RESULTING FROM A CHANGE IN THE SOURCE OF FUNDING OF A JOB.
CTYP
=
CHANGE IN JOB TYPE
CTRM
=
CHANGE IN JOB TERM
DCHG
=
OTHER DATA CHANGE THE ADDITION, DELETION OR CORRECTION OF OTHER JOB DATA NOT INVOLVING SALARY, PERCENT OF FULL-TIME, OR SOURCE OF FUNDING (IE. EARNINGS TYPE)
CPOS
=
CHANGE IN POSITION NUMBER
DCOR
=
DATA CORRECTION THE CORRECTION OF ERRORS ORIGINATING FROM THE DATA INPUT PROCESS
DEMD
=
DEMOTION - DISCIPLINARY CHANGING AN EMPLOYEE FROM A POSITION IN ONE CLASSIFICATION TO A POSITION IN ANOTHER CLASSIFICATION IN A LOWER SALARY RANGE MAXIMUM FOR JUST CAUSE AS DEFINED IN WAC 251-10-110.
DEMV
=
DEMOTION - VOLUNTARY/LAYOFF .CHANGING AN EMPLOYEE IN CLASSIFICATION TO ONE WITH A LOWER SALARY RANGE MAXIMUM AT THE EMPLOYEE'S REQUEST; OR .ACCEPTANCE BY THE EMPLOYEE OF AN OPTION TO A POSITION IN A LOWER CLASS IN LIEU OF LAYOFF FROM THE INSTITUTION
ETCH
=
EMPLOYEE TYPE CHANGE
EXTN
=
EXTENSION OF JOB REAPPOINTMENT FOR A PERIOD BEYOND THE CONTRACTED APPOINTMENT PERIOD.
GSA
=
GENERAL SALARY ADJUSTMENT SALARY INCREASE PROVIDED BY LEGISLATIVE ACTION
IMCH
=
INCREMENT MONTH CHANGE
INCR
=
INCREMENT INCREASE PERIODIC SALARY INCREASE BASED ON THE LENGTH OF SERVICE
INEM
=
INITIAL EMPLOYMENT A NEW EMPLOYEE IS BEING HIRED BY THE INSTITUTION
LWOP
=
LEAVE OF ABSENCE - WITHOUT PAY A TEMPORARY ABSENCE FROM A POSITION WITHOUT PAY WHEREIN THE EMPLOYEE IS EXPECTED TO RETURN TO ACTIVE STATUS WITH THE INSTITUTION.
LWP
=
LEAVE OF ABSENCE - WITH PAY A TEMPORARY ABSENCE FROM A POSITION WITH PAY (EITHER FULL OR PARTIAL) WHEREIN THE EMPLOYEE IS EXPECTED TO RETURN TO AN ACTIVE STATUS WITH THE INSTITUTION
MINC
=
MERIT INCREASE SALARY INCREASE GRANTED BY THE INSTITUTION ON THE BASIS OF THE EMPLOYEE'S PAST WORK PERFORMANCE OR THE ATTAINMENT OF ADDITIONAL SKILLS
MPA
=
MULTIPLE PERSONNEL ACTIONS MORE THAN THREE PERSONNEL ACTIONS ARE BEING PROCESSED ON A SINGLE PERSONNEL ACTION FORM. THE FIRST TWO ARE TO BE SPECIFICALLY IDENTIFIED.
PERC
=
CHANGE TO PERCENT OF FULL-TIME ADJUSTMENT RESULTING FROM AN INCREASE OR DECREASE IN THE NUMBER OF HOURS TO BE WORKED BY AN EMPLOYEE.
PPAY
=
HEPB SPECIAL PREMIUM PAY A DIFFERENT SALARY RANGE APPROVED BY THE HEPB FOR THE EMPLOYEE'S JOB CLASS.
PROM
=
PROMOTION THE ADVANCEMENT OF A PERMANENT EMPLOYEE TO A POSITION IN ANOTHER CLASSIFICATION HAVING A HIGHER SALARY RANGE.
RACT
=
REMEDIAL ACTION
REAP
=
REAPPOINTMENT THE REAPPOINTMENT OF AN EMPLOYEE FOR THE SUCCEEDING APPOINTMENT TERM
REAS
=
REASSIGNMENT A MANAGEMENT INITIATED MOVEMENT OF A CLASSIFIED EMPLOYEE FROM ONE POSITION TO ANOTHER WITHIN THE SAME CLASSIFICATION
RECL
=
JOB RECLASSIFICATION REALLOCATION OF A POSITION DUE TO PERMANENT AND SUBSTANTIVE CHANGES IN THE FUNCTIONS OF A POSITION INVOLVING THE ADDITION, REDUCTION, OR MODIFICATION OF DUTIES OR RESPONSIBILITIES
RETN
=
RETURN FROM LEAVE OF ABSENCE THE REINSTATEMENT OF AN EMPLOYEE WHO HAS BEEN IN A LEAVE OF ABSENCE STATUS
RETD
=
RETIRED WITH PARTIAL EMPLOYMENT RETIRING FROM AN ACTIVE PRIMARY PAY STATUS WITH A SIMULTANEOUS REHIRE WITH THE AGENCY ON A TEMPORARY BASIS
REV
=
REVERSION THE RETURN OF A PERMANENT EMPLOYEE FROM TRIAL SERVICE TO THE FORMER CLASSIFICATION
Name
PERSONNEL ACTION DATE
Description
THE EFFECTIVE DATE OF THE MOST RECENT PERSONNEL ACTION.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR PERSL_ACTN_DATE
Description
SQL FORMATTED DATE FOR PERSL_ACTN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
POSITION NUMBER
Description
A SIX DIGIT NUMBER WHICH IDENTIFIES THE SPECIFIC POSITION TO WHICH THE EMPLOYEE IS ASSIGNED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
PROGRAM INDEX
Description
A THREE CHARACTER, AGENCY UNIQUE CODE THAT IS USED TO REPRESENT A PROGRAM, SUBPROGRAM AND ACTIVITY.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
EMPLOYEE JOB DETAIL–THIS SET CONTAINS JOB RELATED INFORMATION FOR ALL EMPLOYEES.
Name
EMPLOYEE ID
Description
A UNIQUE 9 DIGIT NUMBER ASSIGNED TO AN INDIVIDUAL FOR THE PURPOSES OF IDENTIFICATION THIS NUMBER NORMALLY THEIR SOCIAL SECURITY NUMBER.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
POSITION NUMBER
Description
A SIX DIGIT NUMBER WHICH IDENTIFIES THE SPECIFIC POSITION TO WHICH THE EMPLOYEE IS ASSIGNED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
CALENDAR CODE
Description
A CODE TO IDENTIFY A WORK CALENDAR FOR AN EMPLOYEE OR POSITION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
CLASSIFICATION OF INSTRUCTIONAL PROGRAMS
Description
A SIX DIGIT CODE USED FOR CLASSIFYING INSTRUCTIONAL PROGRAMS FOR EXTERNAL REPORTING THE CODES PROVIDE A STANDARD TERMINOLOGY FOR COLLECTING, REPORTING AND ANALYZING INFORMATION ABOUT INSTRUCTIONAL PROGRMS. THESE CODES REPLACE THE HEGIS TAXONOMY, INCLUDING O.E. (OFFICE OF EDUCATION) CODES.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
CONTRACT UNITS
Description
NUMBER OF WORK DAYS/HOURS REQUIRED TO FULFILL AN EMPLOYMENT CONTRACT. THE NUMBER OF DAYS/HOURS REPRESENTED SHOULD NOT INCLUDE VACATIONS OR HOLIDAYS. CONTRACT UNITS FOR ADMINISTRATIVE AND FULL-TIME FACULTY CONTRACTS MUST BE ENTERED IN DAYS. CONTRACT UNITS FOR PART-TIME FACULTY CONTRACTS, MOONLIGHT FACULTY CONTRACTS AND STIPENDS MUST BE ENTERED IN HOURS.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Values
160-185 DAYS 9 MONTHS
186-205 DAYS 10 MONTHS
206-224 DAYS 11 MONTHS
225 AND UP 12 MONTHS
Name
CUMULATIVE JOB GROSS
Description
THE CUMULATIVE GROSS PAID FOR THIS JOB. THIS IS RESET WHENEVER THE JOB CHANGES AND THE NEW JOB BEGIN DATE IS GREATER THAN THE OLD JOB END DATE. THIS GROSS IS MAINTAINED FOR CONTRACTS ONLY.
Type
NUMERIC(10,2)
Number of length 10 including 2 positions after the decimal.
Name
CUMULATIVE JOB HOURS
Description
THE CUMULATIVE HOURS-TO-DATE WORKED ON THIS JOB. THIS IS RESET EACH TIME THE JOB CLASS OR JOB DEPARTMENT CHANGE. FOR HOURLY EMPLOYEES THAT GET AUTOMATED INCREMENTS THIS IS RESET EACH TIME AN INCREMENT IS GRANTED. THIS BALANCE IS MAINTAINED ON HOURLY JOBS ONLY.
Type
NUMERIC(10,2)
Number of length 10 including 2 positions after the decimal.
Name
EMPLOYEE/JOB KEY
Description
THE CONCATENATION OF EMPLOYEE ID AND EMPLOYEE JOB NUMBER.
Type
NVARCHAR(12)
Variable length string of up to 12 characters.
Name
EMPLOYEE JOB NUMBER
Description
A NUMBER TO IDENTIFY A PARTICULAR JOB THAT AN EMPLOYEE PERFORMS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
EMPLOYEE JOB STATUS
Description
A CODE TO INDICATE THE EMPLOYEE'S CURRENT EMPLOYMENT RELATIONSHIP WITH REGARDS TO THIS JOB.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
L
=
LEAVE OF ABSENCE WITHOUT PAY
P
=
LEAVE OF ABSENCE WITH FULL OR PARTIAL PAY
I
=
INACTIVE
D
=
DELETED
Name
EMPLOYEE JOB TYPE
Description
A CODE TO INDICATE THE TYPE OF JOB THE EMPLOYEE HOLDS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
02
=
PROBATIONARY THE INITIAL SIX MONTHS OF EMPLOYMENT IN A JOB CLASS FOLLOWING APPOINTMENT FROM AN ELIGIBLE LIST OF A NON-PERMANENT EMPLOYEES.
03
=
TRIAL SERVICE THE INITIAL PERIOD OF EMPLOYMENT FOLLOWING DEMOTION, OR LATERAL MOVEMENT INTO A CLASSIFICATION IN WHICH THE EMPLOYEE HAS NOT HELD PERMANENT STAUS, BEGINNING WITH THE EFFECTIVE DATE OF THE CHANGE AND CONTINUING FOR SIX MONTHS, UNLESS INTERRUPTED AS PROVIDED IN APPLICABLE HEPB RULES.
04
=
PROVISIONAL APPOINTMENT MADE PRIOR TO ESTABLISHMENT OF AN ELIGIBLE LIST, PER WAC 251-18-300 A PERSON SO APPOINTED IS REQUIRED TO APPLY THROUGH THE COMPETITIVE PROCESS TO BE CONSIDERED FOR THE POSITION ON A PERMANENT BASIS.
05
=
EMERGENCY AN EMPLOYING OFFICIAL MAY REQUEST THAT THE PERSONNEL OFFICER AUTHORIZE A THIRTY CALENDAR DAY EMERGENCY APPOINTMENT, WITHOUT REGARD TO OTHER PROVISIONS OF HEPB RULES GOVERNING APPOINTMENTS, WHENEVER THE PERSONNEL OFFICER DETERMINES THAT AN EMERGENCY EXISTS AND THERE IS AN INADEQUATE ELIGIBILITY LIST FROM WHICH AN APPOINTMENT CAN BE MADE.
06
=
TEMPORARY WORK PERFORMED IN ABSENCE OF AN EMPLOYEE ON LEAVE OR EXTRA WORK REQUIRED AT A WORK LOAD PEAK OR SPECIAL PROJECTS, OR CYCLIC WORKLOADS NOT TO EXCEED ONE HUNDRED EIGHTY CALENDAR DAYS.
07
=
SEASONAL EMPLOYEES APPOINTED FOR SHORT DURATION SEASON SUCH AS FIELD CROPS, HARVESTING.
14
=
INTERIM
08
=
INTERMITTENT EMPLOYEES HIRED ON SPORATIC BASIS BASED ON INCREASED WORKLOADS, PEAK PERIOD EMPLOYMENT, SUCH AS REGISTRATION CLERKS.
09
=
COURTESY ACADEMIC EMPLOYEE HOLDING DEPARTMENTAL APPOINTMENTS WITHOUT SALARY.
10
=
ACTING EMPLOYEES TEMPORARILY APPOINTED TO A HIGHER JOB CLASSIFICATION FOR AN EXTENDED PERIOD OF TIME OR AN ACADEMIC YEAR.
11
=
REPLACEMENT EMPLOYEES ASSIGNED TO A TEMPORARY POSITION ON A REPLACEMENT BASIS UNTIL A POSITION CAN BE FILLED ON A PERMANENT BASIS.
12
=
SABBATICAL REPLACEMENT EMPLOYEE IN A TEMPORARY POSITION AS A REPLACEMENT FOR A FACULTY MEMBER ON SABBATICAL LEAVE.
13
=
PROJECT
Name
FALL QUARTER INDICATOR
Description
A CODE TO IDENTIFY WHETHER A FACULTY MEMBER WILL WORK DURING THE FALL QUARTER.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
X
=
WILL WORK THIS QUARTER
Name
FULL TIME EQUIVALENT FACULTY
Description
INDICATES THE PERCENT OF A FULL-TIME TEACHING LOAD. MAY BE ENTERED BY THE USER OR CALCULATED AND ENTERED BY THE STATE ALGORITHM.
Type
NUMERIC(4,2)
Number of length 4 including 2 positions after the decimal.
Name
JOB FULL_TIME RATE/CONTRACT AMOUNT
Description
THIS FIELD CONTAINS THE FULL-TIME HOURLY RATE OF PAY, THE FULL-TIME AMOUNT PAID PER MONTH OR THE CONTRACTED AMOUNT.
Type
NUMERIC(10,3)
Number of length 10 including 3 positions after the decimal.
Name
JOB BEGIN DATE
Description
THE DATE ON WHICH A JOB BECOMES/BECAME EFFECTIVE
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR JOB_BEG
Description
SQL FORMATTED DATE FOR JOB_BEG
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
JOB CAMPUS
Description
A CODE USED TO IDENTIFY THE CAMPUS AT WHICH AN EMPLOYEE IS ASSIGNED FOR A JOB IN A MULTI-CAMPUS INSTITUTION.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
JOB CLASSIFICATION
Description
A CODE REPRESENTING A JOB CLASSIFICATION.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
JOB CLASS ENTRY DATE
Description
THE DATE ON WHICH THE INDIVIDUAL WAS FIRST APPOINTED TO THEIR CURRENT JOB CLASSIFICATION.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR JOB_CLASS_DATE
Description
SQL FORMATTED DATE FOR JOB_CLASS_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
JOB DEPARTMENT
Description
THE NUMBER REPRESENTING THE DEPARTMENT WHICH HAS PRIMARY TIME REPORTING RESPONSIBILITY FOR THIS JOB.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
JOB END DATE
Description
THE DATE ON WHICH A JOB ENDS.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR JOB_END
Description
SQL FORMATTED DATE FOR JOB_END
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
JOB LEAVE ACCRUAL INDICATOR
Description
A CODE TO INDICATE WHETHER OR NOT A JOB'S PERCENT OF FULL-TIME APPLIES TO A LEAVE ACCRUAL.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO, JOB DOES NOT CONTRIBUTE TOWARDS LEAVE ACCRUAL
Name
JOB MINIMUM DATA INDICATOR
Description
A CODE TO INDICATE IS A JOB FOR AN EMPLOYEE HAS THE MINIMUM DATA NECESSARY TO BE PAID.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO, EMPLOYEE DOES NOT HAVE MINIMUM DATA
Name
JOB PAY RATE
Description
THE RATE OF PAY FOR JOB PER PAY PERIOD. THE CONTENT OF THIS FIELD IS DEFINED BY THE JOB RATE CODE.
Type
NUMERIC(10,3)
Number of length 10 including 3 positions after the decimal.
Name
JOB PERCENT OF FULL_TIME
Description
THE PERCENT OF FULL-TIME THAT AN EMPLOYEE WILL WORK ON THIS JOB.
Type
NUMERIC(6,2)
Number of length 6 including 2 positions after the decimal.
Name
JOB STATUS EFFECTIVE DATE
Description
THE DATE UPON WHICH THE CURRENT JOB STATUS BECAME EFFECTIVE.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR JOB_STAT_DATE
Description
SQL FORMATTED DATE FOR JOB_STAT_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
JOB TERM
Description
A NUMBER WHICH DESIGNATES THE LENGTH OF THE JOB IN MONTHS. THIS IS A KEY FACTOR IN THE DERIVATION OF THE JOB PAY RATE.
Type
NUMERIC(5,2)
Number of length 5 including 2 positions after the decimal.
Values
EMPLOYEE'S SALARY WILL BE EARNED.
Name
LAST PERFORMANCE EVALUATION DATE
Description
THE DATE UPON WHICH THE MOST RECENT PERFORMANCE EVALUATION WAS COMPLETED FOR AN EMPLOYEE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
LAST PAY DATE
Description
THE MOST RECENT DATE ON WHICH SOME FORM OF ACTIVITY INVOLVING THE EMPLOYEE'S PAYROLL DATA WAS PERFORMED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR LAST_PAY_DATE
Description
SQL FORMATTED DATE FOR LAST_PAY_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
LAST PAY RATE
Description
THE HOURLY RATE OF PAY AT WHICH AN EMPLOYEE WAS DURING THE LAST NORMAL PAY PERIOD. UPDATED FOR HOURLY AND SALARY EMPLOYEES ONLY.
Type
NUMERIC(10,3)
Number of length 10 including 3 positions after the decimal.
Name
LEAVE OF ABSENCE REASON
Description
A CODE INDICATING THE TYPE OF LEAVE AN EMPLOYEE HAS TAKEN.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
10
=
TEACHING ELSEWHERE LEAVE WITHOUT PAY TO PERMIT AN EMPLOYEE TO TEACH AT ANOTHER INSTITUTION.
11
=
EDUCATIONAL LEAVE WITHOUT PAY FOR EDUCATIONAL PURPOSES.
12
=
EXEMPT APPOINTMENT
13
=
FAMILY MEDICAL LEAVE
01
=
PROFESSIONAL PAID LEAVE GRANTED TO FACULTY MEMBERS AND LIBRARIANS IN RECOGNITION OF MERITORIOUS SERVICE AND/OR SCHOLARLY ACHIEVEMENT IN TEACHING, RESEARCH OR CREATIVE ACTIVITY.
02
=
MILITARY PAID OR UNPAID LEAVE FOR THE PURPOSE OF SERVING ACTIVE DUTY, MILITARY TRAINING, AND/OR SERVICE (PAID LEAVE NOT TO EXCEED 15 CALENDAR DAYS IN A CALENDAR YEAR).
03
=
PERSONAL NON-PAID ABSENCE FROM ACTIVE STATUS FOR PERSONAL REASONS NOT BETTER CLASSIFIED BY OTHER SUB-ELEMENTS.
04
=
ILLNESS/DISABILITY EMPLOYEE IS UNABLE TO PERFORM ASSIGNED DUTIES BECAUSE OF AN ILLNESS OR NON-WORK RELATED DISABILITY. NO PAY IS PROVIDED.
05
=
PARENTAL LEAVE LEAVE GRANTED TO AN EMPLOYEE AFTER CHILD- BIRTH AFTER THE EMPLOYEE HAS USED ALL ACCUMULATED SICK LEAVE. THE EMPLOYEE IS OBLIGATED TO RETURN TO WORK AS SOON AS HEALTH PERMITS. NO PAY IS PROVIDED.
06
=
INSTRUCTIONAL YEAR LEAVE WITHOUT PAY FOR TIME PERIODS BETWEEN INSTRUCTIONAL YEARS OR ACADEMIC QUARTERS.
07
=
WORK RELATED DISABILITY ABSENCE RESULTING FROM AN ON-JOB INJURY WHEREIN THE EMPLOYEE IS COVERED BY WORK- MAN'S COMPENSATION INSURANCE.
08
=
GOVERNMENT SERVICE OR INDUSTRY NON-PAID LEAVE GRANTED TO PERMIT AN EMPLOYEE TO ACCEPT TEMPORARY EMPLOYMENT WITH GOVERNMENT OR INDUSTRY. NOT TO EXCEED ONE YEAR.
09
=
RESEARCH GRANTS LEAVE WITHOUT PAY TO WORK ON A GRANT. NOT TO EXCEED ONE YEAR.
Name
LEAVE OF ABSENCE RETURN DATE
Description
THE DATE ON WHICH AN EMPLOYEE EXPECTS TO RETURN TO WORK FROM A LEAVE OF ABSENCE. ALL NINES INDICATES THAT THE RETURN DATE IS UNKNOWN.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR LOA_RET_DATE
Description
SQL FORMATTED DATE FOR LOA_RET_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
MULTIPLE PAYMENT CODE
Description
A CODE TO INDICATE BALLOON PAYMENTS TO BE PROCESSED ON A PARTICULAR PAYROLL SCHEDULE. TO GENERATE THESE PAYMENTS, THIS CODE IS INDICATED ON THE PAYROLL SCHEDULE INITIALIZATION SCREEN FOR THE PAYROLL SCHEDULE ON WHICH THEY ARE TO OCCUR.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
PAY CYCLE
Description
THE PAY CYCLE(S) ON WHICH AN EMPLOYEE IS PAID.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
PAY SCALE RANGE
Description
A CODE INDICATING THE SALARY RANGE OR GRADE ON A PAY SCALE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
PAY RATE CODE
Description
A CODE INDICATING THE TYPE OF PAY REPRESENTED BY THE JOB PAY RATE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
C
=
CONTRACT PAYMENT
H
=
HOURLY RATE
Name
PAY SCALE STEP
Description
A CODE IDENTIFYING THE HORIZONTAL POSITION OF THE EMPLOYEE ON THE INSTITUTION'S PAY SCALE WITH RESPECT TO THIS JOB.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
PERIODIC INCREMENT MONTH
Description
THE MONTH IN WHICH AN EMPLOYEE IS DUE TO RECEIVE A SALARY INCREMENT.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
PERFORMANCE EVALUATION DATE 1
Description
THE YEAR/MONTH DURING WHICH A PERFORMANCE EVALUATION IS SCHEDULED TO BE COMPLETED.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
PERFORMANCE EVALUATION DATE 2
Description
THE YEAR/MONTH DURING WHICH A PERFORMANCE EVALUATION IS SCHEDULED TO BE COMPLETED.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
PERFORMANCE EVALUATION DATE 3
Description
THE YEAR/MONTH DURING WHICH A PERFORMANCE EVALUATION IS SCHEDULED TO BE COMPLETED.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
PROMOTION STATUS
Description
A CODE WHICH INDICATES WHETHER A PERSON WAS AN INTERNAL PROMOTION OR AN OUTSIDE HIRE FOR A POSITION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
O
=
OUTSIDE HIRE
Name
PROBATION/TRIAL SERVICE END DATE
Description
THE DATE AN EMPLOYEE'S PROBATION/TRIAL SERVICE PERIOD WILL END.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR PROB_END_DATE
Description
SQL FORMATTED DATE FOR PROB_END_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
PROBATION/TRIAL SERVICE LEAVE WITHOUT PAY DAYS
Description
THE NUMBER OF LEAVE WITHOUT PAY DAYS TAKEN DURING A PROBATION/TRIAL SERVICE PERIOD.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
PAYMENT TERM
Description
THE NUMBER OF PAYMENTS THAT AN EMPLOYEE WILL RECEIVE OVER THE JOB TERM.
Type
NUMERIC(3,0)
Number of length 3 including 0 positions after the decimal.
Name
SHIFT DIFFERENTIAL AMOUNT
Description
THE AMOUNT OR HOURLY RATE (DEFINED BY THE JOB RATE CODE) OF ANY SHIFT DIFFERENTIAL PAYMENT APPLICABLE TO THIS JOB.
Type
NUMERIC(6,3)
Number of length 6 including 3 positions after the decimal.
Name
SPRING QUARTER INDICATOR
Description
A CODE TO IDENTIFY WHETHER A FACULTY MEMBER WILL WORK DURING THE SPRING QUARTER.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
X
=
WILL WORK THIS QUARTER
Name
SUMMER QUARTER INDICATOR
Description
A CODE TO IDENTIFY WHETHER A FACULTY MEMBER WILL WORK DURING THE SUMMER QUARTER.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
X
=
WILL WORK THIS QUARTER
Name
SUPERVISOR
Description
A CODE TO IDENTIFY AN EMPLOYEE'S SUPERVISOR.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
TIME REPORTING EXCLUSION
Description
A CODE TO DETERMINE WHETHER OR NOT AN EMPLOYEE SHOULD BE EXCLUDED FROM A TIME REPORT FORM.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
Y
=
EXCLUDE EMPLOYEE FROM TIME REPORTS
Name
TIME REPORTING CODE
Description
A CODE TO INDICATE THE METHOD OF TIME REPORTING REQUIRED FOR THIS JOB.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
P
=
POSITIVE REPORTING THIS JOB DOES REQUIRE TIME TRANSACTIONS TO BE PAID.
Name
WINTER QUARTER INDICATOR
Description
A CODE TO IDENTIFY WHETHER A FACULTY MEMBER WILL WORK DURING THE WINTER QUARTER.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
X
=
WILL WORK THIS QUARTER
Name
WORK PERIOD
Description
A CODE TO INDICATE THE TYPE OF WORK SCHEDULE AN EMPLOYEE FOLLOWS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
SA
=
SCHEDULED ALTERNATE
NS
=
NON-SCHEDULED
EX
=
EXCEPTED
Name
CUMULATIVE JOB STAFF MONTHS
Description
THE CUMULATIVE STAFF MONTHS REPORTED TO DATE ON A CONTRACT.
Type
NUMERIC(5,2)
Number of length 5 including 2 positions after the decimal.
EMPLOYEE MISCELLANEOUS DETAIL
Name
EMPLOYEE ID
Description
A UNIQUE 9 DIGIT NUMBER ASSIGNED TO AN INDIVIDUAL FOR THE PURPOSES OF IDENTIFICATION THIS NUMBER NORMALLY THEIR SOCIAL SECURITY NUMBER.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
EMPLOYEE MISCELLANEOUS NUMBER
Description
A NUMBER TO IDENTIFY A SPECIFIC MISCELLANEOUS DATA ITEM/DATE THAT IS UNIQUE TO THE INSTITUTION.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
EMPLOYEE MISCELLANEOUS VALUE
Description
THE MISCELLANEOUS DATA VALUE ATTACHED TO AN EMPLOYEE FOR A SPECIFIC MISCELLANEOUS DATA ITEM.
Type
NVARCHAR(50)
Variable length string of up to 50 characters.
Values
Name
Description
ARRAY MEMBER. SEE: RID
Type
NUMERIC(6,0)
Number of length 6 including 0 positions after the decimal.
Name
SQL FOR EMP_MISC_DATE
Description
SQL FORMATTED DATE FOR EMP_MISC_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
EMPLOYEE NAME DETAIL
Name
ABBREVIATED EMPLOYEE NAME
Description
THE FIRST FIVE CHARACTERS OF AN EMPLOYEE'S LAST NAME.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
EMPLOYEE ID
Description
A UNIQUE 9 DIGIT NUMBER ASSIGNED TO AN INDIVIDUAL FOR THE PURPOSES OF IDENTIFICATION THIS NUMBER NORMALLY THEIR SOCIAL SECURITY NUMBER.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Values
EMPLOYEE PIN NUMBER ASSIGNMENT–CONTAINS THE PIN NUMBER ASSIGNMENT FOR AN EMPLOYEE.
Name
EMPLOYEE PERSONAL ID NUMBER
Description
PERSONAL IDENTIFICATION NUMBER FOR AN EMPLOYEE.
Type
INT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
EMPLOYEE PERSONAL ID STATUS
Description
THE STATUS OF AN EMPLOYEE PERSONAL ID NUMBER. A=ACTIVE I=INACTIVE
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
EMPLOYEE PIN NOTIFICATION DATE
Description
THE DATE AN EMPLOYEE PIN NOTIFICATION WAS PRINTED.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR PIN
Description
SQL FORMATTED DATE FOR PIN
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
EMPLOYEE SYSTEM ID NOTIFICATION DATE
Description
THE DATE AN EMPLOYEE SID NOTIFICATION WAS PRINTED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR SID
Description
SQL FORMATTED DATE FOR SID
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
EMPLOYEE VACCINATION ATTESTATION DETAIL–EMPLOYEE VACCINATION ATTESTATION DETAIL
Name
SQL FOR VAX_VERIFY_DATE
Description
SQL FORMATTED DATE FOR VAX_VERIFY_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
STUDENT IDENTIFICATION NUMBER
Description
A NINE CHARACTER ELEMENT UNIQUELY IDENTIFYING A STUDENT/EMPLOYEE.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
VACCINATION/EXEMPTION TYPE
Description
CODE FOR VACCINATION NAME OR EXEMPTION. PF - PFIZER MD - MODERNA JJ - JOHNSON AND JOHNSON OT - OTHER XMED - EXEMPTION - MEDICAL XPHL - EXEMPTION - PHILOSOPHICAL XREL - EXEMPTION - RELIGIOUS
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
VACCINATION DATE 1
Description
VACCINATION DATE 1.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR VAX_DATE1
Description
SQL FORMATTED DATE FOR VAX_DATE1
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
VACCINATION DATE 2
Description
VACCINATION DATE 2
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR VAX_DATE2
Description
SQL FORMATTED DATE FOR VAX_DATE2
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
BOOSTER TYPE
Description
CODE FOR BOOSTER TYPE PF - PFIZER MD - MODERNA JJ - JOHNSON AND JOHNSON OT - OTHER
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
BOOSTER_DATE
Description
BOOSTER DATE
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR BOOSTER_DATE
Description
SQL FORMATTED DATE FOR BOOSTER_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
VACCINE ATTESTATION UPDATED BY
Description
VACCINE ATTESTATION UPDATED BY
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
VACCINATION UPDATE DATE
Description
VACCINATION UPDATE DATE
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR VAX_UPD_DATE
Description
SQL FORMATTED DATE FOR VAX_UPD_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
VACCINE UPDATE TIME
Description
VACCINE UPDATE TIME
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
VACCINE RECORD STATUS
Description
CODE TO INDICATE VACCINE ATTESTATION RECORD STATUS. A - ACTIVE I - INACTIVE
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
VACCINE ATTESTATION AGREEMENT
Description
VACCINE ATTESTATION AGREEMENT. Y - AGREE N - DOES NOT AGREE
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
VACCINE ATTESTATION DISCIPLINE
Description
VACCINE ATTESTATION DISCIPLINARY ACTION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
VACCINE COLLEGE VERIFIED
Description
INDICATES THE COLLEGE HAS VERIFIED THE EMPLOYEE HAS RECEIVED A COVID-19 VACCINE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO, VACCINE HAS BEEN VERIFIED BY THE COLLEGE
Name
VACCINE VERIFIED BY
Description
THE USER_ID OF THE PERSON THAT VERIFIED COVID-19 VACCINATION.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
VACCINE VERIFIED DATE
Description
RECORDS THE DATE THE COLLEGE VERIFIED EMPLOYEE HAS BEEN VACCINATED
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
BOOSTER COLLEGE VERIFIED
Description
INDICATES THE COLLEGE HAS VERIFED THE EMPLOYEE HAS RECEIVED A BOOSTER SHOT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO, BOOSTER HAS NOT BEEN VERIFIED BY COLLEGE
Name
BOOSTER VERIFY BY
Description
THE USER_ID OF THE PERSON THAT VERFIED THE COVID-19 BOOSTER.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
BOOSTER VERIFIED DATE
Description
RECORDS THE DATE THE COLLEGE VERIFIED EMPLOYEE HAS RECEIVED A BOOSTER SHOT.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
Description
ARRAY MEMBER. SEE: RID
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR BOOST_VERIFY_DATE
Description
SQL FORMATTED DATE FOR BOOST_VERIFY_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
EMPLOYEE YEAR/QUARTER HISTORY–THIS DATASET CONTAINS THE QUARTERLY HISTORY FOR PART-TIME FACULTY.
Name
EMPLOYEE ID
Description
A UNIQUE 9 DIGIT NUMBER ASSIGNED TO AN INDIVIDUAL FOR THE PURPOSES OF IDENTIFICATION THIS NUMBER NORMALLY THEIR SOCIAL SECURITY NUMBER.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
CONTRACT UNITS
Description
NUMBER OF WORK DAYS/HOURS REQUIRED TO FULFILL AN EMPLOYMENT CONTRACT. THE NUMBER OF DAYS/HOURS REPRESENTED SHOULD NOT INCLUDE VACATIONS OR HOLIDAYS. CONTRACT UNITS FOR ADMINISTRATIVE AND FULL-TIME FACULTY CONTRACTS MUST BE ENTERED IN DAYS. CONTRACT UNITS FOR PART-TIME FACULTY CONTRACTS, MOONLIGHT FACULTY CONTRACTS AND STIPENDS MUST BE ENTERED IN HOURS.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Values
225 AND UP 12 MONTHS
186-205 DAYS 10 MONTHS
160-185 DAYS 9 MONTHS
CONTRACT UNITS CONVERT TO MONTHS AS FOLLOWS:
Name
EMPLOYEE PERCENT OF FULL_TIME
Description
THE EMPLOYEE'S TOTAL PERCENT OF FULL-TIME.
Type
NUMERIC(6,2)
Number of length 6 including 2 positions after the decimal.
Name
JOB FULL_TIME RATE/CONTRACT AMOUNT
Description
THIS FIELD CONTAINS THE FULL-TIME HOURLY RATE OF PAY, THE FULL-TIME AMOUNT PAID PER MONTH OR THE CONTRACTED AMOUNT.
Type
NUMERIC(10,3)
Number of length 10 including 3 positions after the decimal.
Name
INSURANCE ELIGIBILITY INDICATOR
Description
THIS CODE INDICATES INSURANCE ELIGIBILITY FOR THE CURRENT PAYROLL PROCESS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NOT ELIGIBLE
S
=
ON SELF-PAY, NO PAYROLL DEDUCTION
D
=
ON SELF-PAY, WITH PAYROLL DEDUCTION
Name
YEAR/QUARTER
Description
A THREE-POSITION ACADEMIC YEAR (I.E., 1984-85= 845) FOLLOWED BY THE QUARTER CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
EMPLOYER COST DETAIL–THIS SET CONTAINS THE ACCOUNTS TO WHICH EMPLOYER COSTS ARE TO BE CHARGED IF NOT TO THE SAME ACCOUNTS AS THE SALARY.
Name
EMPLOYER COST KEY
Description
THE COMBINATION OF EMPLOYEE ID AND EMPLOYER COST TYPE.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
COST PERCENT
Description
THE PERCENT OF AN EMPLOYER COST THAT IS TO BE CHARGED TO A PARTICULAR ACCOUNT.
Type
NUMERIC(6,2)
Number of length 6 including 2 positions after the decimal.
Name
PAYROLL ACCOUNT CODE
Description
THE ACCOUNT CODE USED TO RECORD A PAYROLL EXPENSE AGAINST A PARTICULAR EMPLOYEE/JOB. THE ACCOUNT CODE CONSISTS OF: APPROPRIATION INDEX (3) PROGRAM INDEX (3) ORGANIZATION INDEX (4) SUBOBJECT (2) SUB-SUBOBJECT (2) REIMBURSABLE CODE (2)
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
EMPLOYER COST CROSS REFERENCE–THIS SET PROVIDES A CROSS REFERENCE TO EMPLOYER COST OVERRIDES BY EMPLOYEE ID.
Name
EMPLOYEE ID
Description
A UNIQUE 9 DIGIT NUMBER ASSIGNED TO AN INDIVIDUAL FOR THE PURPOSES OF IDENTIFICATION THIS NUMBER NORMALLY THEIR SOCIAL SECURITY NUMBER.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
EMPLOYER COST KEY
Description
THE COMBINATION OF EMPLOYEE ID AND EMPLOYER COST TYPE.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
FACULTY PLACEMENT DETAIL
Name
EMPLOYEE ID
Description
A UNIQUE 9 DIGIT NUMBER ASSIGNED TO AN INDIVIDUAL FOR THE PURPOSES OF IDENTIFICATION THIS NUMBER NORMALLY THEIR SOCIAL SECURITY NUMBER.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
COURSE PAY TYPE
Description
A CODE, ASSIGNED BY THE USER, TO IDENTIFY A SALARY CALCULATION METHOD FOR A COURSE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
PAY SCALE RANGE
Description
A CODE INDICATING THE SALARY RANGE OR GRADE ON A PAY SCALE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
PAY SCALE STEP
Description
A CODE IDENTIFYING THE HORIZONTAL POSITION OF THE EMPLOYEE ON THE INSTITUTION'S PAY SCALE WITH RESPECT TO THIS JOB.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
PLACEMENT EFFECTIVE DATE
Description
THE EFFECTIVE DATE OF AN EMPLOYEE'S PLACEMENT ON A PAY SCALE.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR PLACE_EFF_DATE
Description
SQL FORMATTED DATE FOR PLACE_EFF_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
PREVIOUS PAY SCALE RANGE
Description
THE PAY SCALE RANGE FOR A JOB CLASSIFICATION THAT WAS IN EFFECT PRIOR TO THE CURRENT PAY SCALE RANGE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
PREVIOUS PAY SCALE STEP
Description
THE PREVIOUS STEP AT WHICH AN EMPLOYEE WAS PLACED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
PAY SCALE
Description
A CODE IDENTIFYING THE PAY SCALE WHICH APPLIES TO THE POSITION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
IN KIND MATCHING DETAIL–THIS SET CONTAINS THE ACCOUNTS FOR IN-KIND MATCHING OF GRANTS AND CONTRACTS.
Name
JOB ACCOUNT KEY
Description
THE COMBINATION OF EMPLOYEE ID, EMPLOYEE JOB NUMBER AND JOB ACCOUNT NUMBER.
Type
NVARCHAR(14)
Variable length string of up to 14 characters.
Name
GRANTS/CONTRACTS IN_KIND MATCHING BUDGET NUMBER
Description
THE GRANTS/CONTRACTS BUDGET NUMBER THAT AN EMPLOYEE EXPENDS EFFORT AGAINST BUT FOR WHICH THE INSTITUTION PAYS THE ENTIRE COST OF SALARY AND BENEFITS FROM THE INSTITUTIONS FUNDS RATHER THAT GRANT/CONTRACT FUNDS.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
GRANTS/CONTRACTS IN_KIND MATCHING BEGIN DATE
Description
THE DATE THAT IN-KIND MATCHING BEGAN/WILL BEGIN.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
GRANTS/CONTRACTS IN_KIND MATCHING END DATE
Description
THE DATE THAT IN-KIND MATCHING ENDED/WILL END.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
GRANTS/CONTRACTS IN_KIND MATCHING PERCENT
Description
THE PERCENT OF AN EMPLOYEE'S GROSS SALARY AND BENEFITS THAT REPRESENT THE IN-KIND MATCHING FOR A GRANT/CONTRACT.
Type
NUMERIC(6,2)
Number of length 6 including 2 positions after the decimal.
JOB ACCOUNT DETAIL–THIS SET CONTAINS THE ACCOUNTS TO WHICH SALARY/ BENEFIT COSTS WILL BE CHARGED FOR A JOB.
Name
EMPLOYEE/JOB KEY
Description
THE CONCATENATION OF EMPLOYEE ID AND EMPLOYEE JOB NUMBER.
Type
NVARCHAR(12)
Variable length string of up to 12 characters.
Name
ACCOUNT BEGIN DATE
Description
THE DATE ON WHICH PAYMENT FROM THE ASSOCIATED ACCOUNT CAN BEGIN.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR ACCT_BEG_DATE
Description
SQL FORMATTED DATE FOR ACCT_BEG_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
ACCOUNT END DATE
Description
THE DATE ON WHICH PAYMENT FROM THE ASSOCIATED ACCOUNT WILL CEASE. ALL NINES IN THIS FIELD IMPLIES INDEFINITE FUNDING.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR ACCT_END_DATE
Description
SQL FORMATTED DATE FOR ACCT_END_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
ACCOUNT PERCENT OF FULL_TIME
Description
THE PERCENT OF FULL-TIME ASSOCIATED WITH THIS ACCOUNT. AT ANY GIVEN TIME, THE SUM OF THESE PERCENTS FOR THE ACTIVE ACCOUNTS SHOULD EQUAL THE JOB'S PERCENT OF FULL-TIME.
Type
NUMERIC(10,2)
Number of length 10 including 2 positions after the decimal.
Name
EARNINGS TYPE
Description
A CODE WHICH IDENTIFIES THE TYPE OF PAYMENT BEING MADE; FOR EXAMPLE: REGULAR, DIFFERENTIAL, PERQUISITE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
JOB ACCOUNT AMOUNT
Description
THE CONTENT AND USE OF THIS ELEMENT IS DEPENDENT UPON WHETHER THE JOB IS SALARIED OR HOURLY. IF THE JOB IS SALARIED, THIS FIELD CONTAINS THE AMOUNT OF PAY THE EMPLOYEE SHOULD RECEIVE FROM THE ASSOCIATED ACCOUNT EACH PAY PERIOD. IF THE JOB IS HOURLY, THIS FIELD IS LEFT BLANK UNLESS THE HOURLY RATE AT THE JOB LEVEL IS NOT APPLICABLE FOR THIS ACCOUNT. FOR EXAMPLE, IF AN EMPLOYEE WERE RECEIVING SHIFT DIFFERENTIAL AT A DIFFERENT RATE PER HOUR, THE ENTRY FOR THAT PAYMENT WOULD INCLUDE THE HOURLY DIFFERENTIAL RATE IN THIS FIELD. AN AMOUNT TO PAY SHOULD BE SPECIFIED IF THE EARNINGS TYPE IS DEFINED AS AMOUNT ADDED TO GROSS (WHICH REQUIRES NO CALCULATION). (WHICH REQUIRES NO CALCULATION). OMITTING THE AMOUNT IN THESE CASES IMPLIES THAT THE EARNINGS ARE ALWAYS PAID THROUGH POSITIVE INPUT.
Type
NUMERIC(10,3)
Number of length 10 including 3 positions after the decimal.
Name
JOB ACCOUNT KEY
Description
THE COMBINATION OF EMPLOYEE ID, EMPLOYEE JOB NUMBER AND JOB ACCOUNT NUMBER.
Type
NVARCHAR(14)
Variable length string of up to 14 characters.
Name
JOB ACCOUNT NUMBER
Description
A NUMBER ASSIGNED TO EACH ACCOUNT DISTRIBUTION ASSOCIATED WITH A PARTICULAR JOB.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
PAYROLL ACCOUNT CODE
Description
THE ACCOUNT CODE USED TO RECORD A PAYROLL EXPENSE AGAINST A PARTICULAR EMPLOYEE/JOB. THE ACCOUNT CODE CONSISTS OF: APPROPRIATION INDEX (3) PROGRAM INDEX (3) ORGANIZATION INDEX (4) SUBOBJECT (2) SUB-SUBOBJECT (2) REIMBURSABLE CODE (2)
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
Name
RESEARCH AND DEVELOPMENT PERCENT
Description
THE PERCENT OF AN EMPLOYEE'S FTE THAT SHOULD BE ASSIGNED TO RESEARCH AND DEVELOPMENT.
Type
NUMERIC(4,0)
Number of length 4 including 0 positions after the decimal.
Name
SUPERVISION PERCENT
Description
THE PERCENT OF AN EMPLOYEE'S FTE THAT SHOULD BE ASSIGNED TO SUPERVISION.
Type
NUMERIC(4,0)
Number of length 4 including 0 positions after the decimal.
LEAVE ACTIVITY–THIS DATA SET CONTAINS LEAVE TAKEN BY DATE AND LEAVE TYPE.
Name
EMPLOYEE ID
Description
A UNIQUE 9 DIGIT NUMBER ASSIGNED TO AN INDIVIDUAL FOR THE PURPOSES OF IDENTIFICATION THIS NUMBER NORMALLY THEIR SOCIAL SECURITY NUMBER.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
LEAVE DATE
Description
THE DATE THAT A LEAVE TRANSACTION AFFECTS.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR LEAVE_DATE
Description
SQL FORMATTED DATE FOR LEAVE_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
LEAVE TIME
Description
THE NUMBER OF LEAVE HOURS/DAYS TO BE POSTED TO A LEAVE TYPE.
Type
NUMERIC(6,2)
Number of length 6 including 2 positions after the decimal.
Name
LEAVE TYPE
Description
A CODE ASSIGNED TO IDENTIFY A TYPE OF LEAVE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Values
CLV
=
CIVIL/JURY LEAVE
BLV
=
BEREAVEMENT LEAVE
MLV
=
MILITARY LEAVE
PLV
=
PROFESSIONAL LEAVE
OPL
=
OTHER PAID LEAVE
LWO
=
LEAVE WITHOUT PAY
LWC
=
CYCLIC LEAVE WITHOUT PAY
VAC
=
VACATION
NSL
=
NON-COMPENSABLE SICK LEAVE
CSL
=
COMPENSABLE SICK LEAVE
CMP
=
COMPENSATORY TIME
LEAVE
Name
EMPLOYEE LEAVE KEY
Description
THE COMBINATION OF EMPLOYEE ID AND LEAVE TYPE.
Type
NVARCHAR(12)
Variable length string of up to 12 characters.
Name
LEAVE ACCRUED
Description
THE AMOUNT OF LEAVE ACCRUED FOR A PERIOD OF TIME.
Type
NUMERIC(6,2)
Number of length 6 including 2 positions after the decimal.
Name
LEAVE ADJUSTMENT
Description
THE AMOUNT OF LEAVE ADJUSTMENTS FOR A PERIOD OF TIME.
Type
NUMERIC(10,2)
Number of length 10 including 2 positions after the decimal.
Name
LEAVE TYPE ENDING BALANCE
Description
THE LEAVE TYPE BALANCE AS OF THE END OF A PERIOD.
Type
NUMERIC(10,2)
Number of length 10 including 2 positions after the decimal.
Name
LEAVE TAKEN
Description
THE AMOUNT OF LEAVE TAKEN FOR A PERIOD OF TIME.
Type
NUMERIC(6,2)
Number of length 6 including 2 positions after the decimal.
Name
LEAVE WITHOUT PAY DAYS TAKEN
Description
THE NUMBER OF LEAVE WITHOUT PAY DAYS TAKEN IN A MONTH.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
MONTH/YEAR
Description
THE CONCATENATION OF YEAR AND MONTH.
Type
NUMERIC(4,0)
Number of length 4 including 0 positions after the decimal.
Name
EMPLOYEE ID
Description
A UNIQUE 9 DIGIT NUMBER ASSIGNED TO AN INDIVIDUAL FOR THE PURPOSES OF IDENTIFICATION THIS NUMBER NORMALLY THEIR SOCIAL SECURITY NUMBER.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
EMPLOYEE LEAVE KEY
Description
THE COMBINATION OF EMPLOYEE ID AND LEAVE TYPE.
Type
NVARCHAR(12)
Variable length string of up to 12 characters.
Description:
FINANCIAL AID EXPENDITURE DATA BASE
FINANCIAL AID REPORT OPTIONS–CONTAINS FINANCIAL AID PROGRAM CODE SELECTION CRITERIA USED FOR REPORTING PURPOSES.
Name
FINANCIAL AID EXPENDITURE REPORT KEY
Description
THE FINANCIAL AID REPORT KEY USED TO SPECIFY REPORT OPTIONS.
Type
NVARCHAR(12)
Variable length string of up to 12 characters.
Values
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
Description
ARRAY MEMBER. SEE: FAPC_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: FAPC_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: FAPC_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: FAPC_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: FAPC_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: FAPC_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
FINANCIAL AID EXPENDITURE STUDENT MASTER–CONTAINS STUDENT ID'S AND NAMES OR DESCRIPTIONS OF ALL STUDENTS WITH FINANCIAL AID EXPENDITURES.
Name
STUDENT IDENTIFICATION NUMBER
Description
A NINE CHARACTER ELEMENT UNIQUELY IDENTIFYING A STUDENT/EMPLOYEE.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
STUDENT NAME/DESCRIPTION
Description
A NAME FROM THE STUDENT DATA BASE OR A DESCRIPTION ENTERED BY THE USER. USED IN STUDENT ACCOUNTS.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
FINANCIAL AID EXPENDITURE DETAIL–CONTAINS FINANCIAL AID EXPENDITURE DETAIL TRANSACTIONS FOR CURRENT AND FUTURE POST PERIODS. THIS FILE IS PURGED ON A MONTHLY BASIS.
Name
STUDENT IDENTIFICATION NUMBER
Description
A NINE CHARACTER ELEMENT UNIQUELY IDENTIFYING A STUDENT/EMPLOYEE.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
STUDENT NAME/DESCRIPTION
Description
A NAME FROM THE STUDENT DATA BASE OR A DESCRIPTION ENTERED BY THE USER. USED IN STUDENT ACCOUNTS.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
BATCH POSTING PERIOD
Description
THE ACCOUNTING PERIOD(YEAR,MONTH) TO WHICH A BATCH OF TRANSACTIONS ARE TO BE POSTED.
Type
NUMERIC(4,0)
Number of length 4 including 0 positions after the decimal.
Name
FISCAL YEAR
Description
AN ACCOUNTING PERIOD BEGINNING ON JULY 1 AND ENDING ON JUNE 30 OF THE FOLLOWING YEAR. THE LAST TWO DIGITS OF THE YEARS ARE USED E.G., 83-84.
Type
NUMERIC(4,0)
Number of length 4 including 0 positions after the decimal.
Name
YEAR/QUARTER
Description
A THREE-POSITION ACADEMIC YEAR (I.E., 1984-85= 845) FOLLOWED BY THE QUARTER CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
FINANCIAL AID SOURCE
Description
A CODE TO INDICATE THE SOURCE OF A FINANCIAL AID TRANSACTION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
I
=
INTERLACE
F
=
FINANCIAL AID CHECK REQUEST SCREEN
M
=
GENERAL LEDGER TRANSACTION SCREEN
C
=
FUNDS MANAGEMENT CHECKS
Z
=
CASHIERING
X
=
SID CORRECTON THROUGH JOB SM9412J
Name
FINANCIAL AID PROGRAM CODE
Description
SEE FAPC.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
TRANSACTION AMOUNT
Description
THE DOLLAR AMOUNT ASSOCIATED WITH A PARTICULAR TRANSACTION.
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
FINANCIAL AID EXPENDITURE ENTRY DATE
Description
THE DATE THE TRANSACTION WAS POSTED TO THE FINANCIAL AID EXPENDITURE DATA BASE.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR FAEXP_ENTR_DATE
Description
SQL FORMATTED DATE FOR FAEXP_ENTR_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
FINANCIAL AID EXPENDITURE SUMMARY–CONTAINS FISCAL AND MONTH TO DATE TOTALS OF FINANCIAL AID EXPENDITURES.
Name
STUDENT IDENTIFICATION NUMBER
Description
A NINE CHARACTER ELEMENT UNIQUELY IDENTIFYING A STUDENT/EMPLOYEE.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
FISCAL YEAR
Description
AN ACCOUNTING PERIOD BEGINNING ON JULY 1 AND ENDING ON JUNE 30 OF THE FOLLOWING YEAR. THE LAST TWO DIGITS OF THE YEARS ARE USED E.G., 83-84.
Type
NUMERIC(4,0)
Number of length 4 including 0 positions after the decimal.
Name
YEAR/QUARTER
Description
A THREE-POSITION ACADEMIC YEAR (I.E., 1984-85= 845) FOLLOWED BY THE QUARTER CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
FINANCIAL AID PROGRAM CODE
Description
SEE FAPC.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Values
Name
FINANCIAL AID EXPENDITURE FISCAL TO DATE AMOUNT
Description
THE TOTAL OF ALL FINANCIAL AID EXPENDITURES FOR A FISCAL YEAR.
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
GL ADJUSTMENT AMT
Description
TOTAL AMOUNT OF ADJUSTMENTS MADE IN GL FOR PRIOR FISCAL YEAR.
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
UNIVERSAL STUDENT ID
Description
A 9 CHARACTER ELEMENT IDENTIFYING A STUDENT.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
Description
ARRAY MEMBER. SEE: FAEXP_MTD_AMT
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: FAEXP_MTD_AMT
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: FAEXP_MTD_AMT
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: FAEXP_MTD_AMT
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: FAEXP_MTD_AMT
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: FAEXP_MTD_AMT
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: FAEXP_MTD_AMT
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: FAEXP_MTD_AMT
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: FAEXP_MTD_AMT
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: FAEXP_MTD_AMT
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: FAEXP_MTD_AMT
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: FAEXP_MTD_AMT
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Description:
ACCOUNTING AND BUDGET DATA BASE
Name
FINANCIAL ACCOUNTING STRUCTURE
Description
THE AGGREGATION OF DATA ELEMENTS THAT DEFINE THE FINANCIAL ACCOUNTING STRUCTURE INCLUDING TRANSACTION CODE, APPROPRIATION INDEX, PROGRAM INDEX, ORGANIZATION INDEX, SUBOBJECT, SUB- SUBOBJECT, MAJOR GROUP, MAJOR SOURCE, SUB-SOURCE BANK ACCOUNT AND DUE TO/FROM FUND.
Type
NVARCHAR(32)
Variable length string of up to 32 characters.
Values
Name
FISCAL TO DATE TRANSACTION AMOUNT
Description
FOR A GIVEN ACCOUNT NUMBER, THE TOTAL OF ALL TRANSACTIONS FOR A FISCAL YEAR.
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
BIENNIUM TO DATE TRANSACTION AMOUNT
Description
FOR A GIVEN ACCOUNT NUMBER, THE TOTAL OF ALL TRANSACTIONS FOR A BIENNUIM.
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
EDIT STATUS
Description
A CODE INDICATING THE EDITING STATUS OF A PARTICULAR CODE OR COMBINATION OF CODES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
L
=
LIMITED
I
=
INACTIVE
D
=
DELETE
N
=
NON-ACCOUNTING
Name
Description
ARRAY MEMBER. SEE: MTD_TRNS_AMT
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: MTD_TRNS_AMT
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: MTD_TRNS_AMT
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: MTD_TRNS_AMT
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: MTD_TRNS_AMT
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: MTD_TRNS_AMT
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: MTD_TRNS_AMT
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: MTD_TRNS_AMT
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: MTD_TRNS_AMT
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: MTD_TRNS_AMT
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: MTD_TRNS_AMT
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: MTD_TRNS_AMT
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: MTD_TRNS_AMT
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
BATCH NUMBER
Description
A NUMBER ASSIGNED TO REPRESENT THE CONCATENATED DATA ELEMENTS BATCH IDENTIFIER, BATCH DATE AND SUB-BATCH.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
BATCH ENTRY DATE
Description
THE DATE THAT A BATCH OF ACCOUNTING TRANSACTIONS WERE POSTED IN THE SYSTEM.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR BTCH_ENTR_DATE
Description
SQL FORMATTED DATE FOR BTCH_ENTR_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
BATCH POSTING PERIOD
Description
THE ACCOUNTING PERIOD(YEAR,MONTH) TO WHICH A BATCH OF TRANSACTIONS ARE TO BE POSTED.
Type
NUMERIC(4,0)
Number of length 4 including 0 positions after the decimal.
Name
BATCH RELEASE INDICATOR
Description
A ONE CHARACTER CODE INDICATING WHETHER A BATCH OF ACCOUNTING TRANSACTIONS IS TO BE RELEASED FOR PROCESSING.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO
Name
BATCH REVERSE INDICATOR
Description
A CODE INDICATING THAT AN ACCOUNTING BATCH PREVIOUSLY ENTERED IS TO BE REVERSED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
R
=
BATCH REVERSED
Name
BATCH STATUS
Description
A CODE TO INDICATE THE STATUS OF A BATCH.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
P
=
BATCH IS IN FINAL PHASE OF POSTING, NO CHANGES MAY BE MADE TO THIS BATCH.
G
=
BATCH OPEN ONLY FOR GENERATED TRANSACTIONS
C
=
BATCH HAS BEEN CLOSED FOR POSTING
L
=
CASHIERING BATCH (ON-LINE SESSION) IS LOCKED
Name
BATCH COUNT COMPUTED
Description
THE SYSTEM-CALCULATED NUMBER OF TRANSACTIONS ENTERED INTO A PARTICULAR BATCH OF ACCOUNTING TRANSACTIONS.
Type
NUMERIC(7,0)
Number of length 7 including 0 positions after the decimal.
Name
BATCH AMOUNT COMPUTED
Description
THE TOTAL DOLLAR AMOUNT, AS CALCULATED BY THE COMPUTER, OF ALL ACCOUNTING TRANSACTION AMOUNTS CONTAINED IN THE BATCH.
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
BATCH COUNT ENTERED
Description
THE NUMBER OF TRANSACTIONS ENTERED INTO AN ACCOUNTING BATCH. ENTERED BY THE USER AS A CONTROL TOTAL.
Type
NUMERIC(7,0)
Number of length 7 including 0 positions after the decimal.
Name
BATCH AMOUNT ENTERED
Description
THE TOTAL AMOUNT (AS COMPUTED BY THE USER) OF ALL ACCOUNTING TRANSACTION AMOUNTS CONTAINED IN THE BATCH.
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
BANK ACCOUNT CODE
Description
A CODE DESIGNATING A PARTICULAR BANK ACCOUNT THAT A TRANSACTION AFFECTS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
BATCH POSTING INDICATOR
Description
A CODE INDICATING HOW TRANSACTIONS IN A BATCH ARE TO BE PROCESSED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
2
=
AUTOMATIC BATCH BALANCE TRANSACTIONS POSTED AS THEY ARE ENTERED INTO THE BATCH.
3
=
AUTOMATIC BATCH BALANCE, TRANSACTIONS POSTED WHEN THE BATCH IS BALANCED.
Name
RECORD NUMBER
Description
A SEQUENTIAL NUMBER ASSIGNED TO EACH RECORD.
Type
NUMERIC(7,0)
Number of length 7 including 0 positions after the decimal.
Name
NUMBER OF FATAL ERRORS
Description
THE NUMBER OF FATAL ERRORS IN A BATCH OF TRANSACTIONS.
Type
NUMERIC(7,0)
Number of length 7 including 0 positions after the decimal.
Name
FISCAL MONTH NUMBER
Description
A 2-DIGIT FIELD FOR NUMBERING MONTHS IN SEQUENCE FOR FINANCIAL MONTH-END PROCESSING. COMMENCING WITH 01 FOR JULY, THROUGH 12 FOR JUNE OF THE FOLLOWING CALENDAR YEAR; 13 FOR FISCAL-YEAR-END.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
POOLED CASH STATUS
Description
A CODE TO INDICATE WHETHER OR NOT CASH HAS BEEN POOLED FOR AN ACCOUNTING BATCH.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
BLANK
=
BATCH HAS NOT BEEN POOLED
Name
PRINT STATUS
Description
A CODE TO INDICATE WHETHER OR NOT A BATCH HAS BEEN PRINTED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
BLANK
=
BATCH HAS NOT BEEN PRINTED
SUBBATCH ASSIGNMENT FILE
Name
BATCH IDENTIFIER/BATCH DATE
Description
THE CONCATENATION OF BATCH IDENTIFIER AND BATCH DATE.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR BTCH_ID_DATE
Description
SQL FORMATTED DATE FOR BTCH_ID_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
NUMERIC SUBBATCH
Description
A 2 DIGIT CODE THAT SEPARATES ACCOUNTING TRANSACTIONS FOR A PARTICULAR BATCH IDENTIFIER AND BATCH DATE INTO SMALLER COMPONENTS.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
ERROR SUBBATCH
Description
SPECIAL SUBBATCH ASSIGNED FOR BATCHES CONTAING TRANSACTIONS WITH ERRORS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
ACCOUNTING AND BUDGET STRUCTURE CROSS REFERENCE
Name
FINANCIAL ACCOUNTING STRUCTURE
Description
THE AGGREGATION OF DATA ELEMENTS THAT DEFINE THE FINANCIAL ACCOUNTING STRUCTURE INCLUDING TRANSACTION CODE, APPROPRIATION INDEX, PROGRAM INDEX, ORGANIZATION INDEX, SUBOBJECT, SUB- SUBOBJECT, MAJOR GROUP, MAJOR SOURCE, SUB-SOURCE BANK ACCOUNT AND DUE TO/FROM FUND.
Type
NVARCHAR(32)
Variable length string of up to 32 characters.
Name
BUDGET ACCESS STRUCTURE
Description
THE AGGREGATION OF DATA ELEMENTS THAT DEFINE THE BUDGET ACCESS STRUCTURE. THESE INCLUDE APPROPRIATION INDEX, PROGRAM INDEX, ORGANIZATION INDEX, SUBOBJECT, SUB-SUBOBJECT, MAJOR GROUP, MAJOR SOURCE AND SUBSOURCE.
Type
NVARCHAR(24)
Variable length string of up to 24 characters.
Name
ACCOUNTING/BUDGET INDICATORS
Description
THE PARENT ELEMENT FOR EXP_REV_IND AND ENC_IND. SEE THE CHILD ELEMENTS FOR DEFINITIONS AND CODING VALUES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: RID
Type
INT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
BATCH NUMBER
Description
A NUMBER ASSIGNED TO REPRESENT THE CONCATENATED DATA ELEMENTS BATCH IDENTIFIER, BATCH DATE AND SUB-BATCH.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
FINANCIAL ACCOUNTING STRUCTURE
Description
THE AGGREGATION OF DATA ELEMENTS THAT DEFINE THE FINANCIAL ACCOUNTING STRUCTURE INCLUDING TRANSACTION CODE, APPROPRIATION INDEX, PROGRAM INDEX, ORGANIZATION INDEX, SUBOBJECT, SUB- SUBOBJECT, MAJOR GROUP, MAJOR SOURCE, SUB-SOURCE BANK ACCOUNT AND DUE TO/FROM FUND.
Type
NVARCHAR(32)
Variable length string of up to 32 characters.
Name
TRANSACTION REVERSE
Description
A ONE CHARACTER CODE INDICATING THAT A PARTICULAR TRANSACTION IS TO BE REVERSED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
R
=
REVERSE POSTING
Name
DOCUMENT NUMBER
Description
THE NUMBER OF THE DOCUMENT THAT IS THE SOURCE OF AN ACCOUNTING TRANSACTION.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
REFERENCE DOCUMENT NUMBER
Description
THE NUMBER OF THE DOCUMENT RELATED TO A DOCUMENT THAT IS THE SOURCE OF AN ACCOUNTING TRANSACTION.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
REIMBURSABLE CODE
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
YEAR/QUARTER
Description
A THREE-POSITION ACADEMIC YEAR (I.E., 1984-85= 845) FOLLOWED BY THE QUARTER CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
IDENTIFICATION NUMBER
Description
A NUMBER USED TO IDENTIFY A PERSON OR ORGANIZATION.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
IDENTIFICATION NUMBER TYPE
Description
A CODE TO SPECIFICALLY IDENTIFY A TYPE OF PERSON OR ORGANIZATION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
E
=
EMPLOYEE
V
=
VENDOR
O
=
OTHER
Name
TRANSACTION DESCRIPTION
Description
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
SUBSIDIARY ACCOUNT
Description
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
TRANSACTION AMOUNT
Description
THE DOLLAR AMOUNT ASSOCIATED WITH A PARTICULAR TRANSACTION.
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
POSTING DETAIL INDICATOR
Description
A CODE INDICATING IF A TRANSACTION HAS BEEN POSTED
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
G
=
GENERATED TRANSACTION
N
=
TRANSACTION HAS NOT BEEN POSTED
Y
=
TRANSACTION HAS BEEN POSTED
Name
BATCH NUMBER/RECORD NUMBER
Description
THE CONCATENATION OF BATCH NUMBER AND RECORD NUMBER.
Type
NVARCHAR(18)
Variable length string of up to 18 characters.
Name
ERROR FLAG
Description
A CODE TO INDICATE THE WORST CASE ERROR ON A TRANSACTION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
0
=
SUPPRESS PRINT
1
=
INFORMATIONAL
2
=
WARNING
3
=
SERIOUS
4
=
FATAL
5
=
SEE SYSTEMS
Name
FUND TYPE CODE
Description
A CODE IDENTIFYING THE SOURCE OF FUNDS
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
3
=
LOCAL FUND
4
=
PROPRIETARY/INTERNAL SERVICE FUNDS
5
=
AGENCY FUNDS
1
=
TREASURER'S FUND
ACCOUNT DETAIL CROSS REFERENCE DETAIL–DETAIL FOR REFERNCING ACCOUNT DETAIL TRANSACTIONS BY ACCOUNT.
Name
FINANCIAL ACCOUNTING STRUCTURE
Description
THE AGGREGATION OF DATA ELEMENTS THAT DEFINE THE FINANCIAL ACCOUNTING STRUCTURE INCLUDING TRANSACTION CODE, APPROPRIATION INDEX, PROGRAM INDEX, ORGANIZATION INDEX, SUBOBJECT, SUB- SUBOBJECT, MAJOR GROUP, MAJOR SOURCE, SUB-SOURCE BANK ACCOUNT AND DUE TO/FROM FUND.
Type
NVARCHAR(32)
Variable length string of up to 32 characters.
Name
BATCH NUMBER
Description
A NUMBER ASSIGNED TO REPRESENT THE CONCATENATED DATA ELEMENTS BATCH IDENTIFIER, BATCH DATE AND SUB-BATCH.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
RECORD NUMBER
Description
A SEQUENTIAL NUMBER ASSIGNED TO EACH RECORD.
Type
NUMERIC(7,0)
Number of length 7 including 0 positions after the decimal.
Name
FISCAL MONTH NUMBER
Description
A 2-DIGIT FIELD FOR NUMBERING MONTHS IN SEQUENCE FOR FINANCIAL MONTH-END PROCESSING. COMMENCING WITH 01 FOR JULY, THROUGH 12 FOR JUNE OF THE FOLLOWING CALENDAR YEAR; 13 FOR FISCAL-YEAR-END.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
ACCOUNTING/BUDGET CROSSREFERENCE–CONTAINS THE BUDGET CROSSREFERENCES FOR EACH ACCOUNT STRUCTURE. MULTIPLE BUDGET LINE LEVELS MAY BE CROSSREFERENCED TO AN ACCOUNTING STRUCTURE.
Name
BUDGET FUND KEY
Description
THE CONCATENATION OF BUDGET UNIT ID, BUDGET LINE ID AND FUNDING SOURCE ID TO FORM BUDGET UNIT/LINE/FUNDING SOURCE COMBINATIONS THAT CROSSREFERENCE TO AN ACCOUNTING STRUCTURE.
Type
NVARCHAR(48)
Variable length string of up to 48 characters.
Name
BUDGET UNIT/LINE KEY
Description
THE CONCATENATION OF BUDGET UNIT ID AND BUDGET LINE ID TO FORM BUDGET UNIT/LINE COMBINATIONS THAT CROSSREFERENCE TO AN ACCOUNTING STRUCTURE.
Type
NVARCHAR(32)
Variable length string of up to 32 characters.
Name
FINANCIAL ACCOUNTING STRUCTURE
Description
THE AGGREGATION OF DATA ELEMENTS THAT DEFINE THE FINANCIAL ACCOUNTING STRUCTURE INCLUDING TRANSACTION CODE, APPROPRIATION INDEX, PROGRAM INDEX, ORGANIZATION INDEX, SUBOBJECT, SUB- SUBOBJECT, MAJOR GROUP, MAJOR SOURCE, SUB-SOURCE BANK ACCOUNT AND DUE TO/FROM FUND.
Type
NVARCHAR(32)
Variable length string of up to 32 characters.
Values
Name
Description
ARRAY MEMBER. SEE: ACCT_AMT_MULT
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
Description
ARRAY MEMBER. SEE: ACCT_AMT_MULT
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
Description
ARRAY MEMBER. SEE: ACCT_AMT_MULT
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
Description
ARRAY MEMBER. SEE: ACCT_AMT_MULT
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
Description
ARRAY MEMBER. SEE: ACCT_AMT_MULT
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
BATCH RECORD INFORMATION
Name
BATCH NUMBER/RECORD NUMBER
Description
THE CONCATENATION OF BATCH NUMBER AND RECORD NUMBER.
Type
NVARCHAR(18)
Variable length string of up to 18 characters.
Values
Name
MISCELLANEOUS DATA
Description
A FIELD TO STORE MISCELLANEOUS INFORMATION NEEDED FOR SPECIFIC APPLICATIONS.
Type
NVARCHAR(100)
Variable length string of up to 100 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ERROR_NUM_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: FIELD_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: FIELD_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: FIELD_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: FIELD_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: FIELD_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: FIELD_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: FIELD_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: FIELD_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: FIELD_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: FIELD_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: FIELD_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: FIELD_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: FIELD_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: FIELD_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: FIELD_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: FIELD_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: FIELD_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: FIELD_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: FIELD_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: FIELD_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: FIELD_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: FIELD_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: FIELD_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: FIELD_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: FIELD_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: FIELD_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: FIELD_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: FIELD_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: FIELD_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: FIELD_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
FINANCIAL ACCOUNTING STRUCTURE
Description
THE AGGREGATION OF DATA ELEMENTS THAT DEFINE THE FINANCIAL ACCOUNTING STRUCTURE INCLUDING TRANSACTION CODE, APPROPRIATION INDEX, PROGRAM INDEX, ORGANIZATION INDEX, SUBOBJECT, SUB- SUBOBJECT, MAJOR GROUP, MAJOR SOURCE, SUB-SOURCE BANK ACCOUNT AND DUE TO/FROM FUND.
Type
NVARCHAR(32)
Variable length string of up to 32 characters.
Name
GENERAL LEDGER
Description
A FOUR CHARACTER CODE USED FOR REPORTING THE OVERALL STATUS FOR ALL ACCOUNTS WITHIN A FUND, GROUP OF FUNDS OR ALL FUNDS IN EACH AGENCY.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
GENERAL LEDGER DR/CR INDICATOR
Description
A CODE TO INDICATE WHETHERE THE AMOUNTS FOR THIS LEDGER ARE A DEBIT (+) OR A CREDIT (-).
Type
NUMERIC(3,0)
Number of length 3 including 0 positions after the decimal.
Values
+1
=
DEBIT
Description:
HISTORY
STUDENT HISTORY MASTER–CONTAINS STUDENT BIOGRAPHIC HISTORY.
Name
STUDENT IDENTIFICATION NUMBER
Description
A NINE CHARACTER ELEMENT UNIQUELY IDENTIFYING A STUDENT/EMPLOYEE.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
DATE OF BIRTH
Description
THE DATE ON WHICH THE INDIVIDUAL(STUDENT, EMPLOYEE, FINANCIAL AID APPLICANT) WAS BORN.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR BIRTH_DATE
Description
SQL FORMATTED DATE FOR BIRTH_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
COLLEGE LEVEL CREDITS EARNED
Description
THE CREDITS EARNED FOR THE STUDENT'S TOTAL COLLEGE LEVEL EFFORT (CLASSES NUMBERED 100 OR ABOVE) AT THE INSTITUTION. CALCULATED AND EN- TERED AUTOMATICALLY AS PART OF THE GRADING PROCESS.
Type
NUMERIC(5,1)
Number of length 5 including 1 positions after the decimal.
Name
COLLEGE LEVEL GRADE POINT AVERAGE
Description
THE GRADE POINT AVERAGE FOR THE STUDENT'S TOTAL COLLEGE LEVEL EFFORT (CLASSES NUMBERED 100 OR ABOVE) AT THE INSTITUTION. CALCULATED AND EN- TERED AUTOMATICALLY AS PART OF THE GRADING PROCESS.
Type
NUMERIC(4,2)
Number of length 4 including 2 positions after the decimal.
Name
COLLEGE LEVEL GPA CREDITS
Description
THE GPA CREDITS FOR THE STUDENT'S TOTAL COLLEGE LEVEL EFFORT (CLASSES NUMBERED 100 OR ABOVE) AT THE INSTITUTION. CALCULATED AND ENTERED AUTO- MATICALLY AS PART OF THE GRADING PROCESS.
Type
NUMERIC(5,1)
Number of length 5 including 1 positions after the decimal.
Name
CUMULATIVE CREDITS EARNED
Description
THE CREDITS FOR THE STUDENT'S TOTAL EFFORT AT THE INSTITUTION. CALCULATED AND ENTERED AUTO- MATICALLY AS PART OF THE GRADING PROCESS.
Type
NUMERIC(5,1)
Number of length 5 including 1 positions after the decimal.
Name
CUMULATIVE GRADE POINT AVERAGE
Description
THE GRADE POINT AVERAGE FOR THE STUDENT'S TOTAL EFFORT AT THE INSTITUTION. CALCULATED AND EN- TERED AUTOMATICALLY AS PART OF THE GRADING PRO- CESS.
Type
NUMERIC(4,2)
Number of length 4 including 2 positions after the decimal.
Name
CUMULATIVE GPA CREDITS
Description
THE GPA CREDITS FOR THE STUDENT'S TOTAL EFFORT AT THE INSTITUTION. CALCULATED AND ENTERED AUTOMATICALLY AS PART OF THE GRADING PROCESS.
Type
NUMERIC(5,1)
Number of length 5 including 1 positions after the decimal.
Name
ETHNIC ORIGIN
Description
CODE THAT IDENTIFIES THE STUDENT'S ETHNIC BACKGROUND.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
3
=
AMERICAN INDIAN OR ALASKA NATIVE
4
=
HISPANIC
1
=
ASIAN OR PACIFIC ISLANDER
2
=
BLACK, NOT OF HISPANIC ORIGIN
Name
HIGH SCHOOL ATTENDED
Description
DESIGNATES THE HIGH SCHOOL LAST ATTENDED BY THE STUDENT.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
GRADUATED FROM HIGH SCHOOL
Description
INDICATES IF THE STUDENT GRADUATED FROM HIGH SCHOOL.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO
BLANK
=
UNKNOWN, NOT APPLICABLE
Name
LAST YEAR ATTENDED HIGH SCHOOL
Description
THE LAST TWO DIGITS OF THE LAST YEAR THAT THE STUDENT ATTENDED HIGH SCHOOL.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
HIGH SCHOOL TRANSCRIPT
Description
INDICATES IF THE HIGH SCHOOL TRANSCRIPT WAS RECEIVED. CODING Y = YES N = NO BLANK = NO
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
HEALTH LIMITATIONS
Description
ACCOMMODATES UP TO FOUR CODES DESCRIBING HEALTH LIMITATIONS OF THE STUDENT. BLANK = NO LIMITATIONS 0 = TUBERCULOSIS 1 = SEVERE VISION LOSS 2 = HEARING LOSS 3 = ARTIFICIAL LIMB 4 = WHEEL CHAIR 5 = DIABETES 6 = HEART AILMENT 7 = RESPIRATORY AILMENT 8 = EPILEPSY CONVULSIONS 9 = HIGH BLOOD PRESSURE NEW CODING EFFICTIVE 5/97 BLANK = NO LIMITATIONS 1 = DEAF/HEARING 2 = MOBILITY 3 = SPEECH/LANGUAGE 4 = LEARNING DISABILITY 5 = BLIND/VISUAL 6 = CHRONIC/ACUTE HEALTH 7 = NEUROLOGICAL/NERVOUS SYSTEM 8 = PSYCHOLOGICAL/EMOTIONAL
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
HANDICAP STATUS
Description
IDENTIFIES THE HANDICAPPED STATUS OF THE STUDENT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO, DOES NOT MEET SBCCE HANDICAP DEFINITION
BLANK
=
UNKNOWN
Name
LAST YEAR/QUARTER ATTENDED
Description
THE LAST QUARTER AND YEAR THE STUDENT ATTENDED. ENTERED AUTOMATICALLY FROM THE REGISTRATION MODULE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
MAILING ADDRESS: CITY
Description
THE STUDENT'S MAILING ADDRESS: CITY.
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
Name
MAILING ADDRESS: STATE
Description
THE STUDENT'S MAILING ADDRESS: STATE
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
MAILING ADDRESS: STREET
Description
THE STUDENT'S MAILING ADDRESS: STREET.
Type
NVARCHAR(24)
Variable length string of up to 24 characters.
Name
MAILING ADDRESS: ZIP CODE
Description
THE STUDENT'S MAILING ADDRESS: ZIP CODE.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
OPTIONAL AREA 1
Description
AREA TO BE USED AT THE USER'S DISCRETION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
OPTIONAL AREA 2
Description
AREA TO BE USED AT THE USER'S DISCRETION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
OPTIONAL AREA 3
Description
AREA TO BE USED AT THE USER'S DISCRETION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
OPTIONAL AREA 4
Description
AREA TO BE USED AT THE USER'S DISCRETION.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
OPTIONAL AREA 5
Description
AREA TO BE USED AT THE USER'S DISCRETION.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
OPTIONAL AREA 6
Description
AREA TO BE USED AT THE USER'S DISCRETION.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
PREVIOUS COLLEGE 1
Description
DESIGNATES PREVIOUS COLLEGE ATTENDED. USE A THREE DIGIT CODE FOLLOWED BY ONE SPACE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
GRADUATED FROM PREVIOUS COLLEGE 1
Description
INDICATES IF THE STUDENT GRADUATED FROM THE PREVIOUS COLLEGE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
BLANK
=
NO
Y
=
YES
Name
TRANSCRIPT RECEIVED FROM PREVIOUS COLLEGE 1
Description
INDICATES IF THE STUDENT'S TRANSCRIPT WAS RECEIVED FROM THE PREVIOUS COLLEGE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO
BLANK
=
NO
Name
YEAR ATTENDED PREVIOUS COLLEGE 1
Description
THE LAST TWO DIGITS OF LAST YEAR ATTENDED AT PREVIOUS COLLEGE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
PREVIOUS COLLEGE 2
Description
DESIGNATES PREVIOUS COLLEGE ATTENDED. USE A THREE-DIGIT CODE FOLLOWED BY ONE SPACE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
GRADUATED FROM PREVIOUS COLLEGE 2
Description
INDICATES IF THE STUDENT GRADUATED FROM THE PREVIOUS COLLEGE
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO
BLANK
=
NO
Name
TRANSCRIPT RECEIVED FROM PREVIOUS COLLEGE 2
Description
INDICATES IF THE STUDENT'S TRANSCRIPT WAS RECEIVED FROM THE PREVIOUS COLLEGE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO
Y
=
YES
Name
YEAR ATTENDED PREVIOUS COLLEGE 2
Description
THE LAST TWO DIGITS OF LAST YEAR ATTENDED AT PREVIOUS COLLEGE 2.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
PREVIOUS NAME
Description
ACCOMMODATES A PREVIOUSLY USED NAME.
Type
NVARCHAR(12)
Variable length string of up to 12 characters.
Name
PREVIOUS NAME 2
Description
ACCOMMODATES A SECOND PREVIOUSLY USED NAME.
Type
NVARCHAR(12)
Variable length string of up to 12 characters.
Name
RECORDS FEE
Description
INDICATES IF THE STUDENT HAS PAID THE RECORDS FEE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO
Y
=
YES
Name
RESIDENCY STATUS
Description
REPRESENTS THE RESIDENCY CLASSIFICATION OF THE STUDENT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
03
=
UNDETERMINED
01
=
RESIDENT
Name
SEX
Description
IDENTIFIES A STUDENT'S SEX.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
M
=
MALE
BLANK
=
UNKNOWN
Name
STUDENT'S DAY PHONE NUMBER
Description
THE STUDENT'S DAYTIME PHONE NUMBER. THE FIRST THREE POSITIONS ARE THE AREA CODE.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
STUDENT'S EVENING PHONE NUMBER
Description
THE STUDENT'S EVENING PHONE NUMBER. THE FIRST THREE POSITIONS ARE THE AREA CODE.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
STUDENT NAME
Description
THE STUDENT'S NAME.
Type
NVARCHAR(22)
Variable length string of up to 22 characters.
Name
TRANSFERRED_IN COLLEGE CREDITS
Description
THE NUMBER OF CREDITS TRANSFERRED-IN FROM OTHER COLLEGES.
Type
NUMERIC(5,1)
Number of length 5 including 1 positions after the decimal.
Name
YEAR/QUARTER THE STUDENT ACTUALLY STARTED
Description
DEFINES THE YEAR/QUARTER THE STUDENT FIRST REGISTERED. ENTERED FROM THE FIRST QUARTER ON THE TRANSCRIPT RECORD, BUT CAN BE OVERRIDDEN BY THE USER.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
YEAR/QUARTER ARCHIVED
Description
THE YEAR AND QUARTER A STUDENT'S BIOGRAPHIC RECORD WAS ARCHIVED.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
CENSUS RACE GROUP CODE
Description
A CLASSIFICATION OF RACE/ETHNIC CATEGORIES WHICH ADHERES TO THE DATA CLASSIFICATIONS AS COLLECTED BY THE U.S. CENSUS QUESTIONNAIRE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
CENSUS HISPANIC/SPANISH CODE
Description
A CLASSIFICATION OF HISPANIC/SPANISH ORIGINS WHICH ADHERES TO THE DATA CLASSIFICATIONS AS COLLECTED BY THE U.S. CENSUS QUESTIONNAIRE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
COLLEGE LEVEL GRADE POINTS
Description
THE GRADE POINTS FOR THE STUDENT'S TOTAL COLLEGE LEVEL EFFORT (CLASSES NUMBERED 100 OR ABOVE) AT CALCULATED AND ENTERED AUTOMATICALLY AS PART OF THE GRADING PROCESS.
Type
NUMERIC(7,1)
Number of length 7 including 1 positions after the decimal.
Name
CUMULATIVE GRADE POINTS
Description
THE GRADE POINTS FOR THE STUDENT'S TOTAL EFFORT AT THE INSTITUTION. CALCULATED AND ENTERED AUTOMATICALLY AS PART OF THE GRADING PROCESS.
Type
NUMERIC(7,1)
Number of length 7 including 1 positions after the decimal.
Name
HIGH SCHOOL GRADE LEVEL
Description
THE HIGHEST GRADE COMPLETED IN HIGH SCHOOL.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
EMERGENCY CONTACT TELEPHONE NUMBER
Description
THE TELEPHONE NUMBER WHERE THE INDIVIDUAL TO BE CONTACTED IN CASE OF AN EMERGENCY CAN BE REACHED.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
EMERGENCY CONTACT NAME
Description
THE NAME OF THE INDIVIDUAL THE STUDENT OR EMPLOYEE REQUESTS TO BE CONTACTED IN CASE OF AN EMERGENCY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
CUMULATIVE CLOCK HOURS EARNED
Description
THE TOTAL CLOCK HOURS ASSOCIATED WITH THE CLASSES FOR WHICH A STUDENT HAS ENROLLED AT THE COLLEGE.
Type
NUMERIC(6,1)
Number of length 6 including 1 positions after the decimal.
Name
CUMULATIVE GPA CLOCK HOURS
Description
THE CUMULATIVE CLOCK HOURS OF A STUDENT APPLICABLE TO THEIR GPA.
Type
NUMERIC(6,1)
Number of length 6 including 1 positions after the decimal.
Name
TRANSFERRED IN COLLEGE CLOCK HOURS
Description
THE NUMBER OF CLOCK HOURS TRANSFERRED - IN FROM OTHER COLLEGES.
Type
NUMERIC(6,1)
Number of length 6 including 1 positions after the decimal.
Name
SOCIAL SECURITY NUMBER
Description
A STUDENT'SSOCIAL SECURITY NUMBER.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Values
Description:
LEARNING ASSISTANCE INTERVENTIONS
CORRECTIVE ACTION MASTER–THIS DATASET IS USED TO ESTABLISH CORRECTIVE ACTION CODES.
Name
CORRECTIVE ACTION TITLE
Description
A TITLE TO DESCRIBE THE CORRECTIVE ACTION CODE.
Type
NVARCHAR(40)
Variable length string of up to 40 characters.
Values
STUDENT INTERVENTION MASTER–THIS DATASET IS USED TO ESTABLISH INTERVENTION CODES.
Name
INTERVENTION ACTION TITLE
Description
A TITLE TO DESCRIBE EARLY INTERVENTION ACTION CODES.
Type
NVARCHAR(40)
Variable length string of up to 40 characters.
Values
TARGET GROUP MASTER–THIS DATASET DEFINES A TARGET GROUP AND THE OUTCOME FOR STUDENTS RECEIVING INTERVENTIONS. EACH TARGET GROUP CAN CONTAIN SPECIFIC STUDENTS, SPECIFIC CLASSES OR SPECIFIC STUDENTS IN SPECIFIC CLASSES.
Name
DECIMAL GRADE
Description
DECIMAL GRADE.
Type
NUMERIC(3,1)
Number of length 3 including 1 positions after the decimal.
Name
QUARTERLY GRADE POINT AVERAGE
Description
CONTAINS THE GRADE POINT AVERAGE FOR THE STUDENT FOR THE SPECIFIC QUARTER. ENTERED AUTOMATICALLY AS PART OF THE GRADING PROCESS.
Type
NUMERIC(4,2)
Number of length 4 including 2 positions after the decimal.
Name
CUMULATIVE GRADE POINT AVERAGE
Description
THE GRADE POINT AVERAGE FOR THE STUDENT'S TOTAL EFFORT AT THE INSTITUTION. CALCULATED AND EN- TERED AUTOMATICALLY AS PART OF THE GRADING PRO- CESS.
Type
NUMERIC(4,2)
Number of length 4 including 2 positions after the decimal.
Values
STUDENT INTERVENTIONS ACTION DETAIL–THIS DATASET PROVIDES THE MEANS TO TRACK INTERVENTIONS AND CORRECTIVE ACTIONS FOR A STUDENT FOR A YEAR/QUARTER.
Name
STUDENT/QUARTER
Description
UNIQUELY IDENTIFIES THE DATA FOR A STUDENT FOR A PARTICULAR QYR.
Type
NVARCHAR(14)
Variable length string of up to 14 characters.
Values
Name
STUDENT IDENTIFICATION NUMBER
Description
A NINE CHARACTER ELEMENT UNIQUELY IDENTIFYING A STUDENT/EMPLOYEE.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Values
TARGET GROUP CLASS DETAIL–THIS DATASET CONTAINS SPECIFIC CLASSES FOR A TARGET GROUP.
Name
CLASS ID
Description
THE COMBINATION OF YEAR/QUARTER (YRQ) AND ITEM NUMBER (ITM_NUM) UNIQUELY IDENTIFYING A SPECIFIC COURSE SECTION.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Values
TARGET GROUP STUDENT DETAIL–THIS DATASET CONTAINS SPECIFIC STUDENTS FOR A TARGET GROUP.
Description:
INVENTORY DATA BASE
BUILDING MASTER–BUILDING/WING MASTER
Name
BUILDING KEY
Description
THE CONCATENATION OF COLLEGE, BUILDING NUMBER, AND BUILDING WING TO FORM THE KEY TO BUILDING MASTER DATASET.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
BUILDING ABBREVIATION
Description
THE ABBREVIATED NAME OF THE BUILDING AS REPORTED TO SBCCE.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
BUILDING NAME
Description
A TWENTY-FIVE CHARACTER FIELD DENOTING THE NAME OF THE BUILDING.
Type
NVARCHAR(26)
Variable length string of up to 26 characters.
Name
ON/OFF CAMPUS
Description
A CODE ASSIGNED TO DENOTE THE CLASSIFICATION OF THE BUILDING WITH RESPECT TO LOCATION ON THE PRIMARY CAMPUS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
3
=
OFF-CAMPUS IS DEFINED AS THOSE FACILITIES WHICH ARE NOT LOCATED ON OR WITHIN NORMAL WALKING DISTANCE FROM THE MAIN CAMPUS.
2
=
ON-CAMPUS-NONCONTIGUOUS IS DEFINED AS THOSE FACILITIES WHICH ARE LOCATED WITHIN NORMAL WALKING DISTANCE FROM THE MAIN CAMPUS.
Name
OWNERSHIP STATUS
Description
A CODE INDICATING THE RELATIONSHIP BETWEEN THE COLLEGE (STATE OF WASHINGTON) AND OTHER SOURCES WITH RESPECT TO THE OWNERSHIP OF THE PROPERTY
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Values
2
=
STATE LEASED/PURCHASED (CAPITAL LEASE)
3
=
FEDERAL OWNED OR LEASED
4
=
STATE LEASED/RENTED
5
=
OTHER
6
=
NOT OWNED, BUT MADE AVAILABLE TO THE COLLEGE AT LITTLE OR NO COST
7
=
TRUST (OWNED BY ANOTHER COLLEGE OR AGENCY) DEFAULT - STATE OWNED
Name
CONTROL STATUS
Description
A CODE INDICATING WHETHER THE COLLEGE CAN EXERCISE SCHEDULING CONTROL OVER THE FACILITY FOR THE FULL 24 HOURS, OR ONLY PARTIALLY.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO, THE COLLEGE DOES NOT HAVE AUTHORITY TO EXERCISE SCHEDULING CONTROL ON A 24 HOUR BASIS. BUT THE COLLEGE DOES HAVE PARTIAL CONTROL.(I.E. SOME PORTION OF THE DAY)
Name
CONSTRUCTION TYPE
Description
A CODE INDICATING THE CLASSIFICATION OF A BUILDING WITH RESPECT TO TYPE OF MATERIALS PRIMARILY USED IN CONSTRUCTION.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Values
1
=
CONCRETE, CONCRETE & STEEL
2
=
MASONRY WITH WOOD FRAME
3
=
WOOD
4
=
GREENHOUSE
Name
AIR CONDITIONING
Description
A CODE ASSIGNED TO INDICATE WHETHER THE MAJORITY OF A SPECIFIED BUILDING IS AIR CONDITIONED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO, THE MAJORITY OF THE BUILDING IS NOT AIR CONDITIONED.
Name
BUILDING CONDITION
Description
A CODE ASSIGNED TO DENOTE THE PHYSICAL STATUS AND QUALITY OF A BUILDING AT THE TIME OF AN INVENTORY. CODING 1 SATISFACTORY: SUITABLE FOR CONTINUED USE WITH NORMAL MAINTENANCE 2 REMODELING A: REQUIRES RESTORATION TO PRESENT ACCEPTABLE STANDARDS WITHOUT MAJOR ROOM USE CHANGES ALTERATIONS, OR MODERNIZATION. THE APPROZIMATE COST OF "REMODELING A" IS NOT GREATER 25% OF THE ESTIMATED REPLACE MENT COST OF THE BUILDING. 3 REMODELING B: REQUIRES MAJOR UPDATING AND/ OR MODERNIZATION OF THE BUILDING. THE APPROZIMATE COST OR "REMODELING B" IS GREATER THAN 25% OF THE GREATER THAN 50%, OF THE ESTIMATED REPLACEMENT COST OF THE BUILDING. 4 REMODELING C: REQUIRES MAJOR REMODELING OF THE BUILDING. THE APPROXIMATE COST OF "REMODELING C" IS GREATER THAN 50% OF THE REPLACEMENT COST OF THE BUILDING. 5 DEMOLITION: SHOULD BE DEMOLISHED OR ABANDONED BECAUSE THE BUILDING IS UNSAFE OR STRUCTURALLY UNSOUND, IRRESPECTIVE OF THE NEED FOR THE SPACE OR THE AVAILABILITY OF FUNDS FOR A REPLACEMENT. THIS CATEGORY TAKES PRECEDENCE OVER CATEGORIES 1, 2, 3 AND 4. IF A BUILDING IS SCHEDULED FOR DEMOLITION, ITS CONDITION IS RECORDED AS "DEMOLITION" REGARDLESS OF ITS CONDITION. 6 TERMINATION: PLANNED TERMINATION OR RELINQUISHMENT OF OCCUPANCY OF THE BUILDING FOR REASONS OTHER THAN UNSAFENESS OR STRUCTURAL UNSOUNDNESS, SUCH AS ABANDONMENT OF TEMPORARY UNITS OR VACATION OF LEASED SPACE. THIS CATEGORY TAKES PRECEDENCE OVER CATEGORIES 1, 2, 3 AND 4. IF A BUILDING IS SCHEDULED FOR TERMINATION, ITS CONDITION IS RECORDED AS "TERMINATION" REGARDLESS OF ITS CONDITION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
CONSTRUCTION DATE
Description
A FOUR-CHARACTER FIELD IN THE FORMAT YY/MM, INDICATING THE YEAR AND MONTH THE BASIC STRUCTURE (BUILDING) WAS BUILT AND READY FOR OCCUPANCY.
Type
NUMERIC(4,0)
Number of length 4 including 0 positions after the decimal.
Name
DATE OCCUPIED
Description
A FOUR-CHARACTER FIELD INDICATING THE YEAR AND MONTH THE COLLEGE FIRST OCCUPIED THE BUILDING.
Type
NUMERIC(4,0)
Number of length 4 including 0 positions after the decimal.
Name
GROSS SQUARE FEET
Description
A SIX DIGIT FIELD INDICATING THE SUM OF THE BUILDING AREA ON ALL LEVELS WITHIN THE OUTSIDE FACES OF THE EXTERIOR WALLS, TO THE NEAREST SQUARE FOOT.
Type
NUMERIC(6,0)
Number of length 6 including 0 positions after the decimal.
Name
DATE DISPOSED
Description
THE DATE ON WHICH A FIXED ASSET HAS BEEN SURPLUSED, DISPOSED OR OTHERWISE REMOVED FROM THE ACTIVE INVENTORY RECORDS.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR DATE_DISPOSE
Description
SQL FORMATTED DATE FOR DATE_DISPOSE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
G.A. AUTHORITY NUMBER
Description
A TEN CHARACTER NUMBER ASSIGNED BY THE STATE GENERAL ADMINISTRATION DEPARTMENT AUTHORIZING THE SURPLUSING OF A FIXED ASSET. NORMALLY NUMERIC, THIS FIELD MAY CONTAIN ALPHABETIC CHARACTERS.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
DISPOSED STATUS
Description
A CODE USED TO REPRESENT THE STATUS OF A FIXED ASSET WHICH HAS BEEN REMOVED FROM THE INVENTORY RECORDS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
2
=
LOST
3
=
STOLEN
4
=
CONSUMED
SPACE
=
ACTIVE
9
=
OTHER
R
=
RETAG
E
=
PHYSICAL DELETE
Name
UTILIZATION CODE
Description
OFM REQUIRES JUSTIFICATION FOR INVENTORY ITEMS AS FOLLOWS:
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
3
=
EXCESS TO PARTICULAR LOCATION BUT NEEDED BY AGENCY
4
=
EXCESS TO NEEDS OF AGENCY - SHOULD BE SURPLUSSED
1
=
USED ON FULL-TIME BASIS
2
=
USED ON PART-TIME BASIS
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
TOTAL CAPITAL INVESTMENT
Description
THE INITIAL INVESTMENT AND ALL CAPITALIZED IMPROVEMENTS FOR BUILDINGS AND IMPROVEMENTS OTHER THAN BUILDINGS.
Type
NUMERIC(11,0)
Number of length 11 including 0 positions after the decimal.
Name
COUNTY CODE
Description
A TWO-CHARACTER CODE ASSIGNED TO EACH COUNTY IN THE STATE OF WASHINGTON BY THE OFFICE OF FINANCIAL MANAGEMENT (OFM).
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Values
38
=
WHITMAN
39
=
YAKIMA
99
=
OUT OF STATE
28
=
SAN JUAN
29
=
SKAGIT
30
=
SKAMANIA
31
=
SNOHOMISH
32
=
SPOKANE
33
=
STEVENS
34
=
THURSTON
35
=
WAHKIAKUM
36
=
WALLA WALLA
01
=
ADAMS
02
=
ASOTIN
03
=
BENTON
04
=
CHELAN
05
=
CLALLAM
06
=
CLARK
07
=
COLUMBIA
08
=
COWLITZ
09
=
DOUGLAS
10
=
FERRY
11
=
FRANKLIN
12
=
GARFIELD
13
=
GRANT
14
=
GRAYS HARBOR
15
=
ISLAND
16
=
JEFFERSON
17
=
KING
18
=
KITSAP
19
=
KITTITAS
20
=
KLICKITAT
21
=
LEWIS
22
=
LINCOLN
23
=
MASON
24
=
OKANOGAN
25
=
PACIFIC
26
=
PEND OREILLE
27
=
PIERCE
Name
COMMODITY GROUP CODE
Description
A FOUR CHARACTER CODE USED TO GROUP COMMODITIES INTO GENERAL CATEGORIES IN ACCORDANCE WITH THE COMMODITY ALPHA CATALOG.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
ASSIGNABLE SQUARE FEET
Description
THE TOTAL OF THE ASSIGNABLE SQUARE FEET OF ALL THE ROOMS IN THIS BUILDING/WING. NOTE: ROOMS WITH ROOM USE OF 109 AND BELOW ARE NOT INCLUDED IN THIS TOTAL.
Type
NUMERIC(6,0)
Number of length 6 including 0 positions after the decimal.
Name
INTERIOR MAINTENANCE PERCENT
Description
PERCENT OF A RENTED FACILITY FOR WHICH THE COLLEGE IS RESPONSIBLE FOR INTERIOR MAINTENANCE.
Type
NUMERIC(3,0)
Number of length 3 including 0 positions after the decimal.
Name
EXTERIOR MAINTENANCE PERCENT
Description
PERCENT OF A RENTED FACILITY FOR WHICH THE COLLEGE IS RESPONSIBLE FOR EXTERIOR MAINTENANCE.
Type
NUMERIC(3,0)
Number of length 3 including 0 positions after the decimal.
Name
Description
INDICATOR AS TO WHETHER THE COLLEGE IS RESPONSIBLE FOR PAYING THE FUEL CHARGES ON A RENTED BUILDING.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO, COLLEGE DOES NOT PAY
Name
RENTED ELECTRICAL
Description
INDICATOR AS TO WHETHER THE COLLEGE IS RESPONSIBLE FOR PAYING THE ELECTRICAL CHARGES ON A RENTED BUILDING.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO, COLLEGE DOESN'T PAY
Name
DORMITORY CAPACITY
Description
THE CAPACITY OF A DORMITORY BUILDING MEASURED IN NUMBER OF PEOPLE.
Type
NUMERIC(4,0)
Number of length 4 including 0 positions after the decimal.
Name
JANITORIAL MAINTENANCE
Description
AN INDICATOR USED FOR LEASED BUILDINGS TO IDENTIFY WHETHER OR NOT MAINTENANCE IS SUPPLIED BY COLLEGE PERSONNEL.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO, MAINTENANCE INCLUDED IN LEASE
Name
USEFUL LIFE
Description
THE ESTIMATED LIFE OF A PARTICULAR COMMODITY USED FOR COMPUTING DEPRECIATION.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
SITE CODE
Description
A CODE IDENTIFYING A PARTICULAR SITE AT A COLLEGE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
LEGISLATIVE DISTRICT CODE
Description
A CODE IDENTIFY A LEGISLATIVE DISTRICT
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Values
099
=
OUT OF STATE
Name
GA LEASE NUMBER
Description
THE LEASE NUMBER AS ASSIGNED BY THE STATE DEPARTMENT OF GENERAL ADMINISTRATION.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
HISTORICAL SITE INDICATOR
Description
A CODE INDICATION WHETHER A SITE HAS BEEN DESIGNATED AS HISTORICAL
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NON-HISTORICAL SITE
Name
HANDICAPPED ACCESS INDICATOR
Description
A CODE INDICATING WHETHER A BUILDING OR ROOM EASY ACCESS FOR THE HANDICAPPED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO
BLANK
=
UNKNOWN
Name
RENOVATION DATE
Description
THE LAST MAJOR RENOVATION DATE FOR A SITE.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RENOV_DATE
Description
SQL FORMATTED DATE FOR RENOV_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
SMS BUILDING NUMBER
Description
THE NUMBER OF A BUILDING AS USED IN SMS.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
EQUIPMENT MASTER–EQUIPMENT MASTER
Name
EQUIPMENT KEY
Description
THE CONCATENATION OF COLLEGE AND STATE TAG NUMBER TO FORM THE KEY TO THE EQUIPMENT MASTER.
Type
NVARCHAR(12)
Variable length string of up to 12 characters.
Name
ORDER NUMBER
Description
A UNIQUE NUMBER ASSIGNED TO A PURCHASE ORDER FOR IDENTIFICATION PURPOSES.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
QUANTITY
Description
THE NUMBER OF AN ITEM ORDERED, RECEIVED OR INVOICED.
Type
NUMERIC(4,0)
Number of length 4 including 0 positions after the decimal.
Name
MODEL NUMBER
Description
THE MANUFACTURER'S MODEL NUMBER OF THE EQUIPMENT ITEM.
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
Name
SERIAL NUMBER
Description
THE SEQUENTIAL IDENTIFICATION NUMBER ASSIGNED BY THE MANUFACTURER. DO NOT CONFUSE THIS NUMBER WITH THE MODEL NUMBER.
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
Name
MANUFACTURER
Description
THE NAME OF EITHER THE MANUFACTURER OR THE COMMONLY ACCEPTED TRADE NAME.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
EQUIPMENT DESCRIPTION
Description
A DESCRIPTION OF THE EQUIPMENT ITEM IN CONCISE AND CONSISTENT LANGUAGE, USING STANDARD ABBREVIATIONS, WHERE APPLICABLE.
Type
NVARCHAR(40)
Variable length string of up to 40 characters.
Name
ACQUISITION DATE
Description
THE YEAR IN WHICH AN INVENTORY ITEM WAS ACQUIRED
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR ACQ_DATE
Description
SQL FORMATTED DATE FOR ACQ_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
GRANT/CONTRACT NUMBER
Description
A UNIQUE CODE ASSIGNED TO IDENTIFY AN INDIVIDUAL GRANT OR CONTRACT.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
OWNERSHIP STATUS
Description
A CODE INDICATING THE RELATIONSHIP BETWEEN THE COLLEGE (STATE OF WASHINGTON) AND OTHER SOURCES WITH RESPECT TO THE OWNERSHIP OF THE PROPERTY
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Values
6
=
NOT OWNED, BUT MADE AVAILABLE TO THE COLLEGE AT LITTLE OR NO COST
5
=
OTHER
4
=
STATE LEASED/RENTED
3
=
FEDERAL OWNED OR LEASED
2
=
STATE LEASED/PURCHASED (CAPITAL LEASE)
1
=
STATE (COLLEGE) OWNED
Name
BUILDING
Description
THE CONCATENATION OF BUILDING NUMBER AND THE WING OR ADDITION. USED AS THE KEY TO THE BUILDING RECORDS.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
UTILIZATION CODE
Description
OFM REQUIRES JUSTIFICATION FOR INVENTORY ITEMS AS FOLLOWS:
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
4
=
EXCESS TO NEEDS OF AGENCY - SHOULD BE SURPLUSSED
5
=
SURPLUSED DEFAULT IS 1
2
=
USED ON PART-TIME BASIS
3
=
EXCESS TO PARTICULAR LOCATION BUT NEEDED BY AGENCY
Name
DATE DISPOSED
Description
THE DATE ON WHICH A FIXED ASSET HAS BEEN SURPLUSED, DISPOSED OR OTHERWISE REMOVED FROM THE ACTIVE INVENTORY RECORDS.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR DATE_DISPOSE
Description
SQL FORMATTED DATE FOR DATE_DISPOSE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
G.A. AUTHORITY NUMBER
Description
A TEN CHARACTER NUMBER ASSIGNED BY THE STATE GENERAL ADMINISTRATION DEPARTMENT AUTHORIZING THE SURPLUSING OF A FIXED ASSET. NORMALLY NUMERIC, THIS FIELD MAY CONTAIN ALPHABETIC CHARACTERS.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
DISPOSED STATUS
Description
A CODE USED TO REPRESENT THE STATUS OF A FIXED ASSET WHICH HAS BEEN REMOVED FROM THE INVENTORY RECORDS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
2
=
LOST
3
=
STOLEN
4
=
CONSUMED
E
=
PHYSICAL DELETE
SPACE
=
ACTIVE
9
=
OTHER
R
=
RETAG
Name
ANNUAL LEASE AMOUNT
Description
THE YEARLY LEASE AMOUNT FOR LEASED ITEMS.
Type
NUMERIC(10,2)
Number of length 10 including 2 positions after the decimal.
Name
LEASE START DATE
Description
THE DATE ON WHICH A LEASE BECOMES EFFECTIVE.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR LEASE_STRT_DATE
Description
SQL FORMATTED DATE FOR LEASE_STRT_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
LEASE END DATE
Description
THE DATE ON WHICH A LEASE IS SCHEDULED TO TERMINATE.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR LEASE_END_DATE
Description
SQL FORMATTED DATE FOR LEASE_END_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
INVENTORY DATE
Description
THE DATE THE EQUIPMENT ITEM WAS LAST INVENTORIED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR INVEN_DATE
Description
SQL FORMATTED DATE FOR INVEN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
INVENTORY STATUS
Description
THE STATUS OF THE EQUIPMENT RECORD.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
D
=
DELETED
Name
COMMODITY GROUP CODE
Description
A FOUR CHARACTER CODE USED TO GROUP COMMODITIES INTO GENERAL CATEGORIES IN ACCORDANCE WITH THE COMMODITY ALPHA CATALOG.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
DEPARTMENT/DIVISION
Description
THE DEPARTMENT/DIVISION OFFERING THE COURSE.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
LOCAL DATA
Description
A TEN CHARACTER FIELD USED FOR CODING ADDITIONAL DATA ON EQUIPMENT.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
ROOM
Description
IDENTIFIES THE ROOM WHERE THE CLASS IS OFFERED. THE FIFTH POSITION IS A SUFFIX.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
NACUBO PROGRAM CODE
Description
CODE DESCRIBING THE USER ORGANIZATIONAL CATEGORY BASED CLOSELY ON THE STANDARD NACUBO CLASSIFICA- TIONS.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
PROGRAM INDEX
Description
A THREE CHARACTER, AGENCY UNIQUE CODE THAT IS USED TO REPRESENT A PROGRAM, SUBPROGRAM AND ACTIVITY.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
ORGANIZATION INDEX
Description
A CODE USED TO REPRESENT A UNIQUE COMBINATION OF CAMPUS, DIVISION, DEPARTMENT, COST CENTER PROJECT NUMBER, SUBPROJECT, PROJECT PHASE, GRANT/CONTRACT NUMBER, COUNTY AND CITY/TOWN.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
COUNTY CODE
Description
A TWO-CHARACTER CODE ASSIGNED TO EACH COUNTY IN THE STATE OF WASHINGTON BY THE OFFICE OF FINANCIAL MANAGEMENT (OFM).
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Values
26
=
PEND OREILLE
25
=
PACIFIC
23
=
MASON
24
=
OKANOGAN
22
=
LINCOLN
21
=
LEWIS
20
=
KLICKITAT
19
=
KITTITAS
18
=
KITSAP
17
=
KING
15
=
ISLAND
16
=
JEFFERSON
14
=
GRAYS HARBOR
13
=
GRANT
12
=
GARFIELD
11
=
FRANKLIN
10
=
FERRY
09
=
DOUGLAS
07
=
COLUMBIA
08
=
COWLITZ
06
=
CLARK
05
=
CLALLAM
04
=
CHELAN
03
=
BENTON
02
=
ASOTIN
01
=
ADAMS
36
=
WALLA WALLA
35
=
WAHKIAKUM
34
=
THURSTON
33
=
STEVENS
31
=
SNOHOMISH
32
=
SPOKANE
30
=
SKAMANIA
29
=
SKAGIT
28
=
SAN JUAN
39
=
YAKIMA
99
=
OUT OF STATE
38
=
WHITMAN
37
=
WHATCOM
Name
REFERENCE COLLEGE CODE
Description
A FIELD FOR CROSS REFERENCING ITEMS FROM ONE COLLEGE TO ANOTHER.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
REFERENCE STATE TAG NUMBER
Description
STATE TAG NUMBER USED FOR REFERENCE WHEN EQUIPMENT TAG NUMBER IS CHANGED.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
TOTAL ACQUISITION COST
Description
TOTAL ACQUISITION COST OF INVENTORY ITEM OR PARCEL OF LAND.
Type
NUMERIC(11,0)
Number of length 11 including 0 positions after the decimal.
Name
INVENTORY DESCRIPTION KEY
Description
Type
INT
Whole number between -2,147,483,648 and 2,147,483,647.
FACILITY ATTRIBUTE MASTER–CONTAINS FACILITY ATTRIBUTE CODES AND DESCRIPTIONS
Name
FACILITY ATTRIBUTE
Description
A CODE ASSIGNED BY THE COLLEGE WHICH REPRESENTS SPECIFIC ATTRIBUTES A FACILITY MIGHT HAVE.
Type
NUMERIC(4,0)
Number of length 4 including 0 positions after the decimal.
Name
FACILITY ATTRIBUTE DESCRIPTION
Description
A DESCRIPTIVE TITLE FOR A FACILITY ATTRIBUTE. SOME EXAMPLES: BLACKBOARD BLACKOUT CURTAINS SINKS HANDICAPPED ACCESS
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
LAND INVENTORY–LAND INVENTORY MASTER
Name
LAND KEY
Description
THE CONCATENATION OF COLLEGE AND PARCEL NUMBER TO FORM THE KEY TO THE LAND MASTER DATA BASE.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
COUNTY CODE
Description
A TWO-CHARACTER CODE ASSIGNED TO EACH COUNTY IN THE STATE OF WASHINGTON BY THE OFFICE OF FINANCIAL MANAGEMENT (OFM).
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Values
38
=
WHITMAN
39
=
YAKIMA
99
=
OUT OF STATE
28
=
SAN JUAN
29
=
SKAGIT
30
=
SKAMANIA
31
=
SNOHOMISH
32
=
SPOKANE
34
=
THURSTON
33
=
STEVENS
35
=
WAHKIAKUM
36
=
WALLA WALLA
02
=
ASOTIN
01
=
ADAMS
03
=
BENTON
04
=
CHELAN
05
=
CLALLAM
06
=
CLARK
07
=
COLUMBIA
08
=
COWLITZ
09
=
DOUGLAS
10
=
FERRY
11
=
FRANKLIN
12
=
GARFIELD
13
=
GRANT
14
=
GRAYS HARBOR
15
=
ISLAND
16
=
JEFFERSON
18
=
KITSAP
17
=
KING
19
=
KITTITAS
20
=
KLICKITAT
21
=
LEWIS
22
=
LINCOLN
23
=
MASON
24
=
OKANOGAN
25
=
PACIFIC
26
=
PEND OREILLE
27
=
PIERCE
Name
ON/OFF CAMPUS
Description
A CODE ASSIGNED TO DENOTE THE CLASSIFICATION OF THE BUILDING WITH RESPECT TO LOCATION ON THE PRIMARY CAMPUS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
3
=
OFF-CAMPUS IS DEFINED AS THOSE FACILITIES WHICH ARE NOT LOCATED ON OR WITHIN NORMAL WALKING DISTANCE FROM THE MAIN CAMPUS.
1
=
ON-CAMPUS-CONTIGUOUS IS DEFINED AS THOSE FACILITIES WHICH ARE LOCATED ON THE MAIN CAMPUS (DEFAULT)
Name
OWNERSHIP STATUS
Description
A CODE INDICATING THE RELATIONSHIP BETWEEN THE COLLEGE (STATE OF WASHINGTON) AND OTHER SOURCES WITH RESPECT TO THE OWNERSHIP OF THE PROPERTY
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Values
2
=
STATE LEASED/PURCHASED (CAPITAL LEASE)
3
=
FEDERAL OWNED OR LEASED
4
=
STATE LEASED/RENTED
5
=
OTHER
6
=
NOT OWNED, BUT MADE AVAILABLE TO THE COLLEGE AT LITTLE OR NO COST
7
=
TRUST (OWNED BY ANOTHER COLLEGE OR AGENCY) DEFAULT - STATE OWNED
Name
COMMODITY GROUP CODE
Description
A FOUR CHARACTER CODE USED TO GROUP COMMODITIES INTO GENERAL CATEGORIES IN ACCORDANCE WITH THE COMMODITY ALPHA CATALOG.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
TOTAL ACRES
Description
TOTAL AREA OF LAND IN ACRES.
Type
NUMERIC(7,0)
Number of length 7 including 0 positions after the decimal.
Name
TIDELAND OR SHORELAND FRONTAL FOOTAGE
Description
THE FRONTAL FOOTAGE OF TIDELANDS OR SHORELANDS OWNED.
Type
NUMERIC(7,0)
Number of length 7 including 0 positions after the decimal.
Name
ACQUISITION DATE
Description
THE YEAR IN WHICH AN INVENTORY ITEM WAS ACQUIRED
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR ACQ_DATE
Description
SQL FORMATTED DATE FOR ACQ_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
TOTAL ACQUISITION COST
Description
TOTAL ACQUISITION COST OF INVENTORY ITEM OR PARCEL OF LAND.
Type
NUMERIC(11,0)
Number of length 11 including 0 positions after the decimal.
Name
DATE DISPOSED
Description
THE DATE ON WHICH A FIXED ASSET HAS BEEN SURPLUSED, DISPOSED OR OTHERWISE REMOVED FROM THE ACTIVE INVENTORY RECORDS.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR DATE_DISPOSE
Description
SQL FORMATTED DATE FOR DATE_DISPOSE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
G.A. AUTHORITY NUMBER
Description
A TEN CHARACTER NUMBER ASSIGNED BY THE STATE GENERAL ADMINISTRATION DEPARTMENT AUTHORIZING THE SURPLUSING OF A FIXED ASSET. NORMALLY NUMERIC, THIS FIELD MAY CONTAIN ALPHABETIC CHARACTERS.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
DISPOSED STATUS
Description
A CODE USED TO REPRESENT THE STATUS OF A FIXED ASSET WHICH HAS BEEN REMOVED FROM THE INVENTORY RECORDS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
4
=
CONSUMED
3
=
STOLEN
2
=
LOST
SPACE
=
ACTIVE
9
=
OTHER
E
=
PHYSICAL DELETE
R
=
RETAG
Name
UTILIZATION CODE
Description
OFM REQUIRES JUSTIFICATION FOR INVENTORY ITEMS AS FOLLOWS:
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
3
=
EXCESS TO PARTICULAR LOCATION BUT NEEDED BY AGENCY
2
=
USED ON PART-TIME BASIS
4
=
EXCESS TO NEEDS OF AGENCY - SHOULD BE SURPLUSSED
5
=
SURPLUSED DEFAULT IS 1
Name
DESCRIPTION KEY
Description
THIS KEY IS USED TO TIE THE DESCRIPTION TEXT TO THE ENTITIES BEING DESCRIBED. IT IS A SEQUENTIAL NUMBER ASSIGNED AND CONTROLLED BY DESC_CNTRL_M.
Type
INT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
LAND DESCRIPTION
Description
A SHORT DESCRIPTION OF A PIECE OF LAND THAT IS IDENTIFIED BY A PARCEL NUMBER.
Type
NVARCHAR(40)
Variable length string of up to 40 characters.
Name
SITE CODE
Description
A CODE IDENTIFYING A PARTICULAR SITE AT A COLLEGE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
LEGISLATIVE DISTRICT CODE
Description
A CODE IDENTIFY A LEGISLATIVE DISTRICT
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Values
099
=
OUT OF STATE
ROOM MASTER–ROOM MASTER
Name
ROOM KEY
Description
THE CONCATENATION OF COLLEGE, BUILDING NUMBER, BUILDING WING, AND ROOM NUMBER TO FORM THE KEY TO THE ROOM MASTER DATA SET.
Type
NVARCHAR(12)
Variable length string of up to 12 characters.
Name
CLASSIFICATION OF INSTRUCTIONAL PROGRAMS
Description
A SIX DIGIT CODE USED FOR CLASSIFYING INSTRUCTIONAL PROGRAMS FOR EXTERNAL REPORTING THE CODES PROVIDE A STANDARD TERMINOLOGY FOR COLLECTING, REPORTING AND ANALYZING INFORMATION ABOUT INSTRUCTIONAL PROGRMS. THESE CODES REPLACE THE HEGIS TAXONOMY, INCLUDING O.E. (OFFICE OF EDUCATION) CODES.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
EXTERIOR DOOR QUANTITY
Description
THE NUMBER OF EXTERIOR DOORS IN A ROOM.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
ROOM KEY GROUP
Description
A FOUR CHARACTER CODE ASSIGNED TO ROOM KEY GROUPS FOR CONTROLLING ROOM ACCESS.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
INTERIOR DOOR QUANTITY
Description
THE NUMBER OF INTERIOR DOORS IN A ROOM.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
THERMOSTAT QUANTITY
Description
THE NUMBER OF THERMOSTATS IN A ROOM.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
THERMOSTAT TEMPERATURE SETTING
Description
THE TEMPERATURE SETTING, IN DEGREES, OF A ROOM THERMOSTAT.
Type
NUMERIC(3,0)
Number of length 3 including 0 positions after the decimal.
Name
HANDICAPPED ACCESS INDICATOR
Description
A CODE INDICATING WHETHER A BUILDING OR ROOM EASY ACCESS FOR THE HANDICAPPED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO
Y
=
YES
Name
ROOM CAPACITY
Description
THE RATED CAPACITY OF A ROOM IN NUMBER OF PEOPLE
Type
NUMERIC(7,0)
Number of length 7 including 0 positions after the decimal.
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
ROOM USE
Description
A THREE DIGIT CODE REPRESENTING ROOM USE CLASSIFICATIONS.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Values
UNCLASSIFIED FACILITIES
050
=
INACTIVE AREA
060
=
ALTERATION OR CONVERSION
070
=
UNFINISHED AREA
080
=
HALLWAYS CLASSROOM FACILITIES
110
=
CLASSROOM, GENERAL
115
=
CLASSROOM SERVICE LABORATORY FACILITIES
210
=
CLASS LABORATORY
215
=
CLASS LABORATORY SERVICE
220
=
NON-SCHEDULED CLASS LAB
225
=
NON-SCHEDULED LAB SERVICE
230
=
INDIVIDUAL STUDY LABORATORY
235
=
INDIVIDUAL STUDY LABORATORY SERVICE OFFICE FACILITIES
311
=
ACADEMIC OFFICE
312
=
ADMINISTRATIVE OFFICE
313
=
STUDENT ASSISTANT OFFICE
314
=
CLERICAL/SECRETARIAL OFFICE
316
=
STAFF OFFICE
315
=
OFFICE SERVICE
350
=
CONFERENCE ROOM (OFFICE RELATED)
355
=
CONFERENCE ROOM SERVICE (OFFICE RELATED) STUDY FACILITIES
410
=
STUDY ROOM
420
=
STACK
430
=
OPEN STACK READING/STUDY
440
=
LIBRARY PROCESSING
455
=
STUDY FACILITIES SERVICE SPECIAL USE FACILITY
520
=
ATHLETIC/PHYSICAL EDUCATION
523
=
ATHLETIC FACILITIES SPECTATOR SEATING
525
=
ATHLETIC/PHYSICAL EDUCATION SERVICE
530
=
AUDIO/VISUAL, RADIO, TV
535
=
AUDIO/VISUAL, RADIO, TV SERVICE
540
=
CLINIC (NON-HEALTH PROF)
545
=
CLINIC SERVICE (NON-HEALTH PROF)
550
=
DEMONSTRATION
555
=
DEMONSTRATION SERVICE
570
=
ANIMAL QUARTERS
575
=
ANIMAL QUARTERS SERVICE
580
=
GREENHOUSE
585
=
GREENHOUSE SERVICE
590
=
OTHER (ALL-PURPOSE) GENERAL USE FACILITIES
610
=
ASSEMBLY/THEATER
615
=
ASSEMBLY SERVICE
620
=
EXHIBITION
625
=
EXHIBITION SERVICE
630
=
FOOD FACILITIES
635
=
FOOD FACILITIES SERVICE
650
=
LOUNGE
655
=
LOUNGE SERVICE
660
=
MERCHANDISING FACILITIES
665
=
MERCHANDISING FACILITIES SERVICE
670
=
RECREATION
675
=
RECREATION FACILITY SERVICE
680
=
MEETING ROOM (SEE ALSO 350)
685
=
MEETING ROOM SERVICE
690
=
LOCKER ROOM SUPPORTING FACILITIES
710
=
DATA PROCESSING/COMPUTER
715
=
DATA PROCESSING/COMPUTER SERVICE
720
=
(CAMPUS) SHOP FACILITY
725
=
SHOP FACILITY SERVICE
730
=
(CENTRAL CAMPUS) STORAGE
735
=
STORAGE FACILITY SERVICE
740
=
VEHICLE STORAGE
745
=
VEHICLE STORAGE SERVICE
750
=
MECHANICAL ROOMS
755
=
RESTROOMS
Name
NACUBO PROGRAM CODE
Description
CODE DESCRIBING THE USER ORGANIZATIONAL CATEGORY BASED CLOSELY ON THE STANDARD NACUBO CLASSIFICA- TIONS.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
ROOM NET SQUARE FEET
Description
THE NET SQUARE FEET OF USEABLE FLOOR SPACE IN A ROOM.
Type
NUMERIC(7,0)
Number of length 7 including 0 positions after the decimal.
Name
ROOM SUITABILITY CODE
Description
A CODE INDICATING HOW SUITABLE THE CURRENT ROOM USE IS FOR THE SPACE IN THE ROOM.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
2
=
SATISFACTORY
3
=
LIMITED RENOVATION
4
=
MAJOR RENOVATION
5
=
UNSATISFACTORY
6
=
INAPPROPRIATE
BUILDING ATTRIBUTE DETAIL–BUILDING ATTRIBUTE DETAIL
Name
BUILDING KEY
Description
THE CONCATENATION OF COLLEGE, BUILDING NUMBER, AND BUILDING WING TO FORM THE KEY TO BUILDING MASTER DATASET.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
FACILITY ATTRIBUTE
Description
A CODE ASSIGNED BY THE COLLEGE WHICH REPRESENTS SPECIFIC ATTRIBUTES A FACILITY MIGHT HAVE.
Type
NUMERIC(4,0)
Number of length 4 including 0 positions after the decimal.
Name
FACILITY ATTRIBUTE QUANTITY
Description
THE QUANTITY, IF APPLICABLE, OF A FACILITY ATTRIBUTE.
Type
NUMERIC(7,0)
Number of length 7 including 0 positions after the decimal.
BUILDING HEATING DETAIL–CONTAINS DETAILS OF HEATING TYPES ASSOCIATED TO A GIVEN BUILDING.
Name
BUILDING KEY
Description
THE CONCATENATION OF COLLEGE, BUILDING NUMBER, AND BUILDING WING TO FORM THE KEY TO BUILDING MASTER DATASET.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
HEATING SYSTEM SQUARE FEET
Description
THE NUMBER OF SQUARE FEET OF A BUILDING/WING HEATED BY A GIVEN HEATING SYSTEM TYPE.
Type
NUMERIC(6,0)
Number of length 6 including 0 positions after the decimal.
Name
HEATING SYSTEM FUEL INDICATOR
Description
A CODE INDICATING THE TYPE OF FUEL USED FOR THE HEATING SYSTEM, UP TO FOUR OCCURANCES PER BUILDING/WING.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
2
=
FUEL OIL #2
3
=
ELECTRIC
4
=
OTHER
BUILDING INVESTMENTS DETAIL–BUILDING INVESTMENT DETAIL
Name
BUILDING KEY
Description
THE CONCATENATION OF COLLEGE, BUILDING NUMBER, AND BUILDING WING TO FORM THE KEY TO BUILDING MASTER DATASET.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
PROJECT NUMBER
Description
A FOUR CHARACTER NUMBER ASSIGNED TO GRANTS, CONTRACTS AND CAPITAL PROJECTS.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
VALUATION METHOD
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
DATE OF CAPITALIZED IMPROVEMENT
Description
DATE THAT CAPITALIZED IMPROVEMENT BEGAN.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR DATE_CPTL_IMPRV
Description
SQL FORMATTED DATE FOR DATE_CPTL_IMPRV
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
FUND
Description
A FISCAL AND ACCOUNTING ENTITY WITH A SELFBALANCING SET OF ACCOUNTS.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
CAPITAL INVESTMENT AMOUNT
Description
THE TOTAL OF ALL INITIAL EXPENDITURES NECESSARY TO PURCHASE OR BUILD A BUILDING (SAME AS TOTAL CAPITAL INVESTMENT IF THERE ARE NO CAPITAL IMPROVEMENTS THAT APPLY TO THIS BUILDING).
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
USEFUL LIFE
Description
THE ESTIMATED LIFE OF A PARTICULAR COMMODITY USED FOR COMPUTING DEPRECIATION.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
BUILDING ROOM DETAIL–BUILDING ROOM DETAIL
Name
BUILDING KEY
Description
THE CONCATENATION OF COLLEGE, BUILDING NUMBER, AND BUILDING WING TO FORM THE KEY TO BUILDING MASTER DATASET.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
ROOM KEY
Description
THE CONCATENATION OF COLLEGE, BUILDING NUMBER, BUILDING WING, AND ROOM NUMBER TO FORM THE KEY TO THE ROOM MASTER DATA SET.
Type
NVARCHAR(12)
Variable length string of up to 12 characters.
EQUIPMENT DESCRIPTION DETAIL–THIS DATA SET CONTAINS ADDITIONAL DESCRIPTIONS DATA FOR A PIECE OF EQUIPMENT. NOTE: A SINGLE RECORD IN THE CHAIN WITH A KEY OF 0 (ZERO) CON- TAINS THAT LAST KEY ALREADY USED.
Name
INVENTORY DESCRIPTION KEY
Description
Type
INT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
EQUIPMENT DESCRIPTION
Description
A DESCRIPTION OF THE EQUIPMENT ITEM IN CONCISE AND CONSISTENT LANGUAGE, USING STANDARD ABBREVIATIONS, WHERE APPLICABLE.
Type
NVARCHAR(40)
Variable length string of up to 40 characters.
Name
DISPOSED STATUS
Description
A CODE USED TO REPRESENT THE STATUS OF A FIXED ASSET WHICH HAS BEEN REMOVED FROM THE INVENTORY RECORDS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
R
=
RETAG
E
=
PHYSICAL DELETE
9
=
OTHER
2
=
LOST
3
=
STOLEN
4
=
CONSUMED
1
=
RELEASED (SALES OR EXCHANGE)
EQUIPMENT INVESTMENT DETAIL–EQUIPMENT INVESTMENT DETAIL
Name
EQUIPMENT KEY
Description
THE CONCATENATION OF COLLEGE AND STATE TAG NUMBER TO FORM THE KEY TO THE EQUIPMENT MASTER.
Type
NVARCHAR(12)
Variable length string of up to 12 characters.
Name
VALUATION METHOD
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
FUND
Description
A FISCAL AND ACCOUNTING ENTITY WITH A SELFBALANCING SET OF ACCOUNTS.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
ACQUISITION COST
Description
THE ACQUISITION COST OF INVENTORY ITEM OR PARCEL OF LAND.
Type
NUMERIC(11,0)
Number of length 11 including 0 positions after the decimal.
Name
REERENCE ORDER NUMBER
Description
A UNIQUE NUMBER ASSIGNED TO A PURCHASE ORDER. THIS FIELD IS USED RATHER THAN ORDR_NUM WHEN THE ITEM PURCHASED IS NOT BEING GIVEN A TAG NUMBER AND THE VALUE OF THE ITEM IS MERELY BEING ADDED TO THE VALUE OF AN ITEM ALREADY HAVING A TAG NUMBER AND A PURCHASE ORDER NUMBER.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
PROGRAM INDEX
Description
A THREE CHARACTER, AGENCY UNIQUE CODE THAT IS USED TO REPRESENT A PROGRAM, SUBPROGRAM AND ACTIVITY.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
ORGANIZATION INDEX
Description
A CODE USED TO REPRESENT A UNIQUE COMBINATION OF CAMPUS, DIVISION, DEPARTMENT, COST CENTER PROJECT NUMBER, SUBPROJECT, PROJECT PHASE, GRANT/CONTRACT NUMBER, COUNTY AND CITY/TOWN.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
EQUIPMENT LOCATION DETAIL–EQUIPMENT LOCATION DETAIL
Name
ROOM KEY
Description
THE CONCATENATION OF COLLEGE, BUILDING NUMBER, BUILDING WING, AND ROOM NUMBER TO FORM THE KEY TO THE ROOM MASTER DATA SET.
Type
NVARCHAR(12)
Variable length string of up to 12 characters.
Name
EQUIPMENT KEY
Description
THE CONCATENATION OF COLLEGE AND STATE TAG NUMBER TO FORM THE KEY TO THE EQUIPMENT MASTER.
Type
NVARCHAR(12)
Variable length string of up to 12 characters.
Values
EQUIPMENT MAINTENANCE DETAIL–EQUIPMENT MAINTENANCE DETAIL
Name
MAINTENANCE CONTRACT PURCHASE ORDER NUMBER
Description
THE PURCHASE ORDER NUMBER OF THE MAINTENANCE CONTRACT FOR A PIECE OF EQUIPMENT.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
MAINTENANCE CONTRACT START DATE
Description
THE DATE ON WHICH A MAINTENANCE CONTRACT BEGINS.
Type
NUMERIC(6,0)
Number of length 6 including 0 positions after the decimal.
Name
SQL FOR MAINT_CON_STRT
Description
SQL FORMATTED DATE FOR MAINT_CON_STRT
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
MAINTENANCE CONTRACT END DATE
Description
THE DATE ON WHICH A MAINTENANCE CONTRACT IS SCHEDULED TO TERMINATE.
Type
NUMERIC(6,0)
Number of length 6 including 0 positions after the decimal.
Name
SQL FOR MAINT_CON_END
Description
SQL FORMATTED DATE FOR MAINT_CON_END
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
VENDOR NUMBER
Description
A CODE ASSIGNED TO REPRESENT A PARTICULAR VENDOR.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
LAND INVESTMENT DETAIL–LAND INVESTMENT DETAIL
Name
LAND KEY
Description
THE CONCATENATION OF COLLEGE AND PARCEL NUMBER TO FORM THE KEY TO THE LAND MASTER DATA BASE.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
FUND
Description
A FISCAL AND ACCOUNTING ENTITY WITH A SELFBALANCING SET OF ACCOUNTS.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
ACQUISITION COST
Description
THE ACQUISITION COST OF INVENTORY ITEM OR PARCEL OF LAND.
Type
NUMERIC(11,0)
Number of length 11 including 0 positions after the decimal.
LAND MAINTENANCE DETAIL–LAND MAINTENANCE DETAIL
Name
LAND KEY
Description
THE CONCATENATION OF COLLEGE AND PARCEL NUMBER TO FORM THE KEY TO THE LAND MASTER DATA BASE.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
MAINTENANCE CATEGORY
Description
A ONE CHARACTER CODE USED TO IDENTIFY THE LEVEL OF MAINTENANCE REQUIRED FOR AN AREA OF LAND.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
MAINTENANCE ACRES
Description
NUMBER OF ACRES OF LAND APPLICABLE TO A MAINTENANCE CATEGORY.
Type
NUMERIC(10,1)
Number of length 10 including 1 positions after the decimal.
PLANNED BUILDING DETAIL–PLANNED BUILDING DETAIL.
Name
BUILDING KEY
Description
THE CONCATENATION OF COLLEGE, BUILDING NUMBER, AND BUILDING WING TO FORM THE KEY TO BUILDING MASTER DATASET.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
FISCAL YEAR
Description
AN ACCOUNTING PERIOD BEGINNING ON JULY 1 AND ENDING ON JUNE 30 OF THE FOLLOWING YEAR. THE LAST TWO DIGITS OF THE YEARS ARE USED E.G., 83-84.
Type
NUMERIC(4,0)
Number of length 4 including 0 positions after the decimal.
Name
OWNERSHIP STATUS
Description
A CODE INDICATING THE RELATIONSHIP BETWEEN THE COLLEGE (STATE OF WASHINGTON) AND OTHER SOURCES WITH RESPECT TO THE OWNERSHIP OF THE PROPERTY
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Values
5
=
OTHER
6
=
NOT OWNED, BUT MADE AVAILABLE TO THE COLLEGE AT LITTLE OR NO COST
4
=
STATE LEASED/RENTED
3
=
FEDERAL OWNED OR LEASED
1
=
STATE (COLLEGE) OWNED
2
=
STATE LEASED/PURCHASED (CAPITAL LEASE)
Name
BUILDING NAME
Description
A TWENTY-FIVE CHARACTER FIELD DENOTING THE NAME OF THE BUILDING.
Type
NVARCHAR(26)
Variable length string of up to 26 characters.
Name
GROSS SQUARE FEET
Description
A SIX DIGIT FIELD INDICATING THE SUM OF THE BUILDING AREA ON ALL LEVELS WITHIN THE OUTSIDE FACES OF THE EXTERIOR WALLS, TO THE NEAREST SQUARE FOOT.
Type
NUMERIC(6,0)
Number of length 6 including 0 positions after the decimal.
Name
CONSTRUCTION TYPE
Description
A CODE INDICATING THE CLASSIFICATION OF A BUILDING WITH RESPECT TO TYPE OF MATERIALS PRIMARILY USED IN CONSTRUCTION.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Values
4
=
GREENHOUSE
3
=
WOOD
2
=
MASONRY WITH WOOD FRAME
1
=
CONCRETE, CONCRETE & STEEL
Name
CONSTRUCTION DATE
Description
A FOUR-CHARACTER FIELD IN THE FORMAT YY/MM, INDICATING THE YEAR AND MONTH THE BASIC STRUCTURE (BUILDING) WAS BUILT AND READY FOR OCCUPANCY.
Type
NUMERIC(4,0)
Number of length 4 including 0 positions after the decimal.
Name
DATE OCCUPIED
Description
A FOUR-CHARACTER FIELD INDICATING THE YEAR AND MONTH THE COLLEGE FIRST OCCUPIED THE BUILDING.
Type
NUMERIC(4,0)
Number of length 4 including 0 positions after the decimal.
Name
AIR CONDITIONING
Description
A CODE ASSIGNED TO INDICATE WHETHER THE MAJORITY OF A SPECIFIED BUILDING IS AIR CONDITIONED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
Y
=
YES, THE MAJORITY OF THE BUILDING IS AIR CONDITIONED.
Name
TOTAL CAPITAL INVESTMENT
Description
THE INITIAL INVESTMENT AND ALL CAPITALIZED IMPROVEMENTS FOR BUILDINGS AND IMPROVEMENTS OTHER THAN BUILDINGS.
Type
NUMERIC(11,0)
Number of length 11 including 0 positions after the decimal.
Name
BUILDING PRIMARY USE
Description
THE PRIMARY USE OF A PLANNED BUILDING.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
1
=
INSTRUCTION, CLASSROOM
2
=
INSTRUCTION, LAB
3
=
INSTRUCTION, PE
4
=
INSTRUCTION, PERFORMING ARTS
5
=
LIBRARY/MEDIA
6
=
OFFICE/CONFERENCE
7
=
LOUNGE/FOOD SERVICE
8
=
STORAGE/MAINTENANCE
Name
JANITORIAL MAINTENANCE
Description
AN INDICATOR USED FOR LEASED BUILDINGS TO IDENTIFY WHETHER OR NOT MAINTENANCE IS SUPPLIED BY COLLEGE PERSONNEL.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
Y
=
YES, MAINTENANCE SUPPLIED BY COLLEGE
Name
INTERIOR MAINTENANCE PERCENT
Description
PERCENT OF A RENTED FACILITY FOR WHICH THE COLLEGE IS RESPONSIBLE FOR INTERIOR MAINTENANCE.
Type
NUMERIC(3,0)
Number of length 3 including 0 positions after the decimal.
Name
EXTERIOR MAINTENANCE PERCENT
Description
PERCENT OF A RENTED FACILITY FOR WHICH THE COLLEGE IS RESPONSIBLE FOR EXTERIOR MAINTENANCE.
Type
NUMERIC(3,0)
Number of length 3 including 0 positions after the decimal.
Name
Description
INDICATOR AS TO WHETHER THE COLLEGE IS RESPONSIBLE FOR PAYING THE FUEL CHARGES ON A RENTED BUILDING.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO, COLLEGE DOES NOT PAY
Name
RENTED ELECTRICAL
Description
INDICATOR AS TO WHETHER THE COLLEGE IS RESPONSIBLE FOR PAYING THE ELECTRICAL CHARGES ON A RENTED BUILDING.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
Y
=
YES, COLLEGE PAYS ELECTRICAL
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
Description
ARRAY MEMBER. SEE: FACIL_FND_LVL
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: FACIL_FND_LVL
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: FACIL_FND_LVL
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: FACIL_FND_LVL
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: FACIL_FND_LVL
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: FACIL_FND_LVL
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
PLANNED HEAT DETAIL–PLANNED HEAT DETAIL FOR PLANNED BUILDINGS.
Name
BUILDING KEY
Description
THE CONCATENATION OF COLLEGE, BUILDING NUMBER, AND BUILDING WING TO FORM THE KEY TO BUILDING MASTER DATASET.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
FISCAL YEAR
Description
AN ACCOUNTING PERIOD BEGINNING ON JULY 1 AND ENDING ON JUNE 30 OF THE FOLLOWING YEAR. THE LAST TWO DIGITS OF THE YEARS ARE USED E.G., 83-84.
Type
NUMERIC(4,0)
Number of length 4 including 0 positions after the decimal.
Name
HEATING SYSTEM SQUARE FEET
Description
THE NUMBER OF SQUARE FEET OF A BUILDING/WING HEATED BY A GIVEN HEATING SYSTEM TYPE.
Type
NUMERIC(6,0)
Number of length 6 including 0 positions after the decimal.
Name
HEATING SYSTEM FUEL INDICATOR
Description
A CODE INDICATING THE TYPE OF FUEL USED FOR THE HEATING SYSTEM, UP TO FOUR OCCURANCES PER BUILDING/WING.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
2
=
FUEL OIL #2
4
=
OTHER
3
=
ELECTRIC
PLANNED LAND DETAIL–PLANNED LAND DETAIL.
Name
LAND KEY
Description
THE CONCATENATION OF COLLEGE AND PARCEL NUMBER TO FORM THE KEY TO THE LAND MASTER DATA BASE.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
FISCAL YEAR
Description
AN ACCOUNTING PERIOD BEGINNING ON JULY 1 AND ENDING ON JUNE 30 OF THE FOLLOWING YEAR. THE LAST TWO DIGITS OF THE YEARS ARE USED E.G., 83-84.
Type
NUMERIC(4,0)
Number of length 4 including 0 positions after the decimal.
Values
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
PLANNED MAINTENANCE DETAIL–PLANNED MAINTENANCE DETAIL FOR PLANNED LAND.
Name
LAND KEY
Description
THE CONCATENATION OF COLLEGE AND PARCEL NUMBER TO FORM THE KEY TO THE LAND MASTER DATA BASE.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
FISCAL YEAR
Description
AN ACCOUNTING PERIOD BEGINNING ON JULY 1 AND ENDING ON JUNE 30 OF THE FOLLOWING YEAR. THE LAST TWO DIGITS OF THE YEARS ARE USED E.G., 83-84.
Type
NUMERIC(4,0)
Number of length 4 including 0 positions after the decimal.
Name
MAINTENANCE CATEGORY
Description
A ONE CHARACTER CODE USED TO IDENTIFY THE LEVEL OF MAINTENANCE REQUIRED FOR AN AREA OF LAND.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
MAINTENANCE ACRES
Description
NUMBER OF ACRES OF LAND APPLICABLE TO A MAINTENANCE CATEGORY.
Type
NUMERIC(10,1)
Number of length 10 including 1 positions after the decimal.
ROOM ATTRIBUTE DETAIL–ROOM ATTRIBUTE DETAIL
Name
ROOM KEY
Description
THE CONCATENATION OF COLLEGE, BUILDING NUMBER, BUILDING WING, AND ROOM NUMBER TO FORM THE KEY TO THE ROOM MASTER DATA SET.
Type
NVARCHAR(12)
Variable length string of up to 12 characters.
Name
FACILITY ATTRIBUTE
Description
A CODE ASSIGNED BY THE COLLEGE WHICH REPRESENTS SPECIFIC ATTRIBUTES A FACILITY MIGHT HAVE.
Type
NUMERIC(4,0)
Number of length 4 including 0 positions after the decimal.
Name
FACILITY ATTRIBUTE QUANTITY
Description
THE QUANTITY, IF APPLICABLE, OF A FACILITY ATTRIBUTE.
Type
NUMERIC(7,0)
Number of length 7 including 0 positions after the decimal.
ROOM WORK STATION DETAIL–ROOM WORK STATION DETAIL
Name
ROOM KEY
Description
THE CONCATENATION OF COLLEGE, BUILDING NUMBER, BUILDING WING, AND ROOM NUMBER TO FORM THE KEY TO THE ROOM MASTER DATA SET.
Type
NVARCHAR(12)
Variable length string of up to 12 characters.
Name
WORK STATION TYPE
Description
A CODE INDICATING THE TYPE OF WORK STATION IN A ROOM. FOR ALL OTHER ROOM USES, ENTER ZERO OR LEAVE BLANK
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Values
1
=
TABLET-ARM CHAIR (MOVABLE)
2
=
TABLET-ARM CHAIR (FIXED)
3
=
TABLES AND CHAIRS
4
=
SEMINAR TABLE AND CHAIRS
5
=
AUDITORIUM SEATING
6
=
CARRELS
7
=
DRAFTING TABLES
8
=
ART STUDIO OR GROUP MUSIC ROOM
9
=
ALL OTHER, SUCH AS SCIENCE LAB, VOCATIONAL LAB, AND SHOP.
Name
WORK STATION QUANTITY
Description
THE NUMBER OF WORK STATIONS BY STATION TYPE FOR A ROOM. FOR STATION TYPE 0, THE ACTUAL NUMBER OF ASSIGNABLE SEATS IN A ROOM.
Type
NUMERIC(3,0)
Number of length 3 including 0 positions after the decimal.
Description:
WAITLIST DATABASE
WAITLIST CLASSES–CLASS SPECIFIC WAITLIST INFORMATION.
Name
WAITLIST ITEM YEAR QUARTER COLLEGE
Description
CONCATENATION OF CLASS ITM, YRQ AND COLLEGE. IDENTIFIES A SPECIFIC CLASS IN WAITLIST DATABASE.
Type
NVARCHAR(12)
Variable length string of up to 12 characters.
Name
WAITLIST CAPACITY
Description
MAXIMUM WAITLISTS THAT MAY EXIST FOR A STUDENT OR CLASS.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
WAITLIST CUTOFF DATE
Description
LAST DATE A WAITLIST MAY BE ADDED FOR A QUARTER OR CLASS.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR WL_CUTOFF_DATE
Description
SQL FORMATTED DATE FOR WL_CUTOFF_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
WAITLIST ON SWITCH
Description
INDICATES WHETHER WAITLISTS MAY BE ADDED FOR A COLLEGE, QUARTER, CLASS OR STUDENT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
WAITLIST COLLEGES–COLLEGE SPECIFIC WAITLIST INFORMATION.
Name
WAITLIST COLLEGE CODE
Description
3 DIGIT COLLEGE CODE IN WAITLIST DATABASE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
CLASS WAITLIST CAPACITY DEFAULT
Description
DEFAULT MAXIMUM WAITLISTS THAT MAY EXIST FOR A CLASS.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
WAITLIST NOTIFICATION CALL BACK HOURS
Description
NUMBER OF HOURS A WAITLISTED STUDENT HAS TO ACCEPT A CLASS OPENING.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
WAITLIST SAME COURSE SWITCH
Description
INDICATES WHETHER A STUDENT MAY BE WAITLISTED IF THE STUDENT IS ALREADY REGISTERED IN ANOTHER SECTION OF THE SAME COURSE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
STUDENT WAITLIST CAPACITY DEFAULT
Description
DEFAULT MAXIMUM WAITLISTS THAT MAY EXIST FOR A STUDENT.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
WAITLIST TIME CONFLICT SWITCH
Description
INDICATES WHETHER A STUDENT MAY BE WAITLISTED IF THE STUDENT IS ALREADY REGISTERED IN A CLASS THAT MEETS AT THE SAME TIME.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
WAITLIST ON SWITCH
Description
INDICATES WHETHER WAITLISTS MAY BE ADDED FOR A COLLEGE, QUARTER, CLASS OR STUDENT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
WAITLIST QUARTERS–QUARTER SPECIFIC WAITLIST INFORMATION.
Name
WAITLIST YEAR QUARTER COLLEGE
Description
CONCANTENATION OF YRQ AND COLLEGE. IDENTIFIES A SPECIFIC YRQ FOR A COLLEGE.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
CLASS WAITLIST CAPACITY DEFAULT
Description
DEFAULT MAXIMUM WAITLISTS THAT MAY EXIST FOR A CLASS.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
STUDENT WAITLIST CAPACITY DEFAULT
Description
DEFAULT MAXIMUM WAITLISTS THAT MAY EXIST FOR A STUDENT.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
WAITLIST CUTOFF DATE
Description
LAST DATE A WAITLIST MAY BE ADDED FOR A QUARTER OR CLASS.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR WL_CUTOFF_DATE
Description
SQL FORMATTED DATE FOR WL_CUTOFF_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
WAITLIST ON SWITCH
Description
INDICATES WHETHER WAITLISTS MAY BE ADDED FOR A COLLEGE, QUARTER, CLASS OR STUDENT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
WAITLIST STUDENTS–STUDENT SPECIFIC WAITLIST INFORMATION.
Name
WAITLIST STUDENT YEAR QUARTER COLLEGE
Description
CONCANTENATION OF SID, YRQ AND COLLEGE. USED TO IDENTIFY A SPECIFIC STUDENT/YEAR QUARTER IN THE WAITLIST DATABASE.
Type
NVARCHAR(18)
Variable length string of up to 18 characters.
Name
STUDENT CONTACT PHONE WAITLIST
Description
STUDENT CONTACT PHONE/FAX NUMBER FOR WAITLIST.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
WAITLIST PHONE OR FAX PREFERENCE
Description
A WAITLISTED STUDENTS PHONE OR FAX NOTIFICATION PREFERENCE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
WAITLIST CAPACITY
Description
MAXIMUM WAITLISTS THAT MAY EXIST FOR A STUDENT OR CLASS.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
WAITLIST ON SWITCH
Description
INDICATES WHETHER WAITLISTS MAY BE ADDED FOR A COLLEGE, QUARTER, CLASS OR STUDENT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
WAITLIST POSITION CHANGES–POSITION CHANGE INFORMATION FOR A SPECIFIC STUDENT/CLASS.
Name
WAITLIST ITEM YEAR QUARTER COLLEGE
Description
CONCATENATION OF CLASS ITM, YRQ AND COLLEGE. IDENTIFIES A SPECIFIC CLASS IN WAITLIST DATABASE.
Type
NVARCHAR(12)
Variable length string of up to 12 characters.
Name
WAITLIST STUDENT YEAR QUARTER COLLEGE
Description
CONCANTENATION OF SID, YRQ AND COLLEGE. USED TO IDENTIFY A SPECIFIC STUDENT/YEAR QUARTER IN THE WAITLIST DATABASE.
Type
NVARCHAR(18)
Variable length string of up to 18 characters.
Name
WAITLIST POSITION CHANGE USER
Description
USER ID OF USER WHO CHANGED A STUDENT'S WAITLIST POSITION.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
WAITLIST STUDENT POSITION
Description
A SPECIFIC STUDENTS POSITION ON A SPECIFIC WAITLIST.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
WAITLIST DATE AND TIME
Description
DATE AND TIME A WAITLIST WAS ADDED OR CHANGED.
Type
NVARCHAR(14)
Variable length string of up to 14 characters.
Name
SQL FOR DATE_TIME_STAMP
Description
SQL FORMATTED DATE FOR DATE_TIME_STAMP
Type
DATETIME
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
WAITLIST STUDENT ID CROSS REFRENCE–WAITLIST STUDENT ID/QUARTER CROSS REFERENCE
Name
STUDENT IDENTIFICATION NUMBER
Description
A NINE CHARACTER ELEMENT UNIQUELY IDENTIFYING A STUDENT/EMPLOYEE.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
WAITLIST STUDENT YEAR QUARTER COLLEGE
Description
CONCANTENATION OF SID, YRQ AND COLLEGE. USED TO IDENTIFY A SPECIFIC STUDENT/YEAR QUARTER IN THE WAITLIST DATABASE.
Type
NVARCHAR(18)
Variable length string of up to 18 characters.
WAITLIST DETAIL–STUDENT/CLASS SPECIFIC WAITLIST INFORMATION.
Name
WAITLIST ITEM YEAR QUARTER COLLEGE
Description
CONCATENATION OF CLASS ITM, YRQ AND COLLEGE. IDENTIFIES A SPECIFIC CLASS IN WAITLIST DATABASE.
Type
NVARCHAR(12)
Variable length string of up to 12 characters.
Name
WAITLIST STUDENT YEAR QUARTER COLLEGE
Description
CONCANTENATION OF SID, YRQ AND COLLEGE. USED TO IDENTIFY A SPECIFIC STUDENT/YEAR QUARTER IN THE WAITLIST DATABASE.
Type
NVARCHAR(18)
Variable length string of up to 18 characters.
Name
WAITLIST STUDENT DATE/TIME NOTIFIED
Description
DATE AND TIME A STUDENT WAS SELECTED TO BE NOTIFIED OF AN OPENING IN THE CLASS.
Type
NVARCHAR(14)
Variable length string of up to 14 characters.
Name
WAITLIST STUDENT STATUS
Description
A SPECIFIC STUDENT'S STATUS FOR A SPECIFIC WAITLIST.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
WAITLIST STUDENT POSITION
Description
A SPECIFIC STUDENTS POSITION ON A SPECIFIC WAITLIST.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
WAITLIST DATE AND TIME
Description
DATE AND TIME A WAITLIST WAS ADDED OR CHANGED.
Type
NVARCHAR(14)
Variable length string of up to 14 characters.
Name
SQL FOR DATE_TIME_STAMP
Description
SQL FORMATTED DATE FOR DATE_TIME_STAMP
Type
DATETIME
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Values
Description:
PAYROLL AUDIT DATABASE
PAYROLL AUDIT FILE _ EMPLOYEE INFORMATION–THIS FILE CONTAINS THE EMPLOYEE INFORMATION NEEDED FOR PAYROLL PROCESSING.
Name
ADDRESS LINE 1
Description
THE FIRST LINE OF AN ADDRESS.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
ADDRESS LINE 2
Description
THE SECOND LINE OF AN ADDRESS
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
BANK ACCOUNT NUMBER
Description
THE SPECIFIC ACCOUNT WITHIN THE EMPLOYEE'S BANK WHERE THE PAYROLL CHECK IS TO BE DEPOSITED.
Type
NVARCHAR(18)
Variable length string of up to 18 characters.
Name
BANK ACCOUNT TYPE
Description
A CODE TO INDICATE THE TYPE OF ACCOUNT TO WHICH AUTOMATIC DEPOSITS ARE MADE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
C
=
CHECKING
Name
CITY/TOWN NAME
Description
THE NAME OF A CITY OR TOWN.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
COUNTRY
Description
THE NAME OF A COUNTRY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
DEPENDENT INDICATOR
Description
A CODE TO INDICATE IF AN EMPLOYEE HAS DEPENDENTS ENROLLED IN THEIR MEDICAL/DENTAL PLAN.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO, DEPENDENTS ARE NOT ENROLLED
Name
DEFERRED COMPENSATION PLAN I VENDOR
Description
IDENTIFIES THE VENDOR SELECTED BY THE EMPLOYEE FOR ADMINISTRATION OF DEFERRED COMPENSATION PLAN I.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
DEFERRED COMPENSATION PLAN II VENDOR
Description
IDENTIFIES THE VENDOR SELECTED BY THE EMPLOYEE FOR ADMINISTRATION OF DEFERRED COMPENSATION PLAN II.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
EARNED INCOME CREDIT INDICATOR
Description
A CODE TO INDICATE IF AN EMPLOYEE IS ELIGIBLE FOR EARNED INCOME CREDIT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
2
=
MARRIED - BOTH SPOUSES FILING
BLANK
=
EARNED INCOME CREDIT NOT APPLICABLE
Name
EMPLOYEE MEDICARE COVERAGE INDICATOR
Description
A CODE TO INDICATE WHETHER AN EMPLOYEE IS COVERED BY MEDICARE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
EMPLOYEE IS NOT COVERED BY MEDICARE
Name
EMPLOYEE STATUS
Description
A CODE TO IDENTIFY THE EMPLOYEE'S CURRENT EMPLOYMENT RELATIONSHIP WITH THE INSTITUTION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
A
=
ACTIVE EMPLOYEE
Name
FEDERAL TAX ADDITIONAL AMOUNT INDICATOR
Description
A CODE TO INDICATE IF THE FEDERAL TAX ADDITIONAL AMOUNT IS A PERCENTAGE OR A FLAT AMOUNT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
P
=
PERCENT
Name
FED MARITAL/MULTIPLE JOB STATUS
Description
THE COMBINATION OF FEDERAL MARITAL STATUS AND MULTIPLE JOB INDICATORS THE EMPLOYEE DECLARES ON THE 4-W FORM FOR COMPUTATION OF WITHHOLDING TAX.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
FEDERAL TAX EXEMPTIONS
Description
THE NUMBER OF ALLOWANCES OR EXEMPTIONS AN EMPLOYEE HAS CLAIMED ON THEIR W-4 FORM FOR FEDERAL WITHHOLDING TAX PURPOSES.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Values
98
=
NO TAX LIABILITY ANTICIPATED
00-89
=
NUMBER OF ALLOWANCES
Name
HEALTH PLAN EFFECTIVE DATE
Description
THE EMPLOYEE'S DATE OF ENROLLMENT INTO THE CURRENT HEALTH PLAN AND COVERAGE.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
HEALTH PLAN
Description
A CODE TO INDICATE THE HEALTH PLAN/DENTAL PLAN IN WHICH AN EMPLOYEE HAS ENROLLED. THESE CODES ARE SET BY THE STATE EMPLOYEE'S INSURANCE BOARD.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
1
=
UNIFORM DENTAL HEALTH
U
=
UNIFORM MEDICAL PLAN DENTAL PLANS (2ND CHARACTER OF HEALTH_PLAN)
P
=
PACIFICARE HEALTH PLAN
M
=
GOOD HEALTH PLAN
K
=
HMO WASHINGTON
G
=
FOUNDATION HEALTH PLAN
F
=
PACIFIC HEALTH
E
=
MAXICARE
D
=
KAISER HEALTH
C
=
GROUP HEALTH
B
=
HEALTH PLUS
A
=
BEST CARE
MEDICAL PLANS (1ST CHARACTER OF HEALTH_PLAN)
Name
INSURANCE ELIGIBILITY INDICATOR
Description
THIS CODE INDICATES INSURANCE ELIGIBILITY FOR THE CURRENT PAYROLL PROCESS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
S
=
ON SELF-PAY, NO PAYROLL DEDUCTION
E
=
ELIGIBLE FOR EMPLOYER PAID COMPOSITE PLANS
N
=
NOT ELIGIBLE
Name
LAST PAY DATE
Description
THE MOST RECENT DATE ON WHICH SOME FORM OF ACTIVITY INVOLVING THE EMPLOYEE'S PAYROLL DATA WAS PERFORMED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
LIFE INSURANCE EFFECTIVE DATE
Description
THE DATE ON WHICH THE EMPLOYEE'S ENROLLMENT IN A LIFE INSURANCE PLAN BECOMES/WAS EFFECTIVE.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
LIFE INSURANCE PART A
Description
A CODE TO INDICATE ELIGIBILITY FOR THE BASIC LIFE INSURANCE COVERAGE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO
Name
LIFE INSURANCE PART B1_BASIC DEPENDENT
Description
A CODE TO INDICATE ELECTION OF DEPENDENT BASIC LIFE INSURANCE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO
Name
LIFE INSURANCE PART B2_SPOUSE SUPPLEMENTAL
Description
THE AMOUNT OF SPOUSE SUPPLEMENTAL LIFE INSURANCE COVERAGE ELECTED IN THOUSANDS OF DOLLARS.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
LIFE INSURANCE PART C_COVERAGE AMOUNT
Description
THE AMOUNT OF OPTIONAL LIFE INSURANCE COVERAGE ELECTED.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Values
BLANK
=
NO OPTIONAL COVERAGE ELECTED
001-999
=
PART C COVERAGE AMOUNT (THOUSANDS)
Name
LIFE INSURANCE PART D_COVERAGE AMOUNT
Description
THE AMOUNT OF SUPPLEMENTAL LIFE INSURANCE COVERAGE ELECTED IN THOUSANDS OF DOLLARS.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
LIFE INSURANCE PART E1_OPTIONAL AD&D
Description
A CODE INDICATING ELECTION OF OPTIONAL ACCIDENTAL DEATH AND DISMEMBERMENT COVERAGE FOR THE EMPLOYEE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
BLANK,N
=
NO COVERAGE
E
=
EMPLOYEE ONLY
Name
LIFE INSURANCE PART E2_COVERAGE AMOUNT
Description
THE AMOUNT OF OPTIONAL ACCIDENTAL DEATH AND DISMEMBERMENT INSURANCE COVERAGE ELECTED IN THOUSANDS OF DOLLARS.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
LIFE INSURANCE SALARY BASE
Description
AMOUNT USED TO ESTABLISH LEVEL OF BENEFITS FOR LIFE INSURANCE. THIS AMOUNT MUST NOT EXCEED THE EMPLOYEE'S ESTIMATED ANNUAL SALARY ROUNDED UP TO THE NEAREST WHOLE THOUSAND.
Type
INT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
LONG TERM DISABILITY EFFECTIVE DATE
Description
THE DATE ON WHICH LONG-TERM DISABILITY COVERAGE BECOMES/WAS EFFECTIVE.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
LONG TERM DISABILITY PLAN
Description
A CODE INDICATING ELECTION OF ONE OF THE OPTIONAL LTD INSURANCE PLANS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
BLANK
=
NO COVERAGE
Name
LONG TERM DISABILITY SALARY BASE
Description
AMOUNT USED TO ESTABLISH LEVEL OF BENEFITS OF LONG-TERM DISABILITY INSURANCE.
Type
INT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
LONG TERM DISABILITY WAITING PERIOD
Description
THE NUMBER OF DAYS OF TOTAL DISABILITY THAT MUST OCCUR BEFORE LONG-TERM DISABILITY BENEFITS BEGIN FOR AN EMPLOYEE ENROLLED IN THE OPTIONAL LONG-TERM DISABILITY PLAN.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Values
300
180
210
360
090
120
030
060
Name
MAIN PAY CYCLE
Description
THE PAY CYCLE DURING WHICH VOLUNTARY DEDUCTIONS ARE TO BE PROCESSED FOR AN EMPLOYEE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
MEDICAL AID ELIGIBILITY
Description
A CODE TO INDICATE WHETHER OR NOT AN EMPLOYEE IS ELIGIBLE FOR MEDICAL AID.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
Y
=
EMPLOYEE IS ELIGIBLE FOR MEDICAL AID
Name
OASI TAX ELIGIBILITY
Description
A CODE THAT IDENTIFIES WHETHER THE EMPLOYEE SHOULD HAVE OASI DEDUCTIONS TAKEN FROM GROSS PAY.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
S
=
STUDENT WAIVER (DO NOT TAKE DEDUCTIONS)
N
=
DO NOT TAKE OASI DEDUCTIONS
M
=
EMPLOYEE IS ELIGIBLE FOR MEDICARE INSURANCE PORTION OF OASI ONLY.
Name
PAYROLL PAYMENT LOCATION
Description
A CODE THAT INDICATES WHERE THE CHECK/ADVICE SHOULD BE MAILED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
3
=
NAME
2
=
HOME DEPARTMENT
1
=
PAYMENT DISTRIBUTION LOCATION
Name
PAYROLL PAYMENT METHOD
Description
A CODE THAT IDENTIFIES THE METHOD BY WHICH AN EMPLOYEE WISHES TO BE PAID.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
C
=
PAY BY CHECK
Name
RETIREMENT DEDUCTION INDICATOR
Description
A CODE TO INDICATE WHETHER OR NOT TO TAKE RETIREMENT DEDUCTIONS IF AN EMPLOYEE DOESN'T MEET SERVICE CREDIT HOURS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
2
=
THIS IS AN ACADEMIC YEAR EMPLOYEE AND DEDUCTIONS SHOULD ALWAYS BE TAKEN
1
=
DO NOT TAKE RETIREMENT DEDUCTIONS IF EMPLOYEE FALLS BELOW SERVICE HOURS REQUIREMENT
Name
RETIREMENT PLAN EFFECTIVE DATE
Description
THE YEAR/MONTH ON WHICH THE EMPLOYEE'S MEMBERSHIP IN A RETIREMENT PLAN BECOMES/WAS EFFECTIVE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
RETIREMENT PLAN
Description
A CODE TO INDICATE THE RETIREMENT PLAN, IF ANY IN WHICH THE EMPLOYEE IS ENROLLED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
T7
=
TIAA/CREF 7.5% REDUCTION
T8
=
TIAA/CREF 7.5% DEDUCTION
WA
=
WAIVED
NE
=
NOT ELIGIBLE
P1
=
PERS I
P2
=
PERS II
W1
=
WSTRS I
W2
=
WSTRS II
T1
=
TIAA/CREF 10% REDUCTION
T2
=
TIAA/CREF 10% DEDUCTION
T5
=
TIAA/CREF 5% REDUCTION
T6
=
TIAA/CREF 5% DEDUCTION
Name
SEPARATION DATE
Description
THE DATE UPON WHICH AN EMPLOYEE WAS SEPARATED FROM EMPLOYMENT.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SPOUSE'S HEALTH ENROLLMENT INDICATOR
Description
A CODE TO INDICATE WHETHER AN EMPLOYEE'S SPOUSE IS COVERED UNDER THE HEALTH INSURANCE PLAN.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
W
=
SPOUSE COVERAGE WAIVED
N
=
NO SPOUSE COVERAGE
Y
=
SPOUSE IS COVERED
Name
SPOUSE MEDICARE COVERAGE INDICATOR
Description
A CODE TO INDICATE WHETHER AN EMPLOYEE'S SPOUSE IS COVERED BY MEDICARE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
SPOUSE IS NOT COVERED BY MEDICARE
Name
STATE
Description
A STANDARD TWO-CHARACTER CODE ASSIGNED BY THE US POSTAL SERVICE TO EACH OF THE STATES/ PROVINCES IN THE UNITED STATES/CANADA AK - ALASKA AZ - ARIZONA AR - ARKANSAS CA - CALIFORNIA CO - COLORADO CT - CONNECTICUT DE - DELAWARE DC - DIST. OF COLUMBIA FL - FLORIDA GA - GEORGIA HI - HAWAII ID - IDAHO IL - ILLINOIS IN - INDIANA IA - IOWA KS - KANSAS KY - KENTUCKY LA - LOUISIANA ME - MAINE MD - MARYLAND MA - MASSACHUSETTS MI - MICHIGAN MN - MINNESOTA MS - MISSISSIPPI MO - MISSOURI MT - MONTANA NE - NEBRASKA NV - NEVADA NH - NEW HAMPSHIRE NJ - NEW JERSEY NM - NEW MEXICO NY - NEW YORK NC - NORTH CAROLINA ND - NORTH DAKOTA OH - OHIO OK - OKLAHOMA OR - OREGON PA - PENNSYLVANIA RI - RHODE ISLAND SC - SOUTH CAROLINA SD - SOUTH DAKOTA TN - TENNESSE TX - TEXAS UT - UTAH VT - VERMONT VA - VIRGINIA WA - WASHINGTON WV - WEST VIRGINIA WI - WISCONSIN WY - WYOMING AB - ALBERTA BC - BRITISH COLUMBIA MB - MANITOBA NB - NEW BRUNSWICK NF - NEWFOUNDLAND NS - NOVA SCOTIA ON - ONTARIO PE - PRINCE EDWARD ISLAND PQ - QUEBEC SK - SASKATCHEWAN
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
STATE TAX ADDITIONAL INDICATOR
Description
A CODE TO INDICATE IF THE STATE TAX ADDITIONAL AMOUNT IS A PERCENTAGE OR A FLAT AMOUNT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
P
=
PERCENT
Name
STATE TAX MARITAL STATUS
Description
THE MARITAL STATUS THE EMPLOYEE DECLARES FOR COMPUTATION OF STATE WITHHOLDING TAX. WIDOWED DIVORCED, AND LEGALLY SEPARATED PERSONS ARE CONSIDERED SINGLE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
S
=
SINGLE
BLANK
=
SINGLE
Name
STATE TAX EXEMPTIONS
Description
THE NUMBER OF ALLOWANCES OR EXEMPTIONS AN EMPLOYEE HAS CLAIMED ON THEIR WITHHOLDING FORM FOR STATE WITHHOLDING TAX PURPOSES.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Values
98
=
NO TAX LIABILITY ANTICIPATED
99
=
EXEMPT FROM STATE TAXES
Name
SUPPLEMENTAL RETIREMENT ADDITIONAL AMT INDICATOR
Description
A CODE TO INDICATE OF A SUPPLEMENTAL RETIREMENT ADDITIONAL AMOUNT IS A FLAT AMOUNT OR A PERCENT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
A
=
AMOUNT
Name
TIAA/CREF MODE
Description
A CODE FOR REPORTING TO TIAA/CREF ON HOW AN EMPLOYEE IS BEING PAID.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Values
209
=
EMPLOYEES PAID 11 MONTHS (SKIP AUGUST).
208
=
EMPLOYEES PAID 11 MONTHS (SKIP JULY).
100
=
EMPLOYEES PAID 12 MONTHS OF THE YEAR.
951
=
FULL-TIME FACULTY WORKING DURING THE SUMMER (SYSTEM GENERATED).
407
=
309
=
Name
ZIP CODE
Description
A NINE (9) DIGIT NUMBER IDENTIFYING EACH POSTAL DELIVERY AREA IN THE UNITED STATES.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Values
Name
LIFE INSURANCE PLAN
Description
A CODE TO INDICATE THE LIFE INSURANCE PLAN IN WHICH AN EMPLOYEE IS ENROLLED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
W4 FORM VERSION CODE
Description
THE CODE IDENTIFYING W4 FORM VERSION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
B
=
2020 FORWARD W4 FORM
Name
W4 DEPENDENT ADJUSTMENT
Description
UNSIGNED WHOLE DOLLAR AMOUNT OF W4 DEPENDENT ADJUSTMENT AMOUNT CLAIMED BY EMPLOYEE ON FORM W-4.
Type
NUMERIC(7,0)
Number of length 7 including 0 positions after the decimal.
Name
W4 OTHER INCOME ADJUSTMENT
Description
UNSIGNED WHOLE DOLLAR AMOUNT OF 4 OTHER INCOME ADJUSTMENT AMOUNT CLAIMED BY EMPLOYEE ON FOR W-4.
Type
NUMERIC(7,0)
Number of length 7 including 0 positions after the decimal.
Name
W4 DEDUCTION ADJUSTMENT
Description
UNSIGNED WHOLE DOLLAR AMOUNT OF W4 DEDUCTION ADJUSTMENT AMOUNT CLAIMED BY EMPLOYEE ON FOR W-4.
Type
NUMERIC(7,0)
Number of length 7 including 0 positions after the decimal.
PAYROLL AUDIT FILE _ PAYROLL SCHEDULES–THIS FILE CONTAINS IDENTIFICATION OF WHAT PAYROLL SCHEDULES HAVE RECORDS IN THE PAUDIT DATABASE.
Name
PAYROLL SCHEDULE
Description
A CODE TO UNIQUELY IDENTIFY EACH SCHEDULED PAYROLL RUN.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Values
PAYROLL AUDIT FILE _ PAYROLL TRANSACTIONS–THIS FILE CONTAINS ONE RECORD FOR EACH PAYROLL TRANSACTION CURRENT PAYMENTS, CANCELLATIONS, HANDDRAWN CHECKS, OVERPAYMENTS AND EXPENSE TRANSFERS.
Name
ACCOUNTING PERIOD
Description
THE ACCOUNTING PERIOD AGAINST WHICH PAYROLL EXPENDITURES SHOULD BE POSTED.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Values
Name
BANK TRANSIT NUMBER
Description
A NUMBER ISSUED BY THE FEDERAL RESERVE WHICH IDENTIFIES THE BANK THE EMPLOYEE HAS DESIGNATED FOR DIRECT DEPOSIT OF THEIR PAYROLL CHECK.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
CHECK/ADVICE KEY
Description
THE COMBINATION OF CHECK/ADVICE INDICATOR AND CHECK/ADVICE NUMBER.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
CALENDAR QUARTER
Description
THE QUARTER OF THE YEAR THAT THE PAYROLL AFFECTS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
2
=
APRIL THRU JUNE
3
=
JULY THRU SEPTEMBER
4
=
OCTOBER THRU DECEMBER
Name
CALENDAR YEAR
Description
THE CALENDAR YEAR THAT A PAYROLL TRANSACTION SHOULD BE POSTED AGAINST.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Values
Name
EMPLOYEE NAME
Description
THE COMBINATION OF WORDS BY WHICH THE EMPLOYEE IS KNOWN.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
EMPLOYEE TYPE
Description
A CODE USED TO INDICATE THE INDIVIDUAL'S PRIMARY PERSONNEL CLASSIFICATION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
R
=
SUPPLEMENTAL RETIREE
S
=
STUDENT
L
=
PARAPROFESSIONAL
P
=
PART-TIME FACULTY
H
=
HOURLY
F
=
FACULTY
E
=
EXEMPT
C
=
CLASSIFIED
Name
FEDERAL WITHHOLDING TAX GROSS _ SPECIAL
Description
EARNINGS THAT ARE TO BE TAXED AT A SPECIAL FLAT RATE RATHER THAN USING THE TAX TABLE CALCULATION.
Type
NUMERIC(10,2)
Number of length 10 including 2 positions after the decimal.
Name
FEDERAL WITHHOLDING TAX GROSS PAY
Description
THE TOTAL AMOUNT THAT AN EMPLOYEE IS TO BE PAID THAT IS SUBJECT TO FEDERAL WITHHOLDING TAX.
Type
NUMERIC(10,2)
Number of length 10 including 2 positions after the decimal.
Name
GROSS OVERRIDE INDICATOR
Description
A CODE TO INDICATE TO OVERRIDE THE NORMAL CALCULATION FOR FEDERAL WITHHOLDING TAX GROSS AND OASI GROSS AND USE THE ENTERED AMOUNT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
Y
=
OVERRIDE NORMAL POSTING
Name
HOME DEPARTMENT
Description
THE ADMINISTRATIVE UNIT WHICH IS RESPONSIBLE FOR THE EMPLOYEE'S PERSONNEL ACTION FORM.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Values
Name
MEDICAL AID HOURS
Description
THE NUMBER OF HOURS FOR THIS PAY CYCLE THAT ARE SUBJECT TO MEDICAL AID.
Type
NUMERIC(6,2)
Number of length 6 including 2 positions after the decimal.
Name
NET PAY
Description
THE AMOUNT THAT A PAYROLL CHECK WILL BE WRITTEN FOR, WHICH IS THE TOTAL GROSS PAY LESS DEDUCTIONS.
Type
NUMERIC(10,2)
Number of length 10 including 2 positions after the decimal.
Name
OASI GROSS PAY
Description
THE TOTAL AMOUNT THAT AN EMPLOYEE IS TO BE PAID THAT IS SUBJECT TO OASI.
Type
NUMERIC(10,2)
Number of length 10 including 2 positions after the decimal.
Name
PAY CYCLE
Description
THE PAY CYCLE(S) ON WHICH AN EMPLOYEE IS PAID.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
PAY PERIOD END DATE
Description
THE LAST DAY OF A PAY PERIOD.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
PAYROLL CHECK DATE
Description
THE DATE THAT THE EMPLOYEE IS TO RECEIVE THE PAY CHECK FOR A PAYROLL SCHEDULE. THE DATE THAT APPEARS ON THE PAYROLL CHECK.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
PRENOTE INDICATOR
Description
A CODE TO INDICATE WHETHER OR NOT A PRENOTE IS REQUIRED TO BE SENT TO THE BANK PRIOR TO A DIRECT DEPOSIT TRANSACTION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
BLANK
=
PRENOTE IS NOT REQUIRED
Name
PAYMENT DISTRIBUTION LOCATION
Description
IDENTIFIES THE PICK-UP POINT OF CHECKS AND/OR ADVICES.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
RETIREMENT GROSS
Description
THE AMOUNT OF AN EMPLOYEE'S PAY THAT IS SUBJECT TO RETIREMENT.
Type
NUMERIC(10,2)
Number of length 10 including 2 positions after the decimal.
Values
Name
STATE TAX GROSS
Description
THE TOTAL AMOUNT THAT THE EMPLOYEE IS BEING PAID THAT IS SUBJECT TO STATE INCOME TAX.
Type
NUMERIC(10,2)
Number of length 10 including 2 positions after the decimal.
Name
SUPPLEMENTAL RETIREMENT TAX GROSS
Description
THE TOTAL AMOUNT OF SUPPLEMENTAL RETIREMENT PAY THAT IS SUBJECT TO FEDERAL WITHHOLDING TAX.
Type
NUMERIC(10,2)
Number of length 10 including 2 positions after the decimal.
Name
TOTAL GROSS PAY
Description
THE TOTAL AMOUNT THAT AN EMPLOYEE IS TO BE PAID PRIOR TO DEDUCTIONS BEING PROCESSED.
Type
NUMERIC(10,2)
Number of length 10 including 2 positions after the decimal.
Values
Name
MEDICARE GROSS PAY
Description
THE TOTAL AMOUNT OF WAGES PAID TP AN EMPLOYEE THAT IS SUBJECT TO THE MEDICARE PORTION OF OASI TAX.O
Type
NUMERIC(10,2)
Number of length 10 including 2 positions after the decimal.
Values
PAYROLL AUDIT FILE _ BONDS–THIS FILE CONTAINS THE SAVINGS BOND INFORMATION ASSOCIATED WITH A PAYROLL TRANSACTION.
Name
BOND NUMBER
Description
A UNIQUE NUMBER ASSIGNED TO EACH SEPARATE TYPE OF SAVINGS BOND THAT AN EMPLOYEE CHOOSES TO PURCHASE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
NUMBER OF SAVINGS BONDS
Description
THE NUMBER OF SAVINGS BOND THAT HAVE BEEN PURCHASED BY AN EMPLOYEE.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
PAYROLL DEDUCTION AMOUNT
Description
THE AMOUNT DEDUCTED DURING A PAYROLL CYCLE.
Type
NUMERIC(10,2)
Number of length 10 including 2 positions after the decimal.
Values
PAYROLL AUDIT FILE _ DEDUCTION BALANCE ADJUSTMENTS–THIS FILE CONTAINS THE DEDUCTION BALANCE ADJUSTMENTS ASSOCIATED WITH A PAYROLL TRANSACTION.
Name
DEDUCTION CODE
Description
A CODE ASSIGNED TO UNIQUELY IDENTIFY A DEDUCTION.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
DEDUCTION BALANCE TYPE
Description
A CODE TO IDENTIFY A DEDUCTION BALANCE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
Q
=
QUARTER-TO-DATE
Y
=
YEAR-TO-DATE
F
=
FISCAL YEAR-TO-DATE
E
=
EMPLOYMENT-TO-DATE
P
=
PREPAID BALANCE
S
=
SUSPENDED BALANCE
Name
DEDUCTION BALANCE ADJUSTMENT
Description
THE AMOUNT TO ADJUST A DEDUCTION BALANCE BY.
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
Values
PAYROLL AUDIT FILE _ DEDUCTIONS–THIS FILE CONTAINS THE DEDUCTION INFORMATION ASSOCIATED WITH A PAYROLL TRANSACTION.
Name
DEDUCTION QUARTER
Description
A CODE TO INDICATE WHAT QUARTER OF THE YEAR IS AFFECTED BY A DEDUCTION AMOUNT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
DEDUCTION SOURCE
Description
A CODE TO INDICATE THE SOURCE OF A DEDUCTION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
DR
=
DEDUCTION FROM SUSPENDED RECEIVABLE BALANCE
DS
=
DEDUCTION FROM SUSPENDED BALANCE
ND
=
DEDUCTION NOT TAKEN
SD
=
SUSPENDED DEDUCTION
BLANK
=
NORMAL DEDUCTION
PE
=
PREPAYMENT ENTERED
PG
=
PREPAYMENT GENERATED
DP
=
DEDUCTION FROM PREPAYMENT
Name
DEDUCTION YEAR
Description
THE CALENDAR YEAR THAT A DEDUCTION AMOUNT AFFECTS.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
PAYROLL DEDUCTION AMOUNT
Description
THE AMOUNT DEDUCTED DURING A PAYROLL CYCLE.
Type
NUMERIC(10,2)
Number of length 10 including 2 positions after the decimal.
Name
PAYROLL DEDUCTION TYPE
Description
A CODE TO INDICATE THE TYPE OF DEDUCTION AS IT RELATES TO THE PAYROLL.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
PE
=
DEDUCTION REFUND FROM PREPAYMENT ACCOUNT TO EMPLOYEE
PP
=
PREPAYMENT ENTERED
OP
=
ONE-TIME DEDUCTION ADDITION TO PREPAYMENT ACCOUNT.
BLANK
=
NORMAL DEDUCTION/CONTRIBUTION
OR
=
ONE-TIME DEDUCTION REPLACEMENT
O+
=
ONE-TIME DEDUCTION ADDITION
VE
=
DEDUCTION REFUND FROM VENDOR TO EMPLOYEE
PAYROLL AUDIT FILE _ DOLLAR BALANCE ADJUSTMENTS–THIS FILE CONTAINS DOLLAR BALANCE ADJUSTMENTS ASSOCIATED WITH A PAYROLL TRANSACTION.
Name
DOLLAR BALANCE NUMBER
Description
A NUMBER ASSIGNED TO UNIQUELY IDENTIFY EACH DOLLAR BALANCE MAINTAINED FOR AN EMPLOYEE.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
DOLLAR BALANCE ADJUSTMENT AMOUNT
Description
THE AMOUNT TO ADJUST A DOLLARS BALANCE BY.
Type
NUMERIC(10,2)
Number of length 10 including 2 positions after the decimal.
Values
PAYROLL AUDIT FILE _ EARNINGS DISTRIBUTIONS–THIS FILE CONTAINS THE EARNINGS DISTRIBUTIONS FOR PAYROLL TRANSACTIONS.
Name
EARNINGS HOURS TYPE
Description
A CODE TO INDICATE THE TYPE OF HOURS ASSOCIATED WITH THIS EARNINGS TYPE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
R
=
REGULAR HOURS; THIS CODE IS USED FOR LEAVE HOURS AS WELL AS ALL REGULAR TYPES OF PAY
O
=
OVERTIME HOURS; WHETHER IT IS STRAIGHT, TIME AND ONE-HALF OR DOUBLE TIME.
N
=
NON-WORKED HOURS; FOR EXAMPLE, SHIFT HOURS
Name
EARNINGS TYPE
Description
A CODE WHICH IDENTIFIES THE TYPE OF PAYMENT BEING MADE; FOR EXAMPLE: REGULAR, DIFFERENTIAL, PERQUISITE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
EMPLOYEE JOB NUMBER
Description
A NUMBER TO IDENTIFY A PARTICULAR JOB THAT AN EMPLOYEE PERFORMS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
FUND
Description
A FISCAL AND ACCOUNTING ENTITY WITH A SELFBALANCING SET OF ACCOUNTS.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
GROSS AMOUNT
Description
THE TOTAL AMOUNT BEFORE DEDUCTIONS ARE APPLIED.
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
HEALTH CONTRIBUTION AMOUNT
Description
THE AMOUNT CONTRIBUTED TO PAY THE EMPLOYER PORTION OF THE HEALTH CONTRIBUTION.
Type
NUMERIC(7,2)
Number of length 7 including 2 positions after the decimal.
Name
EARNINGS TYPE HEALTH INSURANCE PRIORITY
Description
A CODE USED TO PRIORITIZE EARNINGS TYPES FOR THE PRORATION OF HEALTH INSURANCE COSTS. HEALTH INSURANCES COSTS WILL BE CHARGED TO THE EARNINGS TYPES WITH THE HIGHEST PRIORITY (LOWEST NUMERIC VALUE).
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
INDUSTRIAL INSURANCE CONTRIBUTION AMOUNT
Description
THE AMOUNT CONTRIBUTED TO PAY THE EMPLOYER PORTION OF INDUSTRIAL INSURANCE.
Type
NUMERIC(6,2)
Number of length 6 including 2 positions after the decimal.
Name
JOB CLASSIFICATION
Description
A CODE REPRESENTING A JOB CLASSIFICATION.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
MEDICAL AID CONTRIBUTION AMOUNT
Description
THE AMOUNT CONTRIBUTED TO PAY THE EMPLOYER PORTION OF MEDICAL AID.
Type
NUMERIC(6,2)
Number of length 6 including 2 positions after the decimal.
Name
OASI CONTRIBUTION AMOUNT
Description
THE AMOUNT CONTRIBUTED TO PAY THE EMPLOYER PORTION OF OASI.
Type
NUMERIC(7,2)
Number of length 7 including 2 positions after the decimal.
Name
PAY PERIOD END DATE
Description
THE LAST DAY OF A PAY PERIOD.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
PAYROLL ACCOUNT CODE
Description
THE ACCOUNT CODE USED TO RECORD A PAYROLL EXPENSE AGAINST A PARTICULAR EMPLOYEE/JOB. THE ACCOUNT CODE CONSISTS OF: APPROPRIATION INDEX (3) PROGRAM INDEX (3) ORGANIZATION INDEX (4) SUBOBJECT (2) SUB-SUBOBJECT (2) REIMBURSABLE CODE (2)
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
Name
PAYROLL BATCH NUMBER
Description
A UNIQUE NUMBER ASSIGNED TO EACH BATCH OF TIME TRANSACTIONS FOR A PAYROLL SCHEDULE. SPECIAL BATCH NUMBERS ARE ASSIGNED BY SYSTEM PROCESSES THAT CREATE PAYROLL TIME TRANSACTIONS. THESE SPECIAL BATCH NUMBERS WILL BE 900-999 AS DEFINED BELOW. USERS SHOULD NOT ASSIGN THESE NUMBERS FOR THEIR BATCHES INPUT ON SCREEN PS1002.
Type
NUMERIC(4,0)
Number of length 4 including 0 positions after the decimal.
Name
PAYROLL STAFF MONTHS
Description
THE STAFF MONTHS ASSOCIATED WITH A PARTICULAR ACCOUNT EXPENSED ON A PAYROLL.
Type
NUMERIC(4,2)
Number of length 4 including 2 positions after the decimal.
Name
PAYROLL TIME
Description
THE NUMBER OF HOURS ASSOCIATED WITH A PARTICULAR ACCOUNT EXPENSED ON A PAYROLL.
Type
NUMERIC(6,2)
Number of length 6 including 2 positions after the decimal.
Name
PAYROLL TRANSACTION CODE
Description
THE TRANSACTION CODE IDENTIFIES THE TYPE OF PAYROLL TRANSACTION BEING PROCESSED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
TI
=
TIME TRANSACTION
RA
=
RETROACTIVE ADJUSTMENT
BLANK
=
OTHER
T
=
TRANSFER TO
F
=
TRANSFER FROM
AS
=
AUTOMATIC SHIFT DIFFERENTIAL
Name
RETIREMENT CONTRIBUTION AMOUNT
Description
THE AMOUNT CONTRIBUTED TO PAY THE EMPLOYER PORTION OF RETIREMENT.
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
Values
PAYROLL AUDIT FILE _ BOND INFORMATION–THIS FILE CONTAINS EMPLOYEE BOND INFORMATION FOR A PAYROLL.
Name
BOND NUMBER
Description
A UNIQUE NUMBER ASSIGNED TO EACH SEPARATE TYPE OF SAVINGS BOND THAT AN EMPLOYEE CHOOSES TO PURCHASE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
BOND BALANCE TO DATE
Description
THE AMOUNT THAT HAS BEEN DEDUCTED FOR SAVINGS BONDS THAT HAS NOT YET BEEN APPLIED TO A PURCHASE.
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
Name
BOND CO_OWNER/BENEFICIARY CODE
Description
A CODE WHICH DENOTES WHETHER SUBSEQUENT DATA IDENTIFIES THE CO-OWNER OR THE BENEFICIARY OF THE BONDS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
C
=
CO-OWNER
Name
BOND CO_OWNER/BENEFICIARY NAME
Description
THE FULL NAME AS IT WOULD PRINT ON THE BOND AND BOND REPORTS.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
BOND CO_OWNER/BENEFICIARY SOCIAL SECURITY NUMBER
Description
THE IDENTIFYING NUMBER FOR REPORTING BOND PURCHASES TO THE FEDERAL GOVERNMENT.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
BOND DEDUCTION AMOUNT
Description
THE AMOUNT TO BE DEDUCTED EACH PAY PERIOD FOR A SAVINGS BOND.
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
Name
BOND OWNER NAME
Description
THE NAME OF THE PERSON FOR WHOM THE BONDS ARE ISSUED.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
BOND OWNER ADDRESS LINE 1
Description
THE HOUSE NUMBER, APARTMENT NUMBER, STREET OR ROUTE OF THE BOND OWNER'S CURRENT ADDRESS.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
BOND OWNER ADDRESS LINE 2
Description
THE HOUSE NUMBER, APARTMENT NUMBER, STREET OR ROUTE OF THE BOND OWNER'S CURRENT ADDRESS.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
BOND OWNER CITY
Description
THE CITY OF THE BOND OWNER'S ADDRESS.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
BOND OWNER COUNTRY
Description
THE COUNTRY OF THE BOND OWNER'S ADDRESS.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
BOND OWNER SOCIAL SECURITY NUMBER
Description
THE IDENTIFYING NUMBER FOR REPORTING BOND PURCHASES TO THE FEDERAL GOVERNMENT.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
BOND OWNER STATE
Description
THE STATE OF THE BOND OWNER'S ADDRESS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
BOND OWNER ZIP CODE
Description
DEFINTION: THE US POSTAL SERVICE'S ZIP CODE DESIGNATION FOR THE GEOGRAPHIC AREA IN WHICH THE BOND OWNER'S CURRENT RESIDENCE IS LOCATED.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
BOND PURCHASE PRICE
Description
THE ACTUAL PURCHASE PRICE FOR THE DENOMINATION OF BOND THE EMPLOYEE ELECTS TO BUY.
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
Values
PAYROLL AUDIT FILE _ DEDUCTION INFORMATION–THIS FILE CONTAINS EMPLOYEE DEDUCTION INFORMATION FOR A PAYROLL SCHEDULE.
Name
DEDUCTION CODE
Description
A CODE ASSIGNED TO UNIQUELY IDENTIFY A DEDUCTION.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
DEDUCTION BALANCE EMPLOYMENT_TO_DATE.
Description
THE TOTAL AMOUNT DEDUCTED EMPLOYMENT-TO-DATE.
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
DEDUCTION BALANCE FISCAL_TO_DATE
Description
THE TOTAL AMOUNT DEDUCTED FISCAL-TO-DATE.
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
Name
DEDUCTION BALANCE MONTH_TO_DATE
Description
THE TOTAL AMOUNT DEDUCTED MONTH-TO-DATE.
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
Name
DEDUCTION BALANCE QUARTER_TO_DATE
Description
THE TOTAL AMOUNT DEDUCTED QUARTER-TO-DATE.
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
Name
DEDUCTION BALANCE YEAR_TO_DATE
Description
THE TOTAL AMOUNT DEDUCTED YEAR-TO-DATE.
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
Name
DEDUCTION CALENDAR CODE
Description
A CODE TO IDENTIFY A CALENDAR SHOWING HOW A DEDUCTION IS TO BE TAKEN IF OTHER THAN NORMAL.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
DEDUCTION PREPAID BALANCE
Description
THE BALANCE THAT AN EMPLOYEE HAS PREPAID FOR A DEDUCTION. DEDUCTIONS WILL BE TAKEN FROM THIS BALANCE RATHER THAN NET PAY UNTIL THE BALANCE IS ZERO.
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
Name
DEDUCTION SUSPENDED BALANCE
Description
THE BALANCE THAT HAS BEEN SUSPENDED FOR A DEDUCTION TO TAKE IN A FUTURE PAYROLL. THIS BALANCE IS ESTABLISHED WHEN AN EMPLOYEE DOES NOT HAVE ENOUGH NET PAY TO TAKE THE DEDUCTION.
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
Name
PREVIOUS DEDUCTION BALANCE FISCAL_TO_DATE
Description
THE DEDUCTION BALANCE AS OF THE END OF THE PREVIOUS FISCAL YEAR.
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
Name
PREVIOUS DEDUCTION BALANCE MONTH_TO_DATE
Description
THE DEDUCTION BALANCE AS OF THE END OF THE PREVIOUS MONTH.
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
Name
PREVIOUS DEDUCTION BALANCE QUARTER_TO_DATE
Description
THE DEDUCTION BALANCE AS OF THE END OF THE PREVIOUS QUARTER.
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
Name
PREVIOUS DEDUCTION BALANCE YEAR_TO_DATE
Description
THE DEDUCTION BALANCE AS OF THE END OF THE PREVIOUS CALENDAR YEAR.
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
Name
DEDUCTION AMOUNT
Description
THE AMOUNT TO BE DEDUCTED FROM GROSS PAY DURING EACH REGULAR PAY CYCLE. AN ENTRY OF ZERO INDICATES THAT THE DEDUCTION AMOUNT IS CALCULATED.
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
Name
DEDUCTION DECLINING BALANCE
Description
FOR DECLINING BALANCE DEDUCTIONS, THIS IS THE TOTAL REMAINING BALANCE TO DEDUCT.
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
Values
PAYROLL AUDIT FILE _ JOB INFORMATION–THIS FILE CONTAINS EMPLOYEE JOB INFORMATION ASSOCIATED WITH A PAYROLL.
Name
AUTOMATIC PAYMENT OVERRIDE
Description
A CODE TO INDICATE IF THE EMPLOYEE'S AUTOMATIC PAYMENT SHOULD BE OVERRIDDEN BY THE TIME TRANS- ACITONS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO, DO NOT OVERRIDE AUTOMATIC PAYMENT
Name
CALENDAR CODE
Description
A CODE TO IDENTIFY A WORK CALENDAR FOR AN EMPLOYEE OR POSITION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
CONTRACT UNITS
Description
NUMBER OF WORK DAYS/HOURS REQUIRED TO FULFILL AN EMPLOYMENT CONTRACT. THE NUMBER OF DAYS/HOURS REPRESENTED SHOULD NOT INCLUDE VACATIONS OR HOLIDAYS. CONTRACT UNITS FOR ADMINISTRATIVE AND FULL-TIME FACULTY CONTRACTS MUST BE ENTERED IN DAYS. CONTRACT UNITS FOR PART-TIME FACULTY CONTRACTS, MOONLIGHT FACULTY CONTRACTS AND STIPENDS MUST BE ENTERED IN HOURS.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Values
186-205 DAYS 10 MONTHS
206-224 DAYS 11 MONTHS
225 AND UP 12 MONTHS
CONTRACT UNITS CONVERT TO MONTHS AS FOLLOWS:
Name
CUMULATIVE JOB GROSS
Description
THE CUMULATIVE GROSS PAID FOR THIS JOB. THIS IS RESET WHENEVER THE JOB CHANGES AND THE NEW JOB BEGIN DATE IS GREATER THAN THE OLD JOB END DATE. THIS GROSS IS MAINTAINED FOR CONTRACTS ONLY.
Type
NUMERIC(10,2)
Number of length 10 including 2 positions after the decimal.
Name
CUMULATIVE JOB HOURS
Description
THE CUMULATIVE HOURS-TO-DATE WORKED ON THIS JOB. THIS IS RESET EACH TIME THE JOB CLASS OR JOB DEPARTMENT CHANGE. FOR HOURLY EMPLOYEES THAT GET AUTOMATED INCREMENTS THIS IS RESET EACH TIME AN INCREMENT IS GRANTED. THIS BALANCE IS MAINTAINED ON HOURLY JOBS ONLY.
Type
NUMERIC(10,2)
Number of length 10 including 2 positions after the decimal.
Name
EMPLOYEE JOB NUMBER
Description
A NUMBER TO IDENTIFY A PARTICULAR JOB THAT AN EMPLOYEE PERFORMS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
EMPLOYEE JOB STATUS
Description
A CODE TO INDICATE THE EMPLOYEE'S CURRENT EMPLOYMENT RELATIONSHIP WITH REGARDS TO THIS JOB.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
I
=
INACTIVE
P
=
LEAVE OF ABSENCE WITH FULL OR PARTIAL PAY
A
=
ACTIVE
D
=
DELETED
Name
JOB FULL_TIME RATE/CONTRACT AMOUNT
Description
THIS FIELD CONTAINS THE FULL-TIME HOURLY RATE OF PAY, THE FULL-TIME AMOUNT PAID PER MONTH OR THE CONTRACTED AMOUNT.
Type
NUMERIC(10,3)
Number of length 10 including 3 positions after the decimal.
Name
JOB BEGIN DATE
Description
THE DATE ON WHICH A JOB BECOMES/BECAME EFFECTIVE
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
JOB CLASSIFICATION
Description
A CODE REPRESENTING A JOB CLASSIFICATION.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
JOB END DATE
Description
THE DATE ON WHICH A JOB ENDS.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
JOB PAY RATE
Description
THE RATE OF PAY FOR JOB PER PAY PERIOD. THE CONTENT OF THIS FIELD IS DEFINED BY THE JOB RATE CODE.
Type
NUMERIC(10,3)
Number of length 10 including 3 positions after the decimal.
Name
JOB PERCENT OF FULL_TIME
Description
THE PERCENT OF FULL-TIME THAT AN EMPLOYEE WILL WORK ON THIS JOB.
Type
NUMERIC(6,2)
Number of length 6 including 2 positions after the decimal.
Values
Name
JOB STATUS EFFECTIVE DATE
Description
THE DATE UPON WHICH THE CURRENT JOB STATUS BECAME EFFECTIVE.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
JOB TERM
Description
A NUMBER WHICH DESIGNATES THE LENGTH OF THE JOB IN MONTHS. THIS IS A KEY FACTOR IN THE DERIVATION OF THE JOB PAY RATE.
Type
NUMERIC(5,2)
Number of length 5 including 2 positions after the decimal.
Values
01 THRU 12 - NUMBER OF MONTHS OVER WHICH THE
Name
LAST PAY DATE
Description
THE MOST RECENT DATE ON WHICH SOME FORM OF ACTIVITY INVOLVING THE EMPLOYEE'S PAYROLL DATA WAS PERFORMED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
LAST PAY RATE
Description
THE HOURLY RATE OF PAY AT WHICH AN EMPLOYEE WAS DURING THE LAST NORMAL PAY PERIOD. UPDATED FOR HOURLY AND SALARY EMPLOYEES ONLY.
Type
NUMERIC(10,3)
Number of length 10 including 3 positions after the decimal.
Name
MULTIPLE PAYMENT CODE
Description
A CODE TO INDICATE BALLOON PAYMENTS TO BE PROCESSED ON A PARTICULAR PAYROLL SCHEDULE. TO GENERATE THESE PAYMENTS, THIS CODE IS INDICATED ON THE PAYROLL SCHEDULE INITIALIZATION SCREEN FOR THE PAYROLL SCHEDULE ON WHICH THEY ARE TO OCCUR.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
PAY CYCLE
Description
THE PAY CYCLE(S) ON WHICH AN EMPLOYEE IS PAID.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
PAY RATE CODE
Description
A CODE INDICATING THE TYPE OF PAY REPRESENTED BY THE JOB PAY RATE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
C
=
CONTRACT PAYMENT
S
=
SALARY PAYMENT
Name
PAYMENT TERM
Description
THE NUMBER OF PAYMENTS THAT AN EMPLOYEE WILL RECEIVE OVER THE JOB TERM.
Type
NUMERIC(3,0)
Number of length 3 including 0 positions after the decimal.
Name
SHIFT DIFFERENTIAL AMOUNT
Description
THE AMOUNT OR HOURLY RATE (DEFINED BY THE JOB RATE CODE) OF ANY SHIFT DIFFERENTIAL PAYMENT APPLICABLE TO THIS JOB.
Type
NUMERIC(6,3)
Number of length 6 including 3 positions after the decimal.
Values
Name
CUMULATIVE JOB STAFF MONTHS
Description
THE CUMULATIVE STAFF MONTHS REPORTED TO DATE ON A CONTRACT.
Type
NUMERIC(5,2)
Number of length 5 including 2 positions after the decimal.
Values
PAYROLL AUDIT FILE _ HOUR BALANCE ADJUSTMENTS–THIS FILE CONTAINS HOUR BALANCE ADJUSTMENTS ASSOCIATED WITH A PAYROLL TRANSACTION.
Name
HOURS BALANCE NUMBER
Description
A NUMBER ASSIGNED TO UNIQUELY IDENTIFY EACH HOURS BALANCE MAINTAINED FOR AN EMPLOYEE.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
HOURS BALANCE ADJUSTMENT AMOUNT
Description
THE AMOUNT TO ADJUST AN HOURS BALANCE BY.
Type
NUMERIC(10,2)
Number of length 10 including 2 positions after the decimal.
Values
PAYROLL AUDIT FILE _ EMPLOYER COST OVERRIDES–THIS FILE CONTAINS EMPLOYER COST OVERRIDES FOR AN EMPLOYEE.
Name
COST PERCENT
Description
THE PERCENT OF AN EMPLOYER COST THAT IS TO BE CHARGED TO A PARTICULAR ACCOUNT.
Type
NUMERIC(6,2)
Number of length 6 including 2 positions after the decimal.
Name
EMPLOYER COST TYPE
Description
A CODE TO IDENTIFY A PARTICULAR EMPLOYER COST.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
2
=
RETIREMENT
3
=
HEALTH
4
=
MEDICAL AID
5
=
INDUSTRIAL INSURANCE
6
=
UNEMPLOYMENT COMPENSATION
Name
FUND
Description
A FISCAL AND ACCOUNTING ENTITY WITH A SELFBALANCING SET OF ACCOUNTS.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
PAYROLL ACCOUNT CODE
Description
THE ACCOUNT CODE USED TO RECORD A PAYROLL EXPENSE AGAINST A PARTICULAR EMPLOYEE/JOB. THE ACCOUNT CODE CONSISTS OF: APPROPRIATION INDEX (3) PROGRAM INDEX (3) ORGANIZATION INDEX (4) SUBOBJECT (2) SUB-SUBOBJECT (2) REIMBURSABLE CODE (2)
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
Description:
PAYROLL DATA BASE
C/O/H HEADER TRANSACTIONS–THIS DATASET CONTAINS CANCELLATION/OVERPAYMENT/ HANDDRAWN CHECK TRANSACTIONS.
Name
CANCELLATION/OVER PAYMENT/HANDDRAWN KEY
Description
THE COMBINATION OF PAYROLL SCHEDULE, CHECK/ ADVICE INDICATOR AND CHECK/ADVICE NUMBER.
Type
NVARCHAR(12)
Variable length string of up to 12 characters.
Name
CALENDAR QUARTER
Description
THE QUARTER OF THE YEAR THAT THE PAYROLL AFFECTS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
3
=
JULY THRU SEPTEMBER
2
=
APRIL THRU JUNE
1
=
JANUARY THRU MARCH
Name
CALENDAR YEAR
Description
THE CALENDAR YEAR THAT A PAYROLL TRANSACTION SHOULD BE POSTED AGAINST.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
CANCELLATION/OVERPAYMENT/HANDDRAWN INDICATOR
Description
A CODE TO INDICATE IF A TRANSACTION IS A CANCELLATION, OVERPAYMENT OR HANDDRAWN CHECK.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
O
=
OVERPAYMENT
H
=
HANDDRAWN
Name
EMPLOYEE ID
Description
A UNIQUE 9 DIGIT NUMBER ASSIGNED TO AN INDIVIDUAL FOR THE PURPOSES OF IDENTIFICATION THIS NUMBER NORMALLY THEIR SOCIAL SECURITY NUMBER.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
FEDERAL WITHHOLDING TAX GROSS PAY
Description
THE TOTAL AMOUNT THAT AN EMPLOYEE IS TO BE PAID THAT IS SUBJECT TO FEDERAL WITHHOLDING TAX.
Type
NUMERIC(10,2)
Number of length 10 including 2 positions after the decimal.
Name
GROSS OVERRIDE INDICATOR
Description
A CODE TO INDICATE TO OVERRIDE THE NORMAL CALCULATION FOR FEDERAL WITHHOLDING TAX GROSS AND OASI GROSS AND USE THE ENTERED AMOUNT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
BLANK OR N
=
POST NORMALLY AS DEFINED IN THE EARNINGS TABLE
Name
HIGHEST ERROR SEVERITY
Description
THE HIGHEST MESSAGE SEVERITY ASSOCIATED WITH A PARTICULAR TRANSACTION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
NET PAY
Description
THE AMOUNT THAT A PAYROLL CHECK WILL BE WRITTEN FOR, WHICH IS THE TOTAL GROSS PAY LESS DEDUCTIONS.
Type
NUMERIC(10,2)
Number of length 10 including 2 positions after the decimal.
Name
OASI GROSS PAY
Description
THE TOTAL AMOUNT THAT AN EMPLOYEE IS TO BE PAID THAT IS SUBJECT TO OASI.
Type
NUMERIC(10,2)
Number of length 10 including 2 positions after the decimal.
Name
PAY PERIOD END DATE
Description
THE LAST DAY OF A PAY PERIOD.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR PAY_END_DATE
Description
SQL FORMATTED DATE FOR PAY_END_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
PAYROLL CHECK DATE
Description
THE DATE THAT THE EMPLOYEE IS TO RECEIVE THE PAY CHECK FOR A PAYROLL SCHEDULE. THE DATE THAT APPEARS ON THE PAYROLL CHECK.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR PAYR_CHK_DATE
Description
SQL FORMATTED DATE FOR PAYR_CHK_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
TOTAL GROSS PAY
Description
THE TOTAL AMOUNT THAT AN EMPLOYEE IS TO BE PAID PRIOR TO DEDUCTIONS BEING PROCESSED.
Type
NUMERIC(10,2)
Number of length 10 including 2 positions after the decimal.
Name
CANCELLATION/OVERPAYMENT/HANDDRAWN REVERSE
Description
A CODE TO INDICATE THAT REVERSE POSTING IS TO BE PERFORMED ON A CANCELLATION, OVERPAYMENT OR HANDDRAWN CHECK.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
R
=
REVERSE POSTING
Name
MEDICARE GROSS PAY
Description
THE TOTAL AMOUNT OF WAGES PAID TP AN EMPLOYEE THAT IS SUBJECT TO THE MEDICARE PORTION OF OASI TAX.O
Type
NUMERIC(10,2)
Number of length 10 including 2 positions after the decimal.
Name
MEDICAL AID OVERIDE HOURS
Description
THE NUMBER OF L & I MEDICAL AID HOURS TO BE USED IN PLACE OF THE CALCULATED HOURS.
Type
NUMERIC(6,2)
Number of length 6 including 2 positions after the decimal.
EXPENSE TRANSFERS MASTER
Name
EXPENSE TRANSFER KEY
Description
THE COMBINATION OF PAYROLL SCHEDULE, EMPLOYEE ID AND EXPENSE TRANSFER NUMBER.
Type
NVARCHAR(14)
Variable length string of up to 14 characters.
Name
JOB CLASSIFICATION
Description
A CODE REPRESENTING A JOB CLASSIFICATION.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
PAY PERIOD END DATE
Description
THE LAST DAY OF A PAY PERIOD.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR PAY_END_DATE
Description
SQL FORMATTED DATE FOR PAY_END_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
HIGHEST ERROR SEVERITY
Description
THE HIGHEST MESSAGE SEVERITY ASSOCIATED WITH A PARTICULAR TRANSACTION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
PAYROLL BATCH MASTER–THIS DATASET CONTAINS BATCH INFORMATION FOR PAYROLL TIME TRANSACTIONS.
Name
PAYROLL BATCH KEY
Description
THE COMBINATION OF PAYROLL SCHEDULE AND BATCH NUMBER.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
PAYROLL BATCH ORIGIN
Description
A CODE TO INDICATE THE ORIGIN OF A BATCH OF PAYROLL TRANSACTIONS.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
RATE HASH COMPUTED
Description
A HASH TOTAL OF RATES FOR A BATCH OF TRANSACTIONS, AS COMPUTED BY THE SYSTEM.
Type
NUMERIC(10,3)
Number of length 10 including 3 positions after the decimal.
Name
RATE HASH INPUT
Description
A HASH TOTAL OF RATES FOR A BATCH OF TRANSACTIONS, AS CALCULATED BY THE USER.
Type
NUMERIC(10,3)
Number of length 10 including 3 positions after the decimal.
Name
TIME HASH COMPUTED
Description
A HASH TOTAL OF TIMES FOR A BATCH OF TRANSACTIONS, AS COMPUTED BY THE SYSTEM.
Type
NUMERIC(10,3)
Number of length 10 including 3 positions after the decimal.
Name
TIME HASH INPUT
Description
A HASH TOTAL OF TIMES FOR A BATCH OF TRANSACTIONS, AS CALCULATED BY THE USER.
Type
NUMERIC(10,3)
Number of length 10 including 3 positions after the decimal.
Name
TRANSACTION COUNT COMPUTED
Description
THE NUMBER OF TRANSACTIONS IN A PAYROLL BATCH, AS COMPUTED BY THE SYSTEM.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
TRANSACTION COUNT INPUT
Description
THE NUMBER OF TRANSACTIONS IN A PAYROLL BATCH, AS CALCULATED BY THE USER.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
PAYROLL SCHEDULE MASTER–THIS DATASET CONTAINS INFORMATION ON PAYROLL SCHEDULES.
Name
PAYROLL SCHEDULE
Description
A CODE TO UNIQUELY IDENTIFY EACH SCHEDULED PAYROLL RUN.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
OVERRIDE CHECK DATE
Description
THIS DATE WILL OVERRIDE THE REGULAR CHECK DATE FOR A PAYROLL SCHEDULE.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR OVRIDE_DATE
Description
SQL FORMATTED DATE FOR OVRIDE_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
PAY PERIOD END DATE
Description
THE LAST DAY OF A PAY PERIOD.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR PAY_END_DATE
Description
SQL FORMATTED DATE FOR PAY_END_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
PAYROLL SCHEDULE RUN DATE
Description
THE DATE THAT A PAYROLL SCHEDULE WAS PROCESSED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR PAYR_RUN_DATE
Description
SQL FORMATTED DATE FOR PAYR_RUN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
REGULAR CHECK DATE
Description
THE CHECK RELEASE DATE FOR A PARTICULAR PAYROLL SCHEDULE.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR REG_CHK_DATE
Description
SQL FORMATTED DATE FOR REG_CHK_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
TIME TRANSACTION MASTER–THIS DATA SET PROVIDES A PATH TO ACCESS PAYROLL TIME TRANSACTIONS.
Name
TIME TRANSACTION KEY
Description
THE COMBINATION OF PAYROLL SCHEDULE, EMPLOYEE ID AND JOB NUMBER.
Type
NVARCHAR(14)
Variable length string of up to 14 characters.
Name
AUTOMATIC PAYMENT OVERRIDE
Description
A CODE TO INDICATE IF THE EMPLOYEE'S AUTOMATIC PAYMENT SHOULD BE OVERRIDDEN BY THE TIME TRANS- ACITONS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
Y
=
YES, OVERRIDE AUTOMATIC PAYMENT
C/O/H SAVINGS BOND TRANSACTIONS–THIS DATA SET CONTAINS SAVINGS BONDS TRANSACTIONS FOR CANCELLATIONS, OVERPAYMENTS, AND HANDDRAWN CHECKS.
Name
CANCELLATION/OVER PAYMENT/HANDDRAWN KEY
Description
THE COMBINATION OF PAYROLL SCHEDULE, CHECK/ ADVICE INDICATOR AND CHECK/ADVICE NUMBER.
Type
NVARCHAR(12)
Variable length string of up to 12 characters.
Name
BOND NUMBER
Description
A UNIQUE NUMBER ASSIGNED TO EACH SEPARATE TYPE OF SAVINGS BOND THAT AN EMPLOYEE CHOOSES TO PURCHASE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
PAYROLL DEDUCTION AMOUNT
Description
THE AMOUNT DEDUCTED DURING A PAYROLL CYCLE.
Type
NUMERIC(10,2)
Number of length 10 including 2 positions after the decimal.
C/O/H DEDUCTION TRANSACTIONS–THIS DATASET CONTAINS DEDUCTIONS FOR CANCELLATION/ OVERPAYMENT/HANDDRAWN TRANSACTIONS.
Name
CANCELLATION/OVER PAYMENT/HANDDRAWN KEY
Description
THE COMBINATION OF PAYROLL SCHEDULE, CHECK/ ADVICE INDICATOR AND CHECK/ADVICE NUMBER.
Type
NVARCHAR(12)
Variable length string of up to 12 characters.
Name
DEDUCTION CODE
Description
A CODE ASSIGNED TO UNIQUELY IDENTIFY A DEDUCTION.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
DEDUCTION QUARTER
Description
A CODE TO INDICATE WHAT QUARTER OF THE YEAR IS AFFECTED BY A DEDUCTION AMOUNT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
DEDUCTION SOURCE
Description
A CODE TO INDICATE THE SOURCE OF A DEDUCTION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
RD
=
DEDUCTION SUSPENDED AS RECEIVABLE
DR
=
DEDUCTION FROM SUSPENDED RECEIVABLE BALANCE
DS
=
DEDUCTION FROM SUSPENDED BALANCE
SD
=
SUSPENDED DEDUCTION
BLANK
=
NORMAL DEDUCTION
PE
=
PREPAYMENT ENTERED
PG
=
PREPAYMENT GENERATED
DP
=
DEDUCTION FROM PREPAYMENT
Name
DEDUCTION YEAR
Description
THE CALENDAR YEAR THAT A DEDUCTION AMOUNT AFFECTS.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
PAYROLL DEDUCTION AMOUNT
Description
THE AMOUNT DEDUCTED DURING A PAYROLL CYCLE.
Type
NUMERIC(10,2)
Number of length 10 including 2 positions after the decimal.
Name
PAYROLL DEDUCTION TYPE
Description
A CODE TO INDICATE THE TYPE OF DEDUCTION AS IT RELATES TO THE PAYROLL.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
PP
=
PREPAYMENT ENTERED
PE
=
DEDUCTION REFUND FROM PREPAYMENT ACCOUNT TO EMPLOYEE
VP
=
DEDUCTION REFUND FROM VENDOR TO PREPAYMENT ACCOUNT
VE
=
DEDUCTION REFUND FROM VENDOR TO EMPLOYEE
O+
=
ONE-TIME DEDUCTION ADDITION
OR
=
ONE-TIME DEDUCTION REPLACEMENT
BLANK
=
NORMAL DEDUCTION/CONTRIBUTION
C/O/H EARNINGS DISTRIBUTIONS–THIS DATASET CONTAINS EARNINGS DISTRIBUTIONS FOR CANCELLATION/OVERPAYMENT/HANDDRAWN TRANSACTIONS.
Name
CANCELLATION/OVER PAYMENT/HANDDRAWN KEY
Description
THE COMBINATION OF PAYROLL SCHEDULE, CHECK/ ADVICE INDICATOR AND CHECK/ADVICE NUMBER.
Type
NVARCHAR(12)
Variable length string of up to 12 characters.
Name
EARNINGS TYPE
Description
A CODE WHICH IDENTIFIES THE TYPE OF PAYMENT BEING MADE; FOR EXAMPLE: REGULAR, DIFFERENTIAL, PERQUISITE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
EMPLOYEE JOB NUMBER
Description
A NUMBER TO IDENTIFY A PARTICULAR JOB THAT AN EMPLOYEE PERFORMS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
GROSS AMOUNT
Description
THE TOTAL AMOUNT BEFORE DEDUCTIONS ARE APPLIED.
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
JOB CLASSIFICATION
Description
A CODE REPRESENTING A JOB CLASSIFICATION.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
PAY PERIOD END DATE
Description
THE LAST DAY OF A PAY PERIOD.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR PAY_END_DATE
Description
SQL FORMATTED DATE FOR PAY_END_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
PAYROLL ACCOUNT CODE
Description
THE ACCOUNT CODE USED TO RECORD A PAYROLL EXPENSE AGAINST A PARTICULAR EMPLOYEE/JOB. THE ACCOUNT CODE CONSISTS OF: APPROPRIATION INDEX (3) PROGRAM INDEX (3) ORGANIZATION INDEX (4) SUBOBJECT (2) SUB-SUBOBJECT (2) REIMBURSABLE CODE (2)
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
Name
PAYROLL STAFF MONTHS
Description
THE STAFF MONTHS ASSOCIATED WITH A PARTICULAR ACCOUNT EXPENSED ON A PAYROLL.
Type
NUMERIC(4,2)
Number of length 4 including 2 positions after the decimal.
Name
PAYROLL TIME
Description
THE NUMBER OF HOURS ASSOCIATED WITH A PARTICULAR ACCOUNT EXPENSED ON A PAYROLL.
Type
NUMERIC(6,2)
Number of length 6 including 2 positions after the decimal.
DEDUCTION ADJUSTMENTS–THIS DATASET CONTAINS DEDUCTION ADJUSTMENT TRANSACTIONS.
Name
ADJUSTMENT TRANSACTION KEY
Description
THE COMBINATION OF PAYROLL SCHEDULE AND EMPLOYEE ID.
Type
NVARCHAR(12)
Variable length string of up to 12 characters.
Name
DEDUCTION CODE
Description
A CODE ASSIGNED TO UNIQUELY IDENTIFY A DEDUCTION.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
DEDUCTION QUARTER
Description
A CODE TO INDICATE WHAT QUARTER OF THE YEAR IS AFFECTED BY A DEDUCTION AMOUNT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
DEDUCTION YEAR
Description
THE CALENDAR YEAR THAT A DEDUCTION AMOUNT AFFECTS.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
HIGHEST ERROR SEVERITY
Description
THE HIGHEST MESSAGE SEVERITY ASSOCIATED WITH A PARTICULAR TRANSACTION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
PAYROLL DEDUCTION AMOUNT
Description
THE AMOUNT DEDUCTED DURING A PAYROLL CYCLE.
Type
NUMERIC(10,2)
Number of length 10 including 2 positions after the decimal.
Name
PAYROLL DEDUCTION TYPE
Description
A CODE TO INDICATE THE TYPE OF DEDUCTION AS IT RELATES TO THE PAYROLL.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
PE
=
DEDUCTION REFUND FROM PREPAYMENT ACCOUNT TO EMPLOYEE
PP
=
PREPAYMENT ENTERED
OP
=
ONE-TIME DEDUCTION ADDITION TO PREPAYMENT ACCOUNT.
BLANK
=
NORMAL DEDUCTION/CONTRIBUTION
OR
=
ONE-TIME DEDUCTION REPLACEMENT
O+
=
ONE-TIME DEDUCTION ADDITION
VE
=
DEDUCTION REFUND FROM VENDOR TO EMPLOYEE
Name
SEPARATE CHECK CODE
Description
A CODE ASSIGNED TO RETROACTIVE ADJUSTMENTS AND /OR DEDUCTION ADJUSTMENTS TO PRODUCE SEPARATE CHECKS FOR ONE EMPLOYEE ON THE SAME PAYROLL.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
DEDUCTION BALANCE ADJUSTMENTS–THIS DATASET CONTAINS DEDUCTION BALANCE ADJUSTMENT TRANSACTIONS.
Name
ADJUSTMENT TRANSACTION KEY
Description
THE COMBINATION OF PAYROLL SCHEDULE AND EMPLOYEE ID.
Type
NVARCHAR(12)
Variable length string of up to 12 characters.
Name
DEDUCTION BALANCE ADJUSTMENT
Description
THE AMOUNT TO ADJUST A DEDUCTION BALANCE BY.
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
Name
DEDUCTION BALANCE TYPE
Description
A CODE TO IDENTIFY A DEDUCTION BALANCE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
E
=
EMPLOYMENT-TO-DATE
P
=
PREPAID BALANCE
F
=
FISCAL YEAR-TO-DATE
Y
=
YEAR-TO-DATE
Q
=
QUARTER-TO-DATE
M
=
MONTH-TO-DATE
Name
DEDUCTION CODE
Description
A CODE ASSIGNED TO UNIQUELY IDENTIFY A DEDUCTION.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
HIGHEST ERROR SEVERITY
Description
THE HIGHEST MESSAGE SEVERITY ASSOCIATED WITH A PARTICULAR TRANSACTION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
DOLLAR BALANCE ADJUSTMENTS–THIS DATASET CONTAINS DOLLAR BALANCE ADJUSTMENT TRANSACTIONS.
Name
ADJUSTMENT TRANSACTION KEY
Description
THE COMBINATION OF PAYROLL SCHEDULE AND EMPLOYEE ID.
Type
NVARCHAR(12)
Variable length string of up to 12 characters.
Name
DOLLAR BALANCE ADJUSTMENT AMOUNT
Description
THE AMOUNT TO ADJUST A DOLLARS BALANCE BY.
Type
NUMERIC(10,2)
Number of length 10 including 2 positions after the decimal.
Name
DOLLAR BALANCE NUMBER
Description
A NUMBER ASSIGNED TO UNIQUELY IDENTIFY EACH DOLLAR BALANCE MAINTAINED FOR AN EMPLOYEE.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
HIGHEST ERROR SEVERITY
Description
THE HIGHEST MESSAGE SEVERITY ASSOCIATED WITH A PARTICULAR TRANSACTION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
EXPENSE TRANSFER TRANSACTIONS–THIS DATASET CONTAINS PAYROLL EXPENSE TRANSFER TRANSACTIONS.
Name
EXPENSE TRANSFER KEY
Description
THE COMBINATION OF PAYROLL SCHEDULE, EMPLOYEE ID AND EXPENSE TRANSFER NUMBER.
Type
NVARCHAR(14)
Variable length string of up to 14 characters.
Name
GROSS AMOUNT
Description
THE TOTAL AMOUNT BEFORE DEDUCTIONS ARE APPLIED.
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
HEALTH CONTRIBUTION AMOUNT
Description
THE AMOUNT CONTRIBUTED TO PAY THE EMPLOYER PORTION OF THE HEALTH CONTRIBUTION.
Type
NUMERIC(7,2)
Number of length 7 including 2 positions after the decimal.
Name
INDUSTRIAL INSURANCE CONTRIBUTION AMOUNT
Description
THE AMOUNT CONTRIBUTED TO PAY THE EMPLOYER PORTION OF INDUSTRIAL INSURANCE.
Type
NUMERIC(6,2)
Number of length 6 including 2 positions after the decimal.
Name
MEDICAL AID CONTRIBUTION AMOUNT
Description
THE AMOUNT CONTRIBUTED TO PAY THE EMPLOYER PORTION OF MEDICAL AID.
Type
NUMERIC(6,2)
Number of length 6 including 2 positions after the decimal.
Name
OASI CONTRIBUTION AMOUNT
Description
THE AMOUNT CONTRIBUTED TO PAY THE EMPLOYER PORTION OF OASI.
Type
NUMERIC(7,2)
Number of length 7 including 2 positions after the decimal.
Name
PAYROLL ACCOUNT CODE
Description
THE ACCOUNT CODE USED TO RECORD A PAYROLL EXPENSE AGAINST A PARTICULAR EMPLOYEE/JOB. THE ACCOUNT CODE CONSISTS OF: APPROPRIATION INDEX (3) PROGRAM INDEX (3) ORGANIZATION INDEX (4) SUBOBJECT (2) SUB-SUBOBJECT (2) REIMBURSABLE CODE (2)
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
Name
PAYROLL STAFF MONTHS
Description
THE STAFF MONTHS ASSOCIATED WITH A PARTICULAR ACCOUNT EXPENSED ON A PAYROLL.
Type
NUMERIC(4,2)
Number of length 4 including 2 positions after the decimal.
Name
RETIREMENT CONTRIBUTION AMOUNT
Description
THE AMOUNT CONTRIBUTED TO PAY THE EMPLOYER PORTION OF RETIREMENT.
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
Name
TO/FROM INDICATOR
Description
A CODE TO INDICATE IF AMOUNTS ARE TO BE TRANSFERRED TO OR FROM THE ACCOUNT INDICATED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
F
=
TRANSFER FROM
HOUR BALANCE ADJUSTMENTS–THIS DATASET CONTAINS HOUR BALANCE ADJUSTMENT TRANSACTIONS.
Name
ADJUSTMENT TRANSACTION KEY
Description
THE COMBINATION OF PAYROLL SCHEDULE AND EMPLOYEE ID.
Type
NVARCHAR(12)
Variable length string of up to 12 characters.
Name
HIGHEST ERROR SEVERITY
Description
THE HIGHEST MESSAGE SEVERITY ASSOCIATED WITH A PARTICULAR TRANSACTION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
HOURS BALANCE ADJUSTMENT AMOUNT
Description
THE AMOUNT TO ADJUST AN HOURS BALANCE BY.
Type
NUMERIC(10,2)
Number of length 10 including 2 positions after the decimal.
Name
HOURS BALANCE NUMBER
Description
A NUMBER ASSIGNED TO UNIQUELY IDENTIFY EACH HOURS BALANCE MAINTAINED FOR AN EMPLOYEE.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
PAYROLL SCHEDULE DETAIL–THIS DATASET CONTAINS INFORMATION ON THE PAY CYCLES TO BE PROCESSED FOR A PAYROLL SCHEDULE.
Name
PAYROLL SCHEDULE
Description
A CODE TO UNIQUELY IDENTIFY EACH SCHEDULED PAYROLL RUN.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
CHECK STUB MESSAGE
Description
A MESSAGE THAT WILL APPEAR ON THE EMPLOYEE'S CHECK STUB.
Type
NVARCHAR(70)
Variable length string of up to 70 characters.
Name
PAY PERIOD BEGIN DATE
Description
THE DATE UPON WHICH A PAY PERIOD BEGINS.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR PAY_BEG_DATE
Description
SQL FORMATTED DATE FOR PAY_BEG_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
PAY CYCLE
Description
THE PAY CYCLE(S) ON WHICH AN EMPLOYEE IS PAID.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
PAY PERIOD DAYS
Description
THE NUMBER OF WORK DAYS IN A PAY PERIOD.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
PAY PERIOD HOURS
Description
THE NUMBER OF HOURS IN THE PAY PERIOD.
Type
NUMERIC(6,2)
Number of length 6 including 2 positions after the decimal.
Values
Name
Description
ARRAY MEMBER. SEE: SCHD_MULT_PYMT
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: SCHD_MULT_PYMT
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: SCHD_MULT_PYMT
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
RETROACTIVE ADJUSTMENT TRANSACTIONS–THIS DATASET CONTAINS RETROACTIVE ADJUSTMENT TRANSACTIONS.
Name
ADJUSTMENT TRANSACTION KEY
Description
THE COMBINATION OF PAYROLL SCHEDULE AND EMPLOYEE ID.
Type
NVARCHAR(12)
Variable length string of up to 12 characters.
Name
EMPLOYEE JOB NUMBER
Description
A NUMBER TO IDENTIFY A PARTICULAR JOB THAT AN EMPLOYEE PERFORMS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
GROSS AMOUNT
Description
THE TOTAL AMOUNT BEFORE DEDUCTIONS ARE APPLIED.
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
HIGHEST ERROR SEVERITY
Description
THE HIGHEST MESSAGE SEVERITY ASSOCIATED WITH A PARTICULAR TRANSACTION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
JOB CLASSIFICATION
Description
A CODE REPRESENTING A JOB CLASSIFICATION.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
PAY PERIOD END DATE
Description
THE LAST DAY OF A PAY PERIOD.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR PAY_END_DATE
Description
SQL FORMATTED DATE FOR PAY_END_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
PAYROLL ACCOUNT CODE
Description
THE ACCOUNT CODE USED TO RECORD A PAYROLL EXPENSE AGAINST A PARTICULAR EMPLOYEE/JOB. THE ACCOUNT CODE CONSISTS OF: APPROPRIATION INDEX (3) PROGRAM INDEX (3) ORGANIZATION INDEX (4) SUBOBJECT (2) SUB-SUBOBJECT (2) REIMBURSABLE CODE (2)
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
Name
PAYROLL STAFF MONTHS
Description
THE STAFF MONTHS ASSOCIATED WITH A PARTICULAR ACCOUNT EXPENSED ON A PAYROLL.
Type
NUMERIC(4,2)
Number of length 4 including 2 positions after the decimal.
Name
PAYROLL TIME
Description
THE NUMBER OF HOURS ASSOCIATED WITH A PARTICULAR ACCOUNT EXPENSED ON A PAYROLL.
Type
NUMERIC(6,2)
Number of length 6 including 2 positions after the decimal.
Name
SEPARATE CHECK CODE
Description
A CODE ASSIGNED TO RETROACTIVE ADJUSTMENTS AND /OR DEDUCTION ADJUSTMENTS TO PRODUCE SEPARATE CHECKS FOR ONE EMPLOYEE ON THE SAME PAYROLL.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
EARNINGS TYPE
Description
A CODE WHICH IDENTIFIES THE TYPE OF PAYMENT BEING MADE; FOR EXAMPLE: REGULAR, DIFFERENTIAL, PERQUISITE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
TIME REPORT DETAIL
Name
TIME REPORT KEY
Description
A KEY TO IDENTIFY A PAGE OF A TIME REPORT FOR A PARTICULAR PAYROLL SCHEDULE.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
EMPLOYEE ID
Description
A UNIQUE 9 DIGIT NUMBER ASSIGNED TO AN INDIVIDUAL FOR THE PURPOSES OF IDENTIFICATION THIS NUMBER NORMALLY THEIR SOCIAL SECURITY NUMBER.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
EMPLOYEE JOB NUMBER
Description
A NUMBER TO IDENTIFY A PARTICULAR JOB THAT AN EMPLOYEE PERFORMS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
PAY PERIOD END DATE
Description
THE LAST DAY OF A PAY PERIOD.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR PAY_END_DATE
Description
SQL FORMATTED DATE FOR PAY_END_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
JOB CLASSIFICATION
Description
A CODE REPRESENTING A JOB CLASSIFICATION.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
PAYROLL ACCOUNT CODE
Description
THE ACCOUNT CODE USED TO RECORD A PAYROLL EXPENSE AGAINST A PARTICULAR EMPLOYEE/JOB. THE ACCOUNT CODE CONSISTS OF: APPROPRIATION INDEX (3) PROGRAM INDEX (3) ORGANIZATION INDEX (4) SUBOBJECT (2) SUB-SUBOBJECT (2) REIMBURSABLE CODE (2)
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
Name
JOB PAY RATE
Description
THE RATE OF PAY FOR JOB PER PAY PERIOD. THE CONTENT OF THIS FIELD IS DEFINED BY THE JOB RATE CODE.
Type
NUMERIC(10,3)
Number of length 10 including 3 positions after the decimal.
Values
Name
TIME REPORT LINE STATUS
Description
A CODE TO INDICATE THAT A TIME REPORT LINE HAS PREVIOUSLY BEEN POSTED TO THE TIME REPORT SCREEN (PS1002).
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
Y
=
LINE HAS BEEN POSTED
Name
TIME REPORT LINE
Description
A CODE TO IDENTIFY A SPECIFIC LINE ON A TIME REPORT PAGE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: EARN_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: EARN_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: EARN_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: TIME_ARRAY
Type
NUMERIC(6,2)
Number of length 6 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: TIME_ARRAY
Type
NUMERIC(6,2)
Number of length 6 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: TIME_ARRAY
Type
NUMERIC(6,2)
Number of length 6 including 2 positions after the decimal.
TIME TRANSACTIONS–THIS DATASET CONTAINS PAYROLL TIME TRANSACTIONS.
Name
TIME TRANSACTION KEY
Description
THE COMBINATION OF PAYROLL SCHEDULE, EMPLOYEE ID AND JOB NUMBER.
Type
NVARCHAR(14)
Variable length string of up to 14 characters.
Values
Name
HIGHEST ERROR SEVERITY
Description
THE HIGHEST MESSAGE SEVERITY ASSOCIATED WITH A PARTICULAR TRANSACTION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
JOB CLASSIFICATION
Description
A CODE REPRESENTING A JOB CLASSIFICATION.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
PAY PERIOD END DATE
Description
THE LAST DAY OF A PAY PERIOD.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR PAY_END_DATE
Description
SQL FORMATTED DATE FOR PAY_END_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
PAYROLL ACCOUNT CODE
Description
THE ACCOUNT CODE USED TO RECORD A PAYROLL EXPENSE AGAINST A PARTICULAR EMPLOYEE/JOB. THE ACCOUNT CODE CONSISTS OF: APPROPRIATION INDEX (3) PROGRAM INDEX (3) ORGANIZATION INDEX (4) SUBOBJECT (2) SUB-SUBOBJECT (2) REIMBURSABLE CODE (2)
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
Name
PAYROLL BATCH NUMBER
Description
A UNIQUE NUMBER ASSIGNED TO EACH BATCH OF TIME TRANSACTIONS FOR A PAYROLL SCHEDULE. SPECIAL BATCH NUMBERS ARE ASSIGNED BY SYSTEM PROCESSES THAT CREATE PAYROLL TIME TRANSACTIONS. THESE SPECIAL BATCH NUMBERS WILL BE 900-999 AS DEFINED BELOW. USERS SHOULD NOT ASSIGN THESE NUMBERS FOR THEIR BATCHES INPUT ON SCREEN PS1002.
Type
NUMERIC(4,0)
Number of length 4 including 0 positions after the decimal.
Values
Name
TRANSACTION RATE/AMOUNT
Description
THE RATE OR AMOUNT ASSOCIATED WITH A PARTICULAR PAYROLL TRANSACTION.
Type
NUMERIC(10,3)
Number of length 10 including 3 positions after the decimal.
Description:
PAYROLL HISTORY DATABASE
PAYROLL HISTORY KEY MASTER–THIS DATA SET CONTAINS THE LAST SEQUENTIAL NUMBER ASSIGNED FOR STORING INFORMATION ON PAYROLL HISTORY TRANSACTIONS.
Name
PAYROLL HISTORY KEY
Description
THIS ELEMENT IS THE KEY TO THE PAYROLL HISTORY FILE CONTAINING THE LAST SEQUENTIAL NUMBER ASSIGNED FOR STORING INFORMATION ON PAYROLL HISTORY TRANSACTIONS.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
PAYROLL HISTORY NUMBER
Description
THE LAST NUMBER ASSIGNED TO A PAYROLL TRANSACTION BEING STORED IN THE ONLINE PAYROLL HISTORY FILE.
Type
INT
Whole number between -2,147,483,648 and 2,147,483,647.
CHECK ADVICE DETAIL–THIS SET CONTAINS INFORMATION FOR EACH PAYROLL TRANSACTION THAT HAS BEEN PROCESSED.
Name
ACCOUNTING PERIOD
Description
THE ACCOUNTING PERIOD AGAINST WHICH PAYROLL EXPENDITURES SHOULD BE POSTED.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
CHECK/ADVICE KEY
Description
THE COMBINATION OF CHECK/ADVICE INDICATOR AND CHECK/ADVICE NUMBER.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
EMPLOYEE ID
Description
A UNIQUE 9 DIGIT NUMBER ASSIGNED TO AN INDIVIDUAL FOR THE PURPOSES OF IDENTIFICATION THIS NUMBER NORMALLY THEIR SOCIAL SECURITY NUMBER.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
PAYROLL HISTORY NUMBER
Description
THE LAST NUMBER ASSIGNED TO A PAYROLL TRANSACTION BEING STORED IN THE ONLINE PAYROLL HISTORY FILE.
Type
INT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
CALENDAR QUARTER
Description
THE QUARTER OF THE YEAR THAT THE PAYROLL AFFECTS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
4
=
OCTOBER THRU DECEMBER
2
=
APRIL THRU JUNE
3
=
JULY THRU SEPTEMBER
Name
CALENDAR YEAR
Description
THE CALENDAR YEAR THAT A PAYROLL TRANSACTION SHOULD BE POSTED AGAINST.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
EMPLOYEE NAME
Description
THE COMBINATION OF WORDS BY WHICH THE EMPLOYEE IS KNOWN.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
EMPLOYEE STATUS
Description
A CODE TO IDENTIFY THE EMPLOYEE'S CURRENT EMPLOYMENT RELATIONSHIP WITH THE INSTITUTION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
S
=
SEPARATED EMPLOYEE
Name
EMPLOYEE TYPE
Description
A CODE USED TO INDICATE THE INDIVIDUAL'S PRIMARY PERSONNEL CLASSIFICATION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
C
=
CLASSIFIED
H
=
HOURLY
F
=
FACULTY
L
=
PARAPROFESSIONAL
P
=
PART-TIME FACULTY
R
=
SUPPLEMENTAL RETIREE
S
=
STUDENT
V
=
VOLUNTEER
Name
FEDERAL WITHHOLDING TAX GROSS _ SPECIAL
Description
EARNINGS THAT ARE TO BE TAXED AT A SPECIAL FLAT RATE RATHER THAN USING THE TAX TABLE CALCULATION.
Type
NUMERIC(10,2)
Number of length 10 including 2 positions after the decimal.
Name
FED MARITAL/MULTIPLE JOB STATUS
Description
THE COMBINATION OF FEDERAL MARITAL STATUS AND MULTIPLE JOB INDICATORS THE EMPLOYEE DECLARES ON THE 4-W FORM FOR COMPUTATION OF WITHHOLDING TAX.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
FEDERAL TAX EXEMPTIONS
Description
THE NUMBER OF ALLOWANCES OR EXEMPTIONS AN EMPLOYEE HAS CLAIMED ON THEIR W-4 FORM FOR FEDERAL WITHHOLDING TAX PURPOSES.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Values
98
=
NO TAX LIABILITY ANTICIPATED
99
=
EXEMPT FROM FEDERAL TAXES
Name
FEDERAL WITHHOLDING TAX GROSS PAY
Description
THE TOTAL AMOUNT THAT AN EMPLOYEE IS TO BE PAID THAT IS SUBJECT TO FEDERAL WITHHOLDING TAX.
Type
NUMERIC(10,2)
Number of length 10 including 2 positions after the decimal.
Name
MEDICAL AID HOURS
Description
THE NUMBER OF HOURS FOR THIS PAY CYCLE THAT ARE SUBJECT TO MEDICAL AID.
Type
NUMERIC(6,2)
Number of length 6 including 2 positions after the decimal.
Name
NET PAY
Description
THE AMOUNT THAT A PAYROLL CHECK WILL BE WRITTEN FOR, WHICH IS THE TOTAL GROSS PAY LESS DEDUCTIONS.
Type
NUMERIC(10,2)
Number of length 10 including 2 positions after the decimal.
Name
OASI GROSS PAY
Description
THE TOTAL AMOUNT THAT AN EMPLOYEE IS TO BE PAID THAT IS SUBJECT TO OASI.
Type
NUMERIC(10,2)
Number of length 10 including 2 positions after the decimal.
Name
PAY PERIOD END DATE
Description
THE LAST DAY OF A PAY PERIOD.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR PAY_END_DATE
Description
SQL FORMATTED DATE FOR PAY_END_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
PAY PERIOD DAYS
Description
THE NUMBER OF WORK DAYS IN A PAY PERIOD.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
PAY PERIOD HOURS
Description
THE NUMBER OF HOURS IN THE PAY PERIOD.
Type
NUMERIC(6,2)
Number of length 6 including 2 positions after the decimal.
Name
PAYROLL CHECK DATE
Description
THE DATE THAT THE EMPLOYEE IS TO RECEIVE THE PAY CHECK FOR A PAYROLL SCHEDULE. THE DATE THAT APPEARS ON THE PAYROLL CHECK.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR PAYR_CHK_DATE
Description
SQL FORMATTED DATE FOR PAYR_CHK_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
PAYROLL SCHEDULE
Description
A CODE TO UNIQUELY IDENTIFY EACH SCHEDULED PAYROLL RUN.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
PAYROLL TRANSACTION SEQUENCE
Description
A CODE USED TO SEQUENCE PAYROLL TRANSACTIONS FOR PROCESSING.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
10
=
OVERPAYMENT
15
=
HANDDRAWN CHECK
20
=
CURRENT PAYMENT
30
=
EXPENSE TRANSFER
Name
RETIREMENT GROSS
Description
THE AMOUNT OF AN EMPLOYEE'S PAY THAT IS SUBJECT TO RETIREMENT.
Type
NUMERIC(10,2)
Number of length 10 including 2 positions after the decimal.
Name
RETIREMENT PLAN
Description
A CODE TO INDICATE THE RETIREMENT PLAN, IF ANY IN WHICH THE EMPLOYEE IS ENROLLED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
P1
=
PERS I
NE
=
NOT ELIGIBLE
T7
=
TIAA/CREF 7.5% REDUCTION
T6
=
TIAA/CREF 5% DEDUCTION
T5
=
TIAA/CREF 5% REDUCTION
T2
=
TIAA/CREF 10% DEDUCTION
T1
=
TIAA/CREF 10% REDUCTION
W2
=
WSTRS II
W1
=
WSTRS I
P2
=
PERS II
TW
=
TIAA/CREF WAITING PERIOD
T8
=
TIAA/CREF 7.5% DEDUCTION
Name
STATE TAX MARITAL STATUS
Description
THE MARITAL STATUS THE EMPLOYEE DECLARES FOR COMPUTATION OF STATE WITHHOLDING TAX. WIDOWED DIVORCED, AND LEGALLY SEPARATED PERSONS ARE CONSIDERED SINGLE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
M
=
MARRIED
BLANK
=
SINGLE
Name
STATE TAX EXEMPTIONS
Description
THE NUMBER OF ALLOWANCES OR EXEMPTIONS AN EMPLOYEE HAS CLAIMED ON THEIR WITHHOLDING FORM FOR STATE WITHHOLDING TAX PURPOSES.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Values
98
=
NO TAX LIABILITY ANTICIPATED
99
=
EXEMPT FROM STATE TAXES
Name
STATE TAX GROSS
Description
THE TOTAL AMOUNT THAT THE EMPLOYEE IS BEING PAID THAT IS SUBJECT TO STATE INCOME TAX.
Type
NUMERIC(10,2)
Number of length 10 including 2 positions after the decimal.
Name
SUPPLEMENTAL RETIREMENT TAX GROSS
Description
THE TOTAL AMOUNT OF SUPPLEMENTAL RETIREMENT PAY THAT IS SUBJECT TO FEDERAL WITHHOLDING TAX.
Type
NUMERIC(10,2)
Number of length 10 including 2 positions after the decimal.
Name
TOTAL GROSS PAY
Description
THE TOTAL AMOUNT THAT AN EMPLOYEE IS TO BE PAID PRIOR TO DEDUCTIONS BEING PROCESSED.
Type
NUMERIC(10,2)
Number of length 10 including 2 positions after the decimal.
Name
MEDICARE GROSS PAY
Description
THE TOTAL AMOUNT OF WAGES PAID TP AN EMPLOYEE THAT IS SUBJECT TO THE MEDICARE PORTION OF OASI TAX.O
Type
NUMERIC(10,2)
Number of length 10 including 2 positions after the decimal.
Name
PAY PERIOD BEGIN DATE
Description
THE DATE UPON WHICH A PAY PERIOD BEGINS.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR PAY_BEG_DATE
Description
SQL FORMATTED DATE FOR PAY_BEG_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
W4 FORM VERSION CODE
Description
THE CODE IDENTIFYING W4 FORM VERSION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
A
=
PRE-2020 W4 FORM
Name
W4 DEPENDENT ADJUSTMENT
Description
UNSIGNED WHOLE DOLLAR AMOUNT OF W4 DEPENDENT ADJUSTMENT AMOUNT CLAIMED BY EMPLOYEE ON FORM W-4.
Type
NUMERIC(7,0)
Number of length 7 including 0 positions after the decimal.
Name
W4 OTHER INCOME ADJUSTMENT
Description
UNSIGNED WHOLE DOLLAR AMOUNT OF 4 OTHER INCOME ADJUSTMENT AMOUNT CLAIMED BY EMPLOYEE ON FOR W-4.
Type
NUMERIC(7,0)
Number of length 7 including 0 positions after the decimal.
Name
W4 DEDUCTION ADJUSTMENT
Description
UNSIGNED WHOLE DOLLAR AMOUNT OF W4 DEDUCTION ADJUSTMENT AMOUNT CLAIMED BY EMPLOYEE ON FOR W-4.
Type
NUMERIC(7,0)
Number of length 7 including 0 positions after the decimal.
PAYROLL BOND DETAIL–THIS DATASET CONTAINS SAVINGS BOND INFORMATION FOR A PAYROLL TRANSACTION THAT HAS BEEN PROCESSED.
Name
PAYROLL HISTORY NUMBER
Description
THE LAST NUMBER ASSIGNED TO A PAYROLL TRANSACTION BEING STORED IN THE ONLINE PAYROLL HISTORY FILE.
Type
INT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
BOND NUMBER
Description
A UNIQUE NUMBER ASSIGNED TO EACH SEPARATE TYPE OF SAVINGS BOND THAT AN EMPLOYEE CHOOSES TO PURCHASE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
NUMBER OF SAVINGS BONDS
Description
THE NUMBER OF SAVINGS BOND THAT HAVE BEEN PURCHASED BY AN EMPLOYEE.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
PAYROLL DEDUCTION AMOUNT
Description
THE AMOUNT DEDUCTED DURING A PAYROLL CYCLE.
Type
NUMERIC(10,2)
Number of length 10 including 2 positions after the decimal.
PAYROLL DEDUCTION ADJUSTMENTS–THIS DATASET CONTAINS PAYROLL DEDUCTION ADJUSTMENTS THAT HAVE BEEN PROCESSED.
Name
PAYROLL HISTORY NUMBER
Description
THE LAST NUMBER ASSIGNED TO A PAYROLL TRANSACTION BEING STORED IN THE ONLINE PAYROLL HISTORY FILE.
Type
INT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
DEDUCTION BALANCE ADJUSTMENT
Description
THE AMOUNT TO ADJUST A DEDUCTION BALANCE BY.
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
Name
DEDUCTION BALANCE TYPE
Description
A CODE TO IDENTIFY A DEDUCTION BALANCE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
S
=
SUSPENDED BALANCE
P
=
PREPAID BALANCE
M
=
MONTH-TO-DATE
Q
=
QUARTER-TO-DATE
Y
=
YEAR-TO-DATE
F
=
FISCAL YEAR-TO-DATE
Name
DEDUCTION CODE
Description
A CODE ASSIGNED TO UNIQUELY IDENTIFY A DEDUCTION.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
PAYROLL DEDUCTION DETAIL–THIS DATASET CONTAINS PAYROLL DEDUCTION INFORMATION FOR PAYROLLS THAT HAVE BEEN PROCESSED.
Name
PAYROLL HISTORY NUMBER
Description
THE LAST NUMBER ASSIGNED TO A PAYROLL TRANSACTION BEING STORED IN THE ONLINE PAYROLL HISTORY FILE.
Type
INT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
DEDUCTION CODE
Description
A CODE ASSIGNED TO UNIQUELY IDENTIFY A DEDUCTION.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
DEDUCTION QUARTER
Description
A CODE TO INDICATE WHAT QUARTER OF THE YEAR IS AFFECTED BY A DEDUCTION AMOUNT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
DEDUCTION SOURCE
Description
A CODE TO INDICATE THE SOURCE OF A DEDUCTION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
DS
=
DEDUCTION FROM SUSPENDED BALANCE
RD
=
DEDUCTION SUSPENDED AS RECEIVABLE
ND
=
DEDUCTION NOT TAKEN
BLANK
=
NORMAL DEDUCTION
PE
=
PREPAYMENT ENTERED
DR
=
DEDUCTION FROM SUSPENDED RECEIVABLE BALANCE
DP
=
DEDUCTION FROM PREPAYMENT
PG
=
PREPAYMENT GENERATED
Name
DEDUCTION YEAR
Description
THE CALENDAR YEAR THAT A DEDUCTION AMOUNT AFFECTS.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
PAYROLL DEDUCTION AMOUNT
Description
THE AMOUNT DEDUCTED DURING A PAYROLL CYCLE.
Type
NUMERIC(10,2)
Number of length 10 including 2 positions after the decimal.
Name
PAYROLL DEDUCTION TYPE
Description
A CODE TO INDICATE THE TYPE OF DEDUCTION AS IT RELATES TO THE PAYROLL.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
PP
=
PREPAYMENT ENTERED
PE
=
DEDUCTION REFUND FROM PREPAYMENT ACCOUNT TO EMPLOYEE
VP
=
DEDUCTION REFUND FROM VENDOR TO PREPAYMENT ACCOUNT
VE
=
DEDUCTION REFUND FROM VENDOR TO EMPLOYEE
BLANK
=
NORMAL DEDUCTION/CONTRIBUTION
O+
=
ONE-TIME DEDUCTION ADDITION
OR
=
ONE-TIME DEDUCTION REPLACEMENT
PAYROLL DOLLAR ADJUSTMENT DETAIL–THIS DATASET CONTAINS ALL DOLLAR BALANCE ADJUSTMENTS THAT HAVE BEEN PROCESSED.
Name
PAYROLL HISTORY NUMBER
Description
THE LAST NUMBER ASSIGNED TO A PAYROLL TRANSACTION BEING STORED IN THE ONLINE PAYROLL HISTORY FILE.
Type
INT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
DOLLAR BALANCE ADJUSTMENT AMOUNT
Description
THE AMOUNT TO ADJUST A DOLLARS BALANCE BY.
Type
NUMERIC(10,2)
Number of length 10 including 2 positions after the decimal.
Name
DOLLAR BALANCE NUMBER
Description
A NUMBER ASSIGNED TO UNIQUELY IDENTIFY EACH DOLLAR BALANCE MAINTAINED FOR AN EMPLOYEE.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
PAYROLL EARNINGS DETAIL–THIS DATASET CONTAINS THE EARNINGS DISTRIBUTIONS FOR PAYROLLS THAT HAVE BEEN PROCESSED.
Name
PAYROLL HISTORY NUMBER
Description
THE LAST NUMBER ASSIGNED TO A PAYROLL TRANSACTION BEING STORED IN THE ONLINE PAYROLL HISTORY FILE.
Type
INT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
EARNINGS TYPE
Description
A CODE WHICH IDENTIFIES THE TYPE OF PAYMENT BEING MADE; FOR EXAMPLE: REGULAR, DIFFERENTIAL, PERQUISITE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
EMPLOYEE JOB NUMBER
Description
A NUMBER TO IDENTIFY A PARTICULAR JOB THAT AN EMPLOYEE PERFORMS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
GROSS AMOUNT
Description
THE TOTAL AMOUNT BEFORE DEDUCTIONS ARE APPLIED.
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
HEALTH CONTRIBUTION AMOUNT
Description
THE AMOUNT CONTRIBUTED TO PAY THE EMPLOYER PORTION OF THE HEALTH CONTRIBUTION.
Type
NUMERIC(7,2)
Number of length 7 including 2 positions after the decimal.
Name
EARNINGS TYPE HEALTH INSURANCE PRIORITY
Description
A CODE USED TO PRIORITIZE EARNINGS TYPES FOR THE PRORATION OF HEALTH INSURANCE COSTS. HEALTH INSURANCES COSTS WILL BE CHARGED TO THE EARNINGS TYPES WITH THE HIGHEST PRIORITY (LOWEST NUMERIC VALUE).
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
INDUSTRIAL INSURANCE CONTRIBUTION AMOUNT
Description
THE AMOUNT CONTRIBUTED TO PAY THE EMPLOYER PORTION OF INDUSTRIAL INSURANCE.
Type
NUMERIC(6,2)
Number of length 6 including 2 positions after the decimal.
Name
JOB CLASSIFICATION
Description
A CODE REPRESENTING A JOB CLASSIFICATION.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
MEDICAL AID CONTRIBUTION AMOUNT
Description
THE AMOUNT CONTRIBUTED TO PAY THE EMPLOYER PORTION OF MEDICAL AID.
Type
NUMERIC(6,2)
Number of length 6 including 2 positions after the decimal.
Name
OASI CONTRIBUTION AMOUNT
Description
THE AMOUNT CONTRIBUTED TO PAY THE EMPLOYER PORTION OF OASI.
Type
NUMERIC(7,2)
Number of length 7 including 2 positions after the decimal.
Name
PAY PERIOD END DATE
Description
THE LAST DAY OF A PAY PERIOD.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR PAY_END_DATE
Description
SQL FORMATTED DATE FOR PAY_END_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
PAYROLL TRANSACTION CODE
Description
THE TRANSACTION CODE IDENTIFIES THE TYPE OF PAYROLL TRANSACTION BEING PROCESSED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
F
=
TRANSFER FROM
T
=
TRANSFER TO
BLANK
=
OTHER
RA
=
RETROACTIVE ADJUSTMENT
TI
=
TIME TRANSACTION
AU
=
AUTOMATIC PAYMENT
Name
PAYROLL ACCOUNT CODE
Description
THE ACCOUNT CODE USED TO RECORD A PAYROLL EXPENSE AGAINST A PARTICULAR EMPLOYEE/JOB. THE ACCOUNT CODE CONSISTS OF: APPROPRIATION INDEX (3) PROGRAM INDEX (3) ORGANIZATION INDEX (4) SUBOBJECT (2) SUB-SUBOBJECT (2) REIMBURSABLE CODE (2)
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
Name
PAYROLL STAFF MONTHS
Description
THE STAFF MONTHS ASSOCIATED WITH A PARTICULAR ACCOUNT EXPENSED ON A PAYROLL.
Type
NUMERIC(4,2)
Number of length 4 including 2 positions after the decimal.
Name
PAYROLL TIME
Description
THE NUMBER OF HOURS ASSOCIATED WITH A PARTICULAR ACCOUNT EXPENSED ON A PAYROLL.
Type
NUMERIC(6,2)
Number of length 6 including 2 positions after the decimal.
Name
RETIREMENT CONTRIBUTION AMOUNT
Description
THE AMOUNT CONTRIBUTED TO PAY THE EMPLOYER PORTION OF RETIREMENT.
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
PAYROLL HOUR BALANCE ADJUSTMENTS–THIS DATASET CONTAINS HOUR BALANCE ADJUSTMENTS THAT HAVE BEEN PROCESSED.
Name
PAYROLL HISTORY NUMBER
Description
THE LAST NUMBER ASSIGNED TO A PAYROLL TRANSACTION BEING STORED IN THE ONLINE PAYROLL HISTORY FILE.
Type
INT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
HOURS BALANCE ADJUSTMENT AMOUNT
Description
THE AMOUNT TO ADJUST AN HOURS BALANCE BY.
Type
NUMERIC(10,2)
Number of length 10 including 2 positions after the decimal.
Name
HOURS BALANCE NUMBER
Description
A NUMBER ASSIGNED TO UNIQUELY IDENTIFY EACH HOURS BALANCE MAINTAINED FOR AN EMPLOYEE.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Description:
PAYROLL/PERSONNEL CONSOLIDATED REPORTING DATABASE
MIS EMPLOYEE MASTER–CONTAINS EMPLOYEE DEMOGRAPHIC INFORMATION FOR STATE REPORTING.
Name
EMPLOYEE ID/DISTRICT CODE KEY
Description
UNIQUELY IDENTIFES THE DATA FOR AN EMPLOYEE FOR A PARTICULAR DISTRICT.
Type
NVARCHAR(12)
Variable length string of up to 12 characters.
Name
EMPLOYEE NAME
Description
THE COMBINATION OF WORDS BY WHICH THE EMPLOYEE IS KNOWN.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
EMPLOYEE YEAR OF BIRTH
Description
SEE EMP_BIRTH_YR.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
CURRENT YEAR PROFESSIONAL DEVELOPMENT UNITS
Description
TOTAL NUMBER OF PDU'S SINCE MOST RECENT PLACEMENT ON THE HYPOTHETICAL SALARY SURVEY.
Type
NUMERIC(5,1)
Number of length 5 including 1 positions after the decimal.
Name
EMPLOYEE HANDICAP STATUS
Description
A CODE TO CATEGORIZE THE DISABILITY/IMPAIRMENT FOR AN EMPLOYEE WITH HANDICAPS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
BLANK
=
NO HANDICAP REPORTED
1
=
AMBULATORY/MOBILITY
4
=
MENTAL/PSYCHOLOGICAL
5
=
MULTIPLE HANDICAPS
2
=
VISUAL
3
=
HEARING
Name
EMPLOYEE RACE/ETHNIC
Description
A CODE TO DENOTE AN EMPLOYEE'S RACE/ETHNIC ORIGIN.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
5
=
CAUCASIAN
2
=
BLACK
3
=
NATIVE AMERICAN/ALASKAN NATIVE
1
=
ASIAN AMERICAN/PACIFIC ISLANDER
0
=
NOT INDICATED
Name
EMPLOYEE SEX CODE
Description
A CODE TO IDENTIFY AN EMPLOYEE'S SEX.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
F
=
FEMALE
Name
EMPLOYEE TOTAL CREDITS EARNED
Description
THE NUMBER OF CREDITS EARNED AS SUPPORTED BY OFFICIAL TRANSCRIPTS.
Type
NUMERIC(6,1)
Number of length 6 including 1 positions after the decimal.
Name
HIGHEST EDUCATIONAL LEVEL
Description
A CODE TO INDICATE THE EMPLOYEE'S HIGHEST EDUCATIONAL ACHIEVEMENT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
MILITARY STATUS
Description
IDENTIFIES THE INDIVIDUAL'S CURRENT MILITARY STATUS FOR AFFIRMATIVE ACTION PURPOSES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
DC
=
DISABLED CAMPAIGN VETERAN
SV
=
SPOUSE OF DECEASED VETERAN
DV
=
DISABLED VETERAN - VIETNAM ERA
DO
=
DISABLED VETERAN - OTHER THAN VIETNAM
NI
=
NOT INDICATED
BLANK
=
NON-VETERAN
VV
=
VIETNAM ERA VETERAN
OV
=
OTHER VETERAN
Name
PREVIOUS PROFESSIONAL DEVELOPMENT UNITS
Description
TOTAL PDU'S PREVIOUSLY RECOGNIZED FOR PLACEMENT ON THE HYPOTHETICAL SALARY SURVEY.
Type
NUMERIC(5,1)
Number of length 5 including 1 positions after the decimal.
Name
RETIREMENT PLAN
Description
A CODE TO INDICATE THE RETIREMENT PLAN, IF ANY IN WHICH THE EMPLOYEE IS ENROLLED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
T7
=
TIAA/CREF 7.5% REDUCTION
T8
=
TIAA/CREF 7.5% DEDUCTION
TW
=
TIAA/CREF WAITING PERIOD
NE
=
NOT ELIGIBLE
P1
=
PERS I
P2
=
PERS II
W1
=
WSTRS I
W2
=
WSTRS II
T1
=
TIAA/CREF 10% REDUCTION
T2
=
TIAA/CREF 10% DEDUCTION
T5
=
TIAA/CREF 5% REDUCTION
WA
=
WAIVED
Name
TENURE INDICATOR
Description
A CODE TO INDICATE WHETHER THE EMPLOYEE HAS ACQUIRED TENURE OR IS ON TENURE TRACK.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
S
=
SPECIAL
R
=
TERM
D
=
DEFERRED
P
=
TENURE-TRACK
T
=
TENURE
BLANK
=
NON-TENURE
Name
TOTAL COMMUNITY COLLEGE EXPERIENCE
Description
NUMBER OF YEARS OF CREDITABLE TEACHING AND/OR ADMINISTRATIVE EXPERIENCE IN THE WASHINGTON COMMUNITY COLLEGE SYSTEM.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
TOTAL OUTSIDE EXPERIENCE
Description
NUMBER OF YEARS OF CREDITABLE OUTSIDE (NON-WASHINGTON COMMUNITY COLLEGE SYSTEM) EXPERIENCE AS DEFINED BY THE SBCCE FOR PLACEMENT ON THE HYPOTHETICAL SALARY SURVEY.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
EMPLOYEE YEAR OF EMPLOYMENT
Description
THE YEAR IN WHICH THE EMPLOYEE WAS HIRED.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
EMPLOYEE BIRTH DATE
Description
THE DATE UPON WHICH AN INDIVIDUAL WAS BORN.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR EMP_BIRTH_DATE
Description
SQL FORMATTED DATE FOR EMP_BIRTH_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
CENSUS RACE GROUP CODE
Description
A CLASSIFICATION OF RACE/ETHNIC CATEGORIES WHICH ADHERES TO THE DATA CLASSIFICATIONS AS COLLECTED BY THE U.S. CENSUS QUESTIONNAIRE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
CENSUS HISPANIC/SPANISH CODE
Description
A CLASSIFICATION OF HISPANIC/SPANISH ORIGINS WHICH ADHERES TO THE DATA CLASSIFICATIONS AS COLLECTED BY THE U.S. CENSUS QUESTIONNAIRE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Values
MIS FISCAL YEAR EXPENSE SUMMARY–A SUMMARY OF THE FISCAL YEAR EXPENSE FOR A DISTRICT BY FUND, PROGRAM, SUBOBJECT AND RETIREPLAN.
Name
FISCAL YEAR EXPENSE KEY
Description
FISCAL YEAR EXPENSE KEY CONTAINS THE FOLLOWING FIELDS: DST_CD FND APPR PRG SPRG SOBJ RETIRE_PLAN
Type
NVARCHAR(24)
Variable length string of up to 24 characters.
Name
FISCAL MONTH NUMBER
Description
A 2-DIGIT FIELD FOR NUMBERING MONTHS IN SEQUENCE FOR FINANCIAL MONTH-END PROCESSING. COMMENCING WITH 01 FOR JULY, THROUGH 12 FOR JUNE OF THE FOLLOWING CALENDAR YEAR; 13 FOR FISCAL-YEAR-END.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
FISCAL_TO_DATE GROSS
Description
THE FISCAL-TO-DATE GROSS PAID.
Type
NUMERIC(10,2)
Number of length 10 including 2 positions after the decimal.
Name
FISCAL_TO_DATE OASI COST
Description
THE FISCAL-TO-DATE OASI PAID.
Type
NUMERIC(10,2)
Number of length 10 including 2 positions after the decimal.
Name
FISCAL_TO_DATE RETIREMENT
Description
THE FISCAL-TO-DATE RETIREMENT PAID.
Type
NUMERIC(10,2)
Number of length 10 including 2 positions after the decimal.
Name
FISCAL_TO_DATE MEDICAL AID
Description
THE FISCAL-TO-DATE MEDICAL AID PAID.
Type
NUMERIC(10,2)
Number of length 10 including 2 positions after the decimal.
Name
FISCAL_TO_DATE INDUSTRIAL INSURANCE
Description
THE FISCAL-TO-DATE INDUSTRIAL INSURANCE PAID.
Type
NUMERIC(10,2)
Number of length 10 including 2 positions after the decimal.
Name
FISCAL_TO_DATE HEALTH PAID
Description
THE FISCAL TO DATE HEALTH PAID.
Type
NUMERIC(10,2)
Number of length 10 including 2 positions after the decimal.
Name
FISCAL_TO_DATE STAFF MONTHS
Description
THE FISCAL-TO-DATE STAFF MONTHS.
Type
NUMERIC(10,2)
Number of length 10 including 2 positions after the decimal.
JOB CLASS TABLE–CONTAINS JOB CLASS INFORMATION FOR ALL COLLEGE DISTRICTS.
Name
DISTRICT/JOB CLASS KEY
Description
THE COMBINATION OF DISTRICT CODE AND JOB CLASS WHICH IS USED AS THE KEY TO MIS_JOB_CLASS_M.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
ADMINISTRATIVE FUNCTION
Description
IF AN EMPLOYEE IN THIS JOB CLASSIFICATION PERFORMS ANY ADMINISTRATIVE FUNCTIONS, THE CODE THAT MOST CLEARLY DENOTES THE AREA IS ENTERED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
01
=
ADMISSIONS, DIRECTOR OF
02
=
ASSISTANT TO THE PRESIDENT
03
=
ATHLETICS, DIRECTOR OF
04
=
AUDIO-VISUAL COORDINATOR (EXCLUDES HEAD LIBRARIAN)
05
=
BUSINESS MANAGER
06
=
BUSINESS OFFICE SUPPORT OFFICER
07
=
COMMUNITY SERVICES, DIRECTOR OF
08
=
CONTINUING EDUCATION, DIRECTOR OF (EXCLUDES COORDINATORS)
09
=
CONTROLLER
10
=
COUNSELING, DIRECTOR OF
11
=
DATA PROCESSING DIRECTOR
12
=
DEAN OF ADMINISTRATION
13
=
DEAN OF INSTRUCTION (NOT INCLUDING ASSISTANTS OR ASSOCIATES)
14
=
DEAN OF MEN
15
=
DEAN OF STUDENTS
16
=
DEAN OF WOMEN
17
=
DIVISION CHAIRMAN OR DEPARTMENT CHAIRMAN
18
=
EVENING PROGRAMS, DIRECTOR OF (EXCLUDING COORDINATORS)
19
=
FINANCIAL AIDS, DIRECTOR OF
20
=
HEAD LIBRARIAN
21
=
MINORITY AFFAIRS, DIRECTOR OF
22
=
PERSONNEL, DIRECTOR OF
23
=
PLANNING OFFICER
24
=
PRESIDENT, CAMPUS OR DISTRICT
25
=
PUBLIC INFORMATION, DIRECTOR OF
26
=
REGISTRAR OR RECORDS OFFICER
27
=
STUDENT ACTIVITIES, DIRECTOR OF
28
=
VOCATIONAL-TECHNICAL EDUCATION, DIRECTOR OF
29
=
VOCATIONAL-TECHNICAL SUPPORT ADMINISTRATORS
30
=
VICE PRESIDENT, CAMPUS OR DISTRICT
31
=
ASSOCIATE OR ASSISTANT DEAN OF INSTRUCTION
32
=
COORDINATOR OF EVENING , CONTINUING EDUCATION
99
=
OTHER
33
=
CONFIDENTIAL SECRETARY
Name
EQUAL EMPLOYMENT OPPORTUNITY CATEGORY
Description
A CODE TO INDICATE WHICH EQUAL EMPLOYMENT OPPORTUNITY CATEGORY A JOB BELONGS TO.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
8
=
SERVICE/MAINTENANCE
3
=
INSTRUCTIONAL/RESEARCH ASSISTANTS
4
=
PROFESSIONAL NON-FACULTY
5
=
SECRETARIAL/CLERICAL
6
=
TECHNICAL/PARAPROFESSIONAL
1
=
EXECUTIVE, ADMINISTRATIVE AND MANAGERIAL
2
=
FACULTY (INSTRUCTIONAL/RESEARCH)
Name
EMPLOYEE TYPE
Description
A CODE USED TO INDICATE THE INDIVIDUAL'S PRIMARY PERSONNEL CLASSIFICATION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
S
=
STUDENT
P
=
PART-TIME FACULTY
V
=
VOLUNTEER
L
=
PARAPROFESSIONAL
H
=
HOURLY
F
=
FACULTY
C
=
CLASSIFIED
E
=
EXEMPT
Name
JOB CATEGORY
Description
A CODE TO CATEGORIZE FACULTY JOB CLASSES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NON-TEACHING FACULTY (FULL-TIME PAY SCALE)
M
=
MOONLIGHT FACULTY
P
=
PART-TIME FACULTY
S
=
STIPEND (COACHING, DEPARTMENT HEAD, ETC)
Name
JOB CLASSIFICATION LONG TITLE
Description
A LONGER JOB CLASSIFICATION TITLE TO BE USED FOR REPORTING PURPOSES.
Type
NVARCHAR(26)
Variable length string of up to 26 characters.
Name
PAY SCALE RANGE
Description
A CODE INDICATING THE SALARY RANGE OR GRADE ON A PAY SCALE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
WAGE DIFFERENTIAL
Description
A CODE THAT INDICATES IF THE JOB CLASSIFICATION HAS BEEN AUTHORIZED TO HAVE A WAGE DIFFERENTIAL INCREMENT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
Y
=
YES
MIS EMPLOYEE YEAR/QUARTER DETAIL–CONTIANS PAYROLL DATA BY EMPLOYEE FOR A YEAR/ QUARTER.
Name
COLLEGE/YRQ KEY
Description
COLLEGE AND YRQ CONCATENATED TO FORM A KEY.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
EMPLOYEE YEAR/QUARTER KEY
Description
USED IN MIS REPORTING TO UNIQUELY IDENTIFY DATA BY COLLEGE, YEAR/QUARTER AND EMPLOYEE.
Type
NVARCHAR(24)
Variable length string of up to 24 characters.
Name
CONTRACT UNITS
Description
NUMBER OF WORK DAYS/HOURS REQUIRED TO FULFILL AN EMPLOYMENT CONTRACT. THE NUMBER OF DAYS/HOURS REPRESENTED SHOULD NOT INCLUDE VACATIONS OR HOLIDAYS. CONTRACT UNITS FOR ADMINISTRATIVE AND FULL-TIME FACULTY CONTRACTS MUST BE ENTERED IN DAYS. CONTRACT UNITS FOR PART-TIME FACULTY CONTRACTS, MOONLIGHT FACULTY CONTRACTS AND STIPENDS MUST BE ENTERED IN HOURS.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Values
206-224 DAYS 11 MONTHS
160-185 DAYS 9 MONTHS
186-205 DAYS 10 MONTHS
CONTRACT UNITS CONVERT TO MONTHS AS FOLLOWS:
Name
EMPLOYEE JOB TYPE
Description
A CODE TO INDICATE THE TYPE OF JOB THE EMPLOYEE HOLDS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
06
=
TEMPORARY WORK PERFORMED IN ABSENCE OF AN EMPLOYEE ON LEAVE OR EXTRA WORK REQUIRED AT A WORK LOAD PEAK OR SPECIAL PROJECTS, OR CYCLIC WORKLOADS NOT TO EXCEED ONE HUNDRED EIGHTY CALENDAR DAYS.
07
=
SEASONAL EMPLOYEES APPOINTED FOR SHORT DURATION SEASON SUCH AS FIELD CROPS, HARVESTING.
04
=
PROVISIONAL APPOINTMENT MADE PRIOR TO ESTABLISHMENT OF AN ELIGIBLE LIST, PER WAC 251-18-300 A PERSON SO APPOINTED IS REQUIRED TO APPLY THROUGH THE COMPETITIVE PROCESS TO BE CONSIDERED FOR THE POSITION ON A PERMANENT BASIS.
05
=
EMERGENCY AN EMPLOYING OFFICIAL MAY REQUEST THAT THE PERSONNEL OFFICER AUTHORIZE A THIRTY CALENDAR DAY EMERGENCY APPOINTMENT, WITHOUT REGARD TO OTHER PROVISIONS OF HEPB RULES GOVERNING APPOINTMENTS, WHENEVER THE PERSONNEL OFFICER DETERMINES THAT AN EMERGENCY EXISTS AND THERE IS AN INADEQUATE ELIGIBILITY LIST FROM WHICH AN APPOINTMENT CAN BE MADE.
02
=
PROBATIONARY THE INITIAL SIX MONTHS OF EMPLOYMENT IN A JOB CLASS FOLLOWING APPOINTMENT FROM AN ELIGIBLE LIST OF A NON-PERMANENT EMPLOYEES.
03
=
TRIAL SERVICE THE INITIAL PERIOD OF EMPLOYMENT FOLLOWING DEMOTION, OR LATERAL MOVEMENT INTO A CLASSIFICATION IN WHICH THE EMPLOYEE HAS NOT HELD PERMANENT STAUS, BEGINNING WITH THE EFFECTIVE DATE OF THE CHANGE AND CONTINUING FOR SIX MONTHS, UNLESS INTERRUPTED AS PROVIDED IN APPLICABLE HEPB RULES.
14
=
INTERIM
12
=
SABBATICAL REPLACEMENT EMPLOYEE IN A TEMPORARY POSITION AS A REPLACEMENT FOR A FACULTY MEMBER ON SABBATICAL LEAVE.
13
=
PROJECT
10
=
ACTING EMPLOYEES TEMPORARILY APPOINTED TO A HIGHER JOB CLASSIFICATION FOR AN EXTENDED PERIOD OF TIME OR AN ACADEMIC YEAR.
11
=
REPLACEMENT EMPLOYEES ASSIGNED TO A TEMPORARY POSITION ON A REPLACEMENT BASIS UNTIL A POSITION CAN BE FILLED ON A PERMANENT BASIS.
08
=
INTERMITTENT EMPLOYEES HIRED ON SPORATIC BASIS BASED ON INCREASED WORKLOADS, PEAK PERIOD EMPLOYMENT, SUCH AS REGISTRATION CLERKS.
09
=
COURTESY ACADEMIC EMPLOYEE HOLDING DEPARTMENTAL APPOINTMENTS WITHOUT SALARY.
Name
JOB CLASS ENTRY DATE
Description
THE DATE ON WHICH THE INDIVIDUAL WAS FIRST APPOINTED TO THEIR CURRENT JOB CLASSIFICATION.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR JOB_CLASS_DATE
Description
SQL FORMATTED DATE FOR JOB_CLASS_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
JOB TERM
Description
A NUMBER WHICH DESIGNATES THE LENGTH OF THE JOB IN MONTHS. THIS IS A KEY FACTOR IN THE DERIVATION OF THE JOB PAY RATE.
Type
NUMERIC(5,2)
Number of length 5 including 2 positions after the decimal.
Values
EMPLOYEE'S SALARY WILL BE EARNED.
Name
PERIODIC INCREMENT MONTH
Description
THE MONTH IN WHICH AN EMPLOYEE IS DUE TO RECEIVE A SALARY INCREMENT.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
PAY SCALE STEP
Description
A CODE IDENTIFYING THE HORIZONTAL POSITION OF THE EMPLOYEE ON THE INSTITUTION'S PAY SCALE WITH RESPECT TO THIS JOB.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
REGULAR ASSIGNMENT SALARY
Description
FOR FACULTY, EXEMPT AND PARAPROFESSIONAL: THIS DATA ELEMENT DISPLAYS THE BASIC COMPENSATION A STAFF MEMBER RECEIVES AS A RESULT OF HIS/HER PRIMARY CONTRACTUAL AGREEMENT WITH A COLLEGE RESULTING FROM HIS STATUS ON A SALARY SCHEDULE OR COMPENSATION PLAN. IT EXCLUDES REMUNERA- TION FOR EXTRA DUTIES OR SUMMER QUARTER SER- VICES IF COVERED BY A SEPARATE CONTRACTUAL AGREEMENT. ALL EMPLOYEES REPORTED MUST HAVE A NON-ZERO BASE SALARY. SIX NUMERIC POSITIONS ARE ALLOWED TO REPORT WHOLE DOLLARS (CENTS ARE ROUNDED TO THE NEAREST WHOLE DOLLAR). ENTRIES MUST HAVE BLANKS "ZERO-FILLED." EXAMPLES: $900.00 = 00900 $1,050.00 = 01050 $450.33 = 00450 $21,000.00 = 21000 $450.51 = 00451 $14,999.58 = 15000 IF AN EMPLOYEE'S EMPLOYMENT STATUS CODE EQUALS 1 (FULL-TIME) AND THE LENGTH OF SERVICE DAYS COVERED BY THE PRIMARY CONTRACT IS LESS THAN 160 DAYS (MINIMUM 9-MONTH CONTRACT), THEN THE LENGTH OF TIME COVERED FOR REPORTING COMPEN- SATION IS THE CURRENT QUARTER ONLY, I.E., THE SALARY FOR THE QUARTER IS REPORTED. THIS CATEGORY INCLUDES "INCLUDES "ANNUAL PART-TIME" EMPLOYEES (EMPLOYEES REMUNERATED OFF A FULL- TIME SALARY SCHEDULE OR PLAN, BUT WHO ONLY WORK HALF-TIME, TWO-THIRDS-TIME, THREE-QUAR- TERS-TIME, ETC.); AND, QUARTERLY FULL-TIME EMPLOYEES (INDIVIDIUALS CONTRACTED FOR ONE QUARTER AND WHOSE REMUNERATION IS BASED ON A FULL-TIME SALARY SCHEDULE OR PLAN). IF AN EMPLOYEE'S EMPLOYMENT STATUS CODE EQUALS 3 (PART-TIME), 7 (SABBATICAL LEAVE) THEN THE LENGTH OF TIME COVERED FOR REPORTING COMPEN- SATION IS THE CURRENT QUARTER ONLY. ALSO FOR PARPROFESSIONAL EMPLOYEES THE COMPENSATION IS FOR THE CURRENT QUARTER ONLY. FOR CLASSIFIED EMPLOYEES: ENTER THE DOLLAR AMOUNT THAT REFLECTS THE MONTHLY SALARY RATE AT WHICH THIS EMPLOYEE CURRENTLY IS BEING REMUNERATED. FOR FULL-TIME EMPLOYEES (WITH THE EXCEPTION OF THOSE WHO ARE "Y" RATED) THE MONTHLY SALARY RATE IS DETERMINED BY THE SALARY RANGE ASSIGNED TO THE JOB CLASSIFICATION AND THE SALARY STEP OF THE EMPLOYEE. EXCLUDE SHIFT DIFFERENTIAL WHICH MAY BE IN EFFECT. PLEASE NOTE THAT FOR PART-TIME EMPLOYEES THIS ENTRY REFLECTS THE MONTHLY SALARY RATE AT WHICH HE IS PAID AND NOT THE ACTUAL GROSS EARNING. FOR EXAMPLE, AN EMPLOYEE WHO WORKS 20 HOURS PER WEEK AND EARNS $322 FOR THE MONTH WOULD BE REPORTED AS $644. EXAMPLE: FOR $960 PER MONTH ENTER 0 9 6 6 FOR $1066 PER MONTH ENTER 1 0 6 6 IMPORTANT: THE MONTHLY SALARY RATE WILL BE COM- PARED WITH THE JOB CLASSIFICATION CODE, SALARY RANGE, AND SALARY STEP, TO INSURE CONSISTENCY.
Type
NUMERIC(6,0)
Number of length 6 including 0 positions after the decimal.
Name
MOONLIGHT ASSIGNMENT SALARY
Description
THE RENUMERATION REPORTED IN THIS CATEGORY IS FOR THE CURRENT QUARTER ONLY AND APPLIES TO THE FOLLOWING TWO TYPES OF COMPENSATION: (1) COMPENSATION ONLY FOR PROFESSIONAL SER- VICES DURING THE CURRENT QUARTER NOT COV- ERED BYE THE PRIMARY CONTRACTUAL AGREE- MENT AND BASE SALARY--USUALLY EVENING OR EXTENSION SITE EFFORTS--FOR WHICH EXTRA COMPENSATION IS AWARDED AND WHICH IS USUALLY COVERED BY A SEPARATE CONTRACT OR LETTER OF AGREEMENT. (2) COMPENSATION FOR PERFORMANCE OF DUTIES NORMALLY COVERED BY THE PRIMARY CONTRAC- TUAL AGREEMENT BUT NOT THE BASE SALARY; I.E., STIPENDS FOR ATHLETIC COACHING, SUPERVISION OF CURRICULUM-RELATED FUNC- TIONS SUCH AS DRAMA AND FORENSICS, OR DIRECTION OF SPECIAL PROJECTS REQUIRING SERVICES BEYOND THE NORMAL WORK PERIOD. FOUR POSITIONS ARE ALLOWED TO IDENTIFY MOONLIGHT AND ADDITIONAL DUTY COMPENSATION. ENTRIES SHOULD DISPLAY WHOLE DOLLARS (CENTS ARE ROUNDED TO THE NEAREST WHOLE DOLLAR), AND SHOULD BE "LEFT-ZEROED" IF NEEDED. IF THERE IS NO MOON- LIGHT AND ADDITIONAL DUTY COMPENSATION, THIS DATA ELEMENT SHOULD BE LEFT BLANK. EXAMPLES: $1,000.00 = 1000 $999.99 = 1000 $ 450.00 = 0450 $ 35.35 = 0035 PART-TIME INSTRUCTORS MAY NOT HAVE DIRECT-INSTR- UCTION EFFORT REPORTED IN THE MOONLIGHT AND ADDITIONAL DUTY ASSIGNMENT AREA. ALL INSTRUC- TIONAL EFFORT (IDENTIFIED BY PROGRAM ACTIVITY CODES OF 011, V11, 1LL OR 014, PAGE 14) FOR PART-TIME INSTRUCTORS MUST BE LOMPED TOGETHER AND REPORTED UNDER THE REGULAR ASSIGNMENT AREA. PART-TIME INSTRUCTORS MAY, HOWEVER, HAVE "ADDI- TIONAL DUTY" EFFORT; I.E., EFFORT NOT RELATED TO DIRECT INSTRUCTION SUCH AS RESEARCH (PAC CODE 013). CLASSIFIED POSITIONS MAY NOT HAVE EFFORT RE- PORTED AS MOONLIGHT OR ADDITIONAL DUTY.
Type
NUMERIC(6,0)
Number of length 6 including 0 positions after the decimal.
Name
MOONLIGHT ASSIGNMENT FULL TIME EQUIVALENT TOTAL
Description
THE TOTAL FTE ASSOCIATED WITH AN EMPLOYEE'S MOONLIGHT EFFORT FOR A SESSION.
Type
NUMERIC(4,2)
Number of length 4 including 2 positions after the decimal.
Name
REGULAR FULL TIME EFFORT TOTAL
Description
THE TOTAL FTE ASSOCIATED WITH AN EMPLOYEE'S REGULAR ASSIGNMENT.
Type
NUMERIC(4,2)
Number of length 4 including 2 positions after the decimal.
MIS YEAR/QUARTER DETAIL–CONTAINS FTE AND PAC CODE DATA FOR EMPLOYEES BY COLLEGE AND YEAR/QUARTER.
Name
EMPLOYEE YEAR/QUARTER KEY
Description
USED IN MIS REPORTING TO UNIQUELY IDENTIFY DATA BY COLLEGE, YEAR/QUARTER AND EMPLOYEE.
Type
NVARCHAR(24)
Variable length string of up to 24 characters.
Name
PROGRAM ACTIVITY CODE
Description
SEE REG_PAC.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
FULL TIME EQUIVALENTS
Description
FTE CALCULATIONS: CONSIDERING ONLY THE EFFORT AN EMPLOYEE EXPENDS THAT IS COVERED BY HIS/HER BASE SALARY AND ADMINSTRATIVE RESPONSIBILITY COMPENSATION AN FTE IS CALCULATED FOR EACH PAC CODE. THE FOLLOWING KINDS OF EFFORT SHOULD BE EX- CLUDED WHEN CONSIDERING DISTRIBUTION OF AN IN- DIVIDUAL'S TIME AND DETERMINATION OF APPRO- PRIATE FTE PERCENTAGES; (A) EFFORT FOR WHICH REMUNERATION IS PROVIDED UNDER ADDITIONAL DUTY COMPENSATION; (B) EFFORT FOR WHICH REMUNERA- TION IS PROVIDED ON A MOONLIGHT BASIS (SEPAR- ATE ADDITIONAL CONTRACT); AND (C) EFFORT EX- PENDED ON A VOLUNTARY BASIS FOR WHICH NO RE- MUNERATION OR CORRESPONDING DECREASE IN OTHER ASSIGNMENTS IS GIVEN (E.G., THE INSTRUCTIONAL EFFORT OF AN ADMINISTRATOR WHO, IN ADDITION TO HIS REGULARLY ASSIGNED FULL-TIME ADMINISTRA- TIVE LOAD, TEACHES A COURSE WITHOUT A CORRE- SPONDING DECREASE IN ADMINISTRATIVE DUTIES OR RECEIPT OF EXTRA REMUNERATION.
Type
NUMERIC(4,2)
Number of length 4 including 2 positions after the decimal.
Name
REGULAR/MOONLIGHT INDICATOR
Description
A CODE USED TO INDICATE WHETHER ASSOCIATED DATA IS TO BE CLASSIFIED AS A REGULAR OR MOONLIGHT- ING ASSIGNMENT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
M
=
MOONLIGHTING ASSIGNMENT
Description:
POINT OF SALE DATABASE
CASHIERING LDEV MASTER–CONTAINS CASHIERING LDEV NUMBERS FOR NETWORKED CASHIERING DEVICES.
Name
LOGICAL DEVICE
Description
THE LOGICAL DEVICE NUMBER.
Type
NUMERIC(4,0)
Number of length 4 including 0 positions after the decimal.
Name
MPE JOB NUMBER
Description
MPE JOB NUMBER ASSIGNED WHEN JOB IS INITIATED.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
LOGON DATE
Description
LOGON DATE FOR MPE JOB/SESSION.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR LOGON_DATE
Description
SQL FORMATTED DATE FOR LOGON_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
LOGON TIME
Description
LOGON TIME FOR MPE JOB/SESSION.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
CASHIERING RING MASTER–HAS CONTROL INFORMATION FOR LAST RING NUMBERS. USED FOR A LDEV_NUMBER.
Name
LOGICAL DEVICE
Description
THE LOGICAL DEVICE NUMBER.
Type
NUMERIC(4,0)
Number of length 4 including 0 positions after the decimal.
Name
LAST RING NUMBER
Description
THE LAST RING NUMBER THAT WAS USED IN PRINTING OF A RECEIPT BY THE CASHIER.
Type
INT
Whole number between -2,147,483,648 and 2,147,483,647.
CASHIERING USER MASTER–CONTAINS USER RELATED DATA FOR VALIDATION BY CASHIERING PROCESSES, AND THE GENERATION OF ACCOUNTING BATCHES.
Name
CASHIERING USER KEY
Description
THE CONCATENATION OF USER ID AND LOGICAL DEVICE TO FORM THE KEY TO THE CASHIERING USER MASTER TABLE.
Type
NVARCHAR(12)
Variable length string of up to 12 characters.
Name
BATCH IDENTIFIER
Description
A CODE USED TO IDENTIFY THE SOURCE OR TYPE OF BATCH OF ACCOUNTING TRANSACTIONS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
EDIT STATUS
Description
A CODE INDICATING THE EDITING STATUS OF A PARTICULAR CODE OR COMBINATION OF CODES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
A
=
ACTIVE
N
=
NON-ACCOUNTING
D
=
DELETE
I
=
INACTIVE
CASHIERING "X" TOTAL MASTER–CONTAINS CONTROL TOTALS FOR A CASHIERING SESSION THAT WILL BE USED FOR BALANCING.
Name
SQL FOR XA_SES_DATE
Description
SQL FORMATTED DATE FOR XA_SES_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
X TOTAL KEY
Description
THE CONCATENATION OF STRT_SES_DATE AND LDEV_NUM AND CJ_CASH_SES AND FEE_CD.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
FEE TRANSACTION COUNT
Description
A COUNT OF THE NUMBER OF TRANSACTIONS FOR A FEE CODE.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
PAYMENT TOTAL
Description
THE TOTAL AMOUNT OF PAYMENTS RECEIVED FOR CASH
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
CASHIERING CONTROL DETAIL–HAS DETAIL INFORMATION FOR THE CASHIERING FUNCTION. DATA WILL BE USED IN BALANCING THE CASH REGISTER.
Name
SQL FOR LB_SES_DATE
Description
SQL FORMATTED DATE FOR LB_SES_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
SQL FOR CJ_SES_DATE
Description
SQL FORMATTED DATE FOR CJ_SES_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
LOGICAL DEVICE
Description
THE LOGICAL DEVICE NUMBER.
Type
NUMERIC(4,0)
Number of length 4 including 0 positions after the decimal.
Name
LOGICAL DEVICE/SESSION DATE
Description
THE CONCATENATION OF LDEV_NUM AND STRT_SES_DATE.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
CASHIERING SESSION KEY
Description
THE CONCATENATION FO STRT_SES_DATE, LDEV_NUM AND CJ_CASH_SES.
Type
NVARCHAR(12)
Variable length string of up to 12 characters.
Name
BEGINNING RING NUMBER
Description
THE BEGINNING RING NUMBER THAT A CASHIERING STATION STARTED WITH.
Type
NUMERIC(6,0)
Number of length 6 including 0 positions after the decimal.
Name
BATCH STATUS
Description
A CODE TO INDICATE THE STATUS OF A BATCH.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
L
=
CASHIERING BATCH (ON-LINE SESSION) IS LOCKED
C
=
BATCH HAS BEEN CLOSED FOR POSTING
G
=
BATCH OPEN ONLY FOR GENERATED TRANSACTIONS
P
=
BATCH IS IN FINAL PHASE OF POSTING, NO CHANGES MAY BE MADE TO THIS BATCH.
Name
TOTAL CRDIT CARD AMOUNT
Description
THE TOTAL AMOUNT OF CREDIT CARDS USED DURING THE CASHIERING FUNCTION. WILL BE USED DURING X-Z TOTALING FOR BALANCING.
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
CREDIT CARD TRANSACTION COUNT
Description
THE TOTAL COUNT OF THE NUMBER OF CREDIT CARDS THAT HAVE BEEN USED AS A FORM OF PAYMENT. WILL BE USED DURING X-Z TOTALING FOR BALANCE
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
CASH AMOUNT TOTALS
Description
THE TOTAL AMOUNT OF CASH RECEIVED FOR PAYMENT OF CHARGES, WILL BE USE DURING X-Z TOTALING OF BALANCING.
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
CASH TRANACTION COUNT
Description
THE COUNT OF TRANSACTIONS THAT WERE CASH DURING THE CASHIERING FUNCTION. WILL BE USED DURING X-Z TOTALING FOR BALANCING.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
TOTAL CHECK AMOUNT
Description
THE TOTAL AMOUNT OF CHECKS RECEIVED FOR CHARGES TO A CUSTOMER. WILL BE USED DURING X-Z TOTALING FOR BALANCING.
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
CHECK TRANSACTION COUNT
Description
THE TOTAL NUMBER OF CHECKS PROCESSED FOR PAYMENT OF CHARGES SINCE THE LAST Z TOTALS. WILL BE USED DURING X-Z TOTALING FOR BALANCING.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
NONCASH AMOUNT
Description
THE TOTAL AMOUNT OF NON-CASH TRANSACTIONS.
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
NONCASH TRANSACTION COUNT
Description
THE TOTAL COUNT OF NON-CASH TRANSACTIONS.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
TOTAL AMOUNT PAYED OF THE CASH TILL
Description
THE AMOUNT OF MONIES THAT HAVE BEEN PAID OUT OF THE CASH REGISTER. TOTAL WILL BE USED DURING X-Z TOTALING FOR BALANCING.
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
PAYOUT TRANSACTI
Description
THE TOTAL NUMBER OF TIMES THAT PAYMENT FROM THE CASHIER HAS BEEN MADE. WILLO BE USED DURING X-Z TOTALING FOR BALANCING.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
NO SALE TRANSACTION COUNT
Description
A COUNT OF THE NUMBER OF TIMES THAT THE CASH DRAWER WAS OPENED FOR A NO SALE TYPE OF TRANS- ACTION.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
LAST RING NUMBER
Description
THE LAST RING NUMBER THAT WAS USED IN PRINTING OF A RECEIPT BY THE CASHIER.
Type
INT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
ENDING SESSION DATE
Description
, THE DATE THAT A CASHIERING BATCH WAS CLOSED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR END_SES_DATE
Description
SQL FORMATTED DATE FOR END_SES_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
TOTAL TENDERED AMOUNT
Description
THE TOTAL AMOUNT TENDERED FOR A CASHIERING SESSION.
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
TOTAL CHANGE AMOUNT
Description
THE AMOUNT, IN DOLLARS, THAT WAS RETURNED TO THE CUSTOMER IN CHANGE AFTER A PAYMENT. TOTAL IS FOR A CASHIERING SESSION.
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
TAKEOUT CASH AMT
Description
THE AMOUNT IN DOLLARS OF CASH REMOVED FROM OR ADDED TO THE TILL.
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
TAKEOUT CHECK AMOUNT
Description
THE AMOUNT IN DOLLARS OF CHECKS BEING REMOVED FROM OR ADDED TO THE TILL.
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
TAKEOUT CREDIT CARD AMOUNT
Description
THE AMOUNT IN DOLLARS OF CREDIT CARD SLIPS BEING REMOVED FROM OR ADDED TO THE TILL.
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
TOTAL FINANCIAL AID AMOUNT
Description
THE TOTAL AMOUNT IN DOLLARS PAID VIA FINANCIAL AID.
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
FINANCIAL AID TRANSACTION COUNT
Description
THE COUNT OF TRANSACTIONS THAT WERE FINANCIAL AID DURING A CASHIERING FUNCTION. WILL BE USED DURING X-Z TOTALING FOR BALANCING.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
TOTAL CREDIT CARD REFUND AMOUNT
Description
THE TOTAL AMOUNT OF CREDIT CARD REFUNDS ACCUMULATED OVER A CASHIERING SESSION.
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
CREDIT CARD REFUND COUNT
Description
THE COUNT OF CREDIT CARD REFUNDS ACCUMULATED OVER A CASHIERING SESSION.
Type
INT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
USER KEY
Description
TERMINAL SECURITY USER KEY INITIAL/DEFAULT VALUES: BLANK USE: TO ACCESS THE USER MASTER FOR THE TERMINAL SECURITY SYSTEM TO CHECK USER VALIDITY. SOURCE: TERMINAL SECURITY MANAGER
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Values
ALPHABETIC CHARACTER.
Name
DRAWER NUMBER
Description
CASHIERING SESSION DRAWER NUMBER.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
VOID TRANSACTION COUNT
Description
THE NUMBER OF CHARGES PAID BY "VOID" DURING A SESSION.
Type
INT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
VOID TRANSACTION AMOUNT
Description
THE TOTAL AMOUNT OF CHARGES PAID BY "VOID" DURING A SESSION.
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
BATCH ENTRY DATE
Description
THE DATE THAT A BATCH OF ACCOUNTING TRANSACTIONS WERE POSTED IN THE SYSTEM.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR BTCH_ENTR_DATE
Description
SQL FORMATTED DATE FOR BTCH_ENTR_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
CASH SESSION TRANSACTION DETAIL–CONTAINS SUMMARY INFO REGARDING EACH SES_TRNS_KEY.
Name
SQL FOR SG_SES_DATE
Description
SQL FORMATTED DATE FOR SG_SES_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
TRANSACTION KEY
Description
THE CONCATENATION OF STRT_SES_DATE, LDEV_NUM, CJ_CASH_SES AND RING_NUM.
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
Name
TENDERED AMOUNT
Description
THE AMOUNT RECEIVED IN DOLLARS FOR PAYMENT.
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
CHANGE AMOUNT
Description
THE AMOUNT RETURNED IN CHANGE FOR PAYMENT RECEIVED.
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
CASHIERING TRANSACTION DETAIL–HAS THE DETAIL INFORMATION THAT WILL BE PASSED TO FMS. WILL ALSO BE USED TO RECREATE CUSTOMER ACCOUNT ACTIVITY IF REQUIRED.
Name
SQL FOR SG_SES_DATE
Description
SQL FORMATTED DATE FOR SG_SES_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
TRANSACTION KEY
Description
THE CONCATENATION OF STRT_SES_DATE, LDEV_NUM, CJ_CASH_SES AND RING_NUM.
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
Name
CUSTOMER ID
Description
THE CONCATENATION OF THE CUSTOMER NUMBER AND CUSTOMER TYPE WHICH UNIQUELY IDENTIFIES A CUSTOMER.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
COLLEGE CODE
Description
THE COLLEGE CODE; FIRST TWO DIGITS DESIGNATE DISTRICT, THIRD DESIGNATES COLLEGES WITHIN THE THE DISTRICT.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
FEE CODE
Description
A TWO CHARACTER CODE ASSIGNED TO IDENTIFY A TYPE OF PAYMENT OR CHARGE. APPLIES TO ALL TYPES OF TUITION, CLASS FEES AND INCIDENTAL FEES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
AMOUNT CHARGED
Description
THE DOLLAR AMOUNT OF A CHARGE TO A CUSTOMER FOR SERVICES RENDERED.
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
CHARGE DATE
Description
THIS IS THE DATE THE CHARGE OCCURRED ON FOR A CUSTOMER.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR CHRG_DATE
Description
SQL FORMATTED DATE FOR CHRG_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
AMOUNT OF PAYMENT
Description
DEFINITION" THE DOLLAR AMOUNT OF A PAYMENT FROM A CUSTOMER FOR SERVICES RENDERED.
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
PAYMENT DATE
Description
THE DATE THE PAYMENT WAS RECEIVED FOR GOODS OR SERVICES RENDERED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR PYMT_DATE
Description
SQL FORMATTED DATE FOR PYMT_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
PAYMENT METHOD
Description
THE CONCATENATION OF PYMT-ID AND PYMT-TYP INDICATING HOW A CUSTOMER CHARGE WAS PAID.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
FEE CLASSIFICATION
Description
A CODE USED TO GROUP LIKE FEES FOR THE APPLICATION OF PAYMENTS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
FEE QUANTITY
Description
THE QUANTITY OF GOODS OR SERVICES PROVIDED BY FEE CODE.
Type
NUMERIC(5,1)
Number of length 5 including 1 positions after the decimal.
Name
RECEIPT NUMBER
Description
NUMBER OF THE RECEIPT
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
CUSTOMER REFERENCE
Description
USED TO INDICATE WHICH CUSTOMER IS BEING PAID BY A THIRD PARTY. WILL CONTAIN A CUSTOMER NUMBER.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
TRANSACTION DESCRIPTION
Description
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
USER KEY
Description
TERMINAL SECURITY USER KEY INITIAL/DEFAULT VALUES: BLANK USE: TO ACCESS THE USER MASTER FOR THE TERMINAL SECURITY SYSTEM TO CHECK USER VALIDITY. SOURCE: TERMINAL SECURITY MANAGER
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Values
ALPHANUMERIC 1-8 CHARACTERS BEGINNING WITH
Name
TRANSACTION STATUS
Description
THE CONCATENATION OF TH_TRNS_STAT1, TH_TRNS_STAT2, TH_TRNS_STAT3 AND TH_TRNS_STAT4.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
FINANCIAL ACCOUNTING STRUCTURE
Description
THE AGGREGATION OF DATA ELEMENTS THAT DEFINE THE FINANCIAL ACCOUNTING STRUCTURE INCLUDING TRANSACTION CODE, APPROPRIATION INDEX, PROGRAM INDEX, ORGANIZATION INDEX, SUBOBJECT, SUB- SUBOBJECT, MAJOR GROUP, MAJOR SOURCE, SUB-SOURCE BANK ACCOUNT AND DUE TO/FROM FUND.
Type
NVARCHAR(32)
Variable length string of up to 32 characters.
Name
YEAR/QUARTER
Description
A THREE-POSITION ACADEMIC YEAR (I.E., 1984-85= 845) FOLLOWED BY THE QUARTER CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
TRANSACTION PAYMENT CODE
Description
THE TRANSACTION CODE USED FOR PAYMENT OF FEES.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
UNIT COST
Description
A DOLLAR AMOUNT THAT REFLECTS THE UNIT COST OF AN ITEM.
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
Name
CHARGE IDENTIFIER
Description
A UNIQUE NUMBER ASSIGNED TO EACH CHARGE IN CUSTOMER ACCOUNTS.
Type
NUMERIC(7,0)
Number of length 7 including 0 positions after the decimal.
Name
FROM CHARGE STATUS
Description
THE STATUS OF A CHARGE PRIOR TO AN ACTION BY A PROCESS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
TO CHARGE STATUS
Description
THE STATUS OF A CHARGE AFTER AN ACTION BY A PROCESS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
DOCUMENT NUMBER
Description
THE NUMBER OF THE DOCUMENT THAT IS THE SOURCE OF AN ACCOUNTING TRANSACTION.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
REFERENCE DOCUMENT NUMBER
Description
THE NUMBER OF THE DOCUMENT RELATED TO A DOCUMENT THAT IS THE SOURCE OF AN ACCOUNTING TRANSACTION.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
DEBT TYPE
Description
DEFINTION: A CODE USED IN CONJUNCTION WITH CHARGE STATUS, IDENTIFYING WHETHER OR NOT A CHARGE IS TO BE RECORDED IN ACCOUNTING AND IF SO, HOW IT IS TO BE RECORDED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
PAYMENT SCHEDULE
Description
A CODE IDENTIFYING THE TERMS AND CONDITIONS FOR PAYMENTS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
RECEIPT TIME
Description
THE TIME A CASHIERING TRANSACTION TOOK PLACE IN HH:MM FORMAT.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Description:
SAFER DATA BASE
ACTIVITY
Name
ACTIVITY CODE_COCO
Description
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
DESCRIPTION 30_COCO
Description
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
AGENCY MASTER
Name
BEOG ENTITY _ COCO
Description
Type
NVARCHAR(12)
Variable length string of up to 12 characters.
Name
BEOG INSTITUTION ID _ COCO
Description
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
INSTITUTION NAME _ COCO
Description
Type
NVARCHAR(32)
Variable length string of up to 32 characters.
Name
AWARD CODE _ COCO
Description
THE CODE NUMBER OF THE FINANCIAL AID AWARD GIVEN TO A STUDENT. MUST BE A VALID CODE ON THE AWARD MASTER TABLE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
TRANSACTION CODE _ COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
AWARD CODE MASTER
Name
AWARD CODE _ COCO
Description
THE CODE NUMBER OF THE FINANCIAL AID AWARD GIVEN TO A STUDENT. MUST BE A VALID CODE ON THE AWARD MASTER TABLE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
AWARD NAME _ COCO
Description
FINANCIAL AID AWARD CODE NAME - FULL DESCRIPTION (TABLE MASTER ITEM #42).
Type
NVARCHAR(26)
Variable length string of up to 26 characters.
Name
MAXIMUM AWARD AMOUNT _ COCO
Description
Type
NUMERIC(8,0)
Number of length 8 including 0 positions after the decimal.
Name
MINIMUM AWARD AMOUNT _ COCO
Description
THE MINIMUM AMOUNT THAT CAN BE AWARDED TO A FINANCIAL AID STUDENT FOR A SESSION (TABLE MASTER ITEM #47).
Type
NUMERIC(8,0)
Number of length 8 including 0 positions after the decimal.
Name
AWARD MATCHING STATUS _ COCO
Description
A CODE USED TO INDICATE WHETHER A FINANCIAL AID FORM IS REQUIRED BEFORE AN AWARD CAN BE MADE (TABLE MASTER ITEM #49).
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
NA
=
FAF REQUIRED
NF
=
FAF NOT REQUIRED
Name
AWARD TYPE _ COCO
Description
A CODE USED TO GROUP AWARDS INTO MAJOR CATEGORIES FOR REPORTING. MUST BE A VALID CODE ON THE TABLE MASTER (ITEM #50).
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
GS
=
GUARANTEED STUDENT LOAN
GT
=
GRANT
LN
=
LOAN
SC
=
SCHOLARSHIPS
WK
=
WORK STUDY
Name
AWARD ISSUANCE CODE _ COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
SHORT AWARD NAME _ COCO
Description
FINANCIAL AID AWARD CODE SHORT NAME (TABLE MASTER ITEM #92).
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
AWARD MISCELLANEOUS CODE 1 (COCO)
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
AWARD MISCELLANEOUS CODE 2 (COCO)
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
NO BUDGET INDICATOR_COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
BEOG MASTER
Name
BEOG REPORT CODE _ COCO
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
BEOG AWARD COUNT _ COCO
Description
Type
NUMERIC(6,0)
Number of length 6 including 0 positions after the decimal.
Name
BEOG REPORT DATE _ COCO
Description
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR BEOG_DATE_RPT
Description
SQL FORMATTED DATE FOR BEOG_DATE_RPT
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
BEOG TAPE DATE _ COCO
Description
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR BEOG_DATE_TAPE
Description
SQL FORMATTED DATE FOR BEOG_DATE_TAPE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
BEOG DISPLAY TOTAL _ COCO
Description
Type
NUMERIC(10,0)
Number of length 10 including 0 positions after the decimal.
BUDGET MASTER
Name
BUDGET KEY _ COCO
Description
THE COMBINATION OF THE STARTING SESSION OF AN ACADEMIC YEAR AND THE FINANCIAL AID STUDENT BUDGET CODE. BUDGET CODES ARE ASSIGNED BASED ON HOUSING PLAN, STUDENT'S DEPENDENCY, RESIDENCY AND MARITAL STATUS (TABLE MASTER ITEM CSS IS USED TO ACCOMPLISH THIS).
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
AWARD BUDGET AMOUNT 1 _ COCO
Description
BASE BUDGET AMOUNT FOR A FINANCIAL AID STUDENT BUDGET CODE IN THE BUDGET MASTER TABLE. CURRENTLY NOT USED IN THE FINANCIAL AID STUDENT MASTER.
Type
NUMERIC(8,0)
Number of length 8 including 0 positions after the decimal.
Name
AWARD BUDGET AMOUNT 2 _ COCO
Description
THE BUDGET AMOUNT PER DEPENDENT FOR A FINANCIAL AID STUDENT BUDGET CODE IN THE BUDGET MASTER TABLE (TABLE MASTER ITEM #38). CURRENTLY NOT USED IN THE FINANCIAL AID STUDENT MASTER.
Type
NUMERIC(8,0)
Number of length 8 including 0 positions after the decimal.
Name
SUPPLEMENTAL AMOUNT _ COCO
Description
SUPPLEMENTAL AMOUNT WHICH, WHEN ADDED TO A STUDENT'S OVERALL BUDGET, WOULD INCREASE THE STUDENT'S NEED (STUDENT FINANCIAL DATA). RESERVED FOR FUTURE USE IN THE BUDGET MASTER TABLE.
Type
NUMERIC(6,0)
Number of length 6 including 0 positions after the decimal.
Name
BEOG STUDENT COST _ COCO
Description
Type
NUMERIC(6,0)
Number of length 6 including 0 positions after the decimal.
Name
PACKAGING CODE _ COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
TAX FREE BUDGET (COCO)
Description
AMOUNT OF STUDENT'S BUDGET THAT IS TAX FREE.
Type
NUMERIC(6,0)
Number of length 6 including 0 positions after the decimal.
CHARGE PLAN MASTER
Name
CHARGE PLAN CODE _ COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
DESCRIPTION 30_COCO
Description
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
COST MASTER
Name
COST CODE _ COCO
Description
Type
NVARCHAR(12)
Variable length string of up to 12 characters.
Name
DESCRIPTION 30_COCO
Description
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
INSTITUTION MASTER
Name
INSTITUTION CODE _ COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
INSTITUTION NAME _ COCO
Description
Type
NVARCHAR(32)
Variable length string of up to 32 characters.
Name
ADDRESS LINE 1 _ COCO
Description
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
ADDRESS LINE 2 _ COCO
Description
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Values
Name
STATE _ COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
ZIP CODE
Description
A NINE (9) DIGIT NUMBER IDENTIFYING EACH POSTAL DELIVERY AREA IN THE UNITED STATES.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
FINANCIAL AID OFFICER NAME _ COCO
Description
Type
NVARCHAR(26)
Variable length string of up to 26 characters.
Name
FINANCIAL AID OFFICER TITLE _ COCO
Description
Type
NVARCHAR(26)
Variable length string of up to 26 characters.
Name
TELEPHONE _ COCO
Description
Type
NVARCHAR(18)
Variable length string of up to 18 characters.
Name
AWARD BUDGET AMOUNT 1 _ COCO
Description
BASE BUDGET AMOUNT FOR A FINANCIAL AID STUDENT BUDGET CODE IN THE BUDGET MASTER TABLE. CURRENTLY NOT USED IN THE FINANCIAL AID STUDENT MASTER.
Type
NUMERIC(8,0)
Number of length 8 including 0 positions after the decimal.
Name
AWARD BUDGET AMOUNT 2 _ COCO
Description
THE BUDGET AMOUNT PER DEPENDENT FOR A FINANCIAL AID STUDENT BUDGET CODE IN THE BUDGET MASTER TABLE (TABLE MASTER ITEM #38). CURRENTLY NOT USED IN THE FINANCIAL AID STUDENT MASTER.
Type
NUMERIC(8,0)
Number of length 8 including 0 positions after the decimal.
Name
AWARD BUDGET AMOUNT 3 _ COCO
Description
Type
NUMERIC(8,0)
Number of length 8 including 0 positions after the decimal.
Name
AWARD BUDGET AMOUNT 4 _ COCO
Description
Type
NUMERIC(8,0)
Number of length 8 including 0 positions after the decimal.
Name
INSTITUTION BUDGET _ COCO
Description
Type
NUMERIC(6,0)
Number of length 6 including 0 positions after the decimal.
Name
BEOG CAMPUS _ COCO
Description
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
INTEREST MASTER
Name
INTEREST PLAN _ COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
Name
EXCLUDE OUTSIDE INDICATOR _ COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: RID
Type
NUMERIC(4,2)
Number of length 4 including 2 positions after the decimal.
OPERATOR ID MASTER
Name
OPERATOR ID _ COCO
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
CAMPUS AUTHORIZATION CODE _ COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
OPERATOR DESCRIPTION _ COCO
Description
Type
NVARCHAR(26)
Variable length string of up to 26 characters.
Name
OPERATOR LEVEL _ COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
OPERATOR PASSWORD (COCO)
Description
OPERATOR PASSWORD INFORMATION IN THE SAFER SYSTEM.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
OUTSIDE MASTER
Name
OUTSIDE PLAN _ COCO
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
OUTSIDE AGENCY _ COCO
Description
Type
NVARCHAR(24)
Variable length string of up to 24 characters.
Name
ADDRESS LINE 1 _ COCO
Description
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
ADDRESS LINE 2 _ COCO
Description
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Values
Name
STATE _ COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
ZIP CODE
Description
A NINE (9) DIGIT NUMBER IDENTIFYING EACH POSTAL DELIVERY AREA IN THE UNITED STATES.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
FIXED TUITION _ COCO
Description
Type
NUMERIC(6,2)
Number of length 6 including 2 positions after the decimal.
Name
TUITION PERCENT _ COCO
Description
Type
NUMERIC(6,3)
Number of length 6 including 3 positions after the decimal.
Name
FEES FIXED AMOUNT _ COCO
Description
Type
NUMERIC(6,2)
Number of length 6 including 2 positions after the decimal.
Name
FEES PERCENT _ COCO
Description
Type
NUMERIC(6,3)
Number of length 6 including 3 positions after the decimal.
Name
BOOKS FIXED AMOUNT _ COCO
Description
Type
NUMERIC(6,2)
Number of length 6 including 2 positions after the decimal.
Name
BOOKS PERCENT _ COCO
Description
Type
NUMERIC(6,3)
Number of length 6 including 3 positions after the decimal.
Name
GENERAL AMOUNT _ COCO
Description
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
PACKAGING MASTER
Name
PACKAGING CODE _ COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
FEDERAL AWARD CODE _ COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
NEED BASE INDICATOR _ COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
DESCRIPTION 30_COCO
Description
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
STUDENT MASTER _ COCO
Name
STUDENT ID NUMBER _ COCO
Description
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
LAST NAME _ COCO
Description
Type
NVARCHAR(18)
Variable length string of up to 18 characters.
Name
FIRST NAME _ COCO
Description
Type
NVARCHAR(14)
Variable length string of up to 14 characters.
Name
MIDDLE INITIAL _ COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
ADDRESS LINE 1 _ COCO
Description
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
ADDRESS LINE 2 _ COCO
Description
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Values
Name
STATE _ COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
ZIP CODE
Description
A NINE (9) DIGIT NUMBER IDENTIFYING EACH POSTAL DELIVERY AREA IN THE UNITED STATES.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
TELEPHONE _ COCO
Description
Type
NVARCHAR(18)
Variable length string of up to 18 characters.
Name
BIRTHDATE _ COCO
Description
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR BIRTHDATE
Description
SQL FORMATTED DATE FOR BIRTHDATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
CITIZENSHIP _ COCO
Description
THE FINANCIAL AID RESIDENCY CODE ASSIGNED TO A STUDENT (STUDENT MASTER DATA). MUST BE A VALID CODE ON THE TABLE MASTER (ITEM #11).
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
MARITAL STATUS _ COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
RACE _ COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
STUDENT BUDGET CODE _ COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
SEX
Description
IDENTIFIES A STUDENT'S SEX.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
M
=
MALE
F
=
FEMALE
Name
VISA CODE _ COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
VISA ID NUMBER _ COCO
Description
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
Name
STUDENT STATUS _ COCO
Description
A STATUS CODE ASSIGNED TO A STUDENT ON THE FINANCIAL AID STUDENT MASTER DATA SCREEN. THIS STATUS CODE DETERMINES WHAT TRACKING DOCUMENTS ARE ASSIGNED IN THE AUTOMATIC TRACKING PROCESS. MUST BE A VALID CODE ON THE TABLE MASTER (ITEM #18).
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
TRANSACTION DATE _ COCO
Description
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR TRANS_DATE
Description
SQL FORMATTED DATE FOR TRANS_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
INSTITUTION CODE _ COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
ELIGIBILITY CODE (COCO)
Description
ELIGIBILITY CODE USED IN THE FINANCIAL AID ACADEMIC PROGRESS MODULE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
SESSION OF ELIGIBILITY (COCO)
Description
THE SESSION IN WHICH THE ELIGIBILITY CODE WAS ASSIGNED. (USED IN THE ACADEMIC PROGRESS MODULE OF THE FINANCIAL AID SYSTEM)
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
SESSION YEAR START _ COCO
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
SESSION YEAR END _ COCO
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
SESSIONS REMAINING (COCO)
Description
THE TOTAL NUMBER OF REMAINING FULL-TIME SESSIONS FOR THE STUDENT TO COMPLETE HIS ACADEMIC PRO- GRAM.
Type
NUMERIC(5,2)
Number of length 5 including 2 positions after the decimal.
Name
HOURS REMAINING (COCO)
Description
TOTAL REMAINING NUMBER OF ACADEMIC HOURS/UNITS FOR THE STUDENT TO COMPLETE HIS ACADEMIC PRO- GRAM.
Type
NUMERIC(4,0)
Number of length 4 including 0 positions after the decimal.
Name
CURRICULUM CODE _ COCO
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
EXPECTED GRADUATION YR/MO (COCO)
Description
MONTH AND YEAR THE STUDENT IS EXPECTED TO GRADUATE.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
MISCELLANEOUS CODES 1 (COCO)
Description
MISCELLANEOUS CODE 1 IN THE STUDENT DATA RECORD OF THE FINANCIAL AID SYSTEM. RESERVED FOR FUTURE USE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
MISCELLANEOUS CODE 2 (COCO)
Description
MISCELLANEOUS CODE 2 IN THE STUDENT DATA RECORD OF THE FINANCIAL AID SYSTEM. RESERVED FOR FUTURE USE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
Description
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
PERSONAL IDENTIFCATION NUMBER
Description
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
Description
Type
NVARCHAR(50)
Variable length string of up to 50 characters.
Name
Description
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR DATE_MODIFIED
Description
SQL FORMATTED DATE FOR DATE_MODIFIED
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
OPERATOR ID _ COCO
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
SUBCODE MASTER _ COCO
Name
AWARD SUBCODE _ COCO
Description
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
INSTITUTION NAME _ COCO
Description
Type
NVARCHAR(32)
Variable length string of up to 32 characters.
Name
LAST NAME _ COCO
Description
Type
NVARCHAR(18)
Variable length string of up to 18 characters.
Name
FIRST NAME _ COCO
Description
Type
NVARCHAR(14)
Variable length string of up to 14 characters.
Name
TITLE _ COCO
Description
Type
NVARCHAR(26)
Variable length string of up to 26 characters.
Name
ADDRESS LINE 1 _ COCO
Description
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
ADDRESS LINE 2 _ COCO
Description
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
CITY _ COCO
Description
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
STATE _ COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
ZIP CODE _ COCO
Description
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
TELEPHONE _ COCO
Description
Type
NVARCHAR(18)
Variable length string of up to 18 characters.
Name
STUDENT STATUS _ COCO
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
ADDITIONAL ID NUMBER _ COCO
Description
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
ACCOUNT NUMBER_COCO
Description
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Values
Name
STUDENT STATUS _ COCO
Description
A STATUS CODE ASSIGNED TO A STUDENT ON THE FINANCIAL AID STUDENT MASTER DATA SCREEN. THIS STATUS CODE DETERMINES WHAT TRACKING DOCUMENTS ARE ASSIGNED IN THE AUTOMATIC TRACKING PROCESS. MUST BE A VALID CODE ON THE TABLE MASTER (ITEM #18).
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
MAXIMUM AWARD AMOUNT _ COCO
Description
Type
NUMERIC(8,0)
Number of length 8 including 0 positions after the decimal.
Name
MINIMUM AWARD AMOUNT _ COCO
Description
THE MINIMUM AMOUNT THAT CAN BE AWARDED TO A FINANCIAL AID STUDENT FOR A SESSION (TABLE MASTER ITEM #47).
Type
NUMERIC(8,0)
Number of length 8 including 0 positions after the decimal.
Name
AWARD AVERAGE_COCO
Description
Type
NUMERIC(6,0)
Number of length 6 including 0 positions after the decimal.
Name
TRANS COUNT_COCO
Description
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
TRANSACTION DESCRIPTION
Description
A COMMENT FIELD ASSOCIATED WITH EACH FINANCIAL AID TRACKING DOCUMENT ASSIGNED A STUDENT.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
TRANSACTION DATE _ COCO
Description
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR TRANS_DATE
Description
SQL FORMATTED DATE FOR TRANS_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
SEX
Description
IDENTIFIES A STUDENT'S SEX.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
M
=
MALE
BLANK
=
UNKNOWN
Name
RACE _ COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
PAR DEC_COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
PAR DIS_COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
PAR KIA_COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
PAR VET_COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
NEED BASE INDICATOR _ COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
FINAID CUMULATIVE GPA (COCO)
Description
Type
NUMERIC(5,3)
Number of length 5 including 3 positions after the decimal.
Name
MARITAL STATUS _ COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
CITIZENSHIP _ COCO
Description
THE FINANCIAL AID RESIDENCY CODE ASSIGNED TO A STUDENT (STUDENT MASTER DATA). MUST BE A VALID CODE ON THE TABLE MASTER (ITEM #11).
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
AGE_COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
DEPENDENT/INDEPENDENT CODE _ COCO
Description
DEPENDENT/INDEPENDENT CODE ASSIGNED TO A FINANCIAL AID STUDENT (TABLE MASTER ITEM #24).
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
STUDENT NEED _ COCO
Description
Type
NUMERIC(6,0)
Number of length 6 including 0 positions after the decimal.
Name
STUDENT INCOME _ COCO
Description
Type
NUMERIC(6,0)
Number of length 6 including 0 positions after the decimal.
Name
VETERAN STATUS _ COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
PARENTS' INCOME _ COCO
Description
Type
NUMERIC(6,0)
Number of length 6 including 0 positions after the decimal.
Name
BEOG INDX _ COCO
Description
Type
NUMERIC(6,0)
Number of length 6 including 0 positions after the decimal.
Name
BEOG ENROLLMENT CODE _ COCO
Description
A CODE IDENTIFYING THE ENROLLMENT STATUS OF A FINANCIAL AID STUDENT FOR A SPECIFIED ACADEMIC YEAR. MUST BE A VALID CODE ON THE TABLE MASTER (ITEM #96).
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
STANDARD ENROLLMENT CODES ARE:
4
=
LESS THAN HALFTIME
2
=
HALFTIME
3
=
THREE QUARTER TIME
Name
CLS RANK_COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
REFERENCE_COCO
Description
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
YEAR IN SCHOOL_COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
YEAR SCHOOL END_COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
NUMER OF DEPENDENTS _ COCO
Description
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
CODE 1_COCO
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
CODE 2_COCO
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
Type
NVARCHAR(50)
Variable length string of up to 50 characters.
Name
Description
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR DATE_MODIFIED
Description
SQL FORMATTED DATE FOR DATE_MODIFIED
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
OPERATOR ID _ COCO
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
TABLE MASTER
Name
TABLE KEY _ COCO
Description
Type
NVARCHAR(18)
Variable length string of up to 18 characters.
Name
TABLE ITEM LENGTH _ COCO
Description
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
TABLE EDIT CODE _ COCO
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
TABLE DESCRIPTION _ COCO
Description
Type
NVARCHAR(40)
Variable length string of up to 40 characters.
TRANSACTION CODE MASTER
Name
TRANSACTION CODE _ COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
TRANSACTION DESCRIPTION
Description
A COMMENT FIELD ASSOCIATED WITH EACH FINANCIAL AID TRACKING DOCUMENT ASSIGNED A STUDENT.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
TRANSACTION SIGN _ COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
TRANSACTION CLASS _ COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
REFUND INDICATOR
Description
A ONE CHARACTER CODE TO INDICATE WHETHER A FEE IS REFUNDABLE (Y=YES) OR NON-REFUNDABLE (N=NO).
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
Y
=
YES
Name
PAYMENT PRIORITY (COCO)
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
TRANS MISCELLANEOUS CODE 1 (COCO)
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
TRANSACTION STATUS
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
YEAR SESSION MASTER
Name
SESSION _ COCO
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
SESSION START DATE _ COCO
Description
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR SES_START_DATE
Description
SQL FORMATTED DATE FOR SES_START_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
SESSION END DATE _ COCO
Description
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR SES_END_DATE
Description
SQL FORMATTED DATE FOR SES_END_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
SESSION HOURS _ COCO
Description
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
DATE POSTED _ COCO
Description
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR DATE_AR_POSTED
Description
SQL FORMATTED DATE FOR DATE_AR_POSTED
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
OPERATOR ID _ COCO
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
EQUIVALENT YR/SESSION _ COCO
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
SESSION DESCRIPTION _ COCO
Description
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
Name
SESSION MISCELLANEOUS 1 (COCO)
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
ACCOUNT DETAIL
Name
Description
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
Description
Type
NVARCHAR(40)
Variable length string of up to 40 characters.
Name
ACCOUNT NUMBER_COCO
Description
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
ACTIVITY DETAIL
Name
STUDENT ID NUMBER _ COCO
Description
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
ACTIVITY CODE_COCO
Description
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
INSTITUTION CODE _ COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
CODE 1_COCO
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
CODE 2_COCO
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
CODE 3_COCO
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
SESSION _ COCO
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
DATE ACTIVITY_COCO
Description
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR DATE_ACTIVITY
Description
SQL FORMATTED DATE FOR DATE_ACTIVITY
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
ALTERNATE ADDRESS DETAIL
Name
STUDENT ID NUMBER _ COCO
Description
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
ADDRESS CODE _ COCO
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
ADDRESS LINE 1 _ COCO
Description
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
ADDRESS LINE 2 _ COCO
Description
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Values
Name
STATE _ COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
ZIP CODE
Description
A NINE (9) DIGIT NUMBER IDENTIFYING EACH POSTAL DELIVERY AREA IN THE UNITED STATES.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
TELEPHONE _ COCO
Description
Type
NVARCHAR(18)
Variable length string of up to 18 characters.
Name
DESCRIPTION 30_COCO
Description
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
DATE ACTIVITY_COCO
Description
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR DATE_ACTIVITY
Description
SQL FORMATTED DATE FOR DATE_ACTIVITY
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
SESSION YEAR START _ COCO
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
SESSION YEAR END _ COCO
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
CODE 1_COCO
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
CODE 2_COCO
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
CODE 3_COCO
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
ADDITIONAL ID NUMBER _ COCO
Description
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
FIRST NAME _ COCO
Description
Type
NVARCHAR(14)
Variable length string of up to 14 characters.
Name
LAST NAME _ COCO
Description
Type
NVARCHAR(18)
Variable length string of up to 18 characters.
Name
MIDDLE INITIAL _ COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
BIRTHDATE _ COCO
Description
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR BIRTHDATE
Description
SQL FORMATTED DATE FOR BIRTHDATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
Description
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
CITIZENSHIP _ COCO
Description
THE FINANCIAL AID RESIDENCY CODE ASSIGNED TO A STUDENT (STUDENT MASTER DATA). MUST BE A VALID CODE ON THE TABLE MASTER (ITEM #11).
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
Type
NVARCHAR(50)
Variable length string of up to 50 characters.
Name
Description
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR DATE_MODIFIED
Description
SQL FORMATTED DATE FOR DATE_MODIFIED
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
OPERATOR ID _ COCO
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
AUDIT AWARD DETAIL
Name
STUDENT ID NUMBER _ COCO
Description
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
AWARD CODE _ COCO
Description
THE CODE NUMBER OF THE FINANCIAL AID AWARD GIVEN TO A STUDENT. MUST BE A VALID CODE ON THE AWARD MASTER TABLE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
AWARD STATUS _ COCO
Description
THE STATUS OF AN FINANCIAL AID AWARD. MUST BE A VALID CODE ON THE TABLE MASTER (ITEM #57).
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
2
=
ACCEPTED
1
=
OFFERED
Name
AWARD AMOUNT _ COCO
Description
THE AWARD AMOUNT FOR A SESSION.
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
Name
SESSION _ COCO
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
INSTITUTION CODE _ COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
TRANSACTION DATE _ COCO
Description
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR TRANS_DATE
Description
SQL FORMATTED DATE FOR TRANS_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
AWARD SUBCODE _ COCO
Description
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
AWARD MISCELLANEOUS CODE 1 (COCO)
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
AWARD MISCELLANEOUS CODE 2 (COCO)
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
DATE ACTIVITY_COCO
Description
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR DATE_ACTIVITY
Description
SQL FORMATTED DATE FOR DATE_ACTIVITY
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
TIME STAMP _ COCO
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
OPERATOR ID _ COCO
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
PROGRAM ID_COCO
Description
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Values
Name
Description
ARRAY MEMBER. SEE: AWD_DISB_AMT
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: AWD_DISB_AMT
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: AWD_DISB_AMT
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: AWD_DISB_AMT
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: AWD_DISB_DATE
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR AWD_DISB_DATE_1
Description
SQL FORMATTED DATE FOR AWD_DISB_DATE_1
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
Description
ARRAY MEMBER. SEE: AWD_DISB_DATE
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR AWD_DISB_DATE_2
Description
SQL FORMATTED DATE FOR AWD_DISB_DATE_2
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
Description
ARRAY MEMBER. SEE: AWD_DISB_DATE
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR AWD_DISB_DATE_3
Description
SQL FORMATTED DATE FOR AWD_DISB_DATE_3
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
Description
ARRAY MEMBER. SEE: AWD_DISB_DATE
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR AWD_DISB_DATE_4
Description
SQL FORMATTED DATE FOR AWD_DISB_DATE_4
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
Description
ARRAY MEMBER. SEE: AWD_DISB_NO
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: AWD_DISB_NO
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: AWD_DISB_NO
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: AWD_DISB_NO
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: AWD_DISB_STATUS
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: AWD_DISB_STATUS
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: AWD_DISB_STATUS
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: AWD_DISB_STATUS
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
AWARD SESSION DETAIL _ COCO
Name
SESSION _ COCO
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
AWARD CODE _ COCO
Description
THE CODE NUMBER OF THE FINANCIAL AID AWARD GIVEN TO A STUDENT. MUST BE A VALID CODE ON THE AWARD MASTER TABLE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
INSTITUTION CODE _ COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
AWARD AMOUNT AUTHORIZED _ COCO
Description
Type
NUMERIC(10,2)
Number of length 10 including 2 positions after the decimal.
Name
AWARD AMOUNT LIMIT _ COCO
Description
Type
NUMERIC(8,0)
Number of length 8 including 0 positions after the decimal.
BEOG TAPE DETAIL
Name
STUDENT ID NUMBER _ COCO
Description
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
BEOG STUDENT ID _ COCO
Description
Type
NVARCHAR(14)
Variable length string of up to 14 characters.
Name
BEOG REPORT CODE _ COCO
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
PELL DATE ENROLLED _ COCO
Description
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR PELL_DATE_ENRL
Description
SQL FORMATTED DATE FOR PELL_DATE_ENRL
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
BEOG INDX _ COCO
Description
Type
NUMERIC(6,0)
Number of length 6 including 0 positions after the decimal.
Name
BEOG STUDENT COST _ COCO
Description
Type
NUMERIC(6,0)
Number of length 6 including 0 positions after the decimal.
Name
BEOG AWARD PAID _ COCO
Description
Type
NUMERIC(8,0)
Number of length 8 including 0 positions after the decimal.
Name
BEOG AWARD TO BE PAID _ COCO
Description
Type
NUMERIC(6,0)
Number of length 6 including 0 positions after the decimal.
Name
PELL ADJUSTMENT INDICATOR _ COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
BEOG ENROLLMENT CODE _ COCO
Description
A CODE IDENTIFYING THE ENROLLMENT STATUS OF A FINANCIAL AID STUDENT FOR A SPECIFIED ACADEMIC YEAR. MUST BE A VALID CODE ON THE TABLE MASTER (ITEM #96).
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
2
=
HALFTIME
1
=
FULLTIME
3
=
THREE QUARTER TIME
4
=
LESS THAN HALFTIME
Name
PELL ACTION CODE _ COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
PELL STATUS REJECTS _ COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
PELL VALID STATUS _ COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
INSTITUTION CODE _ COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
PELL OPEN _ COCO
Description
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
BILLING INTEREST DETAIL
Name
INTEREST PLAN _ COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
TRANSACTION CODE _ COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
BUDGET DETAIL–BUDGET DETAIL.
Name
BUDGET KEY _ COCO
Description
THE COMBINATION OF THE STARTING SESSION OF AN ACADEMIC YEAR AND THE FINANCIAL AID STUDENT BUDGET CODE. BUDGET CODES ARE ASSIGNED BASED ON HOUSING PLAN, STUDENT'S DEPENDENCY, RESIDENCY AND MARITAL STATUS (TABLE MASTER ITEM CSS IS USED TO ACCOMPLISH THIS).
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
AWARD BUDGET AMOUNT 1 _ COCO
Description
BASE BUDGET AMOUNT FOR A FINANCIAL AID STUDENT BUDGET CODE IN THE BUDGET MASTER TABLE. CURRENTLY NOT USED IN THE FINANCIAL AID STUDENT MASTER.
Type
NUMERIC(8,0)
Number of length 8 including 0 positions after the decimal.
Name
AWARD BUDGET AMOUNT 2 _ COCO
Description
THE BUDGET AMOUNT PER DEPENDENT FOR A FINANCIAL AID STUDENT BUDGET CODE IN THE BUDGET MASTER TABLE (TABLE MASTER ITEM #38). CURRENTLY NOT USED IN THE FINANCIAL AID STUDENT MASTER.
Type
NUMERIC(8,0)
Number of length 8 including 0 positions after the decimal.
Name
SUPPLEMENTAL AMOUNT _ COCO
Description
SUPPLEMENTAL AMOUNT WHICH, WHEN ADDED TO A STUDENT'S OVERALL BUDGET, WOULD INCREASE THE STUDENT'S NEED (STUDENT FINANCIAL DATA). RESERVED FOR FUTURE USE IN THE BUDGET MASTER TABLE.
Type
NUMERIC(6,0)
Number of length 6 including 0 positions after the decimal.
Name
BEOG STUDENT COST _ COCO
Description
Type
NUMERIC(6,0)
Number of length 6 including 0 positions after the decimal.
Name
BEOG ENROLLMENT CODE _ COCO
Description
A CODE IDENTIFYING THE ENROLLMENT STATUS OF A FINANCIAL AID STUDENT FOR A SPECIFIED ACADEMIC YEAR. MUST BE A VALID CODE ON THE TABLE MASTER (ITEM #96).
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
3
=
THREE QUARTER TIME
1
=
FULLTIME
2
=
HALFTIME
STANDARD ENROLLMENT CODES ARE:
Name
TAX FREE BUDGET (COCO)
Description
AMOUNT OF STUDENT'S BUDGET THAT IS TAX FREE.
Type
NUMERIC(6,0)
Number of length 6 including 0 positions after the decimal.
Name
BUDGET MONTHS
Description
Type
NUMERIC(4,0)
Number of length 4 including 0 positions after the decimal.
Name
TRANSACTION CODE _ COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: BK_ACAD_YR_SES
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: BK_STD_BUD
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
CHARGE PLAN DETAIL
Name
CHARGE PLAN CODE _ COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
TRANSACTION CODE _ COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
TRANSACTION REFERENCE _ COCO
Description
Type
NVARCHAR(12)
Variable length string of up to 12 characters.
Name
TRANSACTION AMOUNT _ COCO
Description
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
COMMENTS SCHOLAR
Name
AWARD SUBCODE _ COCO
Description
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Values
Name
SEQUENCE NUMBER_COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
COMMENTS
Name
STUDENT ID NUMBER _ COCO
Description
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Values
Name
SESSION _ COCO
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
SEQUENCE NUMBER_COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
COST DETAIL
Name
COST CODE _ COCO
Description
Type
NVARCHAR(12)
Variable length string of up to 12 characters.
Name
TRANSACTION CODE _ COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
TRANSACTION REFERENCE _ COCO
Description
Type
NVARCHAR(12)
Variable length string of up to 12 characters.
Name
TRANSACTION AMOUNT _ COCO
Description
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
Name
REFUND INDICATOR
Description
A ONE CHARACTER CODE TO INDICATE WHETHER A FEE IS REFUNDABLE (Y=YES) OR NON-REFUNDABLE (N=NO).
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO
Name
TRANSACTION AMOUNT 2
Description
Type
NUMERIC(7,2)
Number of length 7 including 2 positions after the decimal.
Name
MAXIMUM HOURS (COCO)
Description
Type
NUMERIC(4,0)
Number of length 4 including 0 positions after the decimal.
Name
BILL CODE_COCO
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
EMPLOYER DETAIL _ COCO
Name
SQL FOR DATE_MODIFIED
Description
SQL FORMATTED DATE FOR DATE_MODIFIED
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
SQL FOR DATE
Description
SQL FORMATTED DATE FOR DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
SQL FOR SCHEDULE_DATE
Description
SQL FORMATTED DATE FOR SCHEDULE_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
Description
ARRAY MEMBER. SEE: RID
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
Description
ARRAY MEMBER. SEE: RID
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
Description
ARRAY MEMBER. SEE: RID
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
Description
ARRAY MEMBER. SEE: RID
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
Description
ARRAY MEMBER. SEE: RID
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: RID
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: RID
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
Description
ARRAY MEMBER. SEE: SCHEDULE
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
EMPLOYER MASTER _ COCO
Name
Description
ARRAY MEMBER. SEE: RID
Type
NVARCHAR(32)
Variable length string of up to 32 characters.
Name
Description
ARRAY MEMBER. SEE: RID
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: RID
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
Description
ARRAY MEMBER. SEE: RID
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: RID
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
SQL FOR DATE_MODIFIED
Description
SQL FORMATTED DATE FOR DATE_MODIFIED
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
ID CHANGE LOG
Name
STUDENT ID NUMBER _ COCO
Description
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
FIRST NAME _ COCO
Description
Type
NVARCHAR(14)
Variable length string of up to 14 characters.
Name
LAST NAME _ COCO
Description
Type
NVARCHAR(18)
Variable length string of up to 18 characters.
Name
ALT STUDENT ID_COCO
Description
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
DESCRIPTION 24_COCO
Description
Type
NVARCHAR(24)
Variable length string of up to 24 characters.
Name
OPERATOR ID _ COCO
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
DATE ACTIVITY_COCO
Description
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR DATE_ACTIVITY
Description
SQL FORMATTED DATE FOR DATE_ACTIVITY
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
TIME STAMP _ COCO
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
INSTITUTION FUNDS DETAIL
Name
INSTITUTION CODE _ COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
TRANSACTION CODE _ COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
INSTITUTION AMOUNT _ COCO
Description
Type
NUMERIC(10,2)
Number of length 10 including 2 positions after the decimal.
Name
TRANSACTION REFERENCE _ COCO
Description
Type
NVARCHAR(12)
Variable length string of up to 12 characters.
Name
BATCH NUMBER _ COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
OPERATOR ID _ COCO
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
TIME STAMP _ COCO
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
PAYMENT TYPE _ COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
NOTE _ COCO
Description
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
ACCOUNT NUMBER_COCO
Description
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
SESSION _ COCO
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
TRANSACTION DATE _ COCO
Description
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR TRANS_DATE
Description
SQL FORMATTED DATE FOR TRANS_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
OFAS TYPE_COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
OFAS BATCH_COO
Description
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
OFAS SB 1_COCO
Description
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
OFAS SUB 2_COCO
Description
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
OFAS VENDOR_COCO
Description
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
GL ACCOUNT NUMBER (COCO)
Description
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
JOB CODE MASTER _ COCO
Name
Description
ARRAY MEMBER. SEE: RID
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
Description
ARRAY MEMBER. SEE: RID
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
Description
ARRAY MEMBER. SEE: RID
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
Description
ARRAY MEMBER. SEE: RID
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
Description
ARRAY MEMBER. SEE: JOB_DESC
Type
NVARCHAR(70)
Variable length string of up to 70 characters.
Name
Description
ARRAY MEMBER. SEE: JOB_DESC
Type
NVARCHAR(70)
Variable length string of up to 70 characters.
JOB HISTORY DETAIL _ COCO
Name
Description
ARRAY MEMBER. SEE: RID
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
Description
ARRAY MEMBER. SEE: RID
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: RID
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
Description
ARRAY MEMBER. SEE: RID
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
Description
ARRAY MEMBER. SEE: RID
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
SQL FOR DATE_END
Description
SQL FORMATTED DATE FOR DATE_END
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
SQL FOR DATE_START
Description
SQL FORMATTED DATE FOR DATE_START
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
JOB ORDER DETAIL _ COCO
Name
SQL FOR DATE_END
Description
SQL FORMATTED DATE FOR DATE_END
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
SQL FOR DATE_START
Description
SQL FORMATTED DATE FOR DATE_START
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
Description
ARRAY MEMBER. SEE: RID
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: RID
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: RID
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: RID
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: RID
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: RID
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: RID
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: RID
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: SALARY
Type
INT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
Description
ARRAY MEMBER. SEE: SALARY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
JOB SKILL DETAIL _ COCO
Name
Description
ARRAY MEMBER. SEE: RID
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: RID
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: RID
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: RID
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
Description
ARRAY MEMBER. SEE: RID
Type
NVARCHAR(24)
Variable length string of up to 24 characters.
Name
SQL FOR DATE_MODIFIED
Description
SQL FORMATTED DATE FOR DATE_MODIFIED
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
STUDENT ID NUMBER _ COCO
Description
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
Description
Type
NVARCHAR(22)
Variable length string of up to 22 characters.
Name
AWARD CODE _ COCO
Description
THE CODE NUMBER OF THE FINANCIAL AID AWARD GIVEN TO A STUDENT. MUST BE A VALID CODE ON THE AWARD MASTER TABLE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
AWARD CODE 2
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
SESSION YEAR START _ COCO
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
SESSION YEAR END _ COCO
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR LOAN_START_DATE
Description
SQL FORMATTED DATE FOR LOAN_START_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
Description
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR LOAN_END_DATE
Description
SQL FORMATTED DATE FOR LOAN_END_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
Description
Type
NUMERIC(10,2)
Number of length 10 including 2 positions after the decimal.
Name
Description
Type
NUMERIC(10,2)
Number of length 10 including 2 positions after the decimal.
Name
Description
Type
NUMERIC(6,2)
Number of length 6 including 2 positions after the decimal.
Name
LOAN FEE AMOUNT 2
Description
Type
NUMERIC(6,2)
Number of length 6 including 2 positions after the decimal.
Name
LOAN FEE AMOUNT 3
Description
Type
NUMERIC(6,2)
Number of length 6 including 2 positions after the decimal.
Name
LOAN FEE AMOUNT 4
Description
Type
NUMERIC(6,2)
Number of length 6 including 2 positions after the decimal.
Name
Description
Type
NUMERIC(6,0)
Number of length 6 including 0 positions after the decimal.
Name
Description
Type
NUMERIC(6,0)
Number of length 6 including 0 positions after the decimal.
Name
Description
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
Name
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
Name
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR CANCEL_DATE
Description
SQL FORMATTED DATE FOR CANCEL_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
Description
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR DATE_TRANSMIT
Description
SQL FORMATTED DATE FOR DATE_TRANSMIT
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
Description
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR DATE_ADDED
Description
SQL FORMATTED DATE FOR DATE_ADDED
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
Description
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR DATE_MODIFIED
Description
SQL FORMATTED DATE FOR DATE_MODIFIED
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
CODE 1_COCO
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
CODE 2_COCO
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
CODE 3_COCO
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: ANT_DISB_DATE
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR ANT_DISB_DATE_1
Description
SQL FORMATTED DATE FOR ANT_DISB_DATE_1
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
Description
ARRAY MEMBER. SEE: ANT_DISB_DATE
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR ANT_DISB_DATE_2
Description
SQL FORMATTED DATE FOR ANT_DISB_DATE_2
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
Description
ARRAY MEMBER. SEE: ANT_DISB_DATE
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR ANT_DISB_DATE_3
Description
SQL FORMATTED DATE FOR ANT_DISB_DATE_3
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
Description
ARRAY MEMBER. SEE: ANT_DISB_DATE
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR ANT_DISB_DATE_4
Description
SQL FORMATTED DATE FOR ANT_DISB_DATE_4
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
NAME KEY DETAIL
Name
STUDENT ID NUMBER _ COCO
Description
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
NAME ID _ COCO
Description
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
OUT_BILL_DETAIL
Name
OUTSIDE PLAN _ COCO
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
STUDENT ID NUMBER _ COCO
Description
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
TRANSACTION CODE _ COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
INSTITUTION AMOUNT _ COCO
Description
Type
NUMERIC(10,2)
Number of length 10 including 2 positions after the decimal.
Name
TRANSACTION REFERENCE _ COCO
Description
Type
NVARCHAR(12)
Variable length string of up to 12 characters.
Name
BATCH NUMBER _ COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
OPERATOR ID _ COCO
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
TIME STAMP _ COCO
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
PAYMENT TYPE _ COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
NOTE _ COCO
Description
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
ACCOUNT NUMBER_COCO
Description
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
SESSION _ COCO
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
TRANSACTION DATE _ COCO
Description
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR TRANS_DATE
Description
SQL FORMATTED DATE FOR TRANS_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
DESCRIPTION 30_COCO
Description
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
OFAS BATCH_COO
Description
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
DATE BILL_COCO
Description
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR DATE_BILL
Description
SQL FORMATTED DATE FOR DATE_BILL
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
PACKAGING DETAIL
Name
PACKAGING CODE _ COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
AWARD CODE _ COCO
Description
THE CODE NUMBER OF THE FINANCIAL AID AWARD GIVEN TO A STUDENT. MUST BE A VALID CODE ON THE AWARD MASTER TABLE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
AWARD SUBCODE _ COCO
Description
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
AWARD STATUS _ COCO
Description
THE STATUS OF AN FINANCIAL AID AWARD. MUST BE A VALID CODE ON THE TABLE MASTER (ITEM #57).
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
STANDARD AWARD STATUS CODES ARE:
2
=
ACCEPTED
Name
PACKAGING PERCENT _ COCO
Description
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
PACKAGING MAXIMUM AMOUNT _ COCO
Description
Type
NUMERIC(6,2)
Number of length 6 including 2 positions after the decimal.
Name
PACKAGING MINIMUM AMOUNT _ COCO
Description
Type
NUMERIC(6,2)
Number of length 6 including 2 positions after the decimal.
Name
PRIORITY CODE _ COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
NEED BASE INDICATOR _ COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
CITIZENSHIP _ COCO
Description
THE FINANCIAL AID RESIDENCY CODE ASSIGNED TO A STUDENT (STUDENT MASTER DATA). MUST BE A VALID CODE ON THE TABLE MASTER (ITEM #11).
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
PACKAGING MISCELLANEOUS CODE 1 (COCO)
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
FINAID CUMULATIVE GPA (COCO)
Description
Type
NUMERIC(5,3)
Number of length 5 including 3 positions after the decimal.
Name
HOURS FUNDED (COCO)
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
CURRICULUM CODE _ COCO
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
PARENTS' INCOME _ COCO
Description
Type
NUMERIC(6,0)
Number of length 6 including 0 positions after the decimal.
Name
YEAR IN SCHOOL_COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
PACKAGING SESSION DETAIL
Name
PACKAGING CODE _ COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
PACKAGING PERCENT _ COCO
Description
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
SESSION _ COCO
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
PARAMETER DETAIL _ COCO
Name
SQL FOR DATE_MODIFIED
Description
SQL FORMATTED DATE FOR DATE_MODIFIED
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
Description
ARRAY MEMBER. SEE: RID
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
Name
Description
ARRAY MEMBER. SEE: RID
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
Name
Description
ARRAY MEMBER. SEE: RID
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
PARAMETER_MASTER _ COCO
Name
Description
ARRAY MEMBER. SEE: RID
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
Description
ARRAY MEMBER. SEE: RID
Type
NVARCHAR(160)
Variable length string of up to 160 characters.
Name
SQL FOR DATE_MODIFIED
Description
SQL FORMATTED DATE FOR DATE_MODIFIED
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Values
PLACEMENT DETAIL _ COCO
Name
SQL FOR DATE
Description
SQL FORMATTED DATE FOR DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
SQL FOR SCHEDULE_DATE
Description
SQL FORMATTED DATE FOR SCHEDULE_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Values
SKILL MASTER TABLE _ COCO
STUDENT ACADEMIC DETAIL
Name
STUDENT ID NUMBER _ COCO
Description
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
CURRICULUM CODE _ COCO
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
STUDENT HOURS _ COCO
Description
Type
NUMERIC(4,2)
Number of length 4 including 2 positions after the decimal.
Name
QUALITY POINT AVERAGE _ COCO
Description
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SESSION _ COCO
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
FINAID ACADEMIC STATUS (COCO)
Description
FINANCIAL AID ACADEMIC STATUS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
HOURS FUNDED (COCO)
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
HOURS REMAINING (COCO)
Description
TOTAL REMAINING NUMBER OF ACADEMIC HOURS/UNITS FOR THE STUDENT TO COMPLETE HIS ACADEMIC PRO- GRAM.
Type
NUMERIC(4,0)
Number of length 4 including 0 positions after the decimal.
Name
FINAID HOURS 1 (COCO)
Description
Type
NUMERIC(4,0)
Number of length 4 including 0 positions after the decimal.
Name
FINAID HOURS 2 (COCO)
Description
Type
NUMERIC(4,0)
Number of length 4 including 0 positions after the decimal.
Name
HOURS OVERRIDE (COCO)
Description
HOURS OVERRIDE USED IN THE FINANCIAL AID ACADEMIC PROGRESS MODULE.
Type
NUMERIC(4,0)
Number of length 4 including 0 positions after the decimal.
Name
FINAID CUMULATIVE GPA (COCO)
Description
Type
NUMERIC(5,3)
Number of length 5 including 3 positions after the decimal.
Name
FINAID SESSION GPA (COCO)
Description
Type
NUMERIC(4,3)
Number of length 4 including 3 positions after the decimal.
Name
SESSIONS USED (COCO)
Description
Type
NUMERIC(4,2)
Number of length 4 including 2 positions after the decimal.
Name
SESSIONS REMAINING (COCO)
Description
THE TOTAL NUMBER OF REMAINING FULL-TIME SESSIONS FOR THE STUDENT TO COMPLETE HIS ACADEMIC PRO- GRAM.
Type
NUMERIC(5,2)
Number of length 5 including 2 positions after the decimal.
Name
APPEAL CODE (COCO)
Description
APPEAL CODE USED IN THE FINANCIAL AID ACADEMIC PROGRESS MODULE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
APPEAL DATE (COCO)
Description
DATE OF APPEAL USED IN THE FINANCIAL AID ACADEMIC PROGRESS MODULE.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR APPEAL_DATE
Description
SQL FORMATTED DATE FOR APPEAL_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
ACADEMIC MISCELLANEOUS CODE 1 (COCO)
Description
FINAID ACADEMIC MISCELLANEOUS CODE 1 (RESERVED FOR FUTURE USE).
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
ACADEMIC MISCELLANEOUS CODE 2 (COCO)
Description
FINAID ACADEMIC MISCELLANEOUS CODE 2 (RESERVED FOR FUTURE USE).
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
TRANSACTION DATE _ COCO
Description
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR TRANS_DATE
Description
SQL FORMATTED DATE FOR TRANS_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
STUDENT AWARD DETAIL
Name
SQL FOR AWD_DISB_DATE_3
Description
SQL FORMATTED DATE FOR AWD_DISB_DATE_3
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
SQL FOR AWD_DISB_DATE_4
Description
SQL FORMATTED DATE FOR AWD_DISB_DATE_4
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
SQL FOR AWD_DISB_DATE_1
Description
SQL FORMATTED DATE FOR AWD_DISB_DATE_1
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
SQL FOR AWD_DISB_DATE_2
Description
SQL FORMATTED DATE FOR AWD_DISB_DATE_2
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
STUDENT ID NUMBER _ COCO
Description
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
AWARD CODE _ COCO
Description
THE CODE NUMBER OF THE FINANCIAL AID AWARD GIVEN TO A STUDENT. MUST BE A VALID CODE ON THE AWARD MASTER TABLE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
AWARD STATUS _ COCO
Description
THE STATUS OF AN FINANCIAL AID AWARD. MUST BE A VALID CODE ON THE TABLE MASTER (ITEM #57).
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
1
=
OFFERED
2
=
ACCEPTED
Name
AWARD AMOUNT _ COCO
Description
THE AWARD AMOUNT FOR A SESSION.
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
Name
SESSION _ COCO
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
INSTITUTION CODE _ COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
TRANSACTION DATE _ COCO
Description
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR TRANS_DATE
Description
SQL FORMATTED DATE FOR TRANS_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
AWARD SUBCODE _ COCO
Description
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
AWARD MISCELLANEOUS CODE 1 (COCO)
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
AWARD MISCELLANEOUS CODE 2 (COCO)
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Values
STUDENT BILLING DETAIL
Name
STUDENT ID NUMBER _ COCO
Description
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
TRANSACTION CODE _ COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
TRANSACTION AMOUNT _ COCO
Description
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
Name
TRANSACTION DATE _ COCO
Description
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR TRANS_DATE
Description
SQL FORMATTED DATE FOR TRANS_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
TRANSACTION REFERENCE _ COCO
Description
Type
NVARCHAR(12)
Variable length string of up to 12 characters.
Name
SESSION _ COCO
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
PAYMENT TYPE _ COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
BATCH NUMBER _ COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
TIME STAMP _ COCO
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
OPERATOR ID _ COCO
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
OUTSIDE PAYMENT INDICATOR _ COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
INSTITUTION CODE _ COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
DATE BILL_COCO
Description
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR DATE_BILL
Description
SQL FORMATTED DATE FOR DATE_BILL
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
NOTE _ COCO
Description
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
OFAS BATCH_COO
Description
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
PROGRAM ID_COCO
Description
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
Description
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
TRANSACTION NOTE
Description
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
STUDENT FINANCIAL DETAIL
Name
STUDENT ID NUMBER _ COCO
Description
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
DEPENDENT/INDEPENDENT CODE _ COCO
Description
DEPENDENT/INDEPENDENT CODE ASSIGNED TO A FINANCIAL AID STUDENT (TABLE MASTER ITEM #24).
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
BEOG INDX _ COCO
Description
Type
NUMERIC(6,0)
Number of length 6 including 0 positions after the decimal.
Name
PARENTS' INCOME _ COCO
Description
Type
NUMERIC(6,0)
Number of length 6 including 0 positions after the decimal.
Name
PARENTS' CONTRIBUTION _ COCO
Description
Type
NUMERIC(6,0)
Number of length 6 including 0 positions after the decimal.
Name
MARITAL STATUS _ COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
NUMER OF DEPENDENTS _ COCO
Description
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
STUDENT BUDGET CODE _ COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
SESSION YEAR START _ COCO
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
SESSION YEAR END _ COCO
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
STUDENT INCOME _ COCO
Description
Type
NUMERIC(6,0)
Number of length 6 including 0 positions after the decimal.
Name
STUDENT CONTRIBUTION _ COCO
Description
Type
NUMERIC(6,0)
Number of length 6 including 0 positions after the decimal.
Name
STUDENT NEED _ COCO
Description
Type
NUMERIC(6,0)
Number of length 6 including 0 positions after the decimal.
Name
YEAR IN SCHOOL_COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
STUDENT BUDGET AMOUNT _ COCO
Description
Type
NUMERIC(8,0)
Number of length 8 including 0 positions after the decimal.
Name
BEOG STUDENT COST _ COCO
Description
Type
NUMERIC(6,0)
Number of length 6 including 0 positions after the decimal.
Name
BEOG AWARD TO BE PAID _ COCO
Description
Type
NUMERIC(6,0)
Number of length 6 including 0 positions after the decimal.
Name
BEOG ENROLLMENT CODE _ COCO
Description
A CODE IDENTIFYING THE ENROLLMENT STATUS OF A FINANCIAL AID STUDENT FOR A SPECIFIED ACADEMIC YEAR. MUST BE A VALID CODE ON THE TABLE MASTER (ITEM #96).
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
STANDARD ENROLLMENT CODES ARE:
3
=
THREE QUARTER TIME
2
=
HALFTIME
4
=
LESS THAN HALFTIME
Name
BEOG STUDENT ID _ COCO
Description
Type
NVARCHAR(14)
Variable length string of up to 14 characters.
Name
SUPPLEMENTAL AMOUNT _ COCO
Description
SUPPLEMENTAL AMOUNT WHICH, WHEN ADDED TO A STUDENT'S OVERALL BUDGET, WOULD INCREASE THE STUDENT'S NEED (STUDENT FINANCIAL DATA). RESERVED FOR FUTURE USE IN THE BUDGET MASTER TABLE.
Type
NUMERIC(6,0)
Number of length 6 including 0 positions after the decimal.
Name
PACKAGING CODE _ COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
BUDGET MONTHS
Description
Type
NUMERIC(4,0)
Number of length 4 including 0 positions after the decimal.
Name
FAF MISCELLANEOUS CODE 1 (COCO)
Description
FAF MISCELLANEOUS CODE 1 (RESERVED FOR FUTURE USE).
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
FAF MISCELLANEOUS CODE 2 (COCO)
Description
FAF MISCELLANEOUS CODE 2 (RESERVED FOR FUTURE USE).
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
TAX FREE BUDGET (COCO)
Description
AMOUNT OF STUDENT'S BUDGET THAT IS TAX FREE.
Type
NUMERIC(6,0)
Number of length 6 including 0 positions after the decimal.
Name
STUDENT STATUS _ COCO
Description
A STATUS CODE ASSIGNED TO A STUDENT ON THE FINANCIAL AID STUDENT MASTER DATA SCREEN. THIS STATUS CODE DETERMINES WHAT TRACKING DOCUMENTS ARE ASSIGNED IN THE AUTOMATIC TRACKING PROCESS. MUST BE A VALID CODE ON THE TABLE MASTER (ITEM #18).
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
Name
Description
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Values
Name
Description
Type
NUMERIC(6,0)
Number of length 6 including 0 positions after the decimal.
Name
Description
Type
NUMERIC(6,0)
Number of length 6 including 0 positions after the decimal.
Name
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
Type
NUMERIC(6,0)
Number of length 6 including 0 positions after the decimal.
Name
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
VETERAN STATUS _ COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
Type
NUMERIC(6,0)
Number of length 6 including 0 positions after the decimal.
Name
PELL ELIGIBILITY
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
Type
NVARCHAR(12)
Variable length string of up to 12 characters.
Name
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: BUD_ADJ_AMT
Type
NUMERIC(6,0)
Number of length 6 including 0 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: BUD_ADJ_AMT
Type
NUMERIC(6,0)
Number of length 6 including 0 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: BUD_ADJ_AMT
Type
NUMERIC(6,0)
Number of length 6 including 0 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: BUD_ADJ_CODE
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: BUD_ADJ_CODE
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: BUD_ADJ_CODE
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: RID
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: RID
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
STUDENT HIRE DETAIL _ COCO
Name
Description
ARRAY MEMBER. SEE: RID
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
SQL FOR DATE_END
Description
SQL FORMATTED DATE FOR DATE_END
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
SQL FOR DATE_START
Description
SQL FORMATTED DATE FOR DATE_START
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Values
STUDENT PLACEMENT DETAIL _ COCO
Name
Description
ARRAY MEMBER. SEE: RID
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: RID
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
Description
ARRAY MEMBER. SEE: RID
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: RID
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: RID
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
Description
ARRAY MEMBER. SEE: RID
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
STUDENT SKILL DETAIL _ COCO
Name
SQL FOR DATE_MODIFIED
Description
SQL FORMATTED DATE FOR DATE_MODIFIED
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
SUB ACT DETAIL
Name
AWARD SUBCODE _ COCO
Description
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
ACTIVITY CODE_COCO
Description
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
INSTITUTION CODE _ COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
CODE 1_COCO
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
CODE 2_COCO
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
CODE 3_COCO
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
SESSION _ COCO
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
DATE ACTIVITY_COCO
Description
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR DATE_ACTIVITY
Description
SQL FORMATTED DATE FOR DATE_ACTIVITY
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
SUB CODE DETAIL–DESCRIPTION: AWARD SUB-CODE DETAIL.
Name
AWARD SUBCODE _ COCO
Description
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SESSION YEAR START _ COCO
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
SESSION YEAR END _ COCO
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
ACCOUNT NUMBER_COCO
Description
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
MAXIMUM AWARD AMOUNT _ COCO
Description
Type
NUMERIC(8,0)
Number of length 8 including 0 positions after the decimal.
Name
SUB CODE MISCELLANEOUS (COCO)
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
TRACKING DETAIL _ COCO
Name
STUDENT ID NUMBER _ COCO
Description
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
TRACKING CODE _ COCO
Description
THE CODE NUMBER OF A FINANCIAL AID TRACKING DOCUMENT. MUST BE A VALID CODE ON THE TABLE MASTER (ITEM #143).
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
TRANSACTION DATE _ COCO
Description
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR TRANS_DATE
Description
SQL FORMATTED DATE FOR TRANS_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
DATE RECEIVED _ COCO
Description
THE DATE A STUDENT'S TRACKING DOCUMENT IS RECEIVED BY THE FINANCIAL AID OFFICE (TABLE MASTER ITEM #147).
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR COMPL_DATE
Description
SQL FORMATTED DATE FOR COMPL_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
TRACKING STATUS _ COCO
Description
STATUS CODE ASSOCIATED WITH A FINANCIAL AID TRACKING DOCUMENT. MUST BE A VALID CODE ON THE TABLE MASTER (ITEM #148).
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
RQ
=
REQUIRED
NR
=
NOT REQUIRED
WV
=
WAIVED
A
=
SAR VALID - ACCURATE DATA
C
=
SAR VALID - CALCULATED
R
=
SAR VALID - REPROCESSED
T
=
SAR VALID - TOLERANCE APPLIED
W
=
SAR VALID - WITHOUT DOCUMENTATION
Name
SESSION _ COCO
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
DATE DUE _ COCO
Description
THE DUE DATE OF A STUDENT'S FINANCIAL AID TRACKING DOCUMENT (TABLE MASTER ITEM #144).
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR DATE_DUE
Description
SQL FORMATTED DATE FOR DATE_DUE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
TRANSACTION DESCRIPTION
Description
A COMMENT FIELD ASSOCIATED WITH EACH FINANCIAL AID TRACKING DOCUMENT ASSIGNED A STUDENT.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
PRIOR DATE 1_COCO
Description
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR PRIOR_DATE_1
Description
SQL FORMATTED DATE FOR PRIOR_DATE_1
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
PRIOR DATE 2_COCO
Description
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR PRIOR_DATE_2
Description
SQL FORMATTED DATE FOR PRIOR_DATE_2
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
PRIOR DATE 3_COCO
Description
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR PRIOR_DATE_3
Description
SQL FORMATTED DATE FOR PRIOR_DATE_3
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
TRANS COUNT_COCO
Description
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
TRANS YEAR/SESSION DETAIL
Name
STUDENT ID NUMBER _ COCO
Description
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
SESSION _ COCO
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
OUTSIDE PLAN _ COCO
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
BILLING STATUS _ COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
REGISTRATION STATUS _ COCO
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
ADDITIONAL ID NUMBER _ COCO
Description
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
FIXED TUITION _ COCO
Description
Type
NUMERIC(6,2)
Number of length 6 including 2 positions after the decimal.
Name
FEES FIXED AMOUNT _ COCO
Description
Type
NUMERIC(6,2)
Number of length 6 including 2 positions after the decimal.
Name
BOOKS FIXED AMOUNT _ COCO
Description
Type
NUMERIC(6,2)
Number of length 6 including 2 positions after the decimal.
Name
GENERAL AMOUNT _ COCO
Description
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
Name
CHARGE NUMBER (COCO)
Description
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
VALIDATION CODE (COCO)
Description
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
EXPIRATION YR/MO (COCO)
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
TRANSACTION DESCRIPTION
Description
A COMMENT FIELD ASSOCIATED WITH EACH FINANCIAL AID TRACKING DOCUMENT ASSIGNED A STUDENT.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
Description
Type
NUMERIC(6,0)
Number of length 6 including 0 positions after the decimal.
WORK AUTHORIZATION DETAIL _ COCO
Name
STUDENT ID NUMBER _ COCO
Description
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
AWARD CODE _ COCO
Description
THE CODE NUMBER OF THE FINANCIAL AID AWARD GIVEN TO A STUDENT. MUST BE A VALID CODE ON THE AWARD MASTER TABLE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
AWARD SUBCODE _ COCO
Description
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SESSION YEAR START _ COCO
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
SESSION YEAR END _ COCO
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
HOURLY RATE _ COCO
Description
Type
NUMERIC(4,2)
Number of length 4 including 2 positions after the decimal.
Name
PAY START DATE _ COCO
Description
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR PAY_DATE_START
Description
SQL FORMATTED DATE FOR PAY_DATE_START
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
PAY END DATE _ COCO
Description
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR PAY_DATE_END
Description
SQL FORMATTED DATE FOR PAY_DATE_END
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
SCHEDULE INFORMATION 1 _ COCO
Description
Type
NVARCHAR(40)
Variable length string of up to 40 characters.
Name
SCHEDULE INFORMATION 2 _ COCO
Description
Type
NVARCHAR(40)
Variable length string of up to 40 characters.
Name
TAX CODE _ COCO
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
NUMBER OF TAX DEDUCTIONS _ COCO
Description
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
TOTAL HOURS AUTHORIZED _ COCO
Description
Type
NUMERIC(6,0)
Number of length 6 including 0 positions after the decimal.
WORK DETAIL _ COCO
Name
STUDENT ID NUMBER _ COCO
Description
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
AWARD SUBCODE _ COCO
Description
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
HOURS WORKED _ COCO
Description
Type
NUMERIC(6,2)
Number of length 6 including 2 positions after the decimal.
Name
HOURLY RATE _ COCO
Description
Type
NUMERIC(4,2)
Number of length 4 including 2 positions after the decimal.
Name
PAY END DATE _ COCO
Description
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR PAY_DATE_END
Description
SQL FORMATTED DATE FOR PAY_DATE_END
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
AWARD CODE _ COCO
Description
THE CODE NUMBER OF THE FINANCIAL AID AWARD GIVEN TO A STUDENT. MUST BE A VALID CODE ON THE AWARD MASTER TABLE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
TRANS BALANCE_COCO
Description
Type
NUMERIC(10,2)
Number of length 10 including 2 positions after the decimal.
Description:
SUBLEDGER DATA BASE
SUBLEDGER DETAIL
Name
SUBLEDGER CODE
Description
A CODE TO IDENTIFY A PARTICULAR SUBLEDGER.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
BATCH NUMBER
Description
A NUMBER ASSIGNED TO REPRESENT THE CONCATENATED DATA ELEMENTS BATCH IDENTIFIER, BATCH DATE AND SUB-BATCH.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
FINANCIAL ACCOUNTING STRUCTURE
Description
THE AGGREGATION OF DATA ELEMENTS THAT DEFINE THE FINANCIAL ACCOUNTING STRUCTURE INCLUDING TRANSACTION CODE, APPROPRIATION INDEX, PROGRAM INDEX, ORGANIZATION INDEX, SUBOBJECT, SUB- SUBOBJECT, MAJOR GROUP, MAJOR SOURCE, SUB-SOURCE BANK ACCOUNT AND DUE TO/FROM FUND.
Type
NVARCHAR(32)
Variable length string of up to 32 characters.
Name
TRANSACTION REVERSE
Description
A ONE CHARACTER CODE INDICATING THAT A PARTICULAR TRANSACTION IS TO BE REVERSED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
R
=
REVERSE POSTING
Name
REFERENCE DOCUMENT NUMBER
Description
THE NUMBER OF THE DOCUMENT RELATED TO A DOCUMENT THAT IS THE SOURCE OF AN ACCOUNTING TRANSACTION.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
REIMBURSABLE CODE
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
YEAR/QUARTER
Description
A THREE-POSITION ACADEMIC YEAR (I.E., 1984-85= 845) FOLLOWED BY THE QUARTER CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
IDENTIFICATION NUMBER
Description
A NUMBER USED TO IDENTIFY A PERSON OR ORGANIZATION.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
IDENTIFICATION NUMBER TYPE
Description
A CODE TO SPECIFICALLY IDENTIFY A TYPE OF PERSON OR ORGANIZATION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
V
=
VENDOR
E
=
EMPLOYEE
S
=
STUDENT
Name
TRANSACTION DESCRIPTION
Description
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
SUBSIDIARY ACCOUNT
Description
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
TRANSACTION AMOUNT
Description
THE DOLLAR AMOUNT ASSOCIATED WITH A PARTICULAR TRANSACTION.
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
GENERAL LEDGER
Description
A FOUR CHARACTER CODE USED FOR REPORTING THE OVERALL STATUS FOR ALL ACCOUNTS WITHIN A FUND, GROUP OF FUNDS OR ALL FUNDS IN EACH AGENCY.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
GENERAL LEDGER DR/CR INDICATOR
Description
A CODE TO INDICATE WHETHERE THE AMOUNTS FOR THIS LEDGER ARE A DEBIT (+) OR A CREDIT (-).
Type
NUMERIC(3,0)
Number of length 3 including 0 positions after the decimal.
Values
-1
=
CREDIT
Name
BATCH POSTING PERIOD
Description
THE ACCOUNTING PERIOD(YEAR,MONTH) TO WHICH A BATCH OF TRANSACTIONS ARE TO BE POSTED.
Type
NUMERIC(4,0)
Number of length 4 including 0 positions after the decimal.
Name
CUSTOMER REFERENCE
Description
USED TO INDICATE WHICH CUSTOMER IS BEING PAID BY A THIRD PARTY. WILL CONTAIN A CUSTOMER NUMBER.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
CHARGE IDENTIFIER
Description
A UNIQUE NUMBER ASSIGNED TO EACH CHARGE IN CUSTOMER ACCOUNTS.
Type
NUMERIC(7,0)
Number of length 7 including 0 positions after the decimal.
Values
Description:
STUDENT MANAGEMENT SYSTEM DATA BASE
ADMINISTRATIVE UNIT MASTER–CONTAINS ADMINISTRATIVE UNITS AND THEIR TITLES.
Name
ADMINISTRATIVE UNIT
Description
AN ALPHABETIC AND/OR NUMERIC ADMINISTRATIVE UNIT CODE. CODES ARE ASSIGNED AND DEFINED BY THE USER.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
ALTERNATE ADDRESS MASTER–CONTAINS THE OPTIONAL SECOND ADDRESS FOR A STUDENT
Name
STUDENT IDENTIFICATION NUMBER
Description
A NINE CHARACTER ELEMENT UNIQUELY IDENTIFYING A STUDENT/EMPLOYEE.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
MAILING ADDRESS 2: CITY
Description
THE STUDENT'S SECOND MAILING ADDRESS: CITY
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
Name
MAILING ADDRESS 2: STATE
Description
THE STUDENT'S SECOND MAILING ADDRESS: STATE
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
MAILING ADDRESS 2: STREET
Description
THE STUDENT'S SECOND MAILING ADDRESS: STREET
Type
NVARCHAR(24)
Variable length string of up to 24 characters.
Name
MAILING ADDRESS 2: ZIP
Description
THE STUDENT'S SECOND MAILING ADDRESS: ZIP CODE.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
STUDENT EMAIL ADDRESS
Description
E-MAIL ADDRESS OF STUDENT USED PRIMARILY FOR WEB ADMISSIONS
Type
NVARCHAR(60)
Variable length string of up to 60 characters.
APPROVED EDUCATION PROGRAM–CONTAINS THE EDUCATIONAL PROGRAMS APPROVED FOR A COLLEGE BY THE SBCCE.
Name
EDUCATIONAL PROGRAM CODE
Description
ACCOMMODATES THE 3-DIGIT PROGRAM CODE, THE 4-DIGIT HEGIS CODE, OR AN ALPHA OR NUMERIC CODE OF THE USER'S CHOICE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
CLASSIFICATION OF INSTRUCTIONAL PROGRAMS
Description
A SIX DIGIT CODE USED FOR CLASSIFYING INSTRUCTIONAL PROGRAMS FOR EXTERNAL REPORTING THE CODES PROVIDE A STANDARD TERMINOLOGY FOR COLLECTING, REPORTING AND ANALYZING INFORMATION ABOUT INSTRUCTIONAL PROGRMS. THESE CODES REPLACE THE HEGIS TAXONOMY, INCLUDING O.E. (OFFICE OF EDUCATION) CODES.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
CIP LEVEL
Description
THE PROGRAM PURPOSE DIMENSION OF CLASSIFICATION OF INSTRUCTIONAL PROGRAMS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
1.1
=
ELEMENTARY SCHOOL PROGRAM
1.2
=
JUNIOR HIGH SCHOOL PROGRAM
1.3
=
HIGH SCHOOL DIPLOMA PROGRAM
2.0
=
POSTSECONDARY CERTIFICATES/DIPLOMAS/DEGREES
2.1
=
POSTSECONDARY CERTIFICATE OR DIPLOMA (LESS THAN ONE YEAR)
2.2
=
POSTSECONDARY CERTIFICATE OR DIPLOMA (ONE YEAR OR MORE BUT LESS THAN FOUR YEARS)
2.3
=
ASSOCIATE DEGREE
2.4
=
BACCALAUREATE DEGREE
3.0
=
FIRST PROFESSIONAL CERTIFICATES/DEGREES
3.1
=
FIRST PROFESSIONAL DEGREE
5.3
=
SUPPLEMENTAL
5.1
=
APPRENTICESHIP
5.2
=
HOME & FAMILY LIFE, USEFUL
5.4
=
NON-VOCATIONAL
3.2 POST
=
PROFESSIONAL CERTIFICATE
4.0
=
GRADUATE CERTIFICATES/DEGREES
4.1
=
GRADUATE CERTIFICATE
4.2
=
MASTER'S DEGREE
4.3
=
INTERMEDIATE GRADUATE DEGREE
4.4
=
DOCTORAL DEGREE
4.5 POST
=
DOCTORAL AWARD
5.0
=
NONFORMAL AWARD PROGRAMS
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
MULTIPLE SECTION MASTER–USED TO CONTROL ENROLLMENT IN CLASSES THAT MEET IN THE SAME ROOM AT THE SAME TIME. THERE IS ONE MASTER FOR EACH GROUP OF CLASSES.
Name
MULTIPLE SECTION CAPACITY
Description
THE ORIGINAL CAPACITY OF THE MULTIPLE SECTION CLUSTER.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
MULTIPLE SECTION ENROLLMENT
Description
SHOWS THE TOTAL QUARTERLY ENROLLMENT FOR MULTIPLE SECTION CLUSTER. FIELD IS AUTOMATI- CALLY UPDATED AS PART OF THE REGISTRATION PROCESS.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
MULTIPLE SECTION ID
Description
THE ITEM NUMBER AND YEAR/QUARTER OF A LEAD MULTIPLE SECTION.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
SCHEDULE CONSTRUCTION MULTIPLE SECTION MASTER–USED TO CONTROL ENROLLMENT IN CLASSES THAT MEET IN THE SAME ROOM AT THE SAME TIME. THERE IS ONE MASTER FOR EACH GROUP OF CLASSES.
Name
MULTIPLE SECTION CAPACITY
Description
THE ORIGINAL CAPACITY OF THE MULTIPLE SECTION CLUSTER.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
MULTIPLE SECTION ENROLLMENT
Description
SHOWS THE TOTAL QUARTERLY ENROLLMENT FOR MULTIPLE SECTION CLUSTER. FIELD IS AUTOMATI- CALLY UPDATED AS PART OF THE REGISTRATION PROCESS.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
MULTIPLE SECTION TEMPORARY ID
Description
THE TEMPORARY ID AND YEAR/QUARTER OF A MULTIPLE SECTION LEAD CLASS.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
COURSE/QUARTER ENTRY CODE MASTER–THE CONCATENATION OF COURSE ID AND YEAR/QUARTER FOR ENTRY CODE DATA.
Name
COURSE/QUARTER
Description
COURSE OR COURSE ID AND YRQ CONCATENATED TO FORM A KEY.
Type
NVARCHAR(14)
Variable length string of up to 14 characters.
Name
COURSE NUMBER LEVEL
Description
THE COURSE NUMBER LEVEL AT WHICH THE DATA IS DEFINED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
4
=
FOUR CHARACTERS
COURSE SET MASTER
Name
COURSE SET IDENTIFIER
Description
AN ABBREVIATION OR CODE IDENTIFYING A COURSE SET. FOR EXAMPLE LB MIGHT BE A CODE FOR LAB SCIENCE COURSE.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
COURSE SET TITLE
Description
THE COMPLETE NAME FOR A COURSE SET. FOR EXAMPLE, LAB SCIENCE COURSES MIGHT BE THE COMPLETE NAME FOR THE COURSE SET LB.
Type
NVARCHAR(50)
Variable length string of up to 50 characters.
Name
COURSE SET DESCRIPTION
Description
THE DESCRIPTION ASSOCIATED WITH A COURSE SET.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
DEPARTMENT/DIVISION TABLE–TITLES FOR DEPARTMENT DIVISION ABBREVIATIONS.
Name
DEPARTMENT/DIVISION
Description
THE DEPARTMENT/DIVISION OFFERING THE COURSE.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
EDUCATIONAL PROGRAM FILE–CONTAINS INFORMATION ON ALL EDUCATIONAL PROGRAMS.
Name
EDUCATIONAL PROGRAM CODE
Description
ACCOMMODATES THE 3-DIGIT PROGRAM CODE, THE 4-DIGIT HEGIS CODE, OR AN ALPHA OR NUMERIC CODE OF THE USER'S CHOICE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
DEGREE TITLE
Description
CONTAINS THE DESCRIPTIVE NAME OF THE DEGREE OR CERTIFICATE.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
EDUCATIONAL PROGRAM TITLE
Description
ACCOMMODATES THE PROGRAM TITLE ASSIGNED BY THE COLLEGE.
Type
NVARCHAR(18)
Variable length string of up to 18 characters.
Name
EXIT CODE
Description
DESCRIBES A STUDENT'S COMPLETION STATUS AT THE TIME OF EXIT FROM A PROGRAM. CODING 1 = ASSOCIATE DEGREE 2 = CERTIFICATE OF AT LEAST 90 CREDITS OR AT LEAST 1800 HOURS 3 = CERTIFICATE OF 45-89 CREDITS OR 900-1799 HOURS 4 = CERTIFICATE OF LESS THAN 45 CREDITS OR LESS THAN 900 HOURS 5 = PROGRAM COMPLETED, NO FORMAL AWARD GIVEN 6 = HIGH SCHOOL DIPOLMA 7 = GED 8 = CERTIFICATES OR OTHER AWARDS THAT ARE NOT SBCCE APPROVED 9 = WORKFORCE TRAINING A = ASSOCIATE OF SCIENCE - TRANSFER, TRACK 1 (AS DEGREE) B = ASSOCIATE OF SCIENCE - TRANSFER, TRACK 2 (AS DEGREE) C = ASSOCIATE OF ARTS OR ASSOCIATE OF ARTS AND SCIENCE - NOT-DTA D = ASSOCIATE OF ARTS OR ASSOCIATE OF ARTS AND SCIENCE - DTA E = ASSOCIATE IN ELEMENTARY EDUCATION -- DTA/MRP F = ASSOCIATE IN BUSINESS - DTA G = ASSOCIATE IN MATH EDUCATION - DTA H = ASSOCIATE IN PHYSICS EDUCATION - AS-T,TRACK 2* I = ASSOCIATE IN CHEMISTRY EDUCATION - AS-T, TRACK 1 J = ASSOCIATE IN BIOLOGY EDUCATION - AS-T, TRACK 1 K = ASSOCIATE IN SCIENCE EDUCATION - AS-T, TRACK 1 M = ASSOCIATE IN TECHNOLOGY -- DTA/MRP N = ASSOCIATE IN PRE-NURSING DTA/MRP O = ASSOCIATE IN BIO & CHEMICAL ENGINEERING - AS-T/MRP P = ASSOCIATE IN COMPUTER & ELECTRICAL ENGINEERING AS-T/MRP Q = ASSOCIATE IN MECHANICAL, CIVIL, AERONAUTICAL, INDUSTRIAL AND MATERIALS SCIENCE ENGINEERING AS-T/MRP R = ASSOCIATE IN BIOLOGY - DTA/MRP T = ASSOCIATE IN APPLIED SCIENCE - T (AAS-T) U = APPLIED BACCALAUREATE DEGREE V = ASSOCIATE IN CONSTRUCTION MANAGEMENT - DTA/MRP
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
EFFECTIVE YEAR/QUARTER BEGIN
Description
YEAR/QUARTER (YEAR/SESSION) THAT A COURSE OR PROGRAM FIRST BECOMES EFFECTIVE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
EFFECTIVE YEAR/QUARTER END
Description
YEAR/QUARTER (YEAR/SESSION) THAT A COURSE OR PROGRAM IS LAST EFFECTIVE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
EDUCATIONAL PROGRAM HOURS
Description
THE NUMBER OF CLOCK HOURS IN AN EDUCATIONAL PROGRAM.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
EDUCATIONAL PROGRAM HOURS PER DAY
Description
THE STANDARD NUMBER OF CLOCK HOURS PER DAY OF INSTRUCTION FOR AN EDUCATIONAL PROGRAM.
Type
NUMERIC(3,1)
Number of length 3 including 1 positions after the decimal.
Name
INSTRUCTIONAL CALENDAR CODE
Description
A CODE IDENTIFYING AN INSTRUCTIONAL CALENDAR.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
EDUCATIONAL PROGRAM MISCELLANEOUS INFORMATION
Description
A COLLEGE DEFINED FIELD FOR HOLDING INFORMATION RELATED TO AN EDUCATIONAL PROGRAM.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
META MAJOR CODE
Description
THIS CODE DEFINES THE META MAJOR VALUE
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
EDUCATIONAL PROGRAM SECTIONS
Name
EDUCATIONAL PROGRAM SECTION IDENTIFIER
Description
THE COMBINATION OF A PROGRAM AND PROGRAM SECTION CODE UNIQUELY INDENTIFYING A SPECIFIC PROGRAM SECTION.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
EDUCATIONAL PROGRAM SECTION TITLE
Description
THE TITLE FOR A SPECIFIC SECTION OF AN EDUCATIONAL PROGRAM.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
EDUCATIONAL PROGRAM HOURS
Description
THE NUMBER OF CLOCK HOURS IN AN EDUCATIONAL PROGRAM.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
EDUCATIONAL PROGRAM HOURS PER DAY
Description
THE STANDARD NUMBER OF CLOCK HOURS PER DAY OF INSTRUCTION FOR AN EDUCATIONAL PROGRAM.
Type
NUMERIC(3,1)
Number of length 3 including 1 positions after the decimal.
Name
EDUCATIONAL PROGRAM CAPACITY
Description
THE ENROLLMENT CAPACITY FOR A PROGRAM OR PROGRAM SECTION.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
INSTRUCTOR IDENTIFICATION NUMBER
Description
THE INSTRUCTOR'S SOCIAL SECURITY NUMBER
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
INSTRUCTOR NAME
Description
THE NAME OF THE INSTRUCTOR.
Type
NVARCHAR(12)
Variable length string of up to 12 characters.
Name
INSTRUCTIONAL CALENDAR CODE
Description
A CODE IDENTIFYING AN INSTRUCTIONAL CALENDAR.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
PROGRAM WAITING LIST COUNT
Description
THE NUMBER OF ENTRIES ON A EDUCATIONAL PROGRAM WAITING LIST.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
FOOTNOTE TABLE–FOOTNOTE AND TEXT
Name
FOOTNOTE CODE
Description
SEE FOOTNOTE_1 AND FOOTNOTE_2.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Values
Name
Description
ARRAY MEMBER. SEE: FOOTNOTE_TEXT
Type
NVARCHAR(132)
Variable length string of up to 132 characters.
Name
Description
ARRAY MEMBER. SEE: FOOTNOTE_TEXT
Type
NVARCHAR(132)
Variable length string of up to 132 characters.
STUDENT HISTORY/ARCHIVAL MASTER–CONTAINS THE SID AND ABBREVIATED LAST NAME OF THE STUDENT WHO IS IN THE HISTORY OR TRANSCRIPT ARCHIVAL FILES.
Name
STUDENT IDENTIFICATION NUMBER
Description
A NINE CHARACTER ELEMENT UNIQUELY IDENTIFYING A STUDENT/EMPLOYEE.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
ABBREVIATED LAST NAME
Description
THE FIRST FIVE CHARACTERS FROM THE STUDENT NAME FIELD.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
HISTORY INDICATOR
Description
INDICATES THAT STUDENT HAS A RECORD IN THE HISTORY DATA BASE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
1
=
RECORD IN HISTORY
2
=
RECORD IN HISTORY AND WILL BE REACTIVATED
Name
ARCHIVAL INDICATOR
Description
INDICATES THAT A STUDENT HAS A TRANSCRIPT THAT IS ARCHIVED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
1
=
TRANSCRIPT HAS BEEN ARCHIVED
PROGRAM ALTERNATE ACADEMIC YEAR MASTER–CONTAINS THE ALTERNATE ACADEMIC YEAR TO BE ASSOCIATED WITH A STUDENT'S CURRENT EDUCATIONAL PROGRAM ENROLLED FOR USE IN THE COMPUTER ASSISTED ADVISING MODULE.
Name
STUDENT IDENTIFICATION NUMBER
Description
A NINE CHARACTER ELEMENT UNIQUELY IDENTIFYING A STUDENT/EMPLOYEE.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
PROGRAM ALTERNATE ACADEMIC YEAR
Description
ALTERNATE ACADEMIC YEAR TO BE ASSOCIATED WITH THE STUDENT'S CURRENT EDUCATIONAL PROGRAM ENROLLED (IF ENTERED, OVERRIDES THE CURRENT ACADEMIC YEAR). USED IN THE COMPUTER ASSISTED ADVISING MODULE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
STUDENT MASTER
Name
STUDENT IDENTIFICATION NUMBER
Description
A NINE CHARACTER ELEMENT UNIQUELY IDENTIFYING A STUDENT/EMPLOYEE.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
ARCHIVAL INDICATOR
Description
INDICATES THAT A STUDENT HAS A TRANSCRIPT THAT IS ARCHIVED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
BLANK
=
NO ARCHIVED TRANSCRIPT
Name
BLOCK REGISTRATION
Description
THIS INDICATOR THAT IS ASSOCIATED WITH THE PUNITIVE ACTION CODE WILL STOP THE REGISTRATION PROCESS FOR A STUDENT. MAY BE OVERRIDED AT REGISTRATION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
HISTORY INDICATOR
Description
INDICATES THAT STUDENT HAS A RECORD IN THE HISTORY DATA BASE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
1
=
RECORD IN HISTORY
BLANK
=
NO HISTORY RECORD
Name
TRANSCRIPT TRACKING INDICATOR
Description
INDICATES THE LOCATION OF OLD TRANSCRIPTS FOR THE STUDENT. CODES ARE DEFINED AND ENTERED BY THE USER.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
STUDENT MISC1 TYPE MASTER–CONTAINS DEFINITIONS OF DATA TYPES OF ALLOWABLE DATA THAT CAN BE STORED IN STU_MISC1_D.
Name
STUDENT MISCELLANEOUS1 TYPE
Description
UNIQUELY IDENTIFIES THE TYPE OF RECORD IN A MULTIPLE RECORD FILE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
MISCELLANEOUS TYPE NAME
Description
THE NAME OF A MISCELLANEOUS DATA TYPE.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
MISCELLANEOUS TYPE DESCRIPTION
Description
THE DESCRIPTION OF A MISCELLANEOUS DATA TYPE.
Type
NVARCHAR(80)
Variable length string of up to 80 characters.
Name
MISCELLANEOUS TYPE LENGTH
Description
THE MAXIMUM LENGTH OF A MISCELLANEOUS DATA TYPE.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
TRANSACTION DATE
Description
DATE OF TRANSACTION.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR TRNS_DATE
Description
SQL FORMATTED DATE FOR TRNS_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
STUDENT TYPE TABLE–CONTAINS THE STUDENT TYPE CODES MAINTAINED BY THE COLLEGE AND THEIR TITLES.
Name
STUDENT TYPE
Description
IDENTIFIES THE STUDENT'S CLASSIFICATION. CODES ARE ASSIGNED AND DEFINED BY THE USER.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
REGISTRATION MAXIMUM CREDITS
Description
THE MAXIMUM NUMBER OF CREDITS A STUDENT IS ALLOWED TO REGISTER FOR THROUGH TOUCH-TONE REGISTRATION. MAY BE APPLIED TO A PARTICULAR STUDENT TYPE.
Type
NUMERIC(4,1)
Number of length 4 including 1 positions after the decimal.
Name
TOUCH0TONE REGISTRATION MAXIMUM CREDITS._
Description
THE MAXIMUM NUMBER OF CREDITS FOR WHICH A STUDENT MAY ENROLL THROUGH TOUCH-TONE REGISTRATION. THIS VALUE APPLIES TO THE SESSION AND MAY BE OVERRIDDEN BY STUDENT TYPE.
Type
NUMERIC(4,1)
Number of length 4 including 1 positions after the decimal.
Name
TOUCH_TONE MESSAGE ID
Description
THE TOUCH-TONE MESSAGE INDENTIFIER THAT COORESPONDS TO THE TOUCH-TONE AUDIO RECORDING NAME ON THE TOUCH-TONE BOX. THE MESSAGE IDENTIFIER MAY CONSIST OF UP TO 16 ALPHABETIC AND/OR NUMERIC CHARACTERS (NO SPECIAL CHARACTERS ARE ALLOWED) AND MAY BE ENTERED IN UPPER AND LOWER CASE.
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
STUDENT/QUARTER MASTER–CONTAINS INFORMATION FOR A STUDENT THAT MUST BE RETAINED BY QUARTER.
Name
STUDENT/QUARTER
Description
UNIQUELY IDENTIFIES THE DATA FOR A STUDENT FOR A PARTICULAR QYR.
Type
NVARCHAR(14)
Variable length string of up to 14 characters.
Name
PLANS TO ATTEND NEXT QUARTER
Description
INDICATES WHETHER THE STUDENT PLANS TO ATTEND NEXT QUARTER.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
BLANK OR Y
=
YES
Name
CITIZENSHIP STATUS
Description
IDENTIFIES THE CITIZENSHIP STATUS OF THE SPECIFIC STUDENT OR THE TYPE OF VISA UNDER WHICH A STUDENT IS ATTENDING COLLEGE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
VALID CODES.
Name
CONCURRENT ENROLLMENT
Description
THE COLLEGE CODE IDENTIFYING THE OTHER COLLEGE AT WHICH THE STUDENT IS CURRENTLY ENROLLED.
Type
NUMERIC(4,1)
Number of length 4 including 1 positions after the decimal.
Name
STUDENT'S FEE PAYING STATUS
Description
A CODE DESCRIBING THE FEE-PAYING STATUS OF THE STUDENT FOR EACH OF HIS CLASSES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
SEE DATA SET FEE_PAY_STAT_M IN TBL3 DATABASE FOR
Name
QUARTERLY CREDITS EARNED
Description
CONTAINS THE CREDITS EARNED FOR THE STUDENT'S LAST COMPLETED QUARTER. ENTERED AUTOMATICALLY AS PART OF THE GRADING PROCESS.
Type
NUMERIC(4,1)
Number of length 4 including 1 positions after the decimal.
Name
QUARTERLY CREDITS REGISTERED
Description
THE NUMBER OF CREDITS REGISTERED FOR BY THE STUDENT FOR THE SPECIFIC QUARTER. AUTOMATICALLY ENTERED BY THE REGISTRATION FUNCTION.
Type
NUMERIC(4,1)
Number of length 4 including 1 positions after the decimal.
Name
QUARTERLY GRADE POINT AVERAGE
Description
CONTAINS THE GRADE POINT AVERAGE FOR THE STUDENT FOR THE SPECIFIC QUARTER. ENTERED AUTOMATICALLY AS PART OF THE GRADING PROCESS.
Type
NUMERIC(4,2)
Number of length 4 including 2 positions after the decimal.
Name
QUARTERLY GPA CREDITS
Description
CONTAINS THE GPA CREDITS FOR THE STUDENT FOR THE SPECIFIC QUARTER. ENTERED AUTOMATICALLY AS PART OF THE GRADING PROCESS.
Type
NUMERIC(4,1)
Number of length 4 including 1 positions after the decimal.
Name
REGISTRATION ACTIVITY DATE
Description
THE STUDENT'S LAST REGISTRATION ACTIVITY FOR THE INDICATED QUARTER. DATE IS AUTOMATICALLY ENTER- ED BY THE R MODULE AND IS THE ACTUAL DATE OF TERMINAL ACTIVITY, NOT THE OVERRIDE DATE.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR REG_ACTV_DATE
Description
SQL FORMATTED DATE FOR REG_ACTV_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
RESIDENCY STATUS
Description
REPRESENTS THE RESIDENCY CLASSIFICATION OF THE STUDENT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
02
=
NON-RESIDENT
03
=
UNDETERMINED
Name
STUDENT INTENT
Description
INDICATES THE STUDENT'S INTENT, AS DETERMINED BY THE INSTITUTION, FOR THE SPECIFIC QUARTER.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
Z
=
NOT REPORTED( NO LONGER USED, AS OF SUMMER 1990).
A
=
ACADEMIC NON-TRANSFER DEGREE. THE STUDENT IS OR APPEARS TO BE ENROLLED PRIMARILY FOR THE PURPOSE OF COMPLETING A CERTIFICATE OR UP TO TWO YEARS OF STUDY WHICH MAY QUALIFY FOR AN ASSOCIATE DEGREE,BUT WITH- OUT EITHER A SPECIFIC OCCUPATIONAL OR COLLEGE- TRANSFER OBJECTIVE.
B
=
ACADEMIC TRANSFER. THE STUDENT IS OR APPEARS TO BE ENROLLED PRI- MARILY WITH THE INTENT OF TRANSFERRING EARNED CREDITS FOR ADVANCED STUDY IN UPPER DIVISION PROGRAMS OF FOUR-YEAR INSTITUTION.
D
=
HIGH SCHOOL DIPLOMA/GED. THE STUDENT IS ENROLLED PRIMARILY FOR THE PURPOSE OF COMPLETING A HIGH SCHOOL DIPLOMA OR GENERAL EDUCATION DEVELOPMENT CERTIFICATE(GED) EITHER THROUGH THE COMMUNITY COLLEGE OR SOME COOPERATING SECONDARY SCHOOL.
E
=
IMPROVE ENGLISH, READING, OR MATH SKILLS. THE STUDENT IS ENROLLED PRIMARILY FOR THE PURPOSE OF ATTAINING OR REVIEWING BASIC SKILLS OF A REMEDIAL NATURE.
F
=
OCCUPATIONAL PREPARATORY. THE STUDENT IS OFFICIALLY ENROLLED IN AN APPR- OVED VOCATIONAL PROGRAM INTENDED TO PROVIDE ENTRY-LEVEL OCCUPATIONAL SKILLS.
G
=
OCCUPATIONAL PREPARATORY APPLICANT. THE STUDENT HAS OR APPEARS TO HAVE THE INTENT OF ENROLLING IN AN APPROVED OCCUPATIONAL PRO- GRAM, BUT IS NOT OFFICIALLY RECOGNIZED BY THE INSTITUTION AS BEING ADMITTED TO THE PROGRAM.
H
=
OCCUPATIONAL APPRENTICE. THE STUDENT IS OFFICIALLY ENROLLED IN OCCUPAT- IONAL APPRENTICE PROGRAM COURSES THAT SUPPLE- MENT OR ARE RELATED TO REGULAR WORK EXPERIENCE RECEIVED ON-THE-JOB AND IS REGISTERED WITH THE WASHINGTON STATE APPRENTICESHIP AND TRAINING COUNCIL AND/ OR THE FEDERAL BUREAU OF APPRENT- ICESHIP TRAINING.
J
=
OCCUPATIONAL SUPPLEMENTAL. THE STUDENT IS OR APPEARS TO BE ENROLLED PRIM- ARILY TO AUGMENT EXISTING JOB SKILLS OR IN PREPARATION FOR A CAREER CHANGE.
K
=
VOCATIONAL HOME AND FAMILY LIFE. THE STUDENT IS ENROLLED PRIMARILY TO AUGMENT HOME OR FAMILY LIFE SKILLS.
L
=
PERSONAL SATISFACTION; NON-DEGREE SEEKING. THE STUDENT IS OR APPEARS TO BE ENROLLED FOR PERSONAL ENRICHMENT AND NOT FOR THE PURPOSE OF COMPLETING A DEGREE OR CERTIFICATE.
M
=
GIVE A COLLEGE A TRY. THE STUDENT APPEARS TO BE ENROLLED PRIMARILY TO DETERMINE IF THEY WILL SUCCEED IN COLLEGE BEFORE COMMITTING TO A PROGRAM OF STUDY.
X
=
UNDECIDED THE STUDENT HAS SPECIFICALLY STATED THAT HE CANNOT DECLARE A SPECIFIC OBJECTIVE OR LONG- RANGE GOAL ASSOCIATED WITH HIS ENROLLMENT AT THE TIME, AND NONE OF THE ABOVE CATEGORIES APPLY.
Y
=
OTHER. INSTITUTION CAN NOT DETERMINE THE STUDENT'S INTENT (AND THE STUDENT HAS NOT DECLARED HIS INTENT).
C
=
ADULT BASIC EDUCATION ( NO LONGER USED,AS OF SUMMER 1990).
Name
STUDENT TYPE
Description
IDENTIFIES THE STUDENT'S CLASSIFICATION. CODES ARE ASSIGNED AND DEFINED BY THE USER.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
STUDENT PROGRAM ENROLLED
Description
IDENTIFIES THE PROGRAM THE STUDENT IS ENROLLED IN FOR THE SPECIFIC QUARTER.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
VETERAN BENEFIT
Description
INDICATES THE STUDENT'S VETERAN STATUS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
3
=
SEA VETERAN NOT RECEIVING BENEFITS
4
=
VETERAN NOT RECEIVING BENEFITS; NOT SEA
2
=
VETERAN RECEIVING BENEFITS; NOT SEA
1
=
SEA VETERAN RECEIVING BENEFITS
0
=
NOT A VETERAN
Name
CONSECUTIVE QUARTER COUNT
Description
A COUNTER TO INDICATE THE NUMBER OF CONSECUTIVE QUARTERS A STUDENT HAS BEEN ON PROBATION.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
STUDENT PURPOSE FOR ATTENDING
Description
A TWO POSITION CODE INDICATING A STUDENT'S PURPOSE OR REASON FOR ATTENDING COLLEGE. THIS INFORMATION IS COLLECTED EACH QUARTER A STUDENT ATTENDS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
STUDENT PLANNED TRAINING RELATION TO WORK
Description
A TWO POSITION CODE INDICATING A STUDENT'S DETTERMINATION OF HOW THEIR PLANNED COURSE WORK RELATES TO THEIR CURRENT OR FUTURE WORK. THIS INFORMATION IS COLLECTED EACH QUARTER A STUDENT ATTENDS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
QUARTERLY CLOCK HOURS EARNED
Description
THE NUMBER OF CLOCK HOURS AWARDED TO A STUDENT FOR THEIR CLASSES IN A SPECIFIC QUARTER.
Type
NUMERIC(5,1)
Number of length 5 including 1 positions after the decimal.
Name
QUARTERLY CLOCK HOURS REGISTERED
Description
THE NUMBER OF CLOCK HOURS FOR WHICH A STUDENT IS REGISTERED FOR A SPECIFIC QUARTER.
Type
NUMERIC(5,1)
Number of length 5 including 1 positions after the decimal.
Name
QUARTERLY GPA CLOCK HOURS
Description
THE QUARTERLY CLOCK HOURS OF A STUDENT APPLICABLE TO THEIR GPA.
Type
NUMERIC(5,1)
Number of length 5 including 1 positions after the decimal.
Name
STUDENT'S QUARTER STATUS
Description
INDICATES THE STATUS OF A STUDENT'S ENROLLMENT FOR A QUARTER.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
W
=
STUDENT HAS WITHDRAWN FROM ALL CLASSES.
X
=
STUDENT HAS NO ENROLLMENT RECORDS.
TOUCH_TONE CONFIGURATION TABLE–THIS SET CONTAINS PARAMETER INFORMATION THAT PERTAINS TO TOUCH-TONE REGISTRATION.
Name
YEAR/QUARTER
Description
A THREE-POSITION ACADEMIC YEAR (I.E., 1984-85= 845) FOLLOWED BY THE QUARTER CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
ALLOW ALTERNATE CLASS LIST FUNCTION
Description
OPTION THAT CONTROLS THE ALTERNATE CLASS LIST FUNCTION IN THE TOUCH-TONE REGISTRATION. THIS OPTION MAY BE SET AT THE SESSION LEVEL AND OVERRIDDEN FOR AN INDIVIDUAL CLASS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
DO NOT ALLOW ALTERNATE CLASS LIST FUNCTION
Name
ALLOW AUDIT GRADE
Description
OPTION THAT CONTROLS THE ABILITY TO REGISTER FOR CLASS AS AN AUDIT DURING TOUCH-TONE REGISTRATION. THIS OPTION MAY BE SET AT THE SESSION LEVEL AND OVERRIDDEN ON AN INDIVIDUAL CLASS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
DO NOT ALLOW AUDIT
Name
ALLOW VARIABLE CREDIT
Description
OPTION THAT CONTROLS THE ABILITY TO REGISTER FOR VARIABLE CREDIT CLASSES AND INDICATE THE NUMBER OF CREDITS SELECTED THROUGH TOUCH-TONE REGISTRATION. THIS OPTION IS SET AT THE SESSION LEVEL.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
DO NOT ALLOW VARIABLE CREDIT
Name
ALLOW WAITING LIST FUNCTION
Description
OPTION THAT CONTROLS THE ABILITY TO BE ADDED TO A WAITING LIST FOR A CLASS THAT IS CLOSED. THIS OPTION MAY BE SET AT THE SESSION LEVEL AND OVERRIDDEN ON AN INDIVIDUAL CLASS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
DO NOT ALLOW WAITING LIST FUNCTION.
Name
ENFORCE PIN NUMBER
Description
OPTION THAT CONTROLS WHETHER THE STUDENT PIN NUMBER IS CONTROLLED AT THE SESSION LEVEL.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
DO NOT ENFORCE STUDENT PIN NUMBER
Name
DROP CUTOFF DAY
Description
THE LAST DAY OF THE SESSION THAT STUDENTS WILL BE ALLOWED TO REGISTER USING THE TOUCH-TONE REGISTRATION SYSTEM WITHOUT POSTING A WITHDRAWAL GRADE TO THEIR ENROLLMENT RECORDS THIS DATE CAN BE OVERRIDDEN FOR INDIVIDUAL CLASSES.
Type
INT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
SQL FOR DROP_CUTOFF_DAY
Description
SQL FORMATTED DATE FOR DROP_CUTOFF_DAY
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
EXCLUDE FEE PAYING STATUS INDICATOR
Description
A CODE USED TO INDICATE WHETHER FEE PAYING STATUSES SHOULD BE INCLUDED OR EXCLUDED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
E
=
EXCLUDE
Name
EXCLUDE STUDENT TYPE INDICATOR
Description
A CODE USED TO INDICATE WHETHER STUDENT TYPES SHOULD BE INCLUDED OR EXCLUDED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
E
=
EXCLUDE
Name
FIRST TOUCH_TONE REGISTRATION DATE
Description
THE FIRST DATE OF THE SESSION THAT STUDENTS WILL BE ALLOWED TO REGISTER USING THE TOUCH-TONE REGISTRATION SYSTEM. THIS DATE CAN BE OVERRIDDEN FOR AN INDIVIDUAL CLASS.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR FIRST_REG_DATE
Description
SQL FORMATTED DATE FOR FIRST_REG_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
LAST REGISTRATION APPOINTMENT DATE
Description
THE LAST DATE OF THE SESSION THAT STUDENTS WILL BE REQUIRED TO HAVE A REGISTRATION APPOINTMENT TO REGISTER USING THE TOUCH-TONE REGISTRATION SYSTEM. THIS DATE CAN BE OVERRIDDEN FOR INDIVIDUAL CLASSES.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR LAST_APPT_DATE
Description
SQL FORMATTED DATE FOR LAST_APPT_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
LAST DROP DATE
Description
THE LAST DATE OF THE SESSION THAT STUDENTS WILL BE ALLOWED TO DROP CLASSES THROUGH TOUCH-TONE REGISTRATION. THIS DATE APPLIES TO THE SESSION AND CAN BE OVERRIDDEN FOR AN INDIVIDUAL CLASS.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR LAST_DROP_DATE
Description
SQL FORMATTED DATE FOR LAST_DROP_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
LAST REGISTRATION DATE
Description
THE LAST DATE OF THE SESSION THAT STUDENTS WILL BE ALLOWED TO REGISTER USING THE TOUCH-TONE REGISTRATION SYSTEM. THIS DATE CAN BE OVERRIDDEN FOR INDIVIDUAL CLASSES.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR LAST_REG_DATE
Description
SQL FORMATTED DATE FOR LAST_REG_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
SPEAK STUDENT ADDRESS
Description
SPEAK/SPELL ADDRESS TO THE STUDENT DURING TOUCH-TONE REGISTRATION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
SPEAK STUDENT FIRST NAME
Description
SPEAK/SPELL STUDENT'S FIRST NAME TO THE STUDENT DURING TOUCH-TONE REGISTRATION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
SPEAK STUDENT LAST NAME
Description
SPEAK/SPELL STUDENT'S LAST NAME TO THE STUDENT DURING TOUCH-TONE REGISTRATION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
Name
REGISTRATION TIME CONFLICT
Description
THE ACTION TO BE TAKEN IN THE CASE OF A TIME CONFLICT DURING TOUCH-TONE REGISTRATION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
B
=
BLOCK REGISTRATION FROM OCCURRING.
BLANK
=
NO ACTION.
Name
TOUCH_TONE REGISTRATION BLOCK CODE
Description
AN UNUSUAL ACTION CODE THAT BLOCKS A STUDENT FROM REGISTERING THROUGH TOUCH-TONE REGISTRATION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
TOUCH0TONE REGISTRATION MAXIMUM CREDITS._
Description
THE MAXIMUM NUMBER OF CREDITS FOR WHICH A STUDENT MAY ENROLL THROUGH TOUCH-TONE REGISTRATION. THIS VALUE APPLIES TO THE SESSION AND MAY BE OVERRIDDEN BY STUDENT TYPE.
Type
NUMERIC(4,1)
Number of length 4 including 1 positions after the decimal.
Name
LIST BRANCH INDICATOR
Description
INDICATES WHETHER TO LIST ALL OPEN ALTERNATE CLASSES IN TOUCHTONE REGISTRATION, OR ONLY THOSE WITH THE SAME BRANCH AS THE REQUESTED CLASS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N OR BLANK
=
LIST ALL ALTERNATE CLASSES.
Name
Description
ARRAY MEMBER. SEE: FEE_PAY_ARRAY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: FEE_PAY_ARRAY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: FEE_PAY_ARRAY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: FEE_PAY_ARRAY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: FEE_PAY_ARRAY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: FEE_PAY_ARRAY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: FEE_PAY_ARRAY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: FEE_PAY_ARRAY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: FEE_PAY_ARRAY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: FEE_PAY_ARRAY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: FEE_PAY_ARRAY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: FEE_PAY_ARRAY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: FEE_PAY_ARRAY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: FEE_PAY_ARRAY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: FEE_PAY_ARRAY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: FEE_PAY_ARRAY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: FEE_PAY_ARRAY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: FEE_PAY_ARRAY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: FEE_PAY_ARRAY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: FEE_PAY_ARRAY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: STU_TYP_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: STU_TYP_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: STU_TYP_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: STU_TYP_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: STU_TYP_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: STU_TYP_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: STU_TYP_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: STU_TYP_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: STU_TYP_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: STU_TYP_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: STU_TYP_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: STU_TYP_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: STU_TYP_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: STU_TYP_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: STU_TYP_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: STU_TYP_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: STU_TYP_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: STU_TYP_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: STU_TYP_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: STU_TYP_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
TOUCH TONE STUDENT OPTION–FILE USED TO STORE STUDENT INFORMATION COLLECTION AND EDIT OPTIONS FOR TOUCH TONE REGISTRATION.
Name
YEAR/QUARTER
Description
A THREE-POSITION ACADEMIC YEAR (I.E., 1984-85= 845) FOLLOWED BY THE QUARTER CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Values
Name
TRANSFER PHONE NUMBER
Description
PHONE NUMBER THAT THE STUDENT SHOULD BE TRANSFERRED TO.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
Description
ARRAY MEMBER. SEE: STU_EDIT_TBL
Type
NVARCHAR(18)
Variable length string of up to 18 characters.
Name
Description
ARRAY MEMBER. SEE: STU_EDIT_TBL
Type
NVARCHAR(18)
Variable length string of up to 18 characters.
Name
Description
ARRAY MEMBER. SEE: STU_EDIT_TBL
Type
NVARCHAR(18)
Variable length string of up to 18 characters.
Name
Description
ARRAY MEMBER. SEE: STU_EDIT_TBL
Type
NVARCHAR(18)
Variable length string of up to 18 characters.
Name
Description
ARRAY MEMBER. SEE: STU_EDIT_TBL
Type
NVARCHAR(18)
Variable length string of up to 18 characters.
Name
Description
ARRAY MEMBER. SEE: STU_EDIT_TBL
Type
NVARCHAR(18)
Variable length string of up to 18 characters.
Name
Description
ARRAY MEMBER. SEE: STU_EDIT_TBL
Type
NVARCHAR(18)
Variable length string of up to 18 characters.
Name
Description
ARRAY MEMBER. SEE: STU_EDIT_TBL
Type
NVARCHAR(18)
Variable length string of up to 18 characters.
Name
Description
ARRAY MEMBER. SEE: STU_EDIT_TBL
Type
NVARCHAR(18)
Variable length string of up to 18 characters.
Name
Description
ARRAY MEMBER. SEE: STU_EDIT_TBL
Type
NVARCHAR(18)
Variable length string of up to 18 characters.
Name
Description
ARRAY MEMBER. SEE: STU_EDIT_TBL
Type
NVARCHAR(18)
Variable length string of up to 18 characters.
Name
Description
ARRAY MEMBER. SEE: STU_EDIT_TBL
Type
NVARCHAR(18)
Variable length string of up to 18 characters.
Name
Description
ARRAY MEMBER. SEE: STU_EDIT_TBL
Type
NVARCHAR(18)
Variable length string of up to 18 characters.
Name
Description
ARRAY MEMBER. SEE: STU_EDIT_TBL
Type
NVARCHAR(18)
Variable length string of up to 18 characters.
Name
Description
ARRAY MEMBER. SEE: STU_EDIT_TBL
Type
NVARCHAR(18)
Variable length string of up to 18 characters.
Name
Description
ARRAY MEMBER. SEE: STU_EDIT_TBL
Type
NVARCHAR(18)
Variable length string of up to 18 characters.
Name
Description
ARRAY MEMBER. SEE: STU_EDIT_TBL
Type
NVARCHAR(18)
Variable length string of up to 18 characters.
Name
Description
ARRAY MEMBER. SEE: STU_EDIT_TBL
Type
NVARCHAR(18)
Variable length string of up to 18 characters.
Name
Description
ARRAY MEMBER. SEE: STU_EDIT_TBL
Type
NVARCHAR(18)
Variable length string of up to 18 characters.
Name
Description
ARRAY MEMBER. SEE: STU_EDIT_TBL
Type
NVARCHAR(18)
Variable length string of up to 18 characters.
Name
Description
ARRAY MEMBER. SEE: STU_EDIT_TBL
Type
NVARCHAR(18)
Variable length string of up to 18 characters.
Name
Description
ARRAY MEMBER. SEE: STU_EDIT_TBL
Type
NVARCHAR(18)
Variable length string of up to 18 characters.
Name
Description
ARRAY MEMBER. SEE: STU_EDIT_TBL
Type
NVARCHAR(18)
Variable length string of up to 18 characters.
Name
Description
ARRAY MEMBER. SEE: STU_EDIT_TBL
Type
NVARCHAR(18)
Variable length string of up to 18 characters.
Name
Description
ARRAY MEMBER. SEE: STU_EDIT_TBL
Type
NVARCHAR(18)
Variable length string of up to 18 characters.
Name
Description
ARRAY MEMBER. SEE: STU_EDIT_TBL
Type
NVARCHAR(18)
Variable length string of up to 18 characters.
Name
Description
ARRAY MEMBER. SEE: STU_EDIT_TBL
Type
NVARCHAR(18)
Variable length string of up to 18 characters.
Name
Description
ARRAY MEMBER. SEE: STU_EDIT_TBL
Type
NVARCHAR(18)
Variable length string of up to 18 characters.
Name
Description
ARRAY MEMBER. SEE: STU_EDIT_TBL
Type
NVARCHAR(18)
Variable length string of up to 18 characters.
Name
Description
ARRAY MEMBER. SEE: STU_EDIT_TBL
Type
NVARCHAR(18)
Variable length string of up to 18 characters.
Name
Description
ARRAY MEMBER. SEE: STU_PROMPT_TBL
Type
NVARCHAR(34)
Variable length string of up to 34 characters.
Name
Description
ARRAY MEMBER. SEE: STU_PROMPT_TBL
Type
NVARCHAR(34)
Variable length string of up to 34 characters.
Name
Description
ARRAY MEMBER. SEE: STU_PROMPT_TBL
Type
NVARCHAR(34)
Variable length string of up to 34 characters.
Name
Description
ARRAY MEMBER. SEE: STU_PROMPT_TBL
Type
NVARCHAR(34)
Variable length string of up to 34 characters.
Name
Description
ARRAY MEMBER. SEE: STU_PROMPT_TBL
Type
NVARCHAR(34)
Variable length string of up to 34 characters.
Name
Description
ARRAY MEMBER. SEE: STU_PROMPT_TBL
Type
NVARCHAR(34)
Variable length string of up to 34 characters.
Name
Description
ARRAY MEMBER. SEE: STU_PROMPT_TBL
Type
NVARCHAR(34)
Variable length string of up to 34 characters.
Name
Description
ARRAY MEMBER. SEE: STU_PROMPT_TBL
Type
NVARCHAR(34)
Variable length string of up to 34 characters.
Name
Description
ARRAY MEMBER. SEE: STU_PROMPT_TBL
Type
NVARCHAR(34)
Variable length string of up to 34 characters.
Name
Description
ARRAY MEMBER. SEE: STU_PROMPT_TBL
Type
NVARCHAR(34)
Variable length string of up to 34 characters.
UNUSUAL ACTION CODE MASTER
Name
UNUSUAL ACTION
Description
IDENTIFIES UNDESIRABLE ACTIONS SUCH AS BAD DEBTS, POOR ACADEMIC PERFORMANCE, ETC. CODES ASSIGNED AND DEFINED BY THE USER.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
ABBREVIATED TITLE
Description
A DESCRIPTIVE TITLE TO BE USED WHEN 20 CHARACTERS (TITLE) IS NOT NEEDED.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
PUNITIVE ACTION
Description
INDENTIFIES THE APPROPRIATE PUNITIVE ACTION THAT ACCOMPANIES AN UNDESIRABLE ACTION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
7
=
NO TRANSCRIPT TRANSFER ALLOWED
8
=
NO GRADE MAILER PRINTED; NO TRANSCRIPT TRANSFER ALLOWED
9
=
NO REGISTRATION ALLOWED; NO GRADE MAILER PRINTED; NO TRANSCRIPT TRANSFER ALLOWED
A
=
NO REGISTRATION ALLOWED; NO TRANSCRIPT TRANSFER ALLOWED
BLANK
=
NO PUNITIVE ACTION
1
=
NO REGISTRATION ALLOWED THROUGH "R" MODULE
2
=
SUPPRESS PRINTING OF QUARTERLY GRADE MAILER
3
=
NO REGISTRATION APPT
4
=
NO REGISTRATION ALLOWED; NO QUARTERLY GRADE MAILER PRINTED
5
=
NO REGISTRATION APPT; NO REGISTRATION ALLOWED; NO GRADE MAILER PRINTED
6
=
SORTING CODE
Name
TOUCH_TONE MESSAGE ID
Description
THE TOUCH-TONE MESSAGE INDENTIFIER THAT COORESPONDS TO THE TOUCH-TONE AUDIO RECORDING NAME ON THE TOUCH-TONE BOX. THE MESSAGE IDENTIFIER MAY CONSIST OF UP TO 16 ALPHABETIC AND/OR NUMERIC CHARACTERS (NO SPECIAL CHARACTERS ARE ALLOWED) AND MAY BE ENTERED IN UPPER AND LOWER CASE.
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
QUARTER MASTER–CONTAINS INFORMATION ABOUT A QUARTER.
Name
YEAR/QUARTER
Description
A THREE-POSITION ACADEMIC YEAR (I.E., 1984-85= 845) FOLLOWED BY THE QUARTER CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
ABBREVIATED TITLE
Description
A DESCRIPTIVE TITLE TO BE USED WHEN 20 CHARACTERS (TITLE) IS NOT NEEDED.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
FIFTH DAY OF YEAR/QUARTER
Description
THE FIFTH INSTRUCTIONAL DAY OF THE SPECIFIED QUARTER.
Type
INT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
SQL FOR FIFTH_DAY_YRQ
Description
SQL FORMATTED DATE FOR FIFTH_DAY_YRQ
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
FIRST DAY OF YEAR/QUARTER
Description
THE FIRST INSTRUCTIONAL DAY OF THE SPECIFIED QUARTER.
Type
INT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
SQL FOR FIRST_DAY_YRQ
Description
SQL FORMATTED DATE FOR FIRST_DAY_YRQ
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
HEADCOUNT
Description
THE NUMBER OF STUDENTS HAVING ENROLLMENT RECORDS FOR THE DESIGNATED QUARTER. UPDATED AUTOMATIC- ALLY EACH EVENING.
Type
INT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
LAST DAY OF YEAR/QUARTER
Description
THE LAST INSTRUCTIONAL DAY OF THE SPECIFIED YEAR/QUARTER.
Type
INT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
SQL FOR LAST_DAY_YRQ
Description
SQL FORMATTED DATE FOR LAST_DAY_YRQ
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
LAST TENTH DAY UPDATED
Description
THE DATE THAT THE TENTH DAY COUNT WAS LAST UPDATED.
Type
INT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
SQL FOR LAST_TEN_UPD
Description
SQL FORMATTED DATE FOR LAST_TEN_UPD
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
TENTH DAY OF THE QUARTER
Description
THE TENTH INSTRUCTIONAL DAY OF THE SPECIFIC YEAR/QUARTER.
Type
INT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
SQL FOR TEN_DAY_YRQ
Description
SQL FORMATTED DATE FOR TEN_DAY_YRQ
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
FREEZE REGISTRATION
Description
STOP ANY REGISTRATION ACTIVITY FOR THE SPECIFIED TERM.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
Y
=
ALLOW REGISTRATION AND FEE CALCULATION ACTIVITY.
N
=
DISALLOW REGISTRATION AND FEE CALULATION ACTIVITY.
R
=
ALLOW REGISTRATION ACTIVITY ONLY.
A
=
ALLOW REGISTRATION ACTIVITY ONLY, THE QUARTER HAS BEEN ARCHIVED.
Name
REGISTRATION MAXIMUM CREDITS
Description
THE MAXIMUM NUMBER OF CREDITS A STUDENT IS ALLOWED TO REGISTER FOR THROUGH TOUCH-TONE REGISTRATION. MAY BE APPLIED TO A PARTICULAR STUDENT TYPE.
Type
NUMERIC(4,1)
Number of length 4 including 1 positions after the decimal.
ADMINISTRATIVE UNIT DETAIL–CONTAINS THE PROJECTED FTES AND FTEF FOR AN ADMINISTRATIVE UNIT.
Name
ADMINISTRATIVE UNIT
Description
AN ALPHABETIC AND/OR NUMERIC ADMINISTRATIVE UNIT CODE. CODES ARE ASSIGNED AND DEFINED BY THE USER.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
ADMINISTRATIVE UNIT FTEF
Description
THE FTEF ALLOCATED TO THE SPECIFIC ADMINISTRATIVE UNIT BY THE COLLEGE
Type
NUMERIC(7,3)
Number of length 7 including 3 positions after the decimal.
Name
ADMINISTRATIVE UNIT FTES
Description
THE FTES ALLOCATED TO THE SPECIFIC ADMINISTRATIVE UNIT BY THE COLLEGE.
Type
NUMERIC(7,2)
Number of length 7 including 2 positions after the decimal.
Name
ALLOTTED FTEF
Description
THE NUMBER OF FTEF UNITS ASSIGNED.
Type
NUMERIC(7,3)
Number of length 7 including 3 positions after the decimal.
Name
ALLOTTED FTES
Description
THE NUMBER OF FULL-TIME EQUIVALENT STUDENTS ASSIGNED.
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
Name
YEAR/QUARTER
Description
A THREE-POSITION ACADEMIC YEAR (I.E., 1984-85= 845) FOLLOWED BY THE QUARTER CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
STUDENT/FACULTY RATIO
Description
THE NUMBER OF FTES PER ONE FTEF.
Type
NUMERIC(6,2)
Number of length 6 including 2 positions after the decimal.
Name
FULL_TIME FTEF
Description
THE NUMBER OF FULL-TIME FTEF UNITS ALLOCATED TO THE SPECIFIC ADMINISTRATIVE UNIT BY THE COLLEGE.
Type
NUMERIC(7,3)
Number of length 7 including 3 positions after the decimal.
Name
PART_TIME FTEF
Description
THE NUMBER OF PART-TIME FTEF UNITS ALLOCATED TO THE SPECIFIC ADMINISTRATIVE UNIT BY THE COLLEGE.
Type
NUMERIC(7,3)
Number of length 7 including 3 positions after the decimal.
Name
FULL TIME ALLOTTED FTEF
Description
THE NUMBER OF FULL-TIME FTEF UNITS ASSIGNED.
Type
NUMERIC(7,3)
Number of length 7 including 3 positions after the decimal.
Name
PART_TIME ALLOTED FTEF
Description
THE NUMBER OF PART-TIME FTEF UNITS ASSIGNED.
Type
NUMERIC(7,3)
Number of length 7 including 3 positions after the decimal.
ADVISOR/INSTRUCTOR–CONTAINS INFORMATION ON ADVISOR AND INSTRUCTORS.
Name
ADVISOR IDENTIFICATION CODE
Description
A CODE IDENTIFYING THE ADVISOR. CODES ARE ASSIGNED AND DEFINED BY THE USER.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
ADVISOR BUILDING
Description
SHOWS ADVISOR'S LOCATION IN COMBINATION WITH ADVISOR'S ROOM.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
ADVISOR PHONE
Description
THE ADVISOR'S TELEPHONE NUMBER.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
ADVISOR ROOM
Description
THE ADVISOR'S LOCATION.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
EMPLOYMENT STATUS
Description
DESIGNATES THE TYPE OF EMPLOYMENT OF EMPLOYEE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
7
=
SABBATICAL
8
=
FULL-TIME, BUT ABSENT DUE TO ILLNESS.
2
=
MOONLIGHT
3
=
PART-TIME
4
=
PARAPROFESSIONAL
5
=
CONTRACT
6
=
VOLUNTEER
Name
INSTRUCTOR DISTRIBUTION CODE
Description
CODE USED IN SORTING ROSTERS OR SCANNERS; USE IS OPTIONAL. CODES ARE ASSIGNED BY USER.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
INSTRUCTOR IDENTIFICATION NUMBER
Description
THE INSTRUCTOR'S SOCIAL SECURITY NUMBER
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
INSTRUCTOR NAME
Description
THE NAME OF THE INSTRUCTOR.
Type
NVARCHAR(12)
Variable length string of up to 12 characters.
Name
ADIVSOR PERSONAL ID NUMBER
Description
PERSONAL IDENTIFICATION NUMBER FOR AN ADVISOR.
Type
INT
Whole number between -2,147,483,648 and 2,147,483,647.
ALLOCATION GROUP DETAIL–CONTAINS PROJECTED AND ACTUAL FTES AND FTEF INFORMATION BY ALLOCATION GROUP FIR EACH YEARSESSION (YEAT-QUARTER.)
Name
ALLOCATION GROUP
Description
A CODE USED TO GROUP COURSES FOR STUDENT FACULTY RATIO ANALYSIS. CODES ARE ASSIGNED AND DEFINED BY THE USER.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
YEAR/QUARTER
Description
A THREE-POSITION ACADEMIC YEAR (I.E., 1984-85= 845) FOLLOWED BY THE QUARTER CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
FULL_TIME FTEF ACTUAL
Description
ACTUAL FULL-TIME FTEF ASSIGNED.
Type
NUMERIC(8,3)
Number of length 8 including 3 positions after the decimal.
Name
FULL_TIME FTEF ALLOCATION
Description
FULL-TIME FTEF ALLOCATION ESTABLISHED AT THE ALLOCATION GROUP LEVEL.
Type
NUMERIC(8,3)
Number of length 8 including 3 positions after the decimal.
Name
PART_TIME FTEF ACTUAL
Description
ACTUAL PART-TIME FTEF ASSIGNED.
Type
NUMERIC(8,3)
Number of length 8 including 3 positions after the decimal.
Name
PART_TIME FTEF ALLOCATION
Description
PART-TIME FTEF ALLOCATION ESTABLISHED AT THE ALLOCATION GROUP LEVEL.
Type
NUMERIC(8,3)
Number of length 8 including 3 positions after the decimal.
Name
FTES, ACTUAL
Description
ACTUAL FULL-TIME EQUIVALENT STUDENTS.
Type
NUMERIC(10,3)
Number of length 10 including 3 positions after the decimal.
Name
FTES ALLOCATION
Description
THE FTES ALLOCATION ESTABLISHED AT THE ALLOCATION GROUP LEVEL.
Type
NUMERIC(10,3)
Number of length 10 including 3 positions after the decimal.
Name
RE_ASSIGNED FULL_TIME FACULTY
Description
DEFINTION: THE UNITS OF FTEF ALLOCATION THAT HAVE BEEN RE- ASSIGNED TO A NON TEACHING ASSIGNMENT.
Type
NUMERIC(8,3)
Number of length 8 including 3 positions after the decimal.
Name
STUDENT/FACULTY RATIO
Description
THE NUMBER OF FTES PER ONE FTEF.
Type
NUMERIC(6,2)
Number of length 6 including 2 positions after the decimal.
Name
STUDENT FACULTY RATIO TARGET
Description
THE STUDENT TO FACULTY RATIO COMPUTED FROM THE FTES AND FTEF ALLOCATION.
Type
NUMERIC(6,2)
Number of length 6 including 2 positions after the decimal.
APPOINTMENT DATA–CONTAINS REGISTRATION APPOINTMENTS
Name
STUDENT IDENTIFICATION NUMBER
Description
A NINE CHARACTER ELEMENT UNIQUELY IDENTIFYING A STUDENT/EMPLOYEE.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
YEAR/QUARTER
Description
A THREE-POSITION ACADEMIC YEAR (I.E., 1984-85= 845) FOLLOWED BY THE QUARTER CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
REGISTRATION APPOINTMENT BATCH
Description
THE NUMBER OF THE BATCH IN WHICH THE STUDENT RECEIVED A REGISTRATION APPOINTMENT FOR THE SPECIFIC QUARTER. THE FIELD IS CLEARED FOR ALL STUDENTS BEFORE THE FIRST BATCH OF THE QUARTER IS PROCESSED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
REGISTRATION APPOINTMENT DATE
Description
THE DATE OF THE STUDENT'S REGISTRATION APPOINTMENT FOR THE SPECIFIC QUARTER.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR REG_APPT_DATE
Description
SQL FORMATTED DATE FOR REG_APPT_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
REGISTRATION APPOINTMENT TIME
Description
THE TIME OF THE STUDENT'S REGISTRATION APPOINTMENT FOR THE SPECIFIC QUARTER.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
REGISTRATION APPOINTMENT LOCATION
Description
THE BUILDING AND ROOM IN WHICH REGISTRATION WILL TAKE PLACE.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
ATTENDANCE DETAIL
Name
STUDENT IDENTIFICATION NUMBER
Description
A NINE CHARACTER ELEMENT UNIQUELY IDENTIFYING A STUDENT/EMPLOYEE.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
STUDENT/QUARTER
Description
UNIQUELY IDENTIFIES THE DATA FOR A STUDENT FOR A PARTICULAR QYR.
Type
NVARCHAR(14)
Variable length string of up to 14 characters.
Name
CLASS ID
Description
THE COMBINATION OF YEAR/QUARTER (YRQ) AND ITEM NUMBER (ITM_NUM) UNIQUELY IDENTIFYING A SPECIFIC COURSE SECTION.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
ATTENDANCE PERIOD
Description
THE PERIOD (ENDING DATE TO BEGINNING DATE) IN WHICH ATTENDANCE DATA IS RECORDED.
Type
NVARCHAR(12)
Variable length string of up to 12 characters.
Name
STUDENT PROGRAM ENROLLED
Description
IDENTIFIES THE PROGRAM THE STUDENT IS ENROLLED IN FOR THE SPECIFIC QUARTER.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
ATTENDANCE TIME AVAILABLE
Description
THE NUMBER OF UINTS (HOURS, DAYS, ETC.) AVAILABLE TO A STUDENT FOR ATTENDANCE IN AN ATTENDANCE PERIOD.
Type
NUMERIC(6,1)
Number of length 6 including 1 positions after the decimal.
Name
ATTENDANCE
Description
THE NUMBER OF UNITS (HOURS, DAYS, ETC.) A STUDENT ATTENDED IN AN ATTENDANCE PERIOD.
Type
NUMERIC(6,1)
Number of length 6 including 1 positions after the decimal.
Name
MADE UP ATTENDANCE
Description
THE NUMBER OF UINTS (HOURS, DAYS, ETC.) A STUDENT ATTENDED IN AN ATTENDANCE PERIOD TO MAKE UP FOR PRIOR ABSENCES.
Type
NUMERIC(6,1)
Number of length 6 including 1 positions after the decimal.
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
CLASS DETAIL–CONTAINS AN ENTRY FOR EACH CLASS OFFERED BY THE COLLEGE.
Name
ADMINISTRATIVE UNIT
Description
AN ALPHABETIC AND/OR NUMERIC ADMINISTRATIVE UNIT CODE. CODES ARE ASSIGNED AND DEFINED BY THE USER.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
AUTOMATIC REGISTRATION LINK
Description
THE ITEM NUMBER OF THE SECTION ASSOCIATED WITH THE CLASS. ENTRY IN THE FIELD CAUSES AUTOMATIC REGISTRATION INTO THE ASSOCIATED SECTION. LINK- AGE OF UP TO TWENTY SECTIONS IS ALLOWED.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
BRANCH
Description
OPTIONAL CODE ASSIGNED BY THE USER TO IDENTIFY COLLEGE BRANCH SITE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
CLASS CAPACITY
Description
THE SEATING CAPACITY FOR THE SECTION.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
CLASS CLOSURE
Description
INDICATES THAT THE CLASS HAD CLOSED (ENROLLMENT EQUALED OR EXCEEDED CAPACITY) AT SOME TIME DUR- ING THE QUARTER. AUTOMATICALLY ENTERED BY THE REGISTRATION PROCESS WHEN CLASS FILLS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO, CLASS HAS NOT CLOSED
BLANK
=
NO, CLASS HAS NOT CLOSED.
Name
CLASS FEES
Description
THE TOTAL SPECIAL FEE AMOUNT FOR A COURSE (TOTAL OF CLASS_FEE1 AND CLASS_FEE2).
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
Name
CLASS FEE CODE
Description
IDENTIFIES THE TYPE OF FEES FOR A CLASS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
CLASS FEE CODE 2
Description
IDENTIFIES THE TYPE OF FEES FOR A CLASS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
CLASS ID
Description
THE COMBINATION OF YEAR/QUARTER (YRQ) AND ITEM NUMBER (ITM_NUM) UNIQUELY IDENTIFYING A SPECIFIC COURSE SECTION.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
CONTINUOUS/SEQUENTIAL
Description
DESIGNATES THE TYPE OF SECTION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
S OR BLANK
=
ANY COURSE NOT CLASSIFIED AS CONTINUOUS.
Name
CLINICAL CONTACT HOURS
Description
QUARTERLY CONTACT HOURS (50 MIN) WHEN PREDOMINANT INSTRUCTIONAL MODE IS INDEPENDENT STUDY OR RELATED WORK ACTIVITY UNDER THE INTERMITTENT DIRECTION AND/OR SUPERVISION OF INSTRUCTOR. CREDIT RATIO 3:1.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
LAB CONTACT HOURS
Description
QUARTERLY CONTACT HOURS (50 MIN) WHEN PREDOMINANT INSTRUCTIONAL MODE IS INDEPENDENT STUDY IN A LABORATORY, SHOP OR STUDIO CONTINUALLY UNDER THE SUPERVISION OF THE INSTRUCTOR. CREDIT RATIO 2:1.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
LECTURE CONTACT HOURS
Description
QUARTERLY CONTACT HOURS (50 MIN) WHEN THE PREDOMINANT INSTRUCTIONAL MODE IS LECTURING AND/OR DISCUSSION CONTINUALLY UNDER DIRECTION AND/OR SUPERVISION OF INSTRUCTOR. CREDIT RATIO 1:1.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
OTHER CONTACT HOURS
Description
QUARTERLY CONTACT HOURS (50 MIN) FOR WORK ACTIVITY FOR WHICH LITTLE OR NO SUPERVISION IS PROVIDED BY THE INSTRUCTOR. (INCLUDES COMMER- CIAL WORK EXPERIENCE ARRANGEMENTS AND COOPERA- TIVE STUDY PROGRAMS). CREDIT RATIO VARIES.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
SYSTEM CONTACT HOURS
Description
QUARTERLY CONTACT HOURS (50 MIN) WHEN PREDOMINANT INSTRUCTIONAL MODE IS SELF-PACED, INDIVIDUALIZED INSTRUCTION FOR WHICH PERFORMANCE OBJECTIVES HAVE BEEN ESTABLISHED, AND WHICH IS CHARACTERIZED BY INDIVIDUAL CONFERENCE. CREDIT RATIO VARIES.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
CONTACT HOURS _ INSTRUCTOR
Description
THE NUMBER OF HOURS THE INSTRUCTOR MEETS WITH A CLASS DURING THE QUARTER.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
COURSE ID
Description
THE COMBINATION OF DIVISION/DEPARTMENT (DIVDEPT) AND COURSE NUMBER (COURSE_NUM) UNIQUELY IDENTIFYING A SPECIFIC COURSE.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
COURSE TITLE
Description
THE DESCRIPTIVE TITLE OF A COURSE SECTION.
Type
NVARCHAR(24)
Variable length string of up to 24 characters.
Name
CREDIT
Description
THE TRANSCRIPT CREDIT VALUE OF THE COURSE OR, FOR A VARIABLE CREDIT CLASS, THE DEFAULT CREDIT VALUE.
Type
NUMERIC(4,1)
Number of length 4 including 1 positions after the decimal.
Name
CREDIT EQUIVALENT
Description
THE CREDIT EQUIVALENT VALUE OF A SECTION. FOR VARIABLE CREDIT COURSES, THE AMOUNT IS AVERAGE CREDITS BASED ON THE ROLLING TENTH DAY ENROLL- MENT COUNT. FOR NON-VARIABLE CREDIT COURSES, THE AMOUNT IS CALCULATED FROM THE CONTACT HOURS IF THE CREDITS ARE ZERO OR A "W" IS IN THE FIRST POSITION OF SECTION STATUS. OTHERWISE THE AMOUNT ENTERED CORRESPONDS TO CREDITS. FIELD IS AUTOMATICALLY UPDATED DURING MIS PROCESSES AND CANNOT BE CHANGED BY THE USER.
Type
NUMERIC(4,1)
Number of length 4 including 1 positions after the decimal.
Name
DAY CODE
Description
A CODE THAT DESCRIBES THE DAYS IN THE WEEK A CLASS MEETS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
EMPLOYMENT STATUS
Description
DESIGNATES THE TYPE OF EMPLOYMENT OF EMPLOYEE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
8
=
FULL-TIME, BUT ABSENT DUE TO ILLNESS.
6
=
VOLUNTEER
5
=
CONTRACT
4
=
PARAPROFESSIONAL
3
=
PART-TIME
2
=
MOONLIGHT
1
=
FULL-TIME
Name
END DATE
Description
INDICATES THE LAST DAY OF THE SECTION.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR END_DATE
Description
SQL FORMATTED DATE FOR END_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
END TIME
Description
INDICATES THE TIME THAT CLASS ENDS. A 4-DIGIT NUMERIC ENTRY FOLLOWED BY AN "A" (A.M.) OR A "P" (P.M.)
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
ENROLLMENT
Description
SHOWS TOTAL QUARTERLY ENROLLMENT FOR THE CLASS. FIELD IS AUTOMATICALLY ADJUSTED AS PART OF THE REGISTRATION PROCESS.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
FUNDING SOURCE
Description
DESIGNATES THE SOURCE OF FUNDS FOR THE COURSE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
1
=
FULLY STATE FUNDED
3
=
PARTIALLY STATE FUNDED, SHARED
4
=
GRANT AND CONTRACT
5
=
COMMUNITY SERVICE
Name
FOOTNOTE 1
Description
ACCOMMODATES USER ASSIGNED CODES TO DENOTE PREREQUISITES, SPECIAL COMMENTS, ETC.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
FOOTNOTE 2
Description
ACCOMMODATES USER ASSIGNED CODES TO DENOTE PREREQUISITES, SPECIAL COMMENTS, ETC.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
FULL TIME EQUIVALENT FACULTY
Description
INDICATES THE PERCENT OF A FULL-TIME TEACHING LOAD. MAY BE ENTERED BY THE USER OR CALCULATED AND ENTERED BY THE STATE ALGORITHM.
Type
NUMERIC(4,2)
Number of length 4 including 2 positions after the decimal.
Name
INSTITUTIONAL INTENT
Description
THE CLASSIFICATION OF THE COURSE BASED ON THE PRIMARY INTENT IN OFFERING THE COURSE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
12
=
ACADEMIC BASIC EDUCATION
13
=
ACADEMIC GENERAL EDUCATION
21
=
VOCATIONAL PREPARATORY
22
=
VOCATIONAL SUPPLEMENTARY
23
=
VOCATIONAL HOMEMAKING
31
=
COMMUNITY SERVICE
Name
INSTITUTIONAL FTEF
Description
THE FTEF CALCULATED BY THE INSTITUTION AND ENTERED FOR COMPARISON PURPOSES.
Type
NUMERIC(7,3)
Number of length 7 including 3 positions after the decimal.
Name
INSTRUCTOR DISTRIBUTION CODE
Description
CODE USED IN SORTING ROSTERS OR SCANNERS; USE IS OPTIONAL. CODES ARE ASSIGNED BY USER.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
INSTRUCTOR IDENTIFICATION NUMBER
Description
THE INSTRUCTOR'S SOCIAL SECURITY NUMBER
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
INSTRUCTOR NAME
Description
THE NAME OF THE INSTRUCTOR.
Type
NVARCHAR(12)
Variable length string of up to 12 characters.
Name
MIS_2 REJECTED CLASS INDICATOR
Description
AN "R" IN THIS FIELD INDICATES THAT THE RECORD IS INCOMPLETE AND WILL BE EXCLUDED FROM THE MIS-2 TAPE. AUTOMATICALLY ENTERED BY THE MIS PROCESS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
MISCELLANEOUS FIELD 1
Description
USED FOR OPTIONAL INFORMATION AT THE USER'S DISCRETION.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
MISCELLANEOUS FIELD 2
Description
USED FOR OPTIONAL INFORMATION AT THE USER'S DISCRETION.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
MISCELLANEOUS FIELD 3
Description
USED FOR OPTIONAL INFORMATION AT THE USER'S DISCRETION.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
MISCELLANEOUS SORT
Description
A FIELD THAT PROVIDES AN EXTRA SORT CAPABILITY FOR COURSE, COURSE SCHEDULE AND SCHEDULE CON- STRUCTION FILES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
ORGANIZATION INDEX
Description
A CODE USED TO REPRESENT A UNIQUE COMBINATION OF CAMPUS, DIVISION, DEPARTMENT, COST CENTER PROJECT NUMBER, SUBPROJECT, PROJECT PHASE, GRANT/CONTRACT NUMBER, COUNTY AND CITY/TOWN.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
PROGRAM INDEX
Description
A THREE CHARACTER, AGENCY UNIQUE CODE THAT IS USED TO REPRESENT A PROGRAM, SUBPROGRAM AND ACTIVITY.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
PROJECTED ENROLLMENT
Description
INDICATES THE NUMBER OF ENROLLMENTS PROJECTED FOR THE CLASS.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
ROOM LOCATION
Description
THE COMBINATION OF BLDG & ROOM WHICH UNIQUELY IDENTIFIES A ROOM'S LOCATION.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SCHEDULE CHANGE
Description
INDICATES THAT A SCHEDULE CHANGE HAS TAKEN PLACE FOR THE SPECIFIC COURSE SECTION. CODES ARE DE- FINED AND ENTERED BY THE USER.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
SCHEDULE CHANGE DATE
Description
THE DATE ON WHICH THE SCHEDULE CHANGE OCCURRED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR SCHD_CHNG_DATE
Description
SQL FORMATTED DATE FOR SCHD_CHNG_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
SECTION
Description
IDENTIFIES EACH SECTION OF A PARTICULAR COURSE. THE THIRD POSITION IS A SUFFIX.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
SECTION STATUS
Description
IDENTIFIES PROCESSING OPTIONS UNIQUE TO AN INDIVIDUAL COURSE SECTION.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Values
T
=
DO NOT ADD CREDIT AMOUNT INTO TOTAL ON R MODULE DISPLAY, DO NOT INCLUDE IN PRINTED SCHEDULE, DO NOT INCLUDE IN TOUCHTONE CLASS LIST FUNCTION AND STUDENT STATEMENT
A
=
EXCLUDE SECTION FROM GRADING PROCESS
C
=
NON-LECTURE COURSE SECTION; EXCLUDE FROM GRADING PROCESS
D
=
NON-LECTURE COURSE SECTION; TREAT AS A NORMAL COURSE SECTION. POSITION 3:
F
=
SUPPRESS PRINTING OF ROSTERS
G
=
SUPPRESS PRINTING OF GRADE MAILERS
H
=
SUPPRESS PRINTING OF ROSTERS/GRADE MAILERS POSITION 4:
L
=
DO NOT ADD CREDIT AMOUNT INTO TOTAL ON R MODULE DISPLAY
M
=
DO NOT INCLUDE SECTION IN PRINTED SCHEDULE
N
=
DO NOT ADD CREDIT INTO TOTAL ON R MODULE DISPLAY OR INCLUDE SECTION IN PRINTED SCHEDULE.
Q
=
DO NOT INCLUDE IN TOUCHTONE CLASS LIST FUNCTION AND STUDENT STATEMENT
R
=
DO NOT ADD CREDIT AMOUNT INTO TOTAL ON R MODULE DISPLAY, DO NOT INCLUDE IN TOUCH- TONE CLASS LIST FUNCTION AND STUDENT STATE- MENT
POSITION 1:
P
=
PERMISSION ONLY
V
=
REPORT CREDITS ON MIS1 AS "0". REPORT CREDIT ON THE MIS2 AS "XXX"
W
=
COMPUTE CREDIT EQUIVALENT FROM CONTACT HOURS
X
=
CANCELLED CLASS
Y
=
NO REGISTRATION PERMITTED
Z
=
DO NOT REPORT ON MIS1 OR MIS2. POSITION 2:
Name
SOURCE OF THE FTEF
Description
INDICATES THE SOURCE OF THE FTEF VALUE ENTERED IN THE FTEF FIELD. IF CALCULATED, THE "C" WILL BE AUTOMATICALLY ENTERED BY THE COMPUTER.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
P
=
PRE-ENTERED BY THE USER.
BLANK
=
UNDETERMINED SOURCE OF FTEF.
Name
START DATE
Description
INDICATES THE FIRST DAY OF THE SECTION. NOT REQUIRED IF THE SECTION STARTS IN THE FIRST FIVE INSTRUCTIONAL DAYS OF THE QUARTER.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR STRT_DATE
Description
SQL FORMATTED DATE FOR STRT_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
START TIME
Description
INDICATES THE TIME A CLASS STARTS. MUST BE A 4-DIGIT NUMERIC ENTRY FOLLOW BY AN "A" (A.M.) OR A "P" (P.M.) OR "ARR" (ARRANGED).
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
TEAM TEACHING
Description
IDENTIFIES WHETHER THE SECTION IS TAUGHT BY A TEAM.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO
BLANK
=
NO
Name
TENTH DAY OF THE CLASS
Description
THE TENTH INSTRUCTIONAL DAY OF THE SPECIFIC COURSE SECTION. NOT REQUIRED IF THE CLASS STARTS IN THE FIRST FIVE INSTRUCTIONAL DAYS OF THE QUARTER.
Type
INT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
SQL FOR TEN_DAY_CLASS
Description
SQL FORMATTED DATE FOR TEN_DAY_CLASS
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
TENTH DAY ENROLLMENT
Description
CONTAINS THE NUMBER OF STUDENTS ENROLLED IN A SPECIFIC SECTION THAT COUNT TOWARD THE SBCCE'S TENTH DAY ROLLING ENROLLMENT COUNTING METHOD- OLOGY. UPDATED AUTOMATICALLY BY THE MIS PROCESS AND CANNOT BE CHANGED BY THE USER.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
TIME LOCATION
Description
INDICATES WHERE AND WHEN A COURSE SECTION IS TAUGHT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
2
=
ON-CAMPUS EVENING CLASS
3
=
OFF-CAMPUS DAY CLASS
4
=
OFF-CAMPUS EVENING CLASS
5
=
MIXED LOCATION DAY CLASS
6
=
MIXED LOCATION EVENING CLASS
C
=
CORRECTIONS CLASS
O
=
SATELLITE, EVENING
7
=
OTHER DAY CLASS
8
=
OTHER EVENING CLASS
9
=
SATELLITE, DAY
Name
TUITION RATE
Description
THE TUITION AMOUNT CHARGED FOR EACH CREDIT.
Type
NUMERIC(5,2)
Number of length 5 including 2 positions after the decimal.
Name
TUITION FEE CODE
Description
THE FEE CODE FOR TUITION FOR A CLASS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
VARIABLE CREDIT
Description
INDICATES WHETHER THE CLASS MAY BE MORE OR LESS CREDITS THAN ARE INDICATED IN THE CREDIT FIELD IN THE COURSE SCHEDULE FILE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO
BLANK
=
NO
Name
MULTIPLE SECTION ID
Description
THE ITEM NUMBER AND YEAR/QUARTER OF A LEAD MULTIPLE SECTION.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
YEAR/QUARTER
Description
A THREE-POSITION ACADEMIC YEAR (I.E., 1984-85= 845) FOLLOWED BY THE QUARTER CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
INSTRUCTOR CONTACT HOURS
Description
THE NUMBER OF HOURS THE INSTRUCTOR MEETS WITH A CLASS DURING THE QUARTER. NOTE: THIS DATA ELEMENT WILL REPLACE CONTACT- INSTR.
Type
NUMERIC(6,2)
Number of length 6 including 2 positions after the decimal.
Name
CLASS GROUP CODE
Description
A CODE USED TO IDENTIFY CLASS CLUSTERS FOR PURPOSES OTHER THAN CONTROLLING ENROLLMENT (I.E. FACULTY PERSONNEL ACTION FORMS AND/OR CONTRACTS)
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
COURSE PAY TYPE
Description
A CODE, ASSIGNED BY THE USER, TO IDENTIFY A SALARY CALCULATION METHOD FOR A COURSE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
COURSE SALARY COST
Description
THE SALARY COST ASSOCIATED WITH A CLASS.
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
APPROVAL INDICATOR
Description
A CODE TO INDICATE THAT A COURSE HAS BEEN APPROVED FOR PAYMENT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
BLANK
=
COURSE HAS NOT BEEN APPROVED
Name
PAF ISSUE DATE
Description
THE DATE UPON WHICH A PERSONAL ACTION FORM WAS PRINTED FOR A CLASS. A DATE OF ZERO INDICATES THAT NO PAF HAS BEEN PRINTED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR PAF_DATE
Description
SQL FORMATTED DATE FOR PAF_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
CLASS PERSONNEL ACTION FORM OPTIONS
Description
A CODE TO INDICATE IF PERSONNEL ACTION FORMS/ CONTRACTS SHOULD BE PRINTED FOR A CLASS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
DO NOT INCLUDE IN PERSONNEL ACTION FORMS/CONTRACTS PROCESSES
Name
CLASS FEE 1
Description
A SPECIAL FEE AMOUNT FOR A COURSE (ASSSOCIATED WITH CLASS_FEE_CD1).
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
Name
CLASS FEE 2
Description
A SPECIAL FEE AMOUNT FOR A COURSE (ASSOCIATED WITH CLASS_FEE_CD2).
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
Name
STUDENT'S FEE PAYING STATUS
Description
A CODE DESCRIBING THE FEE-PAYING STATUS OF THE STUDENT FOR EACH OF HIS CLASSES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
VALID CODES.
Name
FEE PAY RATE
Description
THE FEE PAYMENT AMOUNT FOR A COURSE OR RATE CHARGED PER CREDIT.
Type
NUMERIC(7,2)
Number of length 7 including 2 positions after the decimal.
Name
ALLOCATION GROUP
Description
A CODE USED TO GROUP COURSES FOR STUDENT FACULTY RATIO ANALYSIS. CODES ARE ASSIGNED AND DEFINED BY THE USER.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
ALLOW ALTERNATE CLASS LIST FUNCTION
Description
OPTION THAT CONTROLS THE ALTERNATE CLASS LIST FUNCTION IN THE TOUCH-TONE REGISTRATION. THIS OPTION MAY BE SET AT THE SESSION LEVEL AND OVERRIDDEN FOR AN INDIVIDUAL CLASS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
Y
=
ALLOW ALTERNATE CLASS LIST FUNCTION.
Name
ALLOW WAITING LIST FUNCTION
Description
OPTION THAT CONTROLS THE ABILITY TO BE ADDED TO A WAITING LIST FOR A CLASS THAT IS CLOSED. THIS OPTION MAY BE SET AT THE SESSION LEVEL AND OVERRIDDEN ON AN INDIVIDUAL CLASS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
Y
=
ALLOW WAITING LIST FUNCTION.
Name
DROP CUTOFF DAY
Description
THE LAST DAY OF THE SESSION THAT STUDENTS WILL BE ALLOWED TO REGISTER USING THE TOUCH-TONE REGISTRATION SYSTEM WITHOUT POSTING A WITHDRAWAL GRADE TO THEIR ENROLLMENT RECORDS THIS DATE CAN BE OVERRIDDEN FOR INDIVIDUAL CLASSES.
Type
INT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
SQL FOR DROP_CUTOFF_DAY
Description
SQL FORMATTED DATE FOR DROP_CUTOFF_DAY
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
FIRST TOUCH_TONE REGISTRATION DATE
Description
THE FIRST DATE OF THE SESSION THAT STUDENTS WILL BE ALLOWED TO REGISTER USING THE TOUCH-TONE REGISTRATION SYSTEM. THIS DATE CAN BE OVERRIDDEN FOR AN INDIVIDUAL CLASS.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR FIRST_REG_DATE
Description
SQL FORMATTED DATE FOR FIRST_REG_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
LAST REGISTRATION APPOINTMENT DATE
Description
THE LAST DATE OF THE SESSION THAT STUDENTS WILL BE REQUIRED TO HAVE A REGISTRATION APPOINTMENT TO REGISTER USING THE TOUCH-TONE REGISTRATION SYSTEM. THIS DATE CAN BE OVERRIDDEN FOR INDIVIDUAL CLASSES.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR LAST_APPT_DATE
Description
SQL FORMATTED DATE FOR LAST_APPT_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
LAST REGISTRATION DATE
Description
THE LAST DATE OF THE SESSION THAT STUDENTS WILL BE ALLOWED TO REGISTER USING THE TOUCH-TONE REGISTRATION SYSTEM. THIS DATE CAN BE OVERRIDDEN FOR INDIVIDUAL CLASSES.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR LAST_REG_DATE
Description
SQL FORMATTED DATE FOR LAST_REG_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
LAST DROP DATE
Description
THE LAST DATE OF THE SESSION THAT STUDENTS WILL BE ALLOWED TO DROP CLASSES THROUGH TOUCH-TONE REGISTRATION. THIS DATE APPLIES TO THE SESSION AND CAN BE OVERRIDDEN FOR AN INDIVIDUAL CLASS.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR LAST_DROP_DATE
Description
SQL FORMATTED DATE FOR LAST_DROP_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
ALLOW TOUCH_TONE REGISTRATION
Description
OPTION THAT CONTROLS WHETHER TOUCH-TONE REGISTRATION IS ALLOWED FOR AN INDIVIDUAL CLASS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
DO NOT ALLOW TOUCH-TONE REGISTRATION
Name
CLOCK HOUR INDICATOR
Description
INDICATES IF THE VALUE OF A COUSE IS BASED ON CLOCK HOURS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
BLANK,NO
=
NO, COURSE VALUE IS NOT BASED ON CLOCK HOURS.
Name
CLOCK HOURS
Description
THE NUMBER OF CLOCK HOURS OF INSTRUCTION IN A QUARTER FOR A CLASS.
Type
NUMERIC(5,1)
Number of length 5 including 1 positions after the decimal.
Name
CLOCK HOURS PER DAY
Description
THE NUMBER OF CLOCK HOURS OF INSTRUCTION PER DAY IN A CLASS.
Type
NUMERIC(3,1)
Number of length 3 including 1 positions after the decimal.
Name
ENROLLMENT COUNT METHOD
Description
AN INIDICATOR OF THE ENROLLMENT COUNTING METHODOLOGY TO BE USED FOR A CLOCK HOUR COURSE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
S
=
STUDENT BASED COUNTING METHODOLOGY
Name
ITEM NUMBER FOR NEXT YRQ LINK
Description
AN ITEM NUMBER LINKING A CLASS TO A CLASS IN THE NEXT QUARTER. AUTOMATIC REGISTRATION INTO THE LINKED CLASS OCCURS IN BATCH REGISTRATION FOR STUDENTS ENROLLED IN THE CLASS CONTAINING THE ITM_YRQ_LINK.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
INSTRUCTIONAL CALENDAR CODE
Description
A CODE IDENTIFYING AN INSTRUCTIONAL CALENDAR.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
CLOCK HOUR EQUIV
Description
THE CLOCK HOUR EQUIVALENT OF A COURSE SECTION IN A QUARTER. THIS IS THE AVERAGE HOURS FOR WHICH THE STUDENTS COUNTED IN THE OFFICIAL ENROLLMENT COUNT ARE ENROLLED IN THE CLASS.
Type
NUMERIC(5,1)
Number of length 5 including 1 positions after the decimal.
Name
ROOM ASSIGNMENT TYPE
Description
PROVIDES THE ABILITY TO DEFINE A ROOM ASSIGNMENT TYPE FOR A CLASS. THIS WILL BE USED BY SCHEDULE 25 AND 25E WHEN ASSIGNING ROOMS TO CLASSES.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
SBCTC MISCELLANEOUS FIELD 1
Description
A MISCELLANEOUS FIELD FOR STATE BOARD REPORTING.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
SBCTC MISCELLANEOUS 2
Description
A MISCELLANEOUS FIELD FOR STATE BOARD REPORTING.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
WAOL CLASS ID
Description
UNIQUELY IDENFIFIES EACH WAOL CLASS.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
VIRTUAL BRANCH CAMPUS INDICATOR
Description
INDICATES THAT THE CLASS IS A VIRTUAL CAMPUS CLASS 1 = ACTIVE CLASS THAT IS FOLLOWING THE RULES OF THE VIRTUAL CAMPUS. 2 = CLASS CONTROL HAS BEEN RETURNED TO THE ENROLLING COLLEGE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
CLASS SCHEDULE FILLER
Description
CLASS_D FILLER DATA ELEMENT.
Type
NVARCHAR(28)
Variable length string of up to 28 characters.
CLASS FEATURE DETAIL–CONTAINS ROOM FEATURES REQUIRED FOR A CLASS.
Name
CLASS ID
Description
THE COMBINATION OF YEAR/QUARTER (YRQ) AND ITEM NUMBER (ITM_NUM) UNIQUELY IDENTIFYING A SPECIFIC COURSE SECTION.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
ROOM FEATURE
Description
PROVIDES THE ABILITY TO DEFINE REQUIRED ROOM FEATURES. THIS WILL BE USED BY SCHEDULE 25 AND 25E WHEN ASSIGNING ROOMS TO CLASSES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
CLASS PARTITION DETAIL–CONTAINS DESIRED PARTITIONS FOR A CLASS.
Name
CLASS ID
Description
THE COMBINATION OF YEAR/QUARTER (YRQ) AND ITEM NUMBER (ITM_NUM) UNIQUELY IDENTIFYING A SPECIFIC COURSE SECTION.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
COURSE PARTITION
Description
PROVIDES THE ABILITY TO RELATE CAMPUS PARTITIONS TO CLASSES. THIS WILL BE USED BY SCHEDULE 25 AND 25E WHEN ASSIGNING ROOMS TO CLASSES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
CLASS REPORT GROUP DETAIL–A FILE THAT IS USED TO DEFINE GROUPS OF CLASSES FOR REPORTING PURPOSES
Name
CLASS REPORT GROUP KEY
Description
THE COMBINATION OF CLASS REPORT GROUP AND YEAR/QUARTER.
Type
NVARCHAR(12)
Variable length string of up to 12 characters.
Name
CLASS ID
Description
THE COMBINATION OF YEAR/QUARTER (YRQ) AND ITEM NUMBER (ITM_NUM) UNIQUELY IDENTIFYING A SPECIFIC COURSE SECTION.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
CONSTRUCTION ROOM PARTITION DETAIL–CONTAINS DESIRED PARTITIONS FOR AN ALTERNATE CLASS.
Name
CONSTRUCTION ID
Description
SCHEDULE CONSTRUCTION KEY CONSISTING OF TEMPORARY ID (TEMP_ID) AND CONSTRUCTION YEAR/QUARTER (CONSTRUCT-YRQ).
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
COURSE PARTITION
Description
PROVIDES THE ABILITY TO RELATE CAMPUS PARTITIONS TO CLASSES. THIS WILL BE USED BY SCHEDULE 25 AND 25E WHEN ASSIGNING ROOMS TO CLASSES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
SESSION SEQUENCE
Description
THIS ELEMENT CONTROLS THE SEQUENCE OF SCHEDULE RECORDS FOR CLASSED THAT HAVE MULTIPLE INSTRUC- TIONS AND/OR TIME/LOCATION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
SCHEDULE CONSTRUCTION FILE–CONTAINS AN ENTRY FOR EACH CLASS TO BE OFFERED BY THE COLLEGE.
Name
CONSTRUCTION ID
Description
SCHEDULE CONSTRUCTION KEY CONSISTING OF TEMPORARY ID (TEMP_ID) AND CONSTRUCTION YEAR/QUARTER (CONSTRUCT-YRQ).
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
CLASS ID
Description
THE COMBINATION OF YEAR/QUARTER (YRQ) AND ITEM NUMBER (ITM_NUM) UNIQUELY IDENTIFYING A SPECIFIC COURSE SECTION.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
INSTRUCTOR IDENTIFICATION NUMBER
Description
THE INSTRUCTOR'S SOCIAL SECURITY NUMBER
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
ROOM LOCATION
Description
THE COMBINATION OF BLDG & ROOM WHICH UNIQUELY IDENTIFIES A ROOM'S LOCATION.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
ADMINISTRATIVE UNIT
Description
AN ALPHABETIC AND/OR NUMERIC ADMINISTRATIVE UNIT CODE. CODES ARE ASSIGNED AND DEFINED BY THE USER.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
AUTOMATIC REGISTRATION LINK
Description
THE ITEM NUMBER OF THE SECTION ASSOCIATED WITH THE CLASS. ENTRY IN THE FIELD CAUSES AUTOMATIC REGISTRATION INTO THE ASSOCIATED SECTION. LINK- AGE OF UP TO TWENTY SECTIONS IS ALLOWED.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
BRANCH
Description
OPTIONAL CODE ASSIGNED BY THE USER TO IDENTIFY COLLEGE BRANCH SITE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
CLASS CAPACITY
Description
THE SEATING CAPACITY FOR THE SECTION.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
CLASS FEES
Description
THE TOTAL SPECIAL FEE AMOUNT FOR A COURSE (TOTAL OF CLASS_FEE1 AND CLASS_FEE2).
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
Name
CLASS FEE CODE
Description
IDENTIFIES THE TYPE OF FEES FOR A CLASS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
CLASS FEE CODE 2
Description
IDENTIFIES THE TYPE OF FEES FOR A CLASS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
CONTINUOUS/SEQUENTIAL
Description
DESIGNATES THE TYPE OF SECTION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
C
=
AN OPEN-ENTRY/OPEN-EXIT COURSE SECTION IN WHICH A STUDENT CAN ENROLL, BEGIN AND END INSTRUCTION AT ANY TIME.
Name
CLINICAL CONTACT HOURS
Description
QUARTERLY CONTACT HOURS (50 MIN) WHEN PREDOMINANT INSTRUCTIONAL MODE IS INDEPENDENT STUDY OR RELATED WORK ACTIVITY UNDER THE INTERMITTENT DIRECTION AND/OR SUPERVISION OF INSTRUCTOR. CREDIT RATIO 3:1.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
LAB CONTACT HOURS
Description
QUARTERLY CONTACT HOURS (50 MIN) WHEN PREDOMINANT INSTRUCTIONAL MODE IS INDEPENDENT STUDY IN A LABORATORY, SHOP OR STUDIO CONTINUALLY UNDER THE SUPERVISION OF THE INSTRUCTOR. CREDIT RATIO 2:1.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
LECTURE CONTACT HOURS
Description
QUARTERLY CONTACT HOURS (50 MIN) WHEN THE PREDOMINANT INSTRUCTIONAL MODE IS LECTURING AND/OR DISCUSSION CONTINUALLY UNDER DIRECTION AND/OR SUPERVISION OF INSTRUCTOR. CREDIT RATIO 1:1.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
OTHER CONTACT HOURS
Description
QUARTERLY CONTACT HOURS (50 MIN) FOR WORK ACTIVITY FOR WHICH LITTLE OR NO SUPERVISION IS PROVIDED BY THE INSTRUCTOR. (INCLUDES COMMER- CIAL WORK EXPERIENCE ARRANGEMENTS AND COOPERA- TIVE STUDY PROGRAMS). CREDIT RATIO VARIES.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
SYSTEM CONTACT HOURS
Description
QUARTERLY CONTACT HOURS (50 MIN) WHEN PREDOMINANT INSTRUCTIONAL MODE IS SELF-PACED, INDIVIDUALIZED INSTRUCTION FOR WHICH PERFORMANCE OBJECTIVES HAVE BEEN ESTABLISHED, AND WHICH IS CHARACTERIZED BY INDIVIDUAL CONFERENCE. CREDIT RATIO VARIES.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
COURSE ID
Description
THE COMBINATION OF DIVISION/DEPARTMENT (DIVDEPT) AND COURSE NUMBER (COURSE_NUM) UNIQUELY IDENTIFYING A SPECIFIC COURSE.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
CONTACT HOURS _ INSTRUCTOR
Description
THE NUMBER OF HOURS THE INSTRUCTOR MEETS WITH A CLASS DURING THE QUARTER.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
COURSE TITLE
Description
THE DESCRIPTIVE TITLE OF A COURSE SECTION.
Type
NVARCHAR(24)
Variable length string of up to 24 characters.
Name
CREDIT
Description
THE TRANSCRIPT CREDIT VALUE OF THE COURSE OR, FOR A VARIABLE CREDIT CLASS, THE DEFAULT CREDIT VALUE.
Type
NUMERIC(4,1)
Number of length 4 including 1 positions after the decimal.
Name
CREDIT EQUIVALENT
Description
THE CREDIT EQUIVALENT VALUE OF A SECTION. FOR VARIABLE CREDIT COURSES, THE AMOUNT IS AVERAGE CREDITS BASED ON THE ROLLING TENTH DAY ENROLL- MENT COUNT. FOR NON-VARIABLE CREDIT COURSES, THE AMOUNT IS CALCULATED FROM THE CONTACT HOURS IF THE CREDITS ARE ZERO OR A "W" IS IN THE FIRST POSITION OF SECTION STATUS. OTHERWISE THE AMOUNT ENTERED CORRESPONDS TO CREDITS. FIELD IS AUTOMATICALLY UPDATED DURING MIS PROCESSES AND CANNOT BE CHANGED BY THE USER.
Type
NUMERIC(4,1)
Number of length 4 including 1 positions after the decimal.
Name
DAY CODE
Description
A CODE THAT DESCRIBES THE DAYS IN THE WEEK A CLASS MEETS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
EMPLOYMENT STATUS
Description
DESIGNATES THE TYPE OF EMPLOYMENT OF EMPLOYEE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
3
=
PART-TIME
2
=
MOONLIGHT
4
=
PARAPROFESSIONAL
5
=
CONTRACT
7
=
SABBATICAL
6
=
VOLUNTEER
1
=
FULL-TIME
Name
END DATE
Description
INDICATES THE LAST DAY OF THE SECTION.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR END_DATE
Description
SQL FORMATTED DATE FOR END_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
END TIME
Description
INDICATES THE TIME THAT CLASS ENDS. A 4-DIGIT NUMERIC ENTRY FOLLOWED BY AN "A" (A.M.) OR A "P" (P.M.)
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
FUNDING SOURCE
Description
DESIGNATES THE SOURCE OF FUNDS FOR THE COURSE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
2
=
PARTIALY STATE FUNDED, SUPPLEMENTAL
3
=
PARTIALLY STATE FUNDED, SHARED
5
=
COMMUNITY SERVICE
4
=
GRANT AND CONTRACT
Name
FOOTNOTE 1
Description
ACCOMMODATES USER ASSIGNED CODES TO DENOTE PREREQUISITES, SPECIAL COMMENTS, ETC.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
FOOTNOTE 2
Description
ACCOMMODATES USER ASSIGNED CODES TO DENOTE PREREQUISITES, SPECIAL COMMENTS, ETC.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
FULL TIME EQUIVALENT FACULTY
Description
INDICATES THE PERCENT OF A FULL-TIME TEACHING LOAD. MAY BE ENTERED BY THE USER OR CALCULATED AND ENTERED BY THE STATE ALGORITHM.
Type
NUMERIC(4,2)
Number of length 4 including 2 positions after the decimal.
Name
INSTITUTIONAL INTENT
Description
THE CLASSIFICATION OF THE COURSE BASED ON THE PRIMARY INTENT IN OFFERING THE COURSE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
23
=
VOCATIONAL HOMEMAKING
22
=
VOCATIONAL SUPPLEMENTARY
21
=
VOCATIONAL PREPARATORY
13
=
ACADEMIC GENERAL EDUCATION
12
=
ACADEMIC BASIC EDUCATION
11
=
ACADEMIC TRANSFER
Name
INSTITUTIONAL FTEF
Description
THE FTEF CALCULATED BY THE INSTITUTION AND ENTERED FOR COMPARISON PURPOSES.
Type
NUMERIC(7,3)
Number of length 7 including 3 positions after the decimal.
Name
INSTRUCTOR DISTRIBUTION CODE
Description
CODE USED IN SORTING ROSTERS OR SCANNERS; USE IS OPTIONAL. CODES ARE ASSIGNED BY USER.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
INSTRUCTOR NAME
Description
THE NAME OF THE INSTRUCTOR.
Type
NVARCHAR(12)
Variable length string of up to 12 characters.
Name
MISCELLANEOUS FIELD 1
Description
USED FOR OPTIONAL INFORMATION AT THE USER'S DISCRETION.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
MISCELLANEOUS FIELD 2
Description
USED FOR OPTIONAL INFORMATION AT THE USER'S DISCRETION.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
MISCELLANEOUS FIELD 3
Description
USED FOR OPTIONAL INFORMATION AT THE USER'S DISCRETION.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
MISCELLANEOUS SORT
Description
A FIELD THAT PROVIDES AN EXTRA SORT CAPABILITY FOR COURSE, COURSE SCHEDULE AND SCHEDULE CON- STRUCTION FILES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
ORGANIZATION INDEX
Description
A CODE USED TO REPRESENT A UNIQUE COMBINATION OF CAMPUS, DIVISION, DEPARTMENT, COST CENTER PROJECT NUMBER, SUBPROJECT, PROJECT PHASE, GRANT/CONTRACT NUMBER, COUNTY AND CITY/TOWN.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
PROGRAM INDEX
Description
A THREE CHARACTER, AGENCY UNIQUE CODE THAT IS USED TO REPRESENT A PROGRAM, SUBPROGRAM AND ACTIVITY.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
PROJECTED ENROLLMENT
Description
INDICATES THE NUMBER OF ENROLLMENTS PROJECTED FOR THE CLASS.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
SECTION
Description
IDENTIFIES EACH SECTION OF A PARTICULAR COURSE. THE THIRD POSITION IS A SUFFIX.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
SECTION STATUS
Description
IDENTIFIES PROCESSING OPTIONS UNIQUE TO AN INDIVIDUAL COURSE SECTION.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Values
T
=
DO NOT ADD CREDIT AMOUNT INTO TOTAL ON R MODULE DISPLAY, DO NOT INCLUDE IN PRINTED SCHEDULE, DO NOT INCLUDE IN TOUCHTONE CLASS LIST FUNCTION AND STUDENT STATEMENT
R
=
DO NOT ADD CREDIT AMOUNT INTO TOTAL ON R MODULE DISPLAY, DO NOT INCLUDE IN TOUCH- TONE CLASS LIST FUNCTION AND STUDENT STATE- MENT
Q
=
DO NOT INCLUDE IN TOUCHTONE CLASS LIST FUNCTION AND STUDENT STATEMENT
M
=
DO NOT INCLUDE SECTION IN PRINTED SCHEDULE
N
=
DO NOT ADD CREDIT INTO TOTAL ON R MODULE DISPLAY OR INCLUDE SECTION IN PRINTED SCHEDULE.
L
=
DO NOT ADD CREDIT AMOUNT INTO TOTAL ON R MODULE DISPLAY
H
=
SUPPRESS PRINTING OF ROSTERS/GRADE MAILERS POSITION 4:
F
=
SUPPRESS PRINTING OF ROSTERS
G
=
SUPPRESS PRINTING OF GRADE MAILERS
D
=
NON-LECTURE COURSE SECTION; TREAT AS A NORMAL COURSE SECTION. POSITION 3:
C
=
NON-LECTURE COURSE SECTION; EXCLUDE FROM GRADING PROCESS
Z
=
DO NOT REPORT ON MIS1 OR MIS2. POSITION 2:
A
=
EXCLUDE SECTION FROM GRADING PROCESS
Y
=
NO REGISTRATION PERMITTED
X
=
CANCELLED CLASS
V
=
REPORT CREDITS ON MIS1 AS "0". REPORT CREDIT ON THE MIS2 AS "XXX"
W
=
COMPUTE CREDIT EQUIVALENT FROM CONTACT HOURS
P
=
PERMISSION ONLY
POSITION 1:
Name
SOURCE OF THE FTEF
Description
INDICATES THE SOURCE OF THE FTEF VALUE ENTERED IN THE FTEF FIELD. IF CALCULATED, THE "C" WILL BE AUTOMATICALLY ENTERED BY THE COMPUTER.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
P
=
PRE-ENTERED BY THE USER.
C
=
CALCULATED BY FTEF ALGORITHM.
Name
START DATE
Description
INDICATES THE FIRST DAY OF THE SECTION. NOT REQUIRED IF THE SECTION STARTS IN THE FIRST FIVE INSTRUCTIONAL DAYS OF THE QUARTER.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR STRT_DATE
Description
SQL FORMATTED DATE FOR STRT_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
START TIME
Description
INDICATES THE TIME A CLASS STARTS. MUST BE A 4-DIGIT NUMERIC ENTRY FOLLOW BY AN "A" (A.M.) OR A "P" (P.M.) OR "ARR" (ARRANGED).
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
TEAM TEACHING
Description
IDENTIFIES WHETHER THE SECTION IS TAUGHT BY A TEAM.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO
Y
=
YES
Name
TENTH DAY OF THE CLASS
Description
THE TENTH INSTRUCTIONAL DAY OF THE SPECIFIC COURSE SECTION. NOT REQUIRED IF THE CLASS STARTS IN THE FIRST FIVE INSTRUCTIONAL DAYS OF THE QUARTER.
Type
INT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
SQL FOR TEN_DAY_CLASS
Description
SQL FORMATTED DATE FOR TEN_DAY_CLASS
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
TIME LOCATION
Description
INDICATES WHERE AND WHEN A COURSE SECTION IS TAUGHT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
2
=
ON-CAMPUS EVENING CLASS
5
=
MIXED LOCATION DAY CLASS
4
=
OFF-CAMPUS EVENING CLASS
3
=
OFF-CAMPUS DAY CLASS
8
=
OTHER EVENING CLASS
7
=
OTHER DAY CLASS
6
=
MIXED LOCATION EVENING CLASS
9
=
SATELLITE, DAY
O
=
SATELLITE, EVENING
C
=
CORRECTIONS CLASS
Name
TUITION RATE
Description
THE TUITION AMOUNT CHARGED FOR EACH CREDIT.
Type
NUMERIC(5,2)
Number of length 5 including 2 positions after the decimal.
Name
TUITION FEE CODE
Description
THE FEE CODE FOR TUITION FOR A CLASS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
VARIABLE CREDIT
Description
INDICATES WHETHER THE CLASS MAY BE MORE OR LESS CREDITS THAN ARE INDICATED IN THE CREDIT FIELD IN THE COURSE SCHEDULE FILE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
BLANK
=
NO
N
=
NO
Name
MULTIPLE SECTION TEMPORARY ID
Description
THE TEMPORARY ID AND YEAR/QUARTER OF A MULTIPLE SECTION LEAD CLASS.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
CLASS GROUP CODE
Description
A CODE USED TO IDENTIFY CLASS CLUSTERS FOR PURPOSES OTHER THAN CONTROLLING ENROLLMENT (I.E. FACULTY PERSONNEL ACTION FORMS AND/OR CONTRACTS)
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
COURSE PAY TYPE
Description
A CODE, ASSIGNED BY THE USER, TO IDENTIFY A SALARY CALCULATION METHOD FOR A COURSE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
INSTRUCTOR CONTACT HOURS
Description
THE NUMBER OF HOURS THE INSTRUCTOR MEETS WITH A CLASS DURING THE QUARTER. NOTE: THIS DATA ELEMENT WILL REPLACE CONTACT- INSTR.
Type
NUMERIC(6,2)
Number of length 6 including 2 positions after the decimal.
Name
COURSE SALARY COST
Description
THE SALARY COST ASSOCIATED WITH A CLASS.
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
CLASS PERSONNEL ACTION FORM OPTIONS
Description
A CODE TO INDICATE IF PERSONNEL ACTION FORMS/ CONTRACTS SHOULD BE PRINTED FOR A CLASS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
BLANK, Y
=
PRINT PERSONNEL ACTION FORMS/CONTRACT
Name
CLASS FEE 1
Description
A SPECIAL FEE AMOUNT FOR A COURSE (ASSSOCIATED WITH CLASS_FEE_CD1).
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
Name
CLASS FEE 2
Description
A SPECIAL FEE AMOUNT FOR A COURSE (ASSOCIATED WITH CLASS_FEE_CD2).
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
Name
STUDENT'S FEE PAYING STATUS
Description
A CODE DESCRIBING THE FEE-PAYING STATUS OF THE STUDENT FOR EACH OF HIS CLASSES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
SEE DATA SET FEE_PAY_STAT_M IN TBL3 DATABASE FOR
Name
FEE PAY RATE
Description
THE FEE PAYMENT AMOUNT FOR A COURSE OR RATE CHARGED PER CREDIT.
Type
NUMERIC(7,2)
Number of length 7 including 2 positions after the decimal.
Name
ALLOCATION GROUP
Description
A CODE USED TO GROUP COURSES FOR STUDENT FACULTY RATIO ANALYSIS. CODES ARE ASSIGNED AND DEFINED BY THE USER.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
ALLOW ALTERNATE CLASS LIST FUNCTION
Description
OPTION THAT CONTROLS THE ALTERNATE CLASS LIST FUNCTION IN THE TOUCH-TONE REGISTRATION. THIS OPTION MAY BE SET AT THE SESSION LEVEL AND OVERRIDDEN FOR AN INDIVIDUAL CLASS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
DO NOT ALLOW ALTERNATE CLASS LIST FUNCTION
Name
ALLOW TOUCH_TONE REGISTRATION
Description
OPTION THAT CONTROLS WHETHER TOUCH-TONE REGISTRATION IS ALLOWED FOR AN INDIVIDUAL CLASS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
DO NOT ALLOW TOUCH-TONE REGISTRATION
Name
ALLOW WAITING LIST FUNCTION
Description
OPTION THAT CONTROLS THE ABILITY TO BE ADDED TO A WAITING LIST FOR A CLASS THAT IS CLOSED. THIS OPTION MAY BE SET AT THE SESSION LEVEL AND OVERRIDDEN ON AN INDIVIDUAL CLASS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
Y
=
ALLOW WAITING LIST FUNCTION.
Name
DROP CUTOFF DAY
Description
THE LAST DAY OF THE SESSION THAT STUDENTS WILL BE ALLOWED TO REGISTER USING THE TOUCH-TONE REGISTRATION SYSTEM WITHOUT POSTING A WITHDRAWAL GRADE TO THEIR ENROLLMENT RECORDS THIS DATE CAN BE OVERRIDDEN FOR INDIVIDUAL CLASSES.
Type
INT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
SQL FOR DROP_CUTOFF_DAY
Description
SQL FORMATTED DATE FOR DROP_CUTOFF_DAY
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
FIRST TOUCH_TONE REGISTRATION DATE
Description
THE FIRST DATE OF THE SESSION THAT STUDENTS WILL BE ALLOWED TO REGISTER USING THE TOUCH-TONE REGISTRATION SYSTEM. THIS DATE CAN BE OVERRIDDEN FOR AN INDIVIDUAL CLASS.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR FIRST_REG_DATE
Description
SQL FORMATTED DATE FOR FIRST_REG_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
LAST DROP DATE
Description
THE LAST DATE OF THE SESSION THAT STUDENTS WILL BE ALLOWED TO DROP CLASSES THROUGH TOUCH-TONE REGISTRATION. THIS DATE APPLIES TO THE SESSION AND CAN BE OVERRIDDEN FOR AN INDIVIDUAL CLASS.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR LAST_DROP_DATE
Description
SQL FORMATTED DATE FOR LAST_DROP_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
LAST REGISTRATION APPOINTMENT DATE
Description
THE LAST DATE OF THE SESSION THAT STUDENTS WILL BE REQUIRED TO HAVE A REGISTRATION APPOINTMENT TO REGISTER USING THE TOUCH-TONE REGISTRATION SYSTEM. THIS DATE CAN BE OVERRIDDEN FOR INDIVIDUAL CLASSES.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR LAST_APPT_DATE
Description
SQL FORMATTED DATE FOR LAST_APPT_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
LAST REGISTRATION DATE
Description
THE LAST DATE OF THE SESSION THAT STUDENTS WILL BE ALLOWED TO REGISTER USING THE TOUCH-TONE REGISTRATION SYSTEM. THIS DATE CAN BE OVERRIDDEN FOR INDIVIDUAL CLASSES.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR LAST_REG_DATE
Description
SQL FORMATTED DATE FOR LAST_REG_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
CLOCK HOUR INDICATOR
Description
INDICATES IF THE VALUE OF A COUSE IS BASED ON CLOCK HOURS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
BLANK,NO
=
NO, COURSE VALUE IS NOT BASED ON CLOCK HOURS.
Name
CLOCK HOURS
Description
THE NUMBER OF CLOCK HOURS OF INSTRUCTION IN A QUARTER FOR A CLASS.
Type
NUMERIC(5,1)
Number of length 5 including 1 positions after the decimal.
Name
CLOCK HOURS PER DAY
Description
THE NUMBER OF CLOCK HOURS OF INSTRUCTION PER DAY IN A CLASS.
Type
NUMERIC(3,1)
Number of length 3 including 1 positions after the decimal.
Name
ENROLLMENT COUNT METHOD
Description
AN INIDICATOR OF THE ENROLLMENT COUNTING METHODOLOGY TO BE USED FOR A CLOCK HOUR COURSE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
S
=
STUDENT BASED COUNTING METHODOLOGY
Name
ITEM NUMBER FOR NEXT YRQ LINK
Description
AN ITEM NUMBER LINKING A CLASS TO A CLASS IN THE NEXT QUARTER. AUTOMATIC REGISTRATION INTO THE LINKED CLASS OCCURS IN BATCH REGISTRATION FOR STUDENTS ENROLLED IN THE CLASS CONTAINING THE ITM_YRQ_LINK.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
INSTRUCTIONAL CALENDAR CODE
Description
A CODE IDENTIFYING AN INSTRUCTIONAL CALENDAR.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
ROOM ASSIGNMENT TYPE
Description
PROVIDES THE ABILITY TO DEFINE A ROOM ASSIGNMENT TYPE FOR A CLASS. THIS WILL BE USED BY SCHEDULE 25 AND 25E WHEN ASSIGNING ROOMS TO CLASSES.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
SBCTC MISCELLANEOUS FIELD 1
Description
A MISCELLANEOUS FIELD FOR STATE BOARD REPORTING.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
SBCTC MISCELLANEOUS 2
Description
A MISCELLANEOUS FIELD FOR STATE BOARD REPORTING.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
CONSTRUCTION FEATURE DETAIL–CONTAINS ROOM FEATURES REQUIRED FOR A CLASS.
Name
CONSTRUCTION ID
Description
SCHEDULE CONSTRUCTION KEY CONSISTING OF TEMPORARY ID (TEMP_ID) AND CONSTRUCTION YEAR/QUARTER (CONSTRUCT-YRQ).
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
ROOM FEATURE
Description
PROVIDES THE ABILITY TO DEFINE REQUIRED ROOM FEATURES. THIS WILL BE USED BY SCHEDULE 25 AND 25E WHEN ASSIGNING ROOMS TO CLASSES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
CONSTRUCTION PARTITION DETAIL–CONTAINS DESIRED PARTITIONS FOR A CLASS.
Name
CONSTRUCTION ID
Description
SCHEDULE CONSTRUCTION KEY CONSISTING OF TEMPORARY ID (TEMP_ID) AND CONSTRUCTION YEAR/QUARTER (CONSTRUCT-YRQ).
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
COURSE PARTITION
Description
PROVIDES THE ABILITY TO RELATE CAMPUS PARTITIONS TO CLASSES. THIS WILL BE USED BY SCHEDULE 25 AND 25E WHEN ASSIGNING ROOMS TO CLASSES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
CONSTRUCTION ROOM FEATURE DETAIL–CONTAINS ROOM FEATURES REQUIRED FOR AN ALTERNATE CLASS.
Name
CONSTRUCTION ID
Description
SCHEDULE CONSTRUCTION KEY CONSISTING OF TEMPORARY ID (TEMP_ID) AND CONSTRUCTION YEAR/QUARTER (CONSTRUCT-YRQ).
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
ROOM FEATURE
Description
PROVIDES THE ABILITY TO DEFINE REQUIRED ROOM FEATURES. THIS WILL BE USED BY SCHEDULE 25 AND 25E WHEN ASSIGNING ROOMS TO CLASSES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
SESSION SEQUENCE
Description
THIS ELEMENT CONTROLS THE SEQUENCE OF SCHEDULE RECORDS FOR CLASSED THAT HAVE MULTIPLE INSTRUC- TIONS AND/OR TIME/LOCATION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
CONSTRUCTION INSTRUCTOR/ROOM–CONTAINS ADDITIONAL ROOMS, MEETING TIMES AND/OR INSTRUCTORS FOR A CLASS.
Name
CONTACT HOURS _ INSTRUCTOR
Description
THE NUMBER OF HOURS THE INSTRUCTOR MEETS WITH A CLASS DURING THE QUARTER.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
DAY CODE
Description
A CODE THAT DESCRIBES THE DAYS IN THE WEEK A CLASS MEETS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
EMPLOYMENT STATUS
Description
DESIGNATES THE TYPE OF EMPLOYMENT OF EMPLOYEE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
6
=
VOLUNTEER
7
=
SABBATICAL
5
=
CONTRACT
4
=
PARAPROFESSIONAL
2
=
MOONLIGHT
3
=
PART-TIME
8
=
FULL-TIME, BUT ABSENT DUE TO ILLNESS.
Name
END TIME
Description
INDICATES THE TIME THAT CLASS ENDS. A 4-DIGIT NUMERIC ENTRY FOLLOWED BY AN "A" (A.M.) OR A "P" (P.M.)
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
FULL TIME EQUIVALENT FACULTY
Description
INDICATES THE PERCENT OF A FULL-TIME TEACHING LOAD. MAY BE ENTERED BY THE USER OR CALCULATED AND ENTERED BY THE STATE ALGORITHM.
Type
NUMERIC(4,2)
Number of length 4 including 2 positions after the decimal.
Name
INSTRUCTOR IDENTIFICATION NUMBER
Description
THE INSTRUCTOR'S SOCIAL SECURITY NUMBER
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
INSTITUTIONAL FTEF
Description
THE FTEF CALCULATED BY THE INSTITUTION AND ENTERED FOR COMPARISON PURPOSES.
Type
NUMERIC(7,3)
Number of length 7 including 3 positions after the decimal.
Name
INSTRUCTOR NAME
Description
THE NAME OF THE INSTRUCTOR.
Type
NVARCHAR(12)
Variable length string of up to 12 characters.
Name
ROOM LOCATION
Description
THE COMBINATION OF BLDG & ROOM WHICH UNIQUELY IDENTIFIES A ROOM'S LOCATION.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SOURCE OF THE FTEF
Description
INDICATES THE SOURCE OF THE FTEF VALUE ENTERED IN THE FTEF FIELD. IF CALCULATED, THE "C" WILL BE AUTOMATICALLY ENTERED BY THE COMPUTER.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
P
=
PRE-ENTERED BY THE USER.
C
=
CALCULATED BY FTEF ALGORITHM.
Name
START TIME
Description
INDICATES THE TIME A CLASS STARTS. MUST BE A 4-DIGIT NUMERIC ENTRY FOLLOW BY AN "A" (A.M.) OR A "P" (P.M.) OR "ARR" (ARRANGED).
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
CONSTRUCTION ID
Description
SCHEDULE CONSTRUCTION KEY CONSISTING OF TEMPORARY ID (TEMP_ID) AND CONSTRUCTION YEAR/QUARTER (CONSTRUCT-YRQ).
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
INSTRUCTOR CONTACT HOURS
Description
THE NUMBER OF HOURS THE INSTRUCTOR MEETS WITH A CLASS DURING THE QUARTER. NOTE: THIS DATA ELEMENT WILL REPLACE CONTACT- INSTR.
Type
NUMERIC(6,2)
Number of length 6 including 2 positions after the decimal.
Name
COURSE SALARY COST
Description
THE SALARY COST ASSOCIATED WITH A CLASS.
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
ROOM ASSIGNMENT TYPE
Description
PROVIDES THE ABILITY TO DEFINE A ROOM ASSIGNMENT TYPE FOR A CLASS. THIS WILL BE USED BY SCHEDULE 25 AND 25E WHEN ASSIGNING ROOMS TO CLASSES.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
SESSION SEQUENCE
Description
THIS ELEMENT CONTROLS THE SEQUENCE OF SCHEDULE RECORDS FOR CLASSED THAT HAVE MULTIPLE INSTRUC- TIONS AND/OR TIME/LOCATION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
COURSE ASSIGNMENT–CONTAINS APPROVED SBCCE CODING FOR SPECIFIC COURSE.
Name
ACADEMICALLY DISADVANTAGED INDICATOR
Description
IDENTIFIES A COURSE AS BEING OFFERED FOR STUDENTS THAT ARE ACADEMICALLY DISADVANTAGED; OR A A STUDENT THAT IS ACADEMICALLY DISADVANTAGED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO
BLANK
=
NO
Name
COURSE ID
Description
THE COMBINATION OF DIVISION/DEPARTMENT (DIVDEPT) AND COURSE NUMBER (COURSE_NUM) UNIQUELY IDENTIFYING A SPECIFIC COURSE.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
CLASSIFICATION OF INSTRUCTIONAL PROGRAMS
Description
A SIX DIGIT CODE USED FOR CLASSIFYING INSTRUCTIONAL PROGRAMS FOR EXTERNAL REPORTING THE CODES PROVIDE A STANDARD TERMINOLOGY FOR COLLECTING, REPORTING AND ANALYZING INFORMATION ABOUT INSTRUCTIONAL PROGRMS. THESE CODES REPLACE THE HEGIS TAXONOMY, INCLUDING O.E. (OFFICE OF EDUCATION) CODES.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
INSTRUCTIONAL EFFORT
Description
CODE USED TO GROUP COURSES BASED ON THE COMMONALITY OF SUBJECT MATTER. ASSIGNED THROUGH A COURSE CODING APPROVAL PROCESS.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
LIMITED ENGLISH INDICATOR
Description
IDENTIFIES A COURSE AS BEING OFFERED FOR STUDENTS WITH LIMITED ENGLISH PROFICIENCY; OR A STUDENT WITH LIMITED ENGLISH PROFICIENCY.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO
BLANK
=
NO
COURSE CLASS CROSS REFERENCE–PROVIDES A PATH BETWEEN COURSES AND CLASSES.
Name
COURSE ID
Description
THE COMBINATION OF DIVISION/DEPARTMENT (DIVDEPT) AND COURSE NUMBER (COURSE_NUM) UNIQUELY IDENTIFYING A SPECIFIC COURSE.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
CLASS ID
Description
THE COMBINATION OF YEAR/QUARTER (YRQ) AND ITEM NUMBER (ITM_NUM) UNIQUELY IDENTIFYING A SPECIFIC COURSE SECTION.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
COURSE SCHEDULE CONSTRUCTION CROSS REFERENCE–PROVIDES A PATH BETWEEN COURSES AND CLASSES.
Name
COURSE ID
Description
THE COMBINATION OF DIVISION/DEPARTMENT (DIVDEPT) AND COURSE NUMBER (COURSE_NUM) UNIQUELY IDENTIFYING A SPECIFIC COURSE.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
CONSTRUCTION ID
Description
SCHEDULE CONSTRUCTION KEY CONSISTING OF TEMPORARY ID (TEMP_ID) AND CONSTRUCTION YEAR/QUARTER (CONSTRUCT-YRQ).
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
COURSE CATALOG–CONTAINS THE STATIC COURSE INFORMATION.
Name
ADMINISTRATIVE UNIT
Description
AN ALPHABETIC AND/OR NUMERIC ADMINISTRATIVE UNIT CODE. CODES ARE ASSIGNED AND DEFINED BY THE USER.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
BRANCH
Description
OPTIONAL CODE ASSIGNED BY THE USER TO IDENTIFY COLLEGE BRANCH SITE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
CREDIT
Description
THE TRANSCRIPT CREDIT VALUE OF THE COURSE OR, FOR A VARIABLE CREDIT CLASS, THE DEFAULT CREDIT VALUE.
Type
NUMERIC(4,1)
Number of length 4 including 1 positions after the decimal.
Name
CLASS CAPACITY
Description
THE SEATING CAPACITY FOR THE SECTION.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
CLASS FEES
Description
THE TOTAL SPECIAL FEE AMOUNT FOR A COURSE (TOTAL OF CLASS_FEE1 AND CLASS_FEE2).
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
Name
CLASS FEE CODE
Description
IDENTIFIES THE TYPE OF FEES FOR A CLASS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
CLASS FEE CODE 2
Description
IDENTIFIES THE TYPE OF FEES FOR A CLASS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
CONTINUOUS/SEQUENTIAL
Description
DESIGNATES THE TYPE OF SECTION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
S OR BLANK
=
ANY COURSE NOT CLASSIFIED AS CONTINUOUS.
Name
CLINICAL CONTACT HOURS
Description
QUARTERLY CONTACT HOURS (50 MIN) WHEN PREDOMINANT INSTRUCTIONAL MODE IS INDEPENDENT STUDY OR RELATED WORK ACTIVITY UNDER THE INTERMITTENT DIRECTION AND/OR SUPERVISION OF INSTRUCTOR. CREDIT RATIO 3:1.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
LAB CONTACT HOURS
Description
QUARTERLY CONTACT HOURS (50 MIN) WHEN PREDOMINANT INSTRUCTIONAL MODE IS INDEPENDENT STUDY IN A LABORATORY, SHOP OR STUDIO CONTINUALLY UNDER THE SUPERVISION OF THE INSTRUCTOR. CREDIT RATIO 2:1.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
LECTURE CONTACT HOURS
Description
QUARTERLY CONTACT HOURS (50 MIN) WHEN THE PREDOMINANT INSTRUCTIONAL MODE IS LECTURING AND/OR DISCUSSION CONTINUALLY UNDER DIRECTION AND/OR SUPERVISION OF INSTRUCTOR. CREDIT RATIO 1:1.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
OTHER CONTACT HOURS
Description
QUARTERLY CONTACT HOURS (50 MIN) FOR WORK ACTIVITY FOR WHICH LITTLE OR NO SUPERVISION IS PROVIDED BY THE INSTRUCTOR. (INCLUDES COMMER- CIAL WORK EXPERIENCE ARRANGEMENTS AND COOPERA- TIVE STUDY PROGRAMS). CREDIT RATIO VARIES.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
SYSTEM CONTACT HOURS
Description
QUARTERLY CONTACT HOURS (50 MIN) WHEN PREDOMINANT INSTRUCTIONAL MODE IS SELF-PACED, INDIVIDUALIZED INSTRUCTION FOR WHICH PERFORMANCE OBJECTIVES HAVE BEEN ESTABLISHED, AND WHICH IS CHARACTERIZED BY INDIVIDUAL CONFERENCE. CREDIT RATIO VARIES.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
CONTACT HOURS _ INSTRUCTOR
Description
THE NUMBER OF HOURS THE INSTRUCTOR MEETS WITH A CLASS DURING THE QUARTER.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
COURSE ID
Description
THE COMBINATION OF DIVISION/DEPARTMENT (DIVDEPT) AND COURSE NUMBER (COURSE_NUM) UNIQUELY IDENTIFYING A SPECIFIC COURSE.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
COURSE TITLE
Description
THE DESCRIPTIVE TITLE OF A COURSE SECTION.
Type
NVARCHAR(24)
Variable length string of up to 24 characters.
Name
FUNDING SOURCE
Description
DESIGNATES THE SOURCE OF FUNDS FOR THE COURSE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
2
=
PARTIALY STATE FUNDED, SUPPLEMENTAL
4
=
GRANT AND CONTRACT
5
=
COMMUNITY SERVICE
3
=
PARTIALLY STATE FUNDED, SHARED
Name
FOOTNOTE 1
Description
ACCOMMODATES USER ASSIGNED CODES TO DENOTE PREREQUISITES, SPECIAL COMMENTS, ETC.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
FOOTNOTE 2
Description
ACCOMMODATES USER ASSIGNED CODES TO DENOTE PREREQUISITES, SPECIAL COMMENTS, ETC.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
INSTITUTIONAL FTEF
Description
THE FTEF CALCULATED BY THE INSTITUTION AND ENTERED FOR COMPARISON PURPOSES.
Type
NUMERIC(7,3)
Number of length 7 including 3 positions after the decimal.
Name
INSTITUTIONAL INTENT
Description
THE CLASSIFICATION OF THE COURSE BASED ON THE PRIMARY INTENT IN OFFERING THE COURSE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
12
=
ACADEMIC BASIC EDUCATION
13
=
ACADEMIC GENERAL EDUCATION
21
=
VOCATIONAL PREPARATORY
22
=
VOCATIONAL SUPPLEMENTARY
23
=
VOCATIONAL HOMEMAKING
31
=
COMMUNITY SERVICE
Name
MISCELLANEOUS SORT
Description
A FIELD THAT PROVIDES AN EXTRA SORT CAPABILITY FOR COURSE, COURSE SCHEDULE AND SCHEDULE CON- STRUCTION FILES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
MISCELLANEOUS FIELD 1
Description
USED FOR OPTIONAL INFORMATION AT THE USER'S DISCRETION.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
MISCELLANEOUS FIELD 2
Description
USED FOR OPTIONAL INFORMATION AT THE USER'S DISCRETION.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
MISCELLANEOUS FIELD 3
Description
USED FOR OPTIONAL INFORMATION AT THE USER'S DISCRETION.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
NUMBER OF SECTIONS OFFERED _ SUMMER
Description
THE NUMBER OF SECTIONS NORMALLY OFFERED SUMMER QUARTER FOR A COURSE. USED TO GENERATE SECTIONS IN THE SCHEDULE CONSTRUCTION PROCESS.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
NUMBER OF SECTIONS OFFERED _ FALL
Description
THE NUMBER OF SECTIONS NORMALLY OFFERED FALL QUARTER FOR A COURSE. USED TO GENERATE SECTIONS IN THE SCHEDULE CONSTRUCTION PROCESS.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
NUMBER OF SECTIONS OFFERED _ WINTER
Description
THE NUMBER OF SECTIONS NORMALLY OFFERED WINTER QUARTER FOR A COURSE. USED TO GENERATE SECTIONS IN THE SCHEDULE CONSTRUCTION PROCESS.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
NUMBER OF SECTIONS OFFERED _ SPRING
Description
THE NUMBER OF SECTIONS NORMALLY OFFERED SPRING QUARTER FOR A COURSE. USED TO GENERATE SECTIONS IN THE SCHEDULE CONSTRUCTION PROCESS.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
ORGANIZATION INDEX
Description
A CODE USED TO REPRESENT A UNIQUE COMBINATION OF CAMPUS, DIVISION, DEPARTMENT, COST CENTER PROJECT NUMBER, SUBPROJECT, PROJECT PHASE, GRANT/CONTRACT NUMBER, COUNTY AND CITY/TOWN.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
PROGRAM INDEX
Description
A THREE CHARACTER, AGENCY UNIQUE CODE THAT IS USED TO REPRESENT A PROGRAM, SUBPROGRAM AND ACTIVITY.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
SECTION STATUS
Description
IDENTIFIES PROCESSING OPTIONS UNIQUE TO AN INDIVIDUAL COURSE SECTION.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Values
S
=
DO NOT INCLUDE IN PRINTED SCHEDULE, DO NOT INCLUDE IN TOUCHTONE CLASS LIST FUNCTION AND STUDENT STATEMENT
C
=
NON-LECTURE COURSE SECTION; EXCLUDE FROM GRADING PROCESS
D
=
NON-LECTURE COURSE SECTION; TREAT AS A NORMAL COURSE SECTION. POSITION 3:
G
=
SUPPRESS PRINTING OF GRADE MAILERS
F
=
SUPPRESS PRINTING OF ROSTERS
H
=
SUPPRESS PRINTING OF ROSTERS/GRADE MAILERS POSITION 4:
L
=
DO NOT ADD CREDIT AMOUNT INTO TOTAL ON R MODULE DISPLAY
N
=
DO NOT ADD CREDIT INTO TOTAL ON R MODULE DISPLAY OR INCLUDE SECTION IN PRINTED SCHEDULE.
M
=
DO NOT INCLUDE SECTION IN PRINTED SCHEDULE
Q
=
DO NOT INCLUDE IN TOUCHTONE CLASS LIST FUNCTION AND STUDENT STATEMENT
R
=
DO NOT ADD CREDIT AMOUNT INTO TOTAL ON R MODULE DISPLAY, DO NOT INCLUDE IN TOUCH- TONE CLASS LIST FUNCTION AND STUDENT STATE- MENT
POSITION 1:
P
=
PERMISSION ONLY
W
=
COMPUTE CREDIT EQUIVALENT FROM CONTACT HOURS
V
=
REPORT CREDITS ON MIS1 AS "0". REPORT CREDIT ON THE MIS2 AS "XXX"
X
=
CANCELLED CLASS
Y
=
NO REGISTRATION PERMITTED
A
=
EXCLUDE SECTION FROM GRADING PROCESS
Z
=
DO NOT REPORT ON MIS1 OR MIS2. POSITION 2:
Name
TUITION RATE
Description
THE TUITION AMOUNT CHARGED FOR EACH CREDIT.
Type
NUMERIC(5,2)
Number of length 5 including 2 positions after the decimal.
Name
TUITION FEE CODE
Description
THE FEE CODE FOR TUITION FOR A CLASS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
VARIABLE CREDIT
Description
INDICATES WHETHER THE CLASS MAY BE MORE OR LESS CREDITS THAN ARE INDICATED IN THE CREDIT FIELD IN THE COURSE SCHEDULE FILE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO
BLANK
=
NO
Name
INSTRUCTOR CONTACT HOURS
Description
THE NUMBER OF HOURS THE INSTRUCTOR MEETS WITH A CLASS DURING THE QUARTER. NOTE: THIS DATA ELEMENT WILL REPLACE CONTACT- INSTR.
Type
NUMERIC(6,2)
Number of length 6 including 2 positions after the decimal.
Name
COURSE PAY TYPE
Description
A CODE, ASSIGNED BY THE USER, TO IDENTIFY A SALARY CALCULATION METHOD FOR A COURSE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
CLASS FEE 1
Description
A SPECIAL FEE AMOUNT FOR A COURSE (ASSSOCIATED WITH CLASS_FEE_CD1).
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
Name
CLASS FEE 2
Description
A SPECIAL FEE AMOUNT FOR A COURSE (ASSOCIATED WITH CLASS_FEE_CD2).
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
Name
STUDENT'S FEE PAYING STATUS
Description
A CODE DESCRIBING THE FEE-PAYING STATUS OF THE STUDENT FOR EACH OF HIS CLASSES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
VALID CODES.
Name
FEE PAY RATE
Description
THE FEE PAYMENT AMOUNT FOR A COURSE OR RATE CHARGED PER CREDIT.
Type
NUMERIC(7,2)
Number of length 7 including 2 positions after the decimal.
Name
EFFECTIVE YEAR/QUARTER BEGIN
Description
YEAR/QUARTER (YEAR/SESSION) THAT A COURSE OR PROGRAM FIRST BECOMES EFFECTIVE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
EFFECTIVE YEAR/QUARTER END
Description
YEAR/QUARTER (YEAR/SESSION) THAT A COURSE OR PROGRAM IS LAST EFFECTIVE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
ALLOCATION GROUP
Description
A CODE USED TO GROUP COURSES FOR STUDENT FACULTY RATIO ANALYSIS. CODES ARE ASSIGNED AND DEFINED BY THE USER.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
ALLOW ALTERNATE CLASS LIST FUNCTION
Description
OPTION THAT CONTROLS THE ALTERNATE CLASS LIST FUNCTION IN THE TOUCH-TONE REGISTRATION. THIS OPTION MAY BE SET AT THE SESSION LEVEL AND OVERRIDDEN FOR AN INDIVIDUAL CLASS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
DO NOT ALLOW ALTERNATE CLASS LIST FUNCTION
Name
ALLOW TOUCH_TONE REGISTRATION
Description
OPTION THAT CONTROLS WHETHER TOUCH-TONE REGISTRATION IS ALLOWED FOR AN INDIVIDUAL CLASS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
Y
=
ALLOW TOUCH-TONE REGISTRATION
Name
ALLOW WAITING LIST FUNCTION
Description
OPTION THAT CONTROLS THE ABILITY TO BE ADDED TO A WAITING LIST FOR A CLASS THAT IS CLOSED. THIS OPTION MAY BE SET AT THE SESSION LEVEL AND OVERRIDDEN ON AN INDIVIDUAL CLASS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
Y
=
ALLOW WAITING LIST FUNCTION.
Name
CLOCK HOUR INDICATOR
Description
INDICATES IF THE VALUE OF A COUSE IS BASED ON CLOCK HOURS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
Y
=
YES, COURSE VALUE IS BASED ON CLOCK HOURS.
Name
CLOCK HOURS
Description
THE NUMBER OF CLOCK HOURS OF INSTRUCTION IN A QUARTER FOR A CLASS.
Type
NUMERIC(5,1)
Number of length 5 including 1 positions after the decimal.
Name
CLOCK HOURS PER DAY
Description
THE NUMBER OF CLOCK HOURS OF INSTRUCTION PER DAY IN A CLASS.
Type
NUMERIC(3,1)
Number of length 3 including 1 positions after the decimal.
Name
ENROLLMENT COUNT METHOD
Description
AN INIDICATOR OF THE ENROLLMENT COUNTING METHODOLOGY TO BE USED FOR A CLOCK HOUR COURSE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
S
=
STUDENT BASED COUNTING METHODOLOGY
Name
ROOM ASSIGNMENT TYPE
Description
PROVIDES THE ABILITY TO DEFINE A ROOM ASSIGNMENT TYPE FOR A CLASS. THIS WILL BE USED BY SCHEDULE 25 AND 25E WHEN ASSIGNING ROOMS TO CLASSES.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
SBCTC MISCELLANEOUS FIELD 1
Description
A MISCELLANEOUS FIELD FOR STATE BOARD REPORTING.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
SBCTC MISCELLANEOUS 2
Description
A MISCELLANEOUS FIELD FOR STATE BOARD REPORTING.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
COURSE DESCRIPTION TEXT–CONTAINS DESCRIPTIVE TEXT FOR COURSE. EACH RECORD CONTAINS ONE LINE OF TEXT.
Name
COURSE ID
Description
THE COMBINATION OF DIVISION/DEPARTMENT (DIVDEPT) AND COURSE NUMBER (COURSE_NUM) UNIQUELY IDENTIFYING A SPECIFIC COURSE.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
DESCRIPTION TEXT
Description
THIS ELEMENT IS USED IN VARIOUS AREAS TO RECORD FREE FORM DESCRIPTIVE TYPE INFORMATION WHICH CANNOT BE SPECIFIED USING THE STANDARD DATA ELEMENTS.
Type
NVARCHAR(70)
Variable length string of up to 70 characters.
Name
EFFECTIVE YEAR/QUARTER BEGIN
Description
YEAR/QUARTER (YEAR/SESSION) THAT A COURSE OR PROGRAM FIRST BECOMES EFFECTIVE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
LINE NUMBER
Description
A SEQUENTIAL NUMBER ASSIGNED TO A LINE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
COURSE DESCRIPTION 2 TEXT–CONTAINS DESCRIPTIVE TEXT FOR A COURSE. EACH RECORD CONTAINS ONE LINE OF TEXT.
Name
COURSE ID
Description
THE COMBINATION OF DIVISION/DEPARTMENT (DIVDEPT) AND COURSE NUMBER (COURSE_NUM) UNIQUELY IDENTIFYING A SPECIFIC COURSE.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
DESCRIPTION TEXT
Description
THIS ELEMENT IS USED IN VARIOUS AREAS TO RECORD FREE FORM DESCRIPTIVE TYPE INFORMATION WHICH CANNOT BE SPECIFIED USING THE STANDARD DATA ELEMENTS.
Type
NVARCHAR(70)
Variable length string of up to 70 characters.
Name
EFFECTIVE YEAR/QUARTER BEGIN
Description
YEAR/QUARTER (YEAR/SESSION) THAT A COURSE OR PROGRAM FIRST BECOMES EFFECTIVE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
LINE NUMBER
Description
A SEQUENTIAL NUMBER ASSIGNED TO A LINE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
COURSE ENTRY CODE DETAIL–THIS SET CONTAINS ENTRY CODES GENERATED AND ASSIGNED TO PERMISSION ONLY COURSE IDS FOR A QUARTER.
Name
ENTRY CODE/QUARTER
Description
ENTRY CODE AND YEAR/QUARTER CONCATENATED TO FORM A KEY.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
CLASS ID
Description
THE COMBINATION OF YEAR/QUARTER (YRQ) AND ITEM NUMBER (ITM_NUM) UNIQUELY IDENTIFYING A SPECIFIC COURSE SECTION.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
COURSE/QUARTER
Description
COURSE OR COURSE ID AND YRQ CONCATENATED TO FORM A KEY.
Type
NVARCHAR(14)
Variable length string of up to 14 characters.
Name
ENTRY CODE DATE
Description
THE DATE ANY ENTRY CODE WAS BUILT,USED OR DEACTIVATED.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR ENTR_CD_DATE
Description
SQL FORMATTED DATE FOR ENTR_CD_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
ENTRY CODE STATUS
Description
THE STATUS OF THE ENTRY CODE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
STUDENT IDENTIFICATION NUMBER
Description
A NINE CHARACTER ELEMENT UNIQUELY IDENTIFYING A STUDENT/EMPLOYEE.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
USER KEY
Description
TERMINAL SECURITY USER KEY INITIAL/DEFAULT VALUES: BLANK USE: TO ACCESS THE USER MASTER FOR THE TERMINAL SECURITY SYSTEM TO CHECK USER VALIDITY. SOURCE: TERMINAL SECURITY MANAGER
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Values
ALPHABETIC CHARACTER.
Name
YEAR/QUARTER
Description
A THREE-POSITION ACADEMIC YEAR (I.E., 1984-85= 845) FOLLOWED BY THE QUARTER CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: CQ_COURSE
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: CQ_DEPT
Type
NVARCHAR(5)
Variable length string of up to 5 characters.
COURSE FEATURE DETAIL–CONTAINS ROOM FEATURES REQUIRED BY A COURSE.
Name
COURSE ID
Description
THE COMBINATION OF DIVISION/DEPARTMENT (DIVDEPT) AND COURSE NUMBER (COURSE_NUM) UNIQUELY IDENTIFYING A SPECIFIC COURSE.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
ROOM FEATURE
Description
PROVIDES THE ABILITY TO DEFINE REQUIRED ROOM FEATURES. THIS WILL BE USED BY SCHEDULE 25 AND 25E WHEN ASSIGNING ROOMS TO CLASSES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
COURSE PARTITION DETAIL–CONTAINS DESIRED PARTITIONS FOR A CLASS.
Name
COURSE ID
Description
THE COMBINATION OF DIVISION/DEPARTMENT (DIVDEPT) AND COURSE NUMBER (COURSE_NUM) UNIQUELY IDENTIFYING A SPECIFIC COURSE.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
COURSE PARTITION
Description
PROVIDES THE ABILITY TO RELATE CAMPUS PARTITIONS TO CLASSES. THIS WILL BE USED BY SCHEDULE 25 AND 25E WHEN ASSIGNING ROOMS TO CLASSES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
COURSE REQUIREMENTS DETAIL
Name
COURSE ID
Description
THE COMBINATION OF DIVISION/DEPARTMENT (DIVDEPT) AND COURSE NUMBER (COURSE_NUM) UNIQUELY IDENTIFYING A SPECIFIC COURSE.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
SECTION
Description
IDENTIFIES EACH SECTION OF A PARTICULAR COURSE. THE THIRD POSITION IS A SUFFIX.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
COURSE REQUIREMENT TITLE
Description
THE TITLE OF A COURSE REQUIREMENT.
Type
NVARCHAR(24)
Variable length string of up to 24 characters.
Name
CLOCK HOURS
Description
THE NUMBER OF CLOCK HOURS OF INSTRUCTION IN A QUARTER FOR A CLASS.
Type
NUMERIC(5,1)
Number of length 5 including 1 positions after the decimal.
Name
CREDIT
Description
THE TRANSCRIPT CREDIT VALUE OF THE COURSE OR, FOR A VARIABLE CREDIT CLASS, THE DEFAULT CREDIT VALUE.
Type
NUMERIC(4,1)
Number of length 4 including 1 positions after the decimal.
Name
COURSE REQUIREMENT FOR SUMMER QUARTERS
Description
INDICATES IF A COURSE REQUIREMENT IS VALID SPECIFICALLY FOR SUMMER QUARTERS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
COURSE REQUIREMENT FO FALL QUARTERS
Description
INDICATES IF A COURSE REQUIREMENT IS VALID SPECIFICALLY FOR FALL QUARTERS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
COURSE REQUIREMENT FOR WINTER QUARTERS
Description
INDICATES IF A COURSE REQUIREMENT IS VALID SPECIFICALLY FOR WINTER QUARTERS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
COURSE REQUIREMNET FOR SPRING QUARTER
Description
INDICATES IF A COURSE REQUIREMENT IS VALID SPECIFICALLY FOR SPRING QUARTERS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
COURSE REQUIREMENT SEQUENCE
Description
A CODE BY WHICH A COURSE REQUIREMENT IS TO BE SEQUENCED WHEN IT IS PRINTED IN A LIST WITH OTHER COURSE REQUIREMENTS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
COURSE REQUIREMENT IDENTIFIER
Description
A CODE TO IDENTIFY AN INSTRUCTIONAL REQUIREMENT OF A COURSE
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
EFFECTIVE YEAR/QUARTER BEGIN
Description
YEAR/QUARTER (YEAR/SESSION) THAT A COURSE OR PROGRAM FIRST BECOMES EFFECTIVE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
EFFECTIVE YEAR/QUARTER END
Description
YEAR/QUARTER (YEAR/SESSION) THAT A COURSE OR PROGRAM IS LAST EFFECTIVE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
COURSE TITLE 2–CONTAINS AN OPTIONAL SECOND COURSE TITLE ASSOCIATED WITH A COURSE SECTION.
Name
COURSE ID
Description
THE COMBINATION OF DIVISION/DEPARTMENT (DIVDEPT) AND COURSE NUMBER (COURSE_NUM) UNIQUELY IDENTIFYING A SPECIFIC COURSE.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
COURSE TITLE 2
Description
A 48 CHARACTER DESCRIPTIVE TITLE OF A COURSE SECTION.
Type
NVARCHAR(48)
Variable length string of up to 48 characters.
Name
EFFECTIVE YEAR/QUARTER BEGIN
Description
YEAR/QUARTER (YEAR/SESSION) THAT A COURSE OR PROGRAM FIRST BECOMES EFFECTIVE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
COURSE SETS DETAIL–COURSE TO COURSE SET CROSSREFFERENCE.
Name
COURSE SET IDENTIFIER
Description
AN ABBREVIATION OR CODE IDENTIFYING A COURSE SET. FOR EXAMPLE LB MIGHT BE A CODE FOR LAB SCIENCE COURSE.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
COURSE ID
Description
THE COMBINATION OF DIVISION/DEPARTMENT (DIVDEPT) AND COURSE NUMBER (COURSE_NUM) UNIQUELY IDENTIFYING A SPECIFIC COURSE.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
COURSE SET EFFECTIVE QUARTER
Description
THE YEAR/QUARTER FOR WHICH A COURSE SET IS FIRST EFFECTIVE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
COURSE SET END QUARTER
Description
THE YEAR/QUARTER FOR WHICH A COURSE SET IS NO LONGER EFFECTIVE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
EDUCATIONAL PROGRAM MISCELLANEOUS DETAIL–NEW DATASET TO CONTAIN ADDITIONAL PROGRAM INFORMATION BY YRQ-BEG. MANDATED BY THE FEDERAL GOVERNMENT FOR FEDERAL ENROLLED PROGRAM REPORTING.
Name
EDUCATIONAL PROGRAM CODE
Description
ACCOMMODATES THE 3-DIGIT PROGRAM CODE, THE 4-DIGIT HEGIS CODE, OR AN ALPHA OR NUMERIC CODE OF THE USER'S CHOICE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
SESSION YEAR START _ COCO
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
PROGRAM CREDENTIAL LEVEL
Description
FOR FEDERAL ENROLLED PROGRAM REPORTING WILL BE MANAGED BY PROGRAM SM5006
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
2
=
ASSOCIATE'S DEGREE
3
=
BACHELOR'S DEGREE
4
=
FIRST PROFESSIONAL DEGREE
99
=
NON-CREDENTIAL PROGRAMS (PREP/TEACHER)
Name
SPECIAL PROGRAM CODE
Description
FOR FEDERAL ENROLLED PROGRAM REPORTING WILL BE MANAGED BY PROGRAM SM5006
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
U
=
PREPARTORY COURSEWORK UNDERGRADUATE PROGRAM
N
=
NOT APPLICABLE (DEFAULT VALUE)
Name
CLASSIFICATION OF INSTRUCTIONAL PROGRAMS
Description
A SIX DIGIT CODE USED FOR CLASSIFYING INSTRUCTIONAL PROGRAMS FOR EXTERNAL REPORTING THE CODES PROVIDE A STANDARD TERMINOLOGY FOR COLLECTING, REPORTING AND ANALYZING INFORMATION ABOUT INSTRUCTIONAL PROGRMS. THESE CODES REPLACE THE HEGIS TAXONOMY, INCLUDING O.E. (OFFICE OF EDUCATION) CODES.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
PROGRAM LENGTH
Description
FOR FEDERAL ENROLLED PROGRAM REPORTING WILL BE MANAGED BY PROGRAM SM5006
Type
NUMERIC(7,3)
Number of length 7 including 3 positions after the decimal.
Name
PROGRAM LENGTH UNIT
Description
FOR FEDERAL ENROLLED PROGRAM REPORTING WILL BE MANAGED BY PROGRAM SM5006 - WHAT THE LENGTH OF THE PRG_LENGTH IS IN: WEEKS,MONTHS OR YEARS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
M
=
MONTHS
Y
=
YEARS
Name
PROGRAM LENGTH PER YEAR IN WEEKS
Description
FOR FEDERAL ENROLLED PROGRAM REPORTING WILL BE MANAGED BY PROGRAM SM5006
Type
NUMERIC(6,3)
Number of length 6 including 3 positions after the decimal.
Name
PRG CD IS ELIGIBLE FOR FIN AID
Description
FOR FEDERAL ENROLLED PROGRAM REPORTING WILL BE MANAGED BY PROGRAM SM5006
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
Y
=
PROGRAM IS ELIGIBLE FOR FINANCIAL AID
SPACES
=
NOT YET DECIDED
EDUCATIONAL PROGRAM SECTION DETAIL
Name
EDUCATIONAL PROGRAM SECTION IDENTIFIER
Description
THE COMBINATION OF A PROGRAM AND PROGRAM SECTION CODE UNIQUELY INDENTIFYING A SPECIFIC PROGRAM SECTION.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
CLASS ID
Description
THE COMBINATION OF YEAR/QUARTER (YRQ) AND ITEM NUMBER (ITM_NUM) UNIQUELY IDENTIFYING A SPECIFIC COURSE SECTION.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
YEAR/QUARTER
Description
A THREE-POSITION ACADEMIC YEAR (I.E., 1984-85= 845) FOLLOWED BY THE QUARTER CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
EDUCATIONAL PROGRAM CROSS_REFERENCE DETAIL
Name
EDUCATIONAL PROGRAM CODE
Description
ACCOMMODATES THE 3-DIGIT PROGRAM CODE, THE 4-DIGIT HEGIS CODE, OR AN ALPHA OR NUMERIC CODE OF THE USER'S CHOICE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
EDUCATIONAL PROGRAM SECTION IDENTIFIER
Description
THE COMBINATION OF A PROGRAM AND PROGRAM SECTION CODE UNIQUELY INDENTIFYING A SPECIFIC PROGRAM SECTION.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
INSTRUCTOR ROOM FEATURE DETAIL–CONTAINS ROOM FEATURES REQUIRED FOR AN ALTERNATE CLASS.
Name
CLASS ID
Description
THE COMBINATION OF YEAR/QUARTER (YRQ) AND ITEM NUMBER (ITM_NUM) UNIQUELY IDENTIFYING A SPECIFIC COURSE SECTION.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
ROOM FEATURE
Description
PROVIDES THE ABILITY TO DEFINE REQUIRED ROOM FEATURES. THIS WILL BE USED BY SCHEDULE 25 AND 25E WHEN ASSIGNING ROOMS TO CLASSES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
SESSION SEQUENCE
Description
THIS ELEMENT CONTROLS THE SEQUENCE OF SCHEDULE RECORDS FOR CLASSED THAT HAVE MULTIPLE INSTRUC- TIONS AND/OR TIME/LOCATION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
INSTRUCTOR ROOM PARTITION DETAIL–CONTAINS DESIRED PARTITIONS FOR AN ALTERNATE CLASS.
Name
CLASS ID
Description
THE COMBINATION OF YEAR/QUARTER (YRQ) AND ITEM NUMBER (ITM_NUM) UNIQUELY IDENTIFYING A SPECIFIC COURSE SECTION.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
COURSE PARTITION
Description
PROVIDES THE ABILITY TO RELATE CAMPUS PARTITIONS TO CLASSES. THIS WILL BE USED BY SCHEDULE 25 AND 25E WHEN ASSIGNING ROOMS TO CLASSES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
SESSION SEQUENCE
Description
THIS ELEMENT CONTROLS THE SEQUENCE OF SCHEDULE RECORDS FOR CLASSED THAT HAVE MULTIPLE INSTRUC- TIONS AND/OR TIME/LOCATION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
INSTRUCTOR ROOM DETAIL–CONTAINS ADDITIONAL ROOMS, MEETING TIMES AND/OR INSTRUCTORS FOR A CLASS.
Name
CLASS ID
Description
THE COMBINATION OF YEAR/QUARTER (YRQ) AND ITEM NUMBER (ITM_NUM) UNIQUELY IDENTIFYING A SPECIFIC COURSE SECTION.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
CONTACT HOURS _ INSTRUCTOR
Description
THE NUMBER OF HOURS THE INSTRUCTOR MEETS WITH A CLASS DURING THE QUARTER.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
DAY CODE
Description
A CODE THAT DESCRIBES THE DAYS IN THE WEEK A CLASS MEETS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
EMPLOYMENT STATUS
Description
DESIGNATES THE TYPE OF EMPLOYMENT OF EMPLOYEE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
7
=
SABBATICAL
2
=
MOONLIGHT
4
=
PARAPROFESSIONAL
3
=
PART-TIME
5
=
CONTRACT
6
=
VOLUNTEER
1
=
FULL-TIME
Name
END TIME
Description
INDICATES THE TIME THAT CLASS ENDS. A 4-DIGIT NUMERIC ENTRY FOLLOWED BY AN "A" (A.M.) OR A "P" (P.M.)
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
FULL TIME EQUIVALENT FACULTY
Description
INDICATES THE PERCENT OF A FULL-TIME TEACHING LOAD. MAY BE ENTERED BY THE USER OR CALCULATED AND ENTERED BY THE STATE ALGORITHM.
Type
NUMERIC(4,2)
Number of length 4 including 2 positions after the decimal.
Name
INSTRUCTOR IDENTIFICATION NUMBER
Description
THE INSTRUCTOR'S SOCIAL SECURITY NUMBER
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
INSTITUTIONAL FTEF
Description
THE FTEF CALCULATED BY THE INSTITUTION AND ENTERED FOR COMPARISON PURPOSES.
Type
NUMERIC(7,3)
Number of length 7 including 3 positions after the decimal.
Name
INSTRUCTOR NAME
Description
THE NAME OF THE INSTRUCTOR.
Type
NVARCHAR(12)
Variable length string of up to 12 characters.
Name
MIS_2 REJECTED CLASS INDICATOR
Description
AN "R" IN THIS FIELD INDICATES THAT THE RECORD IS INCOMPLETE AND WILL BE EXCLUDED FROM THE MIS-2 TAPE. AUTOMATICALLY ENTERED BY THE MIS PROCESS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
ROOM LOCATION
Description
THE COMBINATION OF BLDG & ROOM WHICH UNIQUELY IDENTIFIES A ROOM'S LOCATION.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SOURCE OF THE FTEF
Description
INDICATES THE SOURCE OF THE FTEF VALUE ENTERED IN THE FTEF FIELD. IF CALCULATED, THE "C" WILL BE AUTOMATICALLY ENTERED BY THE COMPUTER.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
C
=
CALCULATED BY FTEF ALGORITHM.
P
=
PRE-ENTERED BY THE USER.
Name
START TIME
Description
INDICATES THE TIME A CLASS STARTS. MUST BE A 4-DIGIT NUMERIC ENTRY FOLLOW BY AN "A" (A.M.) OR A "P" (P.M.) OR "ARR" (ARRANGED).
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
TIME LOCATION
Description
INDICATES WHERE AND WHEN A COURSE SECTION IS TAUGHT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
O
=
SATELLITE, EVENING
7
=
OTHER DAY CLASS
8
=
OTHER EVENING CLASS
9
=
SATELLITE, DAY
3
=
OFF-CAMPUS DAY CLASS
4
=
OFF-CAMPUS EVENING CLASS
6
=
MIXED LOCATION EVENING CLASS
5
=
MIXED LOCATION DAY CLASS
2
=
ON-CAMPUS EVENING CLASS
1
=
ON-CAMPUS DAY CLASS
Name
INSTRUCTOR CONTACT HOURS
Description
THE NUMBER OF HOURS THE INSTRUCTOR MEETS WITH A CLASS DURING THE QUARTER. NOTE: THIS DATA ELEMENT WILL REPLACE CONTACT- INSTR.
Type
NUMERIC(6,2)
Number of length 6 including 2 positions after the decimal.
Name
APPROVAL INDICATOR
Description
A CODE TO INDICATE THAT A COURSE HAS BEEN APPROVED FOR PAYMENT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
Y
=
COURSE HAS BEEN APPROVED
Name
PAF ISSUE DATE
Description
THE DATE UPON WHICH A PERSONAL ACTION FORM WAS PRINTED FOR A CLASS. A DATE OF ZERO INDICATES THAT NO PAF HAS BEEN PRINTED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR PAF_DATE
Description
SQL FORMATTED DATE FOR PAF_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
COURSE SALARY COST
Description
THE SALARY COST ASSOCIATED WITH A CLASS.
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
ROOM ASSIGNMENT TYPE
Description
PROVIDES THE ABILITY TO DEFINE A ROOM ASSIGNMENT TYPE FOR A CLASS. THIS WILL BE USED BY SCHEDULE 25 AND 25E WHEN ASSIGNING ROOMS TO CLASSES.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
SESSION SEQUENCE
Description
THIS ELEMENT CONTROLS THE SEQUENCE OF SCHEDULE RECORDS FOR CLASSED THAT HAVE MULTIPLE INSTRUC- TIONS AND/OR TIME/LOCATION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
OLD SID
Name
OLD SID
Description
THE STUDENT IDENTIFIER BEFORE THE CONVERSION OF 2002.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
STUDENT IDENTIFICATION NUMBER
Description
A NINE CHARACTER ELEMENT UNIQUELY IDENTIFYING A STUDENT/EMPLOYEE.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
CONVERT SID
Description
THE STUDENT IDENTIFIER AFTER THE CONVERSION OF 2002. THIS ID WILL BE FROZEN IN TIME.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
OLD PIN DISPLAY COUNT
Description
THE NUMBER OF TIMES THE OLD SID MAY BE DISPLAYED.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
PREVIOUS NAMES–CONTAINS UP TO TWO PREVIOUS NAMES PER STUDENT.
Name
STUDENT IDENTIFICATION NUMBER
Description
A NINE CHARACTER ELEMENT UNIQUELY IDENTIFYING A STUDENT/EMPLOYEE.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
PREVIOUS NAME
Description
ACCOMMODATES A PREVIOUSLY USED NAME.
Type
NVARCHAR(12)
Variable length string of up to 12 characters.
Name
PREVIOUS NAME 2
Description
ACCOMMODATES A SECOND PREVIOUSLY USED NAME.
Type
NVARCHAR(12)
Variable length string of up to 12 characters.
Name
LOCATION IDENTIFICATION
Description
A LOCATION CODE INDENTIFYING THE SOURCE OF A TRANSACTION ( FOR EXAMPLE, TERMINAL ID OR A SESSION ON A PORT FOR TOUCHTONE REGISTRATION.)
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
PROCESS IDENTIFIER
Description
TERMINAL SECURITY PROCESS IDENTIFIER. USE: KEY TO THE MASTER PROCESS DATA SET FOR THE TERMINAL SECURITY SYSTEM.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Values
Name
USER KEY
Description
TERMINAL SECURITY USER KEY INITIAL/DEFAULT VALUES: BLANK USE: TO ACCESS THE USER MASTER FOR THE TERMINAL SECURITY SYSTEM TO CHECK USER VALIDITY. SOURCE: TERMINAL SECURITY MANAGER
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Values
ALPHABETIC CHARACTER.
Name
LAST ACTIVITY DATE
Description
THE DATE OF THE LAST ACTIVITY ON A RECORD IN THE DATASET.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR ACTV_DATE
Description
SQL FORMATTED DATE FOR ACTV_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
Description
ARRAY MEMBER. SEE: RID
Type
NUMERIC(6,0)
Number of length 6 including 0 positions after the decimal.
PRIOR ATTENDANCE DETAIL
Name
STUDENT IDENTIFICATION NUMBER
Description
A NINE CHARACTER ELEMENT UNIQUELY IDENTIFYING A STUDENT/EMPLOYEE.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
ATTENDANCE PERIOD
Description
THE PERIOD (ENDING DATE TO BEGINNING DATE) IN WHICH ATTENDANCE DATA IS RECORDED.
Type
NVARCHAR(12)
Variable length string of up to 12 characters.
Name
STUDENT PROGRAM ENROLLED
Description
IDENTIFIES THE PROGRAM THE STUDENT IS ENROLLED IN FOR THE SPECIFIC QUARTER.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
ATTENDANCE TIME AVAILABLE
Description
THE NUMBER OF UINTS (HOURS, DAYS, ETC.) AVAILABLE TO A STUDENT FOR ATTENDANCE IN AN ATTENDANCE PERIOD.
Type
NUMERIC(6,1)
Number of length 6 including 1 positions after the decimal.
Name
ATTENDANCE
Description
THE NUMBER OF UNITS (HOURS, DAYS, ETC.) A STUDENT ATTENDED IN AN ATTENDANCE PERIOD.
Type
NUMERIC(6,1)
Number of length 6 including 1 positions after the decimal.
Name
MADE UP ATTENDANCE
Description
THE NUMBER OF UINTS (HOURS, DAYS, ETC.) A STUDENT ATTENDED IN AN ATTENDANCE PERIOD TO MAKE UP FOR PRIOR ABSENCES.
Type
NUMERIC(6,1)
Number of length 6 including 1 positions after the decimal.
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
REQUISITES
Name
COURSE REQSIT SET GROUP KEY
Description
A CONCATINATION OF COURSE ID, REQUISITE SET AND REQUISITE GROUP.
Type
NVARCHAR(14)
Variable length string of up to 14 characters.
Name
REQUISITE_TYPE
Description
A CODE IDENTIFING THE TYPE OF REQUISITE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
EFFECTIVE YEAR AND SESSION
Description
THE TRUNCATED YEAR AND SESSION FOR WHICH THE REQUISITE SET THAT IS COPIED WILL BE EFFECTIVE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
REQUISITE LOCALLY MET INDICATOR
Description
AN INDICATOR SHOWING WHETHER OR NOT A REQUISITE MUST BE COMPLETED AT YOUR COLLEGE. Y = REQUISITE MUST BE COMPLETED AT THE LOCAL COLLEGE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
REQUISITE COURSE ID
Description
THE IDENTIFIER OF A COURSE THAT A STUDENT MUST HAVE SUCCESSFULLY COMPLETED OR CURRENTLY ENROLLED IN.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
REQUISITE COURSE SET IDENTIFIER
Description
AN ABBREVIATION OR A CODE IDENTIFYING A SET OF COURSES USED TO DEFINE A REQUISITE. SEE CRS_SET_ID
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Values
Name
REQUISITE MAXIMUM CREDIT
Description
THE MAXIMUM NUMBER OF CUMULATIVE CREDITS A STUDENT CAN COMPLETE TO SATISFY A REQUISITE NEEDED TO REGISTER IN THE COURSE.
Type
NUMERIC(5,1)
Number of length 5 including 1 positions after the decimal.
Name
REQUISITE MINIMUM CLOCK HOURS
Description
THE MINIMUM NUMBER OF CLOCK HOURS IN A COURSE SET THAT A STUDENT MUST COMPLETE BEFORE REGISTERING FOR A COURSE.
Type
NUMERIC(5,1)
Number of length 5 including 1 positions after the decimal.
Name
REQUISITE MINIMUM CREDIT
Description
THE MINIMUM NUMBER OF CREDITS IN A COURSE SET, THE MINIMUM NUMBER OF CUMULATIVE CREDITS, OR THE MINIMUM NUMBER OF CREDITS FROM COURSES SELECTED IN A PROFILE SEARCH THAT A STUDENT MUST COMPLETE TO STAISFY A REQUISITE NEEDED TO REGISTER FOR A COURSE.
Type
NUMERIC(5,1)
Number of length 5 including 1 positions after the decimal.
Name
REQUISITE MINIMUM COURSE COUNT
Description
THE MINIMUM NUMBER OF COURSES IN A COURSE SET THAT A STUDENT MUST COMPLETE TO REGISTER FOR A COURSE.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
REQUISITE MINIMUM DECIMAL GRADE
Description
THE MINIMUM DECIMAL GRADE RECEIVED FOR A REQUISITE COURSE THAT IS REQUIRED TO REGISTER FOR A COURSE.
Type
NUMERIC(3,1)
Number of length 3 including 1 positions after the decimal.
Name
REQUISITE MINIMUM GPA
Description
THE MINIMUM CUMULATIVE GRADE POINT AVERAGE REQUIRED TO SATISFY A REQUISITE TO REGISTER FOR A COURSE.
Type
NUMERIC(4,2)
Number of length 4 including 2 positions after the decimal.
Name
REQUISITE MINIMUM GRADE
Description
THE MINIMUM LETTER GRADE OR OTHER GRADE SYMBOL RECEIVED FOR A REQUISITE COURSE THAT IS REQUIRED TO REGISTER FOR A COURSE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
REQUISITE NUMER PROFILE
Description
YOU CAN SEARCH FOR A SPECIFIC COURSE NUMBER OR GROUP OF COURSE NUMBERS USING PROFILE, OR SEARCH, CHARACTERS.
Type
NVARCHAR(14)
Variable length string of up to 14 characters.
Name
REQUISITE SUBJECT PROFILE
Description
YOU CAN SEARCH FOR A SPECIFIC COURSE SUBJECT OR GROUP OF COURSE SUBJECTS USING PROFILE, OR SEARCH, CHARACTERS.
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
Name
REQUISITE QUALIFIER
Description
AN INDICATOR SHOWING THE TYPE OF REQUISITE COURSE. PREREQ COREQ PRECO
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
REQUISITE QUALIFYING PERIOD
Description
THE PERIOD OF TIME IN TERMS (FROM THE CURRENT TERM BACK) FOR WHICH A COMPLETED REQUISITE IS CONSIDERED VALID.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
REQUISITE TEST
Description
AN ABBREVIATION OR A CODE IDENTIFYING A SPECIFIC TEST THAT A STUDENT MUST TAKE TO REGISTER FOR A COURSE.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
REQUISITE TEST ELEMENT
Description
THE COMPONENT OF A TEST IN THE OLD CEI PLUS (SMS) SYSTEM.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
REQUISITE TEST QUALIFIER
Description
AN INDICATOR SHOWING WHICH TEST RESULTS ARE USED FOR REQUISITE CHECKING WHEN A STUDENT HAS REPEATED A TEST.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
REQUISITE TEST SCORE
Description
THE TEST RESULT OR VALUE ASSOCIATED WITH A TEST ELEMENT AND TEST CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
REQUISITE DESCRIPTION
Description
A SYSTEM GENERATED DESCRIPTION OF A REQUISITE.
Type
NVARCHAR(70)
Variable length string of up to 70 characters.
Name
REQUISITE COLLEGE LEVEL INDICATOR
Description
AN INDICATOR SHOWING WHETHER OR NOT CREDIT LEVEL REQUISITES OR GPA REQUISITES MUST BE BASED ON COLLEGE-LEVEL COURSES. COLLEGE LEVEL COURSES ARE THOSE WITH COURSE NUMBERS 100 OR GREATER. Y = CREDITS MUST BE COLLEGE LEVEL.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
REQUISITE MAXIMUM TEST SCORE
Description
THE MAXIMUM SCORE A STUDENT CAN RECEIVE ON A TEST TO QUALIFY FOR REQUISITE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
REQUISITE LINE NUMBER
Description
THE NUMBER OF THE DISPLAY-ONLY FIELD, OR LINE, SHOWING THE CHARACTERISTICS OF THE REQUISITE, FOR EXAMPLE, THE SUBJECT NAME, THE SUBJECT NUMBER AND THE MINIMUM GRADE REQUIREMENT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: RQSIT_ALT_GR
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: RQSIT_ALT_GR
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: RQSIT_ALT_GR
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: RQSIT_ALT_GR
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: RQSIT_ALT_GR
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: RQSIT_ALT_GR
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: CRG_COURSE
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: CRG_DEPT
Type
NVARCHAR(5)
Variable length string of up to 5 characters.
Name
Description
ARRAY MEMBER. SEE: CRG
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: RQ_COURSE
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: RQ_DEPT
Type
NVARCHAR(5)
Variable length string of up to 5 characters.
Name
Description
ARRAY MEMBER. SEE: RQ
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
REQUISITE GROUPS
Name
COURSE REQUISITE SET KEY
Description
THE CONCATINATION OF COURSE ID AND REQUISITE SET.
Type
NVARCHAR(12)
Variable length string of up to 12 characters.
Name
COURSE REQSIT SET GROUP KEY
Description
A CONCATINATION OF COURSE ID, REQUISITE SET AND REQUISITE GROUP.
Type
NVARCHAR(14)
Variable length string of up to 14 characters.
Name
REQUISITE LAST LINE NUMBER
Description
THE LAST LINE NUMBER USED TO CONTROL THE SEQUENCE OF REQUISITES WITHIN A GROUP.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
EFFECTIVE YEAR AND SESSION
Description
THE TRUNCATED YEAR AND SESSION FOR WHICH THE REQUISITE SET THAT IS COPIED WILL BE EFFECTIVE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
REQUISITE GROUP ID
Description
AN IDENTIFIER FOR A GROUP OF REQUISITES. A REQUISITE GROUP IS MADE UP OF ONE OR MORE REQUISITES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: CRX_COURSE
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: CRX_DEPT
Type
NVARCHAR(5)
Variable length string of up to 5 characters.
Name
Description
ARRAY MEMBER. SEE: CRX
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
REQUISITE SETS–INFORMATION ABOUT REQUISITE SETS.
Name
COURSE ID
Description
THE COMBINATION OF DIVISION/DEPARTMENT (DIVDEPT) AND COURSE NUMBER (COURSE_NUM) UNIQUELY IDENTIFYING A SPECIFIC COURSE.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
COURSE REQUISITE SET KEY
Description
THE CONCATINATION OF COURSE ID AND REQUISITE SET.
Type
NVARCHAR(12)
Variable length string of up to 12 characters.
Name
REQUISITE SET COMMENT
Description
A DESCRIPTION OR COMMENT THAT DESCRIBES THE REASON FOR THE REQUISITE SET.
Type
NVARCHAR(50)
Variable length string of up to 50 characters.
Name
REQUISITE ENTRY CODE OVERRIDE INDICATOR
Description
INDICATOR THAT REQUISITE CAN BE OVERRIDEN WITH AN ENTRY CODE. Y = OVERRIDE WITH AN ENTRY CODE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
EFFECTIVE YEAR AND SESSION
Description
THE TRUNCATED YEAR AND SESSION FOR WHICH THE REQUISITE SET THAT IS COPIED WILL BE EFFECTIVE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
REQUISITE END YEAR AND SESSION
Description
THE YEAR/QUARTER CODE OF THE QUARTER WITHIN AN INSTRUCTIONAL YEAR FOR WHICH A SET OF REQUISITES IN NO LONGER EFFECTIVE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
TOUCH_TONE MESSAGE ID
Description
THE TOUCH-TONE MESSAGE INDENTIFIER THAT COORESPONDS TO THE TOUCH-TONE AUDIO RECORDING NAME ON THE TOUCH-TONE BOX. THE MESSAGE IDENTIFIER MAY CONSIST OF UP TO 16 ALPHABETIC AND/OR NUMERIC CHARACTERS (NO SPECIAL CHARACTERS ARE ALLOWED) AND MAY BE ENTERED IN UPPER AND LOWER CASE.
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
Name
REQUISITE SET ID
Description
THE 2 MOST SIGNIFICANT DIGITS OF TUIT_RATE OF CLASS_D. PART OF KEY TO REQUISITE TABLES IN ALLBASE USED BY REQUISITE CHECKING.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
SID ASSIGNMENT D
Name
UPDATE INDICATOR
Description
INDICATES UPDATE MODE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
STUDENT IDENTIFICATION NUMBER
Description
A NINE CHARACTER ELEMENT UNIQUELY IDENTIFYING A STUDENT/EMPLOYEE.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
SID ASSIGNMENT CONTROL–CONTAINS THE LAST SID ASSIGNED.
Name
LAST SID ASSIGNED
Description
THE LAST SID ASSIGNED IN THE SID ASSIGNMENT PROCESS.
Type
INT
Whole number between -2,147,483,648 and 2,147,483,647.
SID RESERVE
Name
STUDENT IDENTIFICATION NUMBER
Description
A NINE CHARACTER ELEMENT UNIQUELY IDENTIFYING A STUDENT/EMPLOYEE.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
SID SSN CROSSREFFERENCE
Name
SOCIAL SECURITY NUMBER
Description
A STUDENT'SSOCIAL SECURITY NUMBER.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
STUDENT IDENTIFICATION NUMBER
Description
A NINE CHARACTER ELEMENT UNIQUELY IDENTIFYING A STUDENT/EMPLOYEE.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
STUDENT CLASSES–CONTAINS ONE RECORD FOR EACH CLASS A STUDENT IS ENROLLED IN. THIS RECORD IS CREATED BY THE REGIS- TRATION PROCESS.
Name
ADD DATE
Description
THE DATE OF THE STUDENT'S REGISTRATION IN THE SPECIFIC CLASS.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR ADD_DATE
Description
SQL FORMATTED DATE FOR ADD_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
CLASS ID
Description
THE COMBINATION OF YEAR/QUARTER (YRQ) AND ITEM NUMBER (ITM_NUM) UNIQUELY IDENTIFYING A SPECIFIC COURSE SECTION.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
CREDIT
Description
THE TRANSCRIPT CREDIT VALUE OF THE COURSE OR, FOR A VARIABLE CREDIT CLASS, THE DEFAULT CREDIT VALUE.
Type
NUMERIC(4,1)
Number of length 4 including 1 positions after the decimal.
Name
DECIMAL GRADE
Description
DECIMAL GRADE.
Type
NUMERIC(3,1)
Number of length 3 including 1 positions after the decimal.
Name
DROP DATE
Description
THE DATE OF THE STUDENT'S WITHDRAWAL FROM A SPECIFIC CLASS.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR DROP_DATE
Description
SQL FORMATTED DATE FOR DROP_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
STUDENT'S FEE PAYING STATUS
Description
A CODE DESCRIBING THE FEE-PAYING STATUS OF THE STUDENT FOR EACH OF HIS CLASSES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
VALID CODES.
Name
GRADE
Description
THE GRADE GIVEN A STUDENT FOR A SPECIFIC CLASS. THE FIRST POSITION ACCOMMODATES THE GRADE SYMBOL THE SECOND POSITION IS RESERVED FOR FUTURE USE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
GRADE QUALIFIER
Description
A SYMBOL THAT CAN BE ADDED TO THE GRADE OF A STUDENT'S CLASS DESIGNATING A SPECIFIC CONDITION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
#
=
SYMBOL PRINTS AFTER GRADE INDICATING HIGH SCHOOL CREDIT
*
=
SYMBOL PRINTS AFTER GRADE INDICATING GRADE FORGIVENESS
R
=
SYMBOL PRINTS AFTER GRADE INDICATING COURSE WAS REPEATED.
Name
REGISTRATION FLAG
Description
FIELD IS BLANKED OUT WHEN A STUDENT REGISTERS. AN "0" IS ENTERED AUTOMATICALLY WHEN FINANCIAL OBLIGATIONS HAVE BEEN MET.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
STUDENT/QUARTER
Description
UNIQUELY IDENTIFIES THE DATA FOR A STUDENT FOR A PARTICULAR QYR.
Type
NVARCHAR(14)
Variable length string of up to 14 characters.
Name
ENROLLED CREDITS
Description
CREDIT AMOUNT FOR WHICH THE STUDENT ENROLLED WHICH DOES NOT CHANGE AS A RESULT OF GRADE PROCESSING.
Type
NUMERIC(4,1)
Number of length 4 including 1 positions after the decimal.
Name
STUDENT CLASS ENTRY DATE
Description
THE DATE OF A STUDENT'S FIRST INSTRUCTIONAL DAY IN A CLASS.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR STU_ENTR_DATE
Description
SQL FORMATTED DATE FOR STU_ENTR_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
STUDENT CLASS EXIT DATE
Description
THE DATE OF A STUDENT'S LAST INSTRUCTIONAL DAY IN A CLASS.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR STU_EXIT_DATE
Description
SQL FORMATTED DATE FOR STU_EXIT_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
ENROLLED CLOCK HOURS PER DAY
Description
THE NUMBER OF CLOCK HOURS PER DAY A STUDENT IS ENROLLED IN A CLASS.
Type
NUMERIC(3,1)
Number of length 3 including 1 positions after the decimal.
Name
STUDENT CLASS ENROLLMENT CLOCK HOURS
Description
THE NUMBER OF CLOCK HOURS FOR WHICH A STUDENT IS ENROLLED IN A CLASS.
Type
NUMERIC(5,1)
Number of length 5 including 1 positions after the decimal.
Name
MIS REPORTABLE ENROLLMENT CLOCK HOURS
Description
THE NUMBER OF CLOCK HOURS FOR A STUDENT'S CLASS ENROLLMENT THAT ARE REPORTABLE TO THE STATE MIS.
Type
NUMERIC(5,1)
Number of length 5 including 1 positions after the decimal.
Name
GRADE ROSTER PRINT INDICATOR
Description
INDICATES THAT A GRADE ROSTER HAS BEEN PRINTED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
STUDENT SID BY COLLEGE–THIS DATASET CONTAINS THE SID FOR A STUDENT FOR EACH COLLEGE THEY HAVE ATTENDED.
Name
STUDENT IDENTIFICATION NUMBER
Description
A NINE CHARACTER ELEMENT UNIQUELY IDENTIFYING A STUDENT/EMPLOYEE.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
COLLEGE CODE
Description
THE COLLEGE CODE; FIRST TWO DIGITS DESIGNATE DISTRICT, THIRD DESIGNATES COLLEGES WITHIN THE THE DISTRICT.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
STUDENT SID FOR COLLEGE
Description
A STUDENT'S SID ASSOCIATED WITH A PARTICULAR COLLEGE.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
STUDENT YEAR/QUARTER COMMENTS–CONTAIN DESCRIPTION PERTAINING TO A STUDENT FOR A SPECIFIC YRQ.
Name
STUDENT IDENTIFICATION NUMBER
Description
A NINE CHARACTER ELEMENT UNIQUELY IDENTIFYING A STUDENT/EMPLOYEE.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
YEAR/QUARTER
Description
A THREE-POSITION ACADEMIC YEAR (I.E., 1984-85= 845) FOLLOWED BY THE QUARTER CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
DESCRIPTION TEXT
Description
THIS ELEMENT IS USED IN VARIOUS AREAS TO RECORD FREE FORM DESCRIPTIVE TYPE INFORMATION WHICH CANNOT BE SPECIFIED USING THE STANDARD DATA ELEMENTS.
Type
NVARCHAR(70)
Variable length string of up to 70 characters.
Name
LINE NUMBER
Description
A SEQUENTIAL NUMBER ASSIGNED TO A LINE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
STUDENT COURSE HISTORY–A DETAIL SET THAT CONTAINS ALL COURSES FOR A PARTICULAR STUDENT.
Name
SID/COURSE_ID
Description
SID/COURSE_ID COMBINATION.
Type
NVARCHAR(18)
Variable length string of up to 18 characters.
Name
DECIMAL GRADE
Description
DECIMAL GRADE.
Type
NUMERIC(3,1)
Number of length 3 including 1 positions after the decimal.
Name
GRADE
Description
THE GRADE GIVEN A STUDENT FOR A SPECIFIC CLASS. THE FIRST POSITION ACCOMMODATES THE GRADE SYMBOL THE SECOND POSITION IS RESERVED FOR FUTURE USE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
CREDIT
Description
THE TRANSCRIPT CREDIT VALUE OF THE COURSE OR, FOR A VARIABLE CREDIT CLASS, THE DEFAULT CREDIT VALUE.
Type
NUMERIC(4,1)
Number of length 4 including 1 positions after the decimal.
Name
STUDENT IDENTIFICATION NUMBER
Description
A NINE CHARACTER ELEMENT UNIQUELY IDENTIFYING A STUDENT/EMPLOYEE.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
YEAR/QUARTER
Description
A THREE-POSITION ACADEMIC YEAR (I.E., 1984-85= 845) FOLLOWED BY THE QUARTER CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
GRADE QUALIFIER
Description
A SYMBOL THAT CAN BE ADDED TO THE GRADE OF A STUDENT'S CLASS DESIGNATING A SPECIFIC CONDITION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
R
=
SYMBOL PRINTS AFTER GRADE INDICATING COURSE WAS REPEATED.
#
=
SYMBOL PRINTS AFTER GRADE INDICATING HIGH SCHOOL CREDIT
/
=
SUPPRESS PRINTING OF COURSE SECTION ON GRADING OUTPUT
Name
SECTION
Description
IDENTIFIES EACH SECTION OF A PARTICULAR COURSE. THE THIRD POSITION IS A SUFFIX.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
SECTION STATUS
Description
IDENTIFIES PROCESSING OPTIONS UNIQUE TO AN INDIVIDUAL COURSE SECTION.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Values
S
=
DO NOT INCLUDE IN PRINTED SCHEDULE, DO NOT INCLUDE IN TOUCHTONE CLASS LIST FUNCTION AND STUDENT STATEMENT
Q
=
DO NOT INCLUDE IN TOUCHTONE CLASS LIST FUNCTION AND STUDENT STATEMENT
R
=
DO NOT ADD CREDIT AMOUNT INTO TOTAL ON R MODULE DISPLAY, DO NOT INCLUDE IN TOUCH- TONE CLASS LIST FUNCTION AND STUDENT STATE- MENT
N
=
DO NOT ADD CREDIT INTO TOTAL ON R MODULE DISPLAY OR INCLUDE SECTION IN PRINTED SCHEDULE.
M
=
DO NOT INCLUDE SECTION IN PRINTED SCHEDULE
H
=
SUPPRESS PRINTING OF ROSTERS/GRADE MAILERS POSITION 4:
L
=
DO NOT ADD CREDIT AMOUNT INTO TOTAL ON R MODULE DISPLAY
G
=
SUPPRESS PRINTING OF GRADE MAILERS
F
=
SUPPRESS PRINTING OF ROSTERS
C
=
NON-LECTURE COURSE SECTION; EXCLUDE FROM GRADING PROCESS
D
=
NON-LECTURE COURSE SECTION; TREAT AS A NORMAL COURSE SECTION. POSITION 3:
A
=
EXCLUDE SECTION FROM GRADING PROCESS
Z
=
DO NOT REPORT ON MIS1 OR MIS2. POSITION 2:
X
=
CANCELLED CLASS
Y
=
NO REGISTRATION PERMITTED
W
=
COMPUTE CREDIT EQUIVALENT FROM CONTACT HOURS
V
=
REPORT CREDITS ON MIS1 AS "0". REPORT CREDIT ON THE MIS2 AS "XXX"
POSITION 1:
P
=
PERMISSION ONLY
Name
Description
ARRAY MEMBER. SEE: SX_COURSE
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: SX_DEPT
Type
NVARCHAR(5)
Variable length string of up to 5 characters.
STUDENT BIOGRAPHIC/ADMISSIONS–STUDENT DEMOGRAPHIC DATA
Name
ABBREVIATED LAST NAME
Description
THE FIRST FIVE CHARACTERS FROM THE STUDENT NAME FIELD.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
ACADEMICALLY DISADVANTAGED INDICATOR
Description
IDENTIFIES A COURSE AS BEING OFFERED FOR STUDENTS THAT ARE ACADEMICALLY DISADVANTAGED; OR A A STUDENT THAT IS ACADEMICALLY DISADVANTAGED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO
Y
=
YES
Name
ADMISSION NUMBER
Description
THE NUMBER ASSIGNED TO EACH STUDENT DETERMINING ADMISSIONS SEQUENCE.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
ADMISSIONS STATUS
Description
IDENTIFIES THE STATUS OF THE STUDENT IN THE EDUCATIONAL PROGRAM APPLIED FOR.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
3
=
STUDENT IS ON A WAITING LIST FOR THE EDUCATIONAL PROGRAM APPLIED FOR
2
=
STUDENT NOT ACCEPTED IN EDUCATIONAL PROGRAM APPLIED FOR
Name
ADVISOR IDENTIFICATION CODE
Description
A CODE IDENTIFYING THE ADVISOR. CODES ARE ASSIGNED AND DEFINED BY THE USER.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
DATE OF RECIEPT OF APPLICATION FORM
Description
THE DATE OF RECEIPT OF THE APPLICATION FORM.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR APP_RCPT_DATE
Description
SQL FORMATTED DATE FOR APP_RCPT_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
BACHELOR OF ARTS DEGREE
Description
INDICATES IF THE STUDENT HAS GRADUATED PREVIOUSLY WITH A BATCHELOR OF ARTS DEGREE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
BLANK
=
NO
N
=
NO
Name
BRANCH
Description
OPTIONAL CODE ASSIGNED BY THE USER TO IDENTIFY COLLEGE BRANCH SITE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
DATE OF BIRTH
Description
THE DATE ON WHICH THE INDIVIDUAL(STUDENT, EMPLOYEE, FINANCIAL AID APPLICANT) WAS BORN.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR BIRTH_DATE
Description
SQL FORMATTED DATE FOR BIRTH_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
CITIZENSHIP STATUS
Description
IDENTIFIES THE CITIZENSHIP STATUS OF THE SPECIFIC STUDENT OR THE TYPE OF VISA UNDER WHICH A STUDENT IS ATTENDING COLLEGE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
SEE DATASET CITZ_STAT_M IN TBL3 DATABASE FOR
Name
COLLEGE LEVEL CREDITS EARNED
Description
THE CREDITS EARNED FOR THE STUDENT'S TOTAL COLLEGE LEVEL EFFORT (CLASSES NUMBERED 100 OR ABOVE) AT THE INSTITUTION. CALCULATED AND EN- TERED AUTOMATICALLY AS PART OF THE GRADING PROCESS.
Type
NUMERIC(5,1)
Number of length 5 including 1 positions after the decimal.
Name
COLLEGE LEVEL GRADE POINT AVERAGE
Description
THE GRADE POINT AVERAGE FOR THE STUDENT'S TOTAL COLLEGE LEVEL EFFORT (CLASSES NUMBERED 100 OR ABOVE) AT THE INSTITUTION. CALCULATED AND EN- TERED AUTOMATICALLY AS PART OF THE GRADING PROCESS.
Type
NUMERIC(4,2)
Number of length 4 including 2 positions after the decimal.
Name
COLLEGE LEVEL GPA CREDITS
Description
THE GPA CREDITS FOR THE STUDENT'S TOTAL COLLEGE LEVEL EFFORT (CLASSES NUMBERED 100 OR ABOVE) AT THE INSTITUTION. CALCULATED AND ENTERED AUTO- MATICALLY AS PART OF THE GRADING PROCESS.
Type
NUMERIC(5,1)
Number of length 5 including 1 positions after the decimal.
Name
CUMULATIVE CREDITS EARNED
Description
THE CREDITS FOR THE STUDENT'S TOTAL EFFORT AT THE INSTITUTION. CALCULATED AND ENTERED AUTO- MATICALLY AS PART OF THE GRADING PROCESS.
Type
NUMERIC(5,1)
Number of length 5 including 1 positions after the decimal.
Name
CUMULATIVE GRADE POINT AVERAGE
Description
THE GRADE POINT AVERAGE FOR THE STUDENT'S TOTAL EFFORT AT THE INSTITUTION. CALCULATED AND EN- TERED AUTOMATICALLY AS PART OF THE GRADING PRO- CESS.
Type
NUMERIC(4,2)
Number of length 4 including 2 positions after the decimal.
Name
CUMULATIVE GPA CREDITS
Description
THE GPA CREDITS FOR THE STUDENT'S TOTAL EFFORT AT THE INSTITUTION. CALCULATED AND ENTERED AUTOMATICALLY AS PART OF THE GRADING PROCESS.
Type
NUMERIC(5,1)
Number of length 5 including 1 positions after the decimal.
Name
ECONOMIC DISADVANTAGED INDICATOR
Description
INDICATES AN ECONOMICALLLY DISADVANTAGED PERSON.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
Y
=
YES
N
=
NO
Name
ETHNIC ORIGIN
Description
CODE THAT IDENTIFIES THE STUDENT'S ETHNIC BACKGROUND.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
2
=
BLACK, NOT OF HISPANIC ORIGIN
3
=
AMERICAN INDIAN OR ALASKA NATIVE
4
=
HISPANIC
6
=
WHITE
Name
STUDENT'S FEE PAYING STATUS
Description
A CODE DESCRIBING THE FEE-PAYING STATUS OF THE STUDENT FOR EACH OF HIS CLASSES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
SEE DATA SET FEE_PAY_STAT_M IN TBL3 DATABASE FOR
Name
HIGH SCHOOL ATTENDED
Description
DESIGNATES THE HIGH SCHOOL LAST ATTENDED BY THE STUDENT.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
GRADUATED FROM HIGH SCHOOL
Description
INDICATES IF THE STUDENT GRADUATED FROM HIGH SCHOOL.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO
Y
=
YES
Name
LAST YEAR ATTENDED HIGH SCHOOL
Description
THE LAST TWO DIGITS OF THE LAST YEAR THAT THE STUDENT ATTENDED HIGH SCHOOL.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
HIGH SCHOOL TRANSCRIPT
Description
INDICATES IF THE HIGH SCHOOL TRANSCRIPT WAS RECEIVED. CODING Y = YES N = NO BLANK = NO
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
HEALTH LIMITATIONS
Description
ACCOMMODATES UP TO FOUR CODES DESCRIBING HEALTH LIMITATIONS OF THE STUDENT. BLANK = NO LIMITATIONS 0 = TUBERCULOSIS 1 = SEVERE VISION LOSS 2 = HEARING LOSS 3 = ARTIFICIAL LIMB 4 = WHEEL CHAIR 5 = DIABETES 6 = HEART AILMENT 7 = RESPIRATORY AILMENT 8 = EPILEPSY CONVULSIONS 9 = HIGH BLOOD PRESSURE NEW CODING EFFICTIVE 5/97 BLANK = NO LIMITATIONS 1 = DEAF/HEARING 2 = MOBILITY 3 = SPEECH/LANGUAGE 4 = LEARNING DISABILITY 5 = BLIND/VISUAL 6 = CHRONIC/ACUTE HEALTH 7 = NEUROLOGICAL/NERVOUS SYSTEM 8 = PSYCHOLOGICAL/EMOTIONAL
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
HANDICAP STATUS
Description
IDENTIFIES THE HANDICAPPED STATUS OF THE STUDENT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO, DOES NOT MEET SBCCE HANDICAP DEFINITION
BLANK
=
UNKNOWN
Name
LAST YEAR/QUARTER ATTENDED
Description
THE LAST QUARTER AND YEAR THE STUDENT ATTENDED. ENTERED AUTOMATICALLY FROM THE REGISTRATION MODULE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
LIMITED ENGLISH INDICATOR
Description
IDENTIFIES A COURSE AS BEING OFFERED FOR STUDENTS WITH LIMITED ENGLISH PROFICIENCY; OR A STUDENT WITH LIMITED ENGLISH PROFICIENCY.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO
BLANK
=
NO
Name
MAILING ADDRESS: CITY
Description
THE STUDENT'S MAILING ADDRESS: CITY.
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
Name
MAILING ADDRESS: STATE
Description
THE STUDENT'S MAILING ADDRESS: STATE
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
MAILING ADDRESS: STREET
Description
THE STUDENT'S MAILING ADDRESS: STREET.
Type
NVARCHAR(24)
Variable length string of up to 24 characters.
Name
MAILING ADDRESS: ZIP CODE
Description
THE STUDENT'S MAILING ADDRESS: ZIP CODE.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
OPTIONAL AREA 1
Description
AREA TO BE USED AT THE USER'S DISCRETION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
OPTIONAL AREA 2
Description
AREA TO BE USED AT THE USER'S DISCRETION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
YEAR/QUARTER THE STUDENT PLANS TO GRADUATE
Description
THE YEAR/QUARTER THE STUDENT PLANS TO GRADUATE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
PREVIOUS COLLEGE 1
Description
DESIGNATES PREVIOUS COLLEGE ATTENDED. USE A THREE DIGIT CODE FOLLOWED BY ONE SPACE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
GRADUATED FROM PREVIOUS COLLEGE 1
Description
INDICATES IF THE STUDENT GRADUATED FROM THE PREVIOUS COLLEGE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
BLANK
=
NO
N
=
NO
Name
TRANSCRIPT RECEIVED FROM PREVIOUS COLLEGE 1
Description
INDICATES IF THE STUDENT'S TRANSCRIPT WAS RECEIVED FROM THE PREVIOUS COLLEGE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO
Y
=
YES
Name
YEAR ATTENDED PREVIOUS COLLEGE 1
Description
THE LAST TWO DIGITS OF LAST YEAR ATTENDED AT PREVIOUS COLLEGE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
PREVIOUS COLLEGE 2
Description
DESIGNATES PREVIOUS COLLEGE ATTENDED. USE A THREE-DIGIT CODE FOLLOWED BY ONE SPACE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
GRADUATED FROM PREVIOUS COLLEGE 2
Description
INDICATES IF THE STUDENT GRADUATED FROM THE PREVIOUS COLLEGE
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO
Y
=
YES
Name
TRANSCRIPT RECEIVED FROM PREVIOUS COLLEGE 2
Description
INDICATES IF THE STUDENT'S TRANSCRIPT WAS RECEIVED FROM THE PREVIOUS COLLEGE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
Y
=
YES
N
=
NO
Name
YEAR ATTENDED PREVIOUS COLLEGE 2
Description
THE LAST TWO DIGITS OF LAST YEAR ATTENDED AT PREVIOUS COLLEGE 2.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
RECORDS FEE
Description
INDICATES IF THE STUDENT HAS PAID THE RECORDS FEE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
Y
=
YES
N
=
NO
Name
REGISTRATION DEPOSIT
Description
INDICATES IF STUDENT HAS MADE A REGISTRATION DEPOSIT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO
BLANK
=
NO
Name
RESIDENCY STATUS
Description
REPRESENTS THE RESIDENCY CLASSIFICATION OF THE STUDENT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
03
=
UNDETERMINED
02
=
NON-RESIDENT
Name
SEX
Description
IDENTIFIES A STUDENT'S SEX.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
F
=
FEMALE
BLANK
=
UNKNOWN
Name
STUDENT IDENTIFICATION NUMBER
Description
A NINE CHARACTER ELEMENT UNIQUELY IDENTIFYING A STUDENT/EMPLOYEE.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
STUDENT'S DAY PHONE NUMBER
Description
THE STUDENT'S DAYTIME PHONE NUMBER. THE FIRST THREE POSITIONS ARE THE AREA CODE.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
STUDENT ENROLLMENT STATUS
Description
CLASSIFIES THE ENROLLMENT STATUS OF THE STUDENT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
4
=
RETURNING (ENROLLED PREVIOUS QUARTER)
3
=
FORMER
1
=
NEW APPLICANT
2
=
REAPPLICANT
Name
STUDENT'S EVENING PHONE NUMBER
Description
THE STUDENT'S EVENING PHONE NUMBER. THE FIRST THREE POSITIONS ARE THE AREA CODE.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
STUDENT NAME
Description
THE STUDENT'S NAME.
Type
NVARCHAR(22)
Variable length string of up to 22 characters.
Name
STUDENT'S PROGRAM APPLIED FOR
Description
ACCOMMODATES THE CODE DESCRIBING THE PROGRAM THAT THE STUDENT APPLIED FOR.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
STUDENT TYPE
Description
IDENTIFIES THE STUDENT'S CLASSIFICATION. CODES ARE ASSIGNED AND DEFINED BY THE USER.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
TIME PREFERENCE
Description
INDICATES A STUDENT'S PREFERENCE FOR CLASS ATTENDANCE. BLANK = NO PREFERENCE 1 = DAYS 2 = EVENINGS 3 = DAYS AND EVENINGS
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
TRANSFERRED_IN COLLEGE CREDITS
Description
THE NUMBER OF CREDITS TRANSFERRED-IN FROM OTHER COLLEGES.
Type
NUMERIC(5,1)
Number of length 5 including 1 positions after the decimal.
Name
VETERAN BENEFIT
Description
INDICATES THE STUDENT'S VETERAN STATUS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
5
=
DEPENDENT OF VETERAN; RECEIVING BENEFITS
1
=
SEA VETERAN RECEIVING BENEFITS
2
=
VETERAN RECEIVING BENEFITS; NOT SEA
3
=
SEA VETERAN NOT RECEIVING BENEFITS
4
=
VETERAN NOT RECEIVING BENEFITS; NOT SEA
Name
YEAR/QUARTER THE STUDENT ACTUALLY STARTED
Description
DEFINES THE YEAR/QUARTER THE STUDENT FIRST REGISTERED. ENTERED FROM THE FIRST QUARTER ON THE TRANSCRIPT RECORD, BUT CAN BE OVERRIDDEN BY THE USER.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
YEAR/QUARTER THE STUDENT PLANS TO START
Description
IDENTIFIES THE YEAR AND QUARTER THE STUDENT PLANS TO BEGIN ATTENDING CLASSES.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Values
2
=
FALL
5
=
SUMMER AND FALL
4
=
SPRING
3
=
WINTER
Name
COLLEGE LEVEL GRADE POINTS
Description
THE GRADE POINTS FOR THE STUDENT'S TOTAL COLLEGE LEVEL EFFORT (CLASSES NUMBERED 100 OR ABOVE) AT CALCULATED AND ENTERED AUTOMATICALLY AS PART OF THE GRADING PROCESS.
Type
NUMERIC(7,1)
Number of length 7 including 1 positions after the decimal.
Name
CUMULATIVE GRADE POINTS
Description
THE GRADE POINTS FOR THE STUDENT'S TOTAL EFFORT AT THE INSTITUTION. CALCULATED AND ENTERED AUTOMATICALLY AS PART OF THE GRADING PROCESS.
Type
NUMERIC(7,1)
Number of length 7 including 1 positions after the decimal.
Name
STUDENT ORIGIN CODE
Description
STUDENT ORIGIN CODE USED TO IDICATE PLACE OF RESIDENCE, COUNTY CODE OR OTHER STUDENT ORIGIN INFORMATION.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
STUDENT FAMILY STATUS
Description
A TWO-POSITION CODE TO INDICATE A STUDENT'S FAMILY STATUS. THIS INFORMATION IS COLLECTED THE FIRST YRQ THE STUDENT ATTENDS THE COLLEGE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
STUDENT PLANNED LENGTH OF ATTENDANCE
Description
A TWO-POSITION CODE INDICATING A STUDENT'S PLANNED LENGTH OF ATTENDANCE AT THE COLLEGE. THIS INFORMATION IS COLLECTED THE FIRST YRQ THE STUDENT ATTENDS THE COLLEGE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
STUDENT WORK STATUS WHILE ATTENDING
Description
A TWO-POSITION CODE INDICATING A STUDENT'S WORK STATUS WHILE THEY ARE ATTENDING COLLEGE. THIS INFORMATION IS COLLECTED THE FIRST YRQ THE STUDENT ATTENDS THE COLLEGE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
STUDENT PRIOR LEVEL OF EDUCATION
Description
A TWO-POSITION CODE INDICATING A STUDENT'S PRIOR EDUCATION LEVEL. THIS INFORMATION IS COLLECTED THE FIRST YRQ THE STUDENT ATTENDS THE COLLEGE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
CENSUS RACE GROUP CODE
Description
A CLASSIFICATION OF RACE/ETHNIC CATEGORIES WHICH ADHERES TO THE DATA CLASSIFICATIONS AS COLLECTED BY THE U.S. CENSUS QUESTIONNAIRE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
CENSUS HISPANIC/SPANISH CODE
Description
A CLASSIFICATION OF HISPANIC/SPANISH ORIGINS WHICH ADHERES TO THE DATA CLASSIFICATIONS AS COLLECTED BY THE U.S. CENSUS QUESTIONNAIRE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
BAD ADDRESS CODE
Description
A TWO CHARACTER CODE TO INDICATE WHY AN ADDRESS IS TERMED UNDELIVERABLE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
STUDENT INTENT
Description
INDICATES THE STUDENT'S INTENT, AS DETERMINED BY THE INSTITUTION, FOR THE SPECIFIC QUARTER.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
W
=
COMMUNITY SERVICE (NO LONGER USED, AS OF SUMMER 1990).
A
=
ACADEMIC NON-TRANSFER DEGREE. THE STUDENT IS OR APPEARS TO BE ENROLLED PRIMARILY FOR THE PURPOSE OF COMPLETING A CERTIFICATE OR UP TO TWO YEARS OF STUDY WHICH MAY QUALIFY FOR AN ASSOCIATE DEGREE,BUT WITH- OUT EITHER A SPECIFIC OCCUPATIONAL OR COLLEGE- TRANSFER OBJECTIVE.
B
=
ACADEMIC TRANSFER. THE STUDENT IS OR APPEARS TO BE ENROLLED PRI- MARILY WITH THE INTENT OF TRANSFERRING EARNED CREDITS FOR ADVANCED STUDY IN UPPER DIVISION PROGRAMS OF FOUR-YEAR INSTITUTION.
G
=
OCCUPATIONAL PREPARATORY APPLICANT. THE STUDENT HAS OR APPEARS TO HAVE THE INTENT OF ENROLLING IN AN APPROVED OCCUPATIONAL PRO- GRAM, BUT IS NOT OFFICIALLY RECOGNIZED BY THE INSTITUTION AS BEING ADMITTED TO THE PROGRAM.
F
=
OCCUPATIONAL PREPARATORY. THE STUDENT IS OFFICIALLY ENROLLED IN AN APPR- OVED VOCATIONAL PROGRAM INTENDED TO PROVIDE ENTRY-LEVEL OCCUPATIONAL SKILLS.
E
=
IMPROVE ENGLISH, READING, OR MATH SKILLS. THE STUDENT IS ENROLLED PRIMARILY FOR THE PURPOSE OF ATTAINING OR REVIEWING BASIC SKILLS OF A REMEDIAL NATURE.
D
=
HIGH SCHOOL DIPLOMA/GED. THE STUDENT IS ENROLLED PRIMARILY FOR THE PURPOSE OF COMPLETING A HIGH SCHOOL DIPLOMA OR GENERAL EDUCATION DEVELOPMENT CERTIFICATE(GED) EITHER THROUGH THE COMMUNITY COLLEGE OR SOME COOPERATING SECONDARY SCHOOL.
C
=
ADULT BASIC EDUCATION ( NO LONGER USED,AS OF SUMMER 1990).
Y
=
OTHER. INSTITUTION CAN NOT DETERMINE THE STUDENT'S INTENT (AND THE STUDENT HAS NOT DECLARED HIS INTENT).
X
=
UNDECIDED THE STUDENT HAS SPECIFICALLY STATED THAT HE CANNOT DECLARE A SPECIFIC OBJECTIVE OR LONG- RANGE GOAL ASSOCIATED WITH HIS ENROLLMENT AT THE TIME, AND NONE OF THE ABOVE CATEGORIES APPLY.
M
=
GIVE A COLLEGE A TRY. THE STUDENT APPEARS TO BE ENROLLED PRIMARILY TO DETERMINE IF THEY WILL SUCCEED IN COLLEGE BEFORE COMMITTING TO A PROGRAM OF STUDY.
L
=
PERSONAL SATISFACTION; NON-DEGREE SEEKING. THE STUDENT IS OR APPEARS TO BE ENROLLED FOR PERSONAL ENRICHMENT AND NOT FOR THE PURPOSE OF COMPLETING A DEGREE OR CERTIFICATE.
K
=
VOCATIONAL HOME AND FAMILY LIFE. THE STUDENT IS ENROLLED PRIMARILY TO AUGMENT HOME OR FAMILY LIFE SKILLS.
J
=
OCCUPATIONAL SUPPLEMENTAL. THE STUDENT IS OR APPEARS TO BE ENROLLED PRIM- ARILY TO AUGMENT EXISTING JOB SKILLS OR IN PREPARATION FOR A CAREER CHANGE.
H
=
OCCUPATIONAL APPRENTICE. THE STUDENT IS OFFICIALLY ENROLLED IN OCCUPAT- IONAL APPRENTICE PROGRAM COURSES THAT SUPPLE- MENT OR ARE RELATED TO REGULAR WORK EXPERIENCE RECEIVED ON-THE-JOB AND IS REGISTERED WITH THE WASHINGTON STATE APPRENTICESHIP AND TRAINING COUNCIL AND/ OR THE FEDERAL BUREAU OF APPRENT- ICESHIP TRAINING.
Name
STUDENT PROGRAM ENROLLED
Description
IDENTIFIES THE PROGRAM THE STUDENT IS ENROLLED IN FOR THE SPECIFIC QUARTER.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
HIGH SCHOOL GRADE LEVEL
Description
THE HIGHEST GRADE COMPLETED IN HIGH SCHOOL.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
CUMULATIVE CLOCK HOURS EARNED
Description
THE TOTAL CLOCK HOURS ASSOCIATED WITH THE CLASSES FOR WHICH A STUDENT HAS ENROLLED AT THE COLLEGE.
Type
NUMERIC(6,1)
Number of length 6 including 1 positions after the decimal.
Name
CUMULATIVE GPA CLOCK HOURS
Description
THE CUMULATIVE CLOCK HOURS OF A STUDENT APPLICABLE TO THEIR GPA.
Type
NUMERIC(6,1)
Number of length 6 including 1 positions after the decimal.
Name
TRANSFERRED IN COLLEGE CLOCK HOURS
Description
THE NUMBER OF CLOCK HOURS TRANSFERRED - IN FROM OTHER COLLEGES.
Type
NUMERIC(6,1)
Number of length 6 including 1 positions after the decimal.
Name
CENSUS RACE CODE 2
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
STUDENT EMERGENCY INFORMATION DETAIL
Name
STUDENT IDENTIFICATION NUMBER
Description
A NINE CHARACTER ELEMENT UNIQUELY IDENTIFYING A STUDENT/EMPLOYEE.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
EMERGENCY CONTACT TELEPHONE NUMBER
Description
THE TELEPHONE NUMBER WHERE THE INDIVIDUAL TO BE CONTACTED IN CASE OF AN EMERGENCY CAN BE REACHED.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
EMERGENCY CONTACT NAME
Description
THE NAME OF THE INDIVIDUAL THE STUDENT OR EMPLOYEE REQUESTS TO BE CONTACTED IN CASE OF AN EMERGENCY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
ENROLLMENT TRANSACTION DETAIL–A FILE OF ALL REGISTRATION ENROLLMENT TRANSACTIONS
Name
STUDENT/QUARTER
Description
UNIQUELY IDENTIFIES THE DATA FOR A STUDENT FOR A PARTICULAR QYR.
Type
NVARCHAR(14)
Variable length string of up to 14 characters.
Name
ACTION CODE
Description
INDICATES THE ACTION TO BE TAKEN.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
D
=
DELETE
A
=
ADD
Name
CLASS ID
Description
THE COMBINATION OF YEAR/QUARTER (YRQ) AND ITEM NUMBER (ITM_NUM) UNIQUELY IDENTIFYING A SPECIFIC COURSE SECTION.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
CUSTOMER ACCOUNTS UPDATE INDICATOR
Description
, A CODE USED TO INDICATE IF THE FEE CHARGE/PAY- MENT IS ADDED TO CUSTOMER ACCOUNTS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO
O
=
ADD TO CUSTOMER ACCOUNT IF OPEN CHARGE
Name
ENROLLED CREDITS
Description
CREDIT AMOUNT FOR WHICH THE STUDENT ENROLLED WHICH DOES NOT CHANGE AS A RESULT OF GRADE PROCESSING.
Type
NUMERIC(4,1)
Number of length 4 including 1 positions after the decimal.
Name
ENROLLMENT DATE
Description
THE DATE THE STUDENT ENROLLED IN, DROPPED OR WITHDREW FROM A CLASS.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR ENR_DATE
Description
SQL FORMATTED DATE FOR ENR_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
ENROLLMENT FEE PAYING STATUS
Description
THE FEE PAYING STATUS ASSIGNED TO THE STUDENTS CLASS ENROLLMENT RECORD AT TIME OF REGISTRATION THIS ASSIGNMENT MAY BE THE EXISTING FEE PAYING STATUS FOR THE CLASS OR THE RESULT OF A CLASS FEE PAYING STATUS OVERRIDE IN REGISTRATION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
ENROLLMENT TRANSACTION DATE
Description
THE DATE OF A REGISTRATION OR ENROLLMENT TRANSACTION.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR ENR_TRNS_DATE
Description
SQL FORMATTED DATE FOR ENR_TRNS_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
FEE CALCULATION ERROR CODE
Description
FEE CALCULATION ERROR MESSAGE CODE DISPLAYED AT TIME OF REGISTRATION.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
GRADE
Description
THE GRADE GIVEN A STUDENT FOR A SPECIFIC CLASS. THE FIRST POSITION ACCOMMODATES THE GRADE SYMBOL THE SECOND POSITION IS RESERVED FOR FUTURE USE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
GRADE QUALIFIER
Description
A SYMBOL THAT CAN BE ADDED TO THE GRADE OF A STUDENT'S CLASS DESIGNATING A SPECIFIC CONDITION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
#
=
SYMBOL PRINTS AFTER GRADE INDICATING HIGH SCHOOL CREDIT
R
=
SYMBOL PRINTS AFTER GRADE INDICATING COURSE WAS REPEATED.
*
=
SYMBOL PRINTS AFTER GRADE INDICATING GRADE FORGIVENESS
Name
LOCATION IDENTIFICATION
Description
A LOCATION CODE INDENTIFYING THE SOURCE OF A TRANSACTION ( FOR EXAMPLE, TERMINAL ID OR A SESSION ON A PORT FOR TOUCHTONE REGISTRATION.)
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
PROCESS IDENTIFIER
Description
TERMINAL SECURITY PROCESS IDENTIFIER. USE: KEY TO THE MASTER PROCESS DATA SET FOR THE TERMINAL SECURITY SYSTEM.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
PERCENT OF REFUND OVER RIDE
Description
PERCENT OF REFUND THAT TAKES PRECEDENCE OVER THE STANDARD PERCENT OF REFUND.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
REGISTRATION OPERATION CODE
Description
THE REGISTRATION OPERATION CODE IS A SYMBOL THAT SPECIFIES WHAT ACTION IS TO TAKE PLACE ON AN ITM_NUM.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
Name
STUDENT'S FEE PAYING STATUS
Description
THE FEE PAYING STATUS ASSIGNED TO THE STUDENT AT ADMISSIONS/REGISTRATION TIME.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
Name
TRANSACTION SEQUENCE
Description
A NUMBER USED TO CONTROL THE SORT SEQUENCE OF TRANSACTIONS ENTERED THROUGH AN ONLINE PROGRAM.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
USER KEY
Description
TERMINAL SECURITY USER KEY INITIAL/DEFAULT VALUES: BLANK USE: TO ACCESS THE USER MASTER FOR THE TERMINAL SECURITY SYSTEM TO CHECK USER VALIDITY. SOURCE: TERMINAL SECURITY MANAGER
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Values
ALPHABETIC CHARACTER.
Name
ENTRY CODE
Description
DIFINITION: 5 DIGIT CODE USED TO ALLOW REGISTRATION INTO CLASSES THAT REQUIRE PERMISSION ONLY.
Type
NUMERIC(6,0)
Number of length 6 including 0 positions after the decimal.
Name
STUDENT PROGRAM ENROLLED
Description
IDENTIFIES THE PROGRAM THE STUDENT IS ENROLLED IN FOR THE SPECIFIC QUARTER.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
ENTRY/EXIT DATE
Description
THE DATE A STUDENT ENTERED OR EXITED A CLASS.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR ENTR_EXIT_DATE
Description
SQL FORMATTED DATE FOR ENTR_EXIT_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
STUDENT CLASS ENROLLMENT CLOCK HOURS
Description
THE NUMBER OF CLOCK HOURS FOR WHICH A STUDENT IS ENROLLED IN A CLASS.
Type
NUMERIC(5,1)
Number of length 5 including 1 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: REG_OVRIDE_IND
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: REG_OVRIDE_IND
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: REG_OVRIDE_IND
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: REG_OVRIDE_IND
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: RID
Type
NUMERIC(6,0)
Number of length 6 including 0 positions after the decimal.
GRADE TRANSACTION DETAIL–A FILE CONTAINING ALL GRADING TRANSACTIONS.
Name
STUDENT/QUARTER
Description
UNIQUELY IDENTIFIES THE DATA FOR A STUDENT FOR A PARTICULAR QYR.
Type
NVARCHAR(14)
Variable length string of up to 14 characters.
Name
CLASS ID
Description
THE COMBINATION OF YEAR/QUARTER (YRQ) AND ITEM NUMBER (ITM_NUM) UNIQUELY IDENTIFYING A SPECIFIC COURSE SECTION.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
GRADE
Description
THE GRADE GIVEN A STUDENT FOR A SPECIFIC CLASS. THE FIRST POSITION ACCOMMODATES THE GRADE SYMBOL THE SECOND POSITION IS RESERVED FOR FUTURE USE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
GRADE QUALIFIER
Description
A SYMBOL THAT CAN BE ADDED TO THE GRADE OF A STUDENT'S CLASS DESIGNATING A SPECIFIC CONDITION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
R
=
SYMBOL PRINTS AFTER GRADE INDICATING COURSE WAS REPEATED.
#
=
SYMBOL PRINTS AFTER GRADE INDICATING HIGH SCHOOL CREDIT
/
=
SUPPRESS PRINTING OF COURSE SECTION ON GRADING OUTPUT
Name
DECIMAL GRADE
Description
DECIMAL GRADE.
Type
NUMERIC(3,1)
Number of length 3 including 1 positions after the decimal.
Name
CREDIT
Description
THE TRANSCRIPT CREDIT VALUE OF THE COURSE OR, FOR A VARIABLE CREDIT CLASS, THE DEFAULT CREDIT VALUE.
Type
NUMERIC(4,1)
Number of length 4 including 1 positions after the decimal.
Name
STUDENT CLASS ENROLLMENT CLOCK HOURS
Description
THE NUMBER OF CLOCK HOURS FOR WHICH A STUDENT IS ENROLLED IN A CLASS.
Type
NUMERIC(5,1)
Number of length 5 including 1 positions after the decimal.
Name
DROP DATE
Description
THE DATE OF THE STUDENT'S WITHDRAWAL FROM A SPECIFIC CLASS.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR DROP_DATE
Description
SQL FORMATTED DATE FOR DROP_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
LOCATION IDENTIFICATION
Description
A LOCATION CODE INDENTIFYING THE SOURCE OF A TRANSACTION ( FOR EXAMPLE, TERMINAL ID OR A SESSION ON A PORT FOR TOUCHTONE REGISTRATION.)
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
PROCESS IDENTIFIER
Description
TERMINAL SECURITY PROCESS IDENTIFIER. USE: KEY TO THE MASTER PROCESS DATA SET FOR THE TERMINAL SECURITY SYSTEM.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Values
Name
USER KEY
Description
TERMINAL SECURITY USER KEY INITIAL/DEFAULT VALUES: BLANK USE: TO ACCESS THE USER MASTER FOR THE TERMINAL SECURITY SYSTEM TO CHECK USER VALIDITY. SOURCE: TERMINAL SECURITY MANAGER
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Values
ALPHABETIC CHARACTER.
Name
LAST ACTIVITY DATE
Description
THE DATE OF THE LAST ACTIVITY ON A RECORD IN THE DATASET.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR ACTV_DATE
Description
SQL FORMATTED DATE FOR ACTV_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
Description
ARRAY MEMBER. SEE: RID
Type
NUMERIC(6,0)
Number of length 6 including 0 positions after the decimal.
STUDENT INTERVENTION DATA SET–THIS ID A DETAIL DATA SET TO STORE A STUDENT'S INTERVENTION AND CORRECTIVE ACTION INFORMATION EACH RECORD IN THIS SET SHOULD CONTAIN A RELATED RECORD IN STU_CLASS_D.S.
Name
CLASS ID
Description
THE COMBINATION OF YEAR/QUARTER (YRQ) AND ITEM NUMBER (ITM_NUM) UNIQUELY IDENTIFYING A SPECIFIC COURSE SECTION.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
STUDENT/QUARTER
Description
UNIQUELY IDENTIFIES THE DATA FOR A STUDENT FOR A PARTICULAR QYR.
Type
NVARCHAR(14)
Variable length string of up to 14 characters.
Name
INTERVENTION ACTION CODE 1
Description
A CODE DESCRIBING AN INTERVENTION ACTION CODE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
INTERVENTION ACTION CODE 2
Description
A CODE DESCRIBING AN INTERVENTION ACTION CODE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
CORRECTIVE ACTION CODE 1
Description
A CODE DESCRIBING CORRECTIVE ACTION TO BE TAKEN.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
CORRECTIVE ACTION
Description
A CODE DESCRIBING CORRECTIVE ACTION TO BE TAKEN.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
RUN NUMBER
Description
A SEQUENTIAL NUMBER ASSIGNED TO INDICATE A SPECIFIC SET OF GRADE ROSTERS.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
COMMENT
Description
ANY ANNOTATION AN AGENCY WISHES TO APPEND TO AN ITEM
Type
NVARCHAR(70)
Variable length string of up to 70 characters.
STUDENT INF–THIS DETAIL SET WILL STORE MINORS THAT HAVE BEEN INFERRED FOR A STUDENT THROUGH THE TEST SCORE EVALUATION PROCESS.
Name
STUDENT IDENTIFICATION NUMBER
Description
A NINE CHARACTER ELEMENT UNIQUELY IDENTIFYING A STUDENT/EMPLOYEE.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
EDUCATIONAL PROGRAM MINOR
Description
THE RECOMMENDED PROGRAM MINOR DETERMINED FROM TEST SCORE EVALUATION CRITERIA.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
COMPLETION INDICATOR
Description
AN INTELLED MINOR COMPLETION INDICATOR
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
STUDENT MISCELLANEOUS DETAIL–STUDENT MISCELLANEOUS DATA
Name
SQL FOR TRNS_DATE
Description
SQL FORMATTED DATE FOR TRNS_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
STUDENT IDENTIFICATION NUMBER
Description
A NINE CHARACTER ELEMENT UNIQUELY IDENTIFYING A STUDENT/EMPLOYEE.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
YEAR/QUARTER
Description
A THREE-POSITION ACADEMIC YEAR (I.E., 1984-85= 845) FOLLOWED BY THE QUARTER CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
STUDENT MISCELLANEOUS TYPE
Description
UNIQUELY IDENTIFIES THE TYPE OF RECORD ON A MULTIPLE RECORD FILE
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
STUDENT MISCELLANEOUS VALUE
Description
THE MISCELLANEOUS DATA VALUE ATTACHED TO A STUDENT FOR A SPECIFIC MISCELLANEOUS DATA ITEM.
Type
NVARCHAR(56)
Variable length string of up to 56 characters.
Name
TRANSACTION DATE _ COCO
Description
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
STUDENT MISC1 DETAIL–DETAIL TABLE CONTAINING MISCELLANEOUS STUDENT DATA. CREATED AS AN EXTENSIBLE TABLE TO CONTAIN STUDENT DATA NOT STORED IN OTHER TABLES. THE TYPE OF DATA STORED IS DEFINED AND CONTROLLED BY STU_MISC1_TYP_M.
Name
STUDENT IDENTIFICATION NUMBER
Description
A NINE CHARACTER ELEMENT UNIQUELY IDENTIFYING A STUDENT/EMPLOYEE.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
YEAR/QUARTER
Description
A THREE-POSITION ACADEMIC YEAR (I.E., 1984-85= 845) FOLLOWED BY THE QUARTER CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
STUDENT MISCELLANEOUS1 TYPE
Description
UNIQUELY IDENTIFIES THE TYPE OF RECORD IN A MULTIPLE RECORD FILE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
STUDENT MISCELLANEOUS1 VALUE
Description
THE MISCELLANEOUS DATA VALUE ATTACHED TO A STUDENT FOR A SPECIFIC MISCELLANEOUS DATA ITEM.
Type
NVARCHAR(100)
Variable length string of up to 100 characters.
Name
TRANSACTION DATE
Description
DATE OF TRANSACTION.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR TRNS_DATE
Description
SQL FORMATTED DATE FOR TRNS_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
STUDENT OPTIONAL DATA–CONTAINS OPTIONAL INFORMATION FOR A STUDENT.
Name
STUDENT IDENTIFICATION NUMBER
Description
A NINE CHARACTER ELEMENT UNIQUELY IDENTIFYING A STUDENT/EMPLOYEE.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
OPTIONAL AREA 3
Description
AREA TO BE USED AT THE USER'S DISCRETION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
OPTIONAL AREA 4
Description
AREA TO BE USED AT THE USER'S DISCRETION.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
OPTIONAL AREA 5
Description
AREA TO BE USED AT THE USER'S DISCRETION.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
OPTIONAL AREA 6
Description
AREA TO BE USED AT THE USER'S DISCRETION.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
STUDENT PIN NUMBER ASSIGNMENT–CONTAINS THE PIN NUMBER ASSIGNMENT FOR A STUDENT
Name
STUDENT IDENTIFICATION NUMBER
Description
A NINE CHARACTER ELEMENT UNIQUELY IDENTIFYING A STUDENT/EMPLOYEE.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
STUDENT PERSONAL ID NUMBER
Description
PERSONAL IDENTIFICATION NUMBER FOR A STUDENT.
Type
INT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
YEAR/QUARTER
Description
A THREE-POSITION ACADEMIC YEAR (I.E., 1984-85= 845) FOLLOWED BY THE QUARTER CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
STUDENT PROGRAM ENROLLMENT DETAIL
Name
STUDENT PROGRAM SECTION
Description
THE COMBINATION OF A STUDENT'S SID, PROGRAM, AND PROGRAM SECTION CODE.
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
Name
EDUCATIONAL PROGRAM SECTION IDENTIFIER
Description
THE COMBINATION OF A PROGRAM AND PROGRAM SECTION CODE UNIQUELY INDENTIFYING A SPECIFIC PROGRAM SECTION.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
STUDENT PROGRAM ENTRY DATE
Description
THE DATE OF A STUDENT'S FIRST INSTRUCTIONAL DAY IN A PROGRAM.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR PRG_ENTR_DATE
Description
SQL FORMATTED DATE FOR PRG_ENTR_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
PROJECTED EXIT DATE
Description
THE DATE PROJECTED TO BE A STUDENT'S LAST DAY OF INSTRUCTION IN A PROGRAM.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR PROJ_EXIT_DATE
Description
SQL FORMATTED DATE FOR PROJ_EXIT_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
STUDENT PROGRAM EXIT DATE
Description
THE DATE OF A STUDENT'S LAST INSTRUCTIONAL DAY IN A PROGRAM.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR PRG_EXIT_DATE
Description
SQL FORMATTED DATE FOR PRG_EXIT_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
STUDENT PROGRAM ENROLLMENT HOURS
Description
THE NUMBER OF CLOCK HOURS A STUDENT IS ENROLLED IN A PORGRAM.
Type
NUMERIC(6,1)
Number of length 6 including 1 positions after the decimal.
Name
STUDENT PROGRAM ENROLLMENT HOURS PER DAY
Description
THE NUMBER OF CLOCK HOURS PER DAY A STUDENT IS ENROLLED IN A PROGRAM.
Type
NUMERIC(3,1)
Number of length 3 including 1 positions after the decimal.
Name
STUDENT TIME OF DAY OF ATTENDANCE
Description
INDICATES THE TIME OF DAY A STUDENT IS ATTENDING CLASS(ES). CODING IS COLLEGE DEFINED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
STUDENT EDUCATIONAL PROGRAM ENROLLMENT STATUS
Description
A CODE INDICATING THE STATUS OF AN ENROLLMENT IN AN EDUCATIONAL PROGRAM.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
T
=
TRANSFERRED TO ANOTHER PROGRAM
C
=
COMPLETED
W
=
WITHDRAWN
R
=
RE-ENROLLED
Name
Description
ARRAY MEMBER. SEE: SS
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: SS_SECT
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
STUDENT PROGRAM OPTIONAL DETAIL
Name
STUDENT PROGRAM OPTIONAL INFORMATION "A"
Description
A COLLEGE DEFINED FIELD FOR HOLDING INFORMATION PERTAINING TO A STUDENT'S ENROLLMENT IN AN EDUCATIONAL PROGRAM.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
STUDENT PROGRAM OPTIONAL INFORMATION "B"
Description
A COLLEGE DEFINED FIELD FOR HOLDING INFORMATION PERTAINING TO A STUDENT'S ENROLLMENT IN AN EDUCATIONAL PROGRAM.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
STUDENT PROGRAM OPTIONAL INFORMATION "C"
Description
A COLLEGE DEFINED FIELD FOR HOLDING INFORMATION PERTAINING TO A STUDENT'S ENROLLMENT IN AN EDUCATIONAL PROGRAM.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Values
Name
STUDENT PROGRAM SECTION
Description
THE COMBINATION OF A STUDENT'S SID, PROGRAM, AND PROGRAM SECTION CODE.
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
Name
Description
ARRAY MEMBER. SEE: STU_PRG_COMMENT
Type
NVARCHAR(70)
Variable length string of up to 70 characters.
Name
Description
ARRAY MEMBER. SEE: STU_PRG_COMMENT
Type
NVARCHAR(70)
Variable length string of up to 70 characters.
Name
Description
ARRAY MEMBER. SEE: STU_PRG_COMMENT
Type
NVARCHAR(70)
Variable length string of up to 70 characters.
STUDENT PROGRAM ENROLLMENT TRANSACTION DETAIL
Name
STUDENT PROGRAM SECTION
Description
THE COMBINATION OF A STUDENT'S SID, PROGRAM, AND PROGRAM SECTION CODE.
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
Name
PROGRAM ENROLLMENT TRANSACTION CODE
Description
THE CODE INDICATING A TYPE OF PROGRAM ENROLLMENT TRANSACTION. CODING E = ENROLLMENT W = WITHDRAWAL L = WAITING LIST C = COMPLETION U = UPDATE T = TRANSFER
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
ENROLLMENT TRANSACTION DATE
Description
THE DATE OF A REGISTRATION OR ENROLLMENT TRANSACTION.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR ENR_TRNS_DATE
Description
SQL FORMATTED DATE FOR ENR_TRNS_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Values
Name
LOCATION IDENTIFICATION
Description
A LOCATION CODE INDENTIFYING THE SOURCE OF A TRANSACTION ( FOR EXAMPLE, TERMINAL ID OR A SESSION ON A PORT FOR TOUCHTONE REGISTRATION.)
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
PROCESS IDENTIFIER
Description
TERMINAL SECURITY PROCESS IDENTIFIER. USE: KEY TO THE MASTER PROCESS DATA SET FOR THE TERMINAL SECURITY SYSTEM.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
USER KEY
Description
TERMINAL SECURITY USER KEY INITIAL/DEFAULT VALUES: BLANK USE: TO ACCESS THE USER MASTER FOR THE TERMINAL SECURITY SYSTEM TO CHECK USER VALIDITY. SOURCE: TERMINAL SECURITY MANAGER
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Values
ALPHABETIC CHARACTER.
Name
STUDENT PROGRAM ENTRY DATE
Description
THE DATE OF A STUDENT'S FIRST INSTRUCTIONAL DAY IN A PROGRAM.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR PRG_ENTR_DATE
Description
SQL FORMATTED DATE FOR PRG_ENTR_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
PROJECTED EXIT DATE
Description
THE DATE PROJECTED TO BE A STUDENT'S LAST DAY OF INSTRUCTION IN A PROGRAM.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR PROJ_EXIT_DATE
Description
SQL FORMATTED DATE FOR PROJ_EXIT_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
STUDENT PROGRAM ENROLLMENT HOURS
Description
THE NUMBER OF CLOCK HOURS A STUDENT IS ENROLLED IN A PORGRAM.
Type
NUMERIC(6,1)
Number of length 6 including 1 positions after the decimal.
Name
STUDENT PROGRAM ENROLLMENT HOURS PER DAY
Description
THE NUMBER OF CLOCK HOURS PER DAY A STUDENT IS ENROLLED IN A PROGRAM.
Type
NUMERIC(3,1)
Number of length 3 including 1 positions after the decimal.
Name
STUDENT PROGRAM EXIT DATE
Description
THE DATE OF A STUDENT'S LAST INSTRUCTIONAL DAY IN A PROGRAM.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR PRG_EXIT_DATE
Description
SQL FORMATTED DATE FOR PRG_EXIT_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
Description
ARRAY MEMBER. SEE: RID
Type
NUMERIC(6,0)
Number of length 6 including 0 positions after the decimal.
STUDENT PROGRAM WAITING LIST DETAIL
Name
EDUCATIONAL PROGRAM SECTION IDENTIFIER
Description
THE COMBINATION OF A PROGRAM AND PROGRAM SECTION CODE UNIQUELY INDENTIFYING A SPECIFIC PROGRAM SECTION.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
STUDENT IDENTIFICATION NUMBER
Description
A NINE CHARACTER ELEMENT UNIQUELY IDENTIFYING A STUDENT/EMPLOYEE.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
WAITING LIST CHANGE INDICATOR
Description
INDICATES THE POSITION OF AN ENTRY ON A WAITING LIST HAS BEEN CHANGED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
TRANSACTION DATE
Description
DATE OF TRANSACTION.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR TRNS_DATE
Description
SQL FORMATTED DATE FOR TRNS_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Values
Name
WAITING LIST POSTION
Description
DEFINITON: THE ASSIGNED POSITION OF AN ENTRY ON A WAITING LIST.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
Description
ARRAY MEMBER. SEE: RID
Type
NUMERIC(6,0)
Number of length 6 including 0 positions after the decimal.
STUDENT PROGRAM CROSS_REFERENCE DETAIL
Name
STUDENT IDENTIFICATION NUMBER
Description
A NINE CHARACTER ELEMENT UNIQUELY IDENTIFYING A STUDENT/EMPLOYEE.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
STUDENT PROGRAM SECTION
Description
THE COMBINATION OF A STUDENT'S SID, PROGRAM, AND PROGRAM SECTION CODE.
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
Name
EDUCATIONAL PROGRAM SECTION IDENTIFIER
Description
THE COMBINATION OF A PROGRAM AND PROGRAM SECTION CODE UNIQUELY INDENTIFYING A SPECIFIC PROGRAM SECTION.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
STUDENT PROFILE DETAIL SET–A DETAIL DATA SET CONTAINING STUDENT PROFILE DATA.
Name
STUDENT IDENTIFICATION NUMBER
Description
A NINE CHARACTER ELEMENT UNIQUELY IDENTIFYING A STUDENT/EMPLOYEE.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
AMOUNT OF EDUCATION PLAN CODE
Description
A CODE DESCRIBING A STUDENT'S EDUCATION PLANS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
DEGREE PLAN CODE
Description
A CODE DESCRIBING IF A STUDENT PLANS TO EARN A CERTIFICATE OR DEGREE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
EMPLOYMENT HOURS PER WEEK CODE
Description
A CODE DESCRIBING THE NUMBER OF HOURS PER WEEK A STUDENT IS EMPLOYED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
HIGH SCHOOL GPA CODE
Description
A CODE DESCRIBING A STUDENT'S HIGH SCHOOL GPA.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
HIGH SCHOOL STATUS CODE
Description
A CODE DESCRIBING A STUDENT'S HIGH SCHOOL STATUS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
REASON FOR ATTENDING CODE
Description
A CODE DESCRIBING A STUDENT'S REASON FOR ATTENDING.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
POST HIGH SCHOOL CODE
Description
A CODE DESCRIBING A STUDENTS EDUCATION AFTER HIGH SCHOOL.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
TRANSFER TO SCHOOL CODE
Description
A CODE DESCRIBING WHETHER A STUDENT PLANS TO TRANSFER TO ANOTHER SCHOOL.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
PRIMARY LANGUAGE CODE
Description
A CODE DESCRIBING A STUDENT'S PRIMARY LANGUAGE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
OPTIONAL PROFILE CODE 1
Description
A USER DEFINED FIELD DESCRIBING A STUDENT'S PROFILE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
OPTIONAL PROFILE CODE 2
Description
A USER DEFINED FIELD DESCRIBING A STUDENT'S PROFILE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
OPTIONAL PROFILE CODE 3
Description
A USER DEFINED FIELD DESCRIBING A STUDENT'S PROFILE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
YEAR/QUARTER
Description
A THREE-POSITION ACADEMIC YEAR (I.E., 1984-85= 845) FOLLOWED BY THE QUARTER CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
STUDENT VACCINATION ATTESTATION DETAIL–STUDENT VACCINATION ATTESTATION DETAIL
Name
STUDENT IDENTIFICATION NUMBER
Description
A NINE CHARACTER ELEMENT UNIQUELY IDENTIFYING A STUDENT/EMPLOYEE.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
VACCINATION/EXEMPTION TYPE
Description
CODE FOR VACCINATION NAME OR EXEMPTION. PF - PFIZER MD - MODERNA JJ - JOHNSON AND JOHNSON OT - OTHER XMED - EXEMPTION - MEDICAL XPHL - EXEMPTION - PHILOSOPHICAL XREL - EXEMPTION - RELIGIOUS
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
VACCINATION DATE 1
Description
VACCINATION DATE 1.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR VAX_DATE1
Description
SQL FORMATTED DATE FOR VAX_DATE1
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
VACCINATION DATE 2
Description
VACCINATION DATE 2
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR VAX_DATE2
Description
SQL FORMATTED DATE FOR VAX_DATE2
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
BOOSTER TYPE
Description
CODE FOR BOOSTER TYPE PF - PFIZER MD - MODERNA JJ - JOHNSON AND JOHNSON OT - OTHER
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
BOOSTER_DATE
Description
BOOSTER DATE
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR BOOSTER_DATE
Description
SQL FORMATTED DATE FOR BOOSTER_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
VACCINE ATTESTATION UPDATED BY
Description
VACCINE ATTESTATION UPDATED BY
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
VACCINATION UPDATE DATE
Description
VACCINATION UPDATE DATE
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR VAX_UPD_DATE
Description
SQL FORMATTED DATE FOR VAX_UPD_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
VACCINE UPDATE TIME
Description
VACCINE UPDATE TIME
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
VACCINE RECORD STATUS
Description
CODE TO INDICATE VACCINE ATTESTATION RECORD STATUS. A - ACTIVE I - INACTIVE
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
VACCINE ATTESTATION AGREEMENT
Description
VACCINE ATTESTATION AGREEMENT. Y - AGREE N - DOES NOT AGREE
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
VACCINE ATTESTATION DISCIPLINE
Description
VACCINE ATTESTATION DISCIPLINARY ACTION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
VACCINE COLLEGE VERIFIED
Description
INDICATES THE COLLEGE HAS VERIFIED THE EMPLOYEE HAS RECEIVED A COVID-19 VACCINE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
Y
=
YES, VACCINE HAS BEEN VERIFIED BY THE COLLEGE
Name
VACCINE VERIFIED BY
Description
THE USER_ID OF THE PERSON THAT VERIFIED COVID-19 VACCINATION.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
VACCINE VERIFIED DATE
Description
RECORDS THE DATE THE COLLEGE VERIFIED EMPLOYEE HAS BEEN VACCINATED
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR VAX_VERIFY_DT
Description
SQL FORMATTED DATE FOR VAX_VERIFY_DT
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
BOOSTER COLLEGE VERIFIED
Description
INDICATES THE COLLEGE HAS VERIFED THE EMPLOYEE HAS RECEIVED A BOOSTER SHOT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
Y
=
YES, BOOSTER HAS BEEN VERIFIED BY THE COLLEGE
Name
BOOSTER VERIFY BY
Description
THE USER_ID OF THE PERSON THAT VERFIED THE COVID-19 BOOSTER.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
BOOSTER VERIFIED DATE
Description
RECORDS THE DATE THE COLLEGE VERIFIED EMPLOYEE HAS RECEIVED A BOOSTER SHOT.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR BOOST_VERIFY_DT
Description
SQL FORMATTED DATE FOR BOOST_VERIFY_DT
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
STUDENT YEAR QUARTER CROSS REFERENCE–PROVIDES A LINK BETWEEN STUDENT AND THE STUDENT'S QUARTERLY.
Name
STUDENT IDENTIFICATION NUMBER
Description
A NINE CHARACTER ELEMENT UNIQUELY IDENTIFYING A STUDENT/EMPLOYEE.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
STUDENT/QUARTER
Description
UNIQUELY IDENTIFIES THE DATA FOR A STUDENT FOR A PARTICULAR QYR.
Type
NVARCHAR(14)
Variable length string of up to 14 characters.
Name
YEAR/QUARTER
Description
A THREE-POSITION ACADEMIC YEAR (I.E., 1984-85= 845) FOLLOWED BY THE QUARTER CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
STUDENT TEST SCORES–CONTAINS DATA ON A STUDENT'S ENTRANCE EXAMINATION TEST SCORES. EACH STUDENT MAY HAVE MULTIPLE TESTS.
Name
STUDENT IDENTIFICATION NUMBER
Description
A NINE CHARACTER ELEMENT UNIQUELY IDENTIFYING A STUDENT/EMPLOYEE.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
TEST NAME
Description
THE NAME OF TEST FOR WHICH SCORES ARE RECORDED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
TEST SCORES
Description
TEN TEST SCORES ASSOCIATED WITH TEST_NAME.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
TOUCH TONE OPTIONAL FEE DETAIL–CONTAINS INFORMATION FOR THE PROCESSING OF OPTIONAL FEES THROUGH TOUCH TONE REGISTRATION.
Name
YEAR/QUARTER
Description
A THREE-POSITION ACADEMIC YEAR (I.E., 1984-85= 845) FOLLOWED BY THE QUARTER CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
TOUCH TONE PROMPT SEQUENCE
Description
WITHIN A SESSION, THE SEQUENCE OR ORDER IN WHICH OPTIONAL FEE PROMPTS SHOULD BE PROCESSED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
TOUCH_TONE MESSAGE ID
Description
THE TOUCH-TONE MESSAGE INDENTIFIER THAT COORESPONDS TO THE TOUCH-TONE AUDIO RECORDING NAME ON THE TOUCH-TONE BOX. THE MESSAGE IDENTIFIER MAY CONSIST OF UP TO 16 ALPHABETIC AND/OR NUMERIC CHARACTERS (NO SPECIAL CHARACTERS ARE ALLOWED) AND MAY BE ENTERED IN UPPER AND LOWER CASE.
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
Name
TOUCH TONE PROMPT CODE
Description
USED TO IDENTIFY WHEN A FEE SHOULD BE PROMPTED FOR.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
E
=
EACH TIME A STUDENT CALLS THROUGH TOUCH TONE, UNLESS THE CHARGE ALREADY EXISTS FOR THAT STUDENT.
Name
Description
ARRAY MEMBER. SEE: FEE_CD_ARRAY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: FEE_CD_ARRAY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: FEE_CD_ARRAY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: FEE_CD_ARRAY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: FEE_CD_ARRAY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: FEE_CD_ARRAY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: FEE_CD_ARRAY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: FEE_CD_ARRAY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: FEE_CD_ARRAY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: FEE_CD_ARRAY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: TTONE_RESP_CD
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: TTONE_RESP_CD
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: TTONE_RESP_CD
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: TTONE_RESP_CD
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: TTONE_RESP_CD
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: TTONE_RESP_CD
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: TTONE_RESP_CD
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: TTONE_RESP_CD
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: TTONE_RESP_CD
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: TTONE_RESP_CD
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
UNDESIRABLE ACTION–CONTAINS A STUDENT'S UNDESIRABLE ACTIONS.
Name
STUDENT IDENTIFICATION NUMBER
Description
A NINE CHARACTER ELEMENT UNIQUELY IDENTIFYING A STUDENT/EMPLOYEE.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
BAD DEBT AMOUNT
Description
THE AMOUNT OF THE BAD DEBT.
Type
NUMERIC(6,2)
Number of length 6 including 2 positions after the decimal.
Name
UNUSUAL ACTION
Description
IDENTIFIES UNDESIRABLE ACTIONS SUCH AS BAD DEBTS, POOR ACADEMIC PERFORMANCE, ETC. CODES ASSIGNED AND DEFINED BY THE USER.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
UNUSUAL ACTYION ENTRY DATE
Description
FOUR CHARACTER DATE, YEAR/SESSION OR OTHER TIME PERIOD USED TO IDENTIFY WHEN AN UNUSUAL ACTION WAS INITIATED ON A STUDENT.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
UNUSUAL ACTION ORIGIN IDENTIFIER
Description
AN IDENTIFIER USED TO INDICATE THE ORIGIN OF AN UNUSUAL ACTION PLACED ON A STUDENT (I.E., DEPARTMENT CODE OR OPERATOR INITIALS).
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
WAITING LIST–CONTAINS THE PROGRAMS THE STUDENT IS WAITING TO GET INTO.
Name
STUDENT IDENTIFICATION NUMBER
Description
A NINE CHARACTER ELEMENT UNIQUELY IDENTIFYING A STUDENT/EMPLOYEE.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
WAITING LIST DATE
Description
THE DATE ON WHICH THE STUDENT WAS PLACED ON THE SPECIFIC WAITING LIST.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR WLIST_DATE
Description
SQL FORMATTED DATE FOR WLIST_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
WAITING LIST PROGRAM
Description
THE PROGRAM FOR WHICH THE STUDENT IS AWAITING ENTRY.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
WAITING LIST YEAR/QUARTER START
Description
DEFINITON: THE YEAR/QUARTER THAT THE STUDENT MAY START IN THE SPECIFIC PROGRAM FOR WHICH HE IS WAITING.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Description:
STUDENT/COURSE MIS REPORTING DATA BASE
MIS COLLEGE YRQ MASTER
Name
COLLEGE/YRQ KEY
Description
COLLEGE AND YRQ CONCATENATED TO FORM A KEY.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
STATE SUPPORTED FTES
Description
FULL-TIME EQUIVALENT STUDENTS ATTRIBUTED TO STATE-SUPPORTED CLASSES.
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
STATE SUPPORTED FTEF
Description
FULL-TIME EQUIVALENT FACULTY ATTRIBUTED TO STATE-SUPPORTED CLASSES.
Type
NUMERIC(7,2)
Number of length 7 including 2 positions after the decimal.
Name
FEDERAL VOCATIONAL FTEF
Description
FULL-TIME EQUIVALENT FACULTY SUPPORTED BY FEDERAL VOCATIONAL FUNDS (PAC VII).
Type
NUMERIC(7,2)
Number of length 7 including 2 positions after the decimal.
Name
TARGET FTES
Description
ALLOCATED FTE STUDENTS PER DISTRICT.
Type
INT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
FTES UPPER BAND
Description
NUMBER OF FTE STUDENTS OVER ALLOCATED LEVEL TO WHICH A DISTRICT CAN ENROLL.
Type
INT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
FTES LOWER BAND
Description
NUMBER OF FTE STUDENTS UNDER ALLOCATED LEVEL TO WHICH A DISTRICT CAN ENROLL WITHOUT HAVING ITS ALLOCATION REDUCED.
Type
INT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
SMALL COLLEGE ADJUSTMENT
Description
THE SMALL SCHOOL ADJUSTMENT PROVIDES ADDITIONAL FTE FACULTY FOR COLLEGES UNDER 2500 BUDGETED FTE STUDENTS.
Type
NUMERIC(6,2)
Number of length 6 including 2 positions after the decimal.
MIS CLASS DETAIL
Name
COLLEGE/YRQ KEY
Description
COLLEGE AND YRQ CONCATENATED TO FORM A KEY.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
COLLEGE YRQ ITEM KEY
Description
COLLEGE, YRQ, AND ITEM NUMBER CONCATENATED TO FORM A KEY.
Type
NVARCHAR(12)
Variable length string of up to 12 characters.
Name
RECORD CODE
Description
UNIQUELY IDENTIFIES A RECORD ON A MULTIPLE RECORD FILE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
DEPARTMENT/DIVISION
Description
THE DEPARTMENT/DIVISION OFFERING THE COURSE.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
COURSE NUMBER
Description
THE NUMBER INDICATING COURSE LEVEL. THE FOURTH POSITION IS A SUFFIX.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
SECTION
Description
IDENTIFIES EACH SECTION OF A PARTICULAR COURSE. THE THIRD POSITION IS A SUFFIX.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
SECTION STATUS
Description
SEE SECT_STAT_1.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
MULTIPLE SECTION LEAD ITEM NUMBER
Description
SEE CLUSTER_ID.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
COURSE TITLE
Description
THE DESCRIPTIVE TITLE OF A COURSE SECTION.
Type
NVARCHAR(24)
Variable length string of up to 24 characters.
Name
INSTITUTIONAL INTENT
Description
THE CLASSIFICATION OF THE COURSE BASED ON THE PRIMARY INTENT IN OFFERING THE COURSE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
13
=
ACADEMIC GENERAL EDUCATION
12
=
ACADEMIC BASIC EDUCATION
31
=
COMMUNITY SERVICE
23
=
VOCATIONAL HOMEMAKING
22
=
VOCATIONAL SUPPLEMENTARY
21
=
VOCATIONAL PREPARATORY
Name
INSTITUTIONAL INTENT CATEGORY
Description
INDICATES THE CATEGORY OF A CLASS'S INSTITUTIONAL INTENT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
1B
=
TRANSFER AND VOC SUPPORT, BASIC SKILLS
2A
=
VOCATIONAL,GENERAL
2B
=
VOCATIONAL, BASIC SKILLS
3
=
STUDENT SUPPORTED
Name
CLASSIFICATION OF INSTRUCTIONAL PROGRAMS
Description
A SIX DIGIT CODE USED FOR CLASSIFYING INSTRUCTIONAL PROGRAMS FOR EXTERNAL REPORTING THE CODES PROVIDE A STANDARD TERMINOLOGY FOR COLLECTING, REPORTING AND ANALYZING INFORMATION ABOUT INSTRUCTIONAL PROGRMS. THESE CODES REPLACE THE HEGIS TAXONOMY, INCLUDING O.E. (OFFICE OF EDUCATION) CODES.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
CIP CLUSTER
Description
SUBJECT CLUSTER FOR A CIP CODE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
INSTRUCTIONAL EFFORT
Description
CODE USED TO GROUP COURSES BASED ON THE COMMONALITY OF SUBJECT MATTER. ASSIGNED THROUGH A COURSE CODING APPROVAL PROCESS.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
HEGIS CLUSTER
Description
SUBJECT CLUSTER FOR A HEGIS CODE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
VARIABLE CREDIT
Description
INDICATES WHETHER THE CLASS MAY BE MORE OR LESS CREDITS THAN ARE INDICATED IN THE CREDIT FIELD IN THE COURSE SCHEDULE FILE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
BLANK
=
NO
N
=
NO
Name
CREDIT EQUIVALENT
Description
THE CREDIT EQUIVALENT VALUE OF A SECTION. FOR VARIABLE CREDIT COURSES, THE AMOUNT IS AVERAGE CREDITS BASED ON THE ROLLING TENTH DAY ENROLL- MENT COUNT. FOR NON-VARIABLE CREDIT COURSES, THE AMOUNT IS CALCULATED FROM THE CONTACT HOURS IF THE CREDITS ARE ZERO OR A "W" IS IN THE FIRST POSITION OF SECTION STATUS. OTHERWISE THE AMOUNT ENTERED CORRESPONDS TO CREDITS. FIELD IS AUTOMATICALLY UPDATED DURING MIS PROCESSES AND CANNOT BE CHANGED BY THE USER.
Type
NUMERIC(4,1)
Number of length 4 including 1 positions after the decimal.
Name
CREDIT EQUIVALENCE SOURCE
Description
INDICATOR OF HOW A CLASS'S CREDIT EQUIVALENCE HAS BEEN COMPUTED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
T
=
TRANSCRIPT CREDITS (CREDITS FROM CLASS RECORD)
C
=
COMPUTED FROM CONTACT HRS
F
=
FORCED TO ZERO
Name
CONTINUOUS/SEQUENTIAL
Description
DESIGNATES THE TYPE OF SECTION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
C
=
AN OPEN-ENTRY/OPEN-EXIT COURSE SECTION IN WHICH A STUDENT CAN ENROLL, BEGIN AND END INSTRUCTION AT ANY TIME.
Name
WEEKLY LECTURE CONTACT HOURS
Description
WEEKLY CONTACT HOURS (50 MIN) WHEN PREDOMINANT INSTRUCTIONAL MODE IS LECTURING AND/OR DISCUSSION CONTINUALLY UNDER DIRECTION AND/OR SUPERVISION OF INSTRUCTOR. CREDIT RATIO 1:1. COMPUTED FROM QUARTERLY LEC CONTACT HRS/ QUARTERLY DIVISOR.
Type
NUMERIC(4,1)
Number of length 4 including 1 positions after the decimal.
Name
WEEKLY LAB CONTACT HOURS
Description
WEEKLY CONTACT HOURS (50 MIN) WHEN PREDOMINANT INSTRUCTIONAL MODE IS INDEPENDENT STUDY IN A LABORATORY, SHOP OR STUDIO CONTINUALLY UNDER THE SUPERVISION OF THE INSTRUCTOR. CREDIT RATIO 2:1. COMPUTED FROM QUARTERLY LAB CONTACT HRS/QUARTERLY DIVISOR.
Type
NUMERIC(4,1)
Number of length 4 including 1 positions after the decimal.
Name
WEEKLY CLINICAL CONTACT HOURS
Description
WEEKLY CONTACT HRS (50 MIN) WHEN PREDOMINANT INSTRUCTIONAL MODE IS INDEPENDENT STUDY OR RELATED WORK ACTIVITY UNDER THE INTERMITTENT DIRECTION AND/OR SUPERVISION OF INSTRUCTOR. CREDIT RATIO 3:1. COMPUTED FROM QUARTERLY CLIN CONTACT HRS/QUARTERLY DIVISOR.
Type
NUMERIC(4,1)
Number of length 4 including 1 positions after the decimal.
Name
WEEKLY OTHER CONTACT HOURS
Description
WEEKLY CONTACT HOURS (50 MIN) FOR WORK ACTIVITY FOR WHICH LITTLE OR NO SUPERVISION IS PROVIDED BY THE INSTRUCTOR (INCLUDES COMMERCIAL WORK EXPERIENCE ARRANGEMENTS AND COOPERATIVE STUDY PROGRAMS). CREDIT RATIO VARIES. COMPUTED FROM QUARTERLY OTHR CONTACT HRS/QUARTERLY DIVISOR.
Type
NUMERIC(4,1)
Number of length 4 including 1 positions after the decimal.
Name
WEEKLY SYSTEM CONTACT HOURS
Description
WEEKLY CONTACT HOURS (50 MIN) WHEN PREDOMINANT INSTRUCTIONAL MODE IS SELF-PACED, INDIVIDUALIZED INSTRUCTION FOR WHICH PERFORMANCE OBJECTIVES HAVE BEEN ESTABLISHED, AND WHICH IS CHARACTER- IZED BY INDIVIDUAL CONFERENCE. CREDIT RATIO VARIES. COMPUTED FROM QUARTERLY SYS CONTACT HRS/QUARTERLY DIVISOR.
Type
NUMERIC(4,1)
Number of length 4 including 1 positions after the decimal.
Name
WEEKLY TOTAL CONTACT HOURS
Description
THE TOTAL OF WEEKLY LAB, LEC, CLIN, OTH, AND SYS CONTACT HOURS FOR A CLASS.
Type
NUMERIC(4,1)
Number of length 4 including 1 positions after the decimal.
Name
TENTH DAY ENROLLMENT
Description
CONTAINS THE NUMBER OF STUDENTS ENROLLED IN A SPECIFIC SECTION THAT COUNT TOWARD THE SBCCE'S TENTH DAY ROLLING ENROLLMENT COUNTING METHOD- OLOGY. UPDATED AUTOMATICALLY BY THE MIS PROCESS AND CANNOT BE CHANGED BY THE USER.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
FULL TIME EQUIVALENT STUDENT
Description
STUDENT CREDIT HOUR EQUIVALENTS DIVIDED BY 15.
Type
NUMERIC(7,3)
Number of length 7 including 3 positions after the decimal.
Name
FULL TIME EQUIVALENT FACULTY
Description
INDICATES THE PERCENT OF A FULL-TIME TEACHING LOAD. MAY BE ENTERED BY THE USER OR CALCULATED AND ENTERED BY THE STATE ALGORITHM.
Type
NUMERIC(4,2)
Number of length 4 including 2 positions after the decimal.
Name
SOURCE OF THE FTEF
Description
INDICATES THE SOURCE OF THE FTEF VALUE ENTERED IN THE FTEF FIELD. IF CALCULATED, THE "C" WILL BE AUTOMATICALLY ENTERED BY THE COMPUTER.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
C
=
CALCULATED BY FTEF ALGORITHM.
P
=
PRE-ENTERED BY THE USER.
Name
INSTRUCTOR IDENTIFICATION NUMBER
Description
THE INSTRUCTOR'S SOCIAL SECURITY NUMBER
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
INSTRUCTOR NAME
Description
THE NAME OF THE INSTRUCTOR.
Type
NVARCHAR(12)
Variable length string of up to 12 characters.
Name
EMPLOYMENT STATUS
Description
DESIGNATES THE TYPE OF EMPLOYMENT OF EMPLOYEE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
1
=
FULL-TIME
8
=
FULL-TIME, BUT ABSENT DUE TO ILLNESS.
7
=
SABBATICAL
6
=
VOLUNTEER
5
=
CONTRACT
4
=
PARAPROFESSIONAL
3
=
PART-TIME
Name
TEAM TEACHING
Description
IDENTIFIES WHETHER THE SECTION IS TAUGHT BY A TEAM.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO
BLANK
=
NO
Name
FUNDING SOURCE
Description
DESIGNATES THE SOURCE OF FUNDS FOR THE COURSE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
5
=
COMMUNITY SERVICE
2
=
PARTIALY STATE FUNDED, SUPPLEMENTAL
3
=
PARTIALLY STATE FUNDED, SHARED
1
=
FULLY STATE FUNDED
Name
FUNDING SOURCE CATEGORY
Description
INDICATES THE CATEGORY OF A CLASS'S FUNDING SOURCE. FUNDING SOURCE 1, 2, 3 = CATEGORY 1 FUNDING SOURCE 4 = CATEGORY 2 FUNDING SOURCE 5 = CATEGORY 3
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
2
=
CONTRACT SUPPORTED
3
=
STUDENT SUPPORTED
Name
TIME LOCATION
Description
INDICATES WHERE AND WHEN A COURSE SECTION IS TAUGHT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
C
=
CORRECTIONS CLASS
8
=
OTHER EVENING CLASS
9
=
SATELLITE, DAY
6
=
MIXED LOCATION EVENING CLASS
7
=
OTHER DAY CLASS
1
=
ON-CAMPUS DAY CLASS
2
=
ON-CAMPUS EVENING CLASS
3
=
OFF-CAMPUS DAY CLASS
4
=
OFF-CAMPUS EVENING CLASS
5
=
MIXED LOCATION DAY CLASS
Name
BUILDING
Description
THE CONCATENATION OF BUILDING NUMBER AND THE WING OR ADDITION. USED AS THE KEY TO THE BUILDING RECORDS.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
ROOM
Description
IDENTIFIES THE ROOM WHERE THE CLASS IS OFFERED. THE FIFTH POSITION IS A SUFFIX.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
DAYS OF WEEK OFFERED
Description
DENOTES THE DAY(S) THE CLASS MEETS.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Values
N
=
SUNDAY
DAILY
=
DAILY
M
=
MONDAY
T
=
TUESDAY
W
=
WEDNESDAY
R
=
THURSDAY
F
=
FRIDAY
S
=
SATURDAY
Name
START TIME
Description
INDICATES THE TIME A CLASS STARTS. MUST BE A 4-DIGIT NUMERIC ENTRY FOLLOW BY AN "A" (A.M.) OR A "P" (P.M.) OR "ARR" (ARRANGED).
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
END TIME
Description
INDICATES THE TIME THAT CLASS ENDS. A 4-DIGIT NUMERIC ENTRY FOLLOWED BY AN "A" (A.M.) OR A "P" (P.M.)
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
START DATE
Description
INDICATES THE FIRST DAY OF THE SECTION. NOT REQUIRED IF THE SECTION STARTS IN THE FIRST FIVE INSTRUCTIONAL DAYS OF THE QUARTER.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR STRT_DATE
Description
SQL FORMATTED DATE FOR STRT_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
END DATE
Description
INDICATES THE LAST DAY OF THE SECTION.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR END_DATE
Description
SQL FORMATTED DATE FOR END_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
TENTH DAY OF THE CLASS
Description
THE TENTH INSTRUCTIONAL DAY OF THE SPECIFIC COURSE SECTION. NOT REQUIRED IF THE CLASS STARTS IN THE FIRST FIVE INSTRUCTIONAL DAYS OF THE QUARTER.
Type
INT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
SQL FOR TEN_DAY_CLASS
Description
SQL FORMATTED DATE FOR TEN_DAY_CLASS
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
PERCENT EXTERNALLY FUNDED
Description
THE PERCENTAGE OF THE COSTS OF A SPECIFIC CLASS THAT ARE PAID BY AN OUTSIDE SOURCE.
Type
NUMERIC(4,2)
Number of length 4 including 2 positions after the decimal.
Name
CLOCK HOURS
Description
THE NUMBER OF CLOCK HOURS OF INSTRUCTION IN A QUARTER FOR A CLASS.
Type
NUMERIC(5,1)
Number of length 5 including 1 positions after the decimal.
Name
CLOCK HOUR INDICATOR
Description
INDICATES IF THE VALUE OF A COUSE IS BASED ON CLOCK HOURS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
BLANK,NO
=
NO, COURSE VALUE IS NOT BASED ON CLOCK HOURS.
Name
ENROLLMENT COUNT METHOD
Description
AN INIDICATOR OF THE ENROLLMENT COUNTING METHODOLOGY TO BE USED FOR A CLOCK HOUR COURSE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
S
=
STUDENT BASED COUNTING METHODOLOGY
Name
CLOCK HOUR EQUIV
Description
THE CLOCK HOUR EQUIVALENT OF A COURSE SECTION IN A QUARTER. THIS IS THE AVERAGE HOURS FOR WHICH THE STUDENTS COUNTED IN THE OFFICIAL ENROLLMENT COUNT ARE ENROLLED IN THE CLASS.
Type
NUMERIC(5,1)
Number of length 5 including 1 positions after the decimal.
Name
CONTRACT FULL TIME EQUIVALENT STUDENT
Description
CONTRACT STUDENT CREDIT HOUR EQUIVALENTS DIVIDED BY 15 OR CONTRAT STUDENT CLOCK HOUR EQUIVALENTS DIVIDED BY 300.
Type
NUMERIC(7,3)
Number of length 7 including 3 positions after the decimal.
Name
CONTRACT STUDENT TENTH DAY ENROLLMENT
Description
CONTAINS THE NUMBER OF CONTRACT STUDENTS WHO ARE NOT COUNTED TOWARD THE SBCTC'S TENTH DAY ROLLING ENROLLMENT COUNTING METHODOLOGY. UPDATED AUTOMATICALLY BY THE MIS PROCESS AND CAN NOT BE CHANGED BY THE USER.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
SBCTC MISCELLANEOUS FIELD 1
Description
A MISCELLANEOUS FIELD FOR STATE BOARD REPORTING.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
SBCTC MISCELLANEOUS 2
Description
A MISCELLANEOUS FIELD FOR STATE BOARD REPORTING.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
WAOL CLASS ID
Description
UNIQUELY IDENFIFIES EACH WAOL CLASS.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
SBCTC FILLER
Description
AN ELEMENT USED FOR ADDING NEW DATA ELEMENTS IN MIS 2 PROCESS.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
CLASS CAPACITY
Description
THE SEATING CAPACITY FOR THE SECTION.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
CREDIT
Description
THE TRANSCRIPT CREDIT VALUE OF THE COURSE OR, FOR A VARIABLE CREDIT CLASS, THE DEFAULT CREDIT VALUE.
Type
NUMERIC(4,1)
Number of length 4 including 1 positions after the decimal.
Name
SECTION STATUS
Description
IDENTIFIES PROCESSING OPTIONS UNIQUE TO AN INDIVIDUAL COURSE SECTION.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Values
S
=
DO NOT INCLUDE IN PRINTED SCHEDULE, DO NOT INCLUDE IN TOUCHTONE CLASS LIST FUNCTION AND STUDENT STATEMENT
A
=
EXCLUDE SECTION FROM GRADING PROCESS
C
=
NON-LECTURE COURSE SECTION; EXCLUDE FROM GRADING PROCESS
D
=
NON-LECTURE COURSE SECTION; TREAT AS A NORMAL COURSE SECTION. POSITION 3:
F
=
SUPPRESS PRINTING OF ROSTERS
G
=
SUPPRESS PRINTING OF GRADE MAILERS
H
=
SUPPRESS PRINTING OF ROSTERS/GRADE MAILERS POSITION 4:
L
=
DO NOT ADD CREDIT AMOUNT INTO TOTAL ON R MODULE DISPLAY
M
=
DO NOT INCLUDE SECTION IN PRINTED SCHEDULE
N
=
DO NOT ADD CREDIT INTO TOTAL ON R MODULE DISPLAY OR INCLUDE SECTION IN PRINTED SCHEDULE.
Q
=
DO NOT INCLUDE IN TOUCHTONE CLASS LIST FUNCTION AND STUDENT STATEMENT
R
=
DO NOT ADD CREDIT AMOUNT INTO TOTAL ON R MODULE DISPLAY, DO NOT INCLUDE IN TOUCH- TONE CLASS LIST FUNCTION AND STUDENT STATE- MENT
POSITION 1:
P
=
PERMISSION ONLY
V
=
REPORT CREDITS ON MIS1 AS "0". REPORT CREDIT ON THE MIS2 AS "XXX"
W
=
COMPUTE CREDIT EQUIVALENT FROM CONTACT HOURS
X
=
CANCELLED CLASS
Y
=
NO REGISTRATION PERMITTED
Z
=
DO NOT REPORT ON MIS1 OR MIS2. POSITION 2:
Name
DEPT OF CORRECTIONS INDICATOR
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
DEPTARTMENT OF CORRECTIONS SITE
Description
A 2 CHARACTER CODE INDICATING THE DEPARTMENT OF CORRECTIONS SITE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
MIS STUDENT/CLASS DETAIL
Name
COLLEGE YRQ SID KEY
Description
COLLEGE, YRQ, AND SID CONCATENATED TO FORM A KEY.
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
Name
COLLEGE YRQ ITEM KEY
Description
COLLEGE, YRQ, AND ITEM NUMBER CONCATENATED TO FORM A KEY.
Type
NVARCHAR(12)
Variable length string of up to 12 characters.
Name
STUDENT'S FEE PAYING STATUS
Description
A CODE DESCRIBING THE FEE-PAYING STATUS OF THE STUDENT FOR EACH OF HIS CLASSES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
VALID CODES.
Name
STUDENT CLASS STATUS
Description
INDICATES IF STUDENT'S CLASS IS REPORTABLE TO SBCCE.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Values
0
=
STUDENT'S CLASS IS NOT REPORTABLE
Name
ENROLLED CREDITS
Description
CREDIT AMOUNT FOR WHICH THE STUDENT ENROLLED WHICH DOES NOT CHANGE AS A RESULT OF GRADE PROCESSING.
Type
NUMERIC(4,1)
Number of length 4 including 1 positions after the decimal.
Name
CREDIT
Description
THE TRANSCRIPT CREDIT VALUE OF THE COURSE OR, FOR A VARIABLE CREDIT CLASS, THE DEFAULT CREDIT VALUE.
Type
NUMERIC(4,1)
Number of length 4 including 1 positions after the decimal.
Name
FUND SOURCE OF ENROLLMENT
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
KIND OF ENROLLMENT
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
MIS STUDENT DETAIL
Name
COLLEGE/YRQ KEY
Description
COLLEGE AND YRQ CONCATENATED TO FORM A KEY.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
COLLEGE YRQ SID KEY
Description
COLLEGE, YRQ, AND SID CONCATENATED TO FORM A KEY.
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
Name
DATE OF BIRTH
Description
THE DATE ON WHICH THE INDIVIDUAL(STUDENT, EMPLOYEE, FINANCIAL AID APPLICANT) WAS BORN.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR BIRTH_DATE
Description
SQL FORMATTED DATE FOR BIRTH_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
STUDENT AGE
Description
STUDENT'S AGE AS OF FIRST DAY OF YRQ BEING PROCESSED. (AGE IS CALCULATED TO THE NEAREST .25 TO ACCOMMODATE STATISTICS COMPATIBLE WITH U. S. CENSUS.)
Type
NUMERIC(5,2)
Number of length 5 including 2 positions after the decimal.
Name
SEX
Description
IDENTIFIES A STUDENT'S SEX.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
M
=
MALE
BLANK
=
UNKNOWN
Name
ETHNIC ORIGIN
Description
CODE THAT IDENTIFIES THE STUDENT'S ETHNIC BACKGROUND.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
4
=
HISPANIC
3
=
AMERICAN INDIAN OR ALASKA NATIVE
2
=
BLACK, NOT OF HISPANIC ORIGIN
1
=
ASIAN OR PACIFIC ISLANDER
Name
LIMITED ENGLISH INDICATOR
Description
IDENTIFIES A COURSE AS BEING OFFERED FOR STUDENTS WITH LIMITED ENGLISH PROFICIENCY; OR A STUDENT WITH LIMITED ENGLISH PROFICIENCY.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO
Y
=
YES
Name
ACADEMICALLY DISADVANTAGED INDICATOR
Description
IDENTIFIES A COURSE AS BEING OFFERED FOR STUDENTS THAT ARE ACADEMICALLY DISADVANTAGED; OR A A STUDENT THAT IS ACADEMICALLY DISADVANTAGED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
Y
=
YES
N
=
NO
Name
ECONOMIC DISADVANTAGED INDICATOR
Description
INDICATES AN ECONOMICALLLY DISADVANTAGED PERSON.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
BLANK
=
NO
Y
=
YES
Name
HANDICAP STATUS
Description
IDENTIFIES THE HANDICAPPED STATUS OF THE STUDENT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO, DOES NOT MEET SBCCE HANDICAP DEFINITION
Y
=
YES, MEETS SBCCE HANDICAP DEFINITION
Name
MAILING ADDRESS: STATE
Description
THE STUDENT'S MAILING ADDRESS: STATE
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
MAILING ADDRESS: ZIP CODE
Description
THE STUDENT'S MAILING ADDRESS: ZIP CODE.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
STUDENT HOME DISTRICT
Description
COMMUNITY COLLEGE DISTRICT IN WHICH A STUDENT RESIDES (BASED ON ZIP CODE).
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
RESIDENCY STATUS
Description
REPRESENTS THE RESIDENCY CLASSIFICATION OF THE STUDENT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
03
=
UNDETERMINED
02
=
NON-RESIDENT
Name
CITIZENSHIP STATUS
Description
IDENTIFIES THE CITIZENSHIP STATUS OF THE SPECIFIC STUDENT OR THE TYPE OF VISA UNDER WHICH A STUDENT IS ATTENDING COLLEGE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
SEE DATASET CITZ_STAT_M IN TBL3 DATABASE FOR
Name
STUDENT INTENT
Description
INDICATES THE STUDENT'S INTENT, AS DETERMINED BY THE INSTITUTION, FOR THE SPECIFIC QUARTER.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
Z
=
NOT REPORTED( NO LONGER USED, AS OF SUMMER 1990).
A
=
ACADEMIC NON-TRANSFER DEGREE. THE STUDENT IS OR APPEARS TO BE ENROLLED PRIMARILY FOR THE PURPOSE OF COMPLETING A CERTIFICATE OR UP TO TWO YEARS OF STUDY WHICH MAY QUALIFY FOR AN ASSOCIATE DEGREE,BUT WITH- OUT EITHER A SPECIFIC OCCUPATIONAL OR COLLEGE- TRANSFER OBJECTIVE.
B
=
ACADEMIC TRANSFER. THE STUDENT IS OR APPEARS TO BE ENROLLED PRI- MARILY WITH THE INTENT OF TRANSFERRING EARNED CREDITS FOR ADVANCED STUDY IN UPPER DIVISION PROGRAMS OF FOUR-YEAR INSTITUTION.
D
=
HIGH SCHOOL DIPLOMA/GED. THE STUDENT IS ENROLLED PRIMARILY FOR THE PURPOSE OF COMPLETING A HIGH SCHOOL DIPLOMA OR GENERAL EDUCATION DEVELOPMENT CERTIFICATE(GED) EITHER THROUGH THE COMMUNITY COLLEGE OR SOME COOPERATING SECONDARY SCHOOL.
E
=
IMPROVE ENGLISH, READING, OR MATH SKILLS. THE STUDENT IS ENROLLED PRIMARILY FOR THE PURPOSE OF ATTAINING OR REVIEWING BASIC SKILLS OF A REMEDIAL NATURE.
F
=
OCCUPATIONAL PREPARATORY. THE STUDENT IS OFFICIALLY ENROLLED IN AN APPR- OVED VOCATIONAL PROGRAM INTENDED TO PROVIDE ENTRY-LEVEL OCCUPATIONAL SKILLS.
G
=
OCCUPATIONAL PREPARATORY APPLICANT. THE STUDENT HAS OR APPEARS TO HAVE THE INTENT OF ENROLLING IN AN APPROVED OCCUPATIONAL PRO- GRAM, BUT IS NOT OFFICIALLY RECOGNIZED BY THE INSTITUTION AS BEING ADMITTED TO THE PROGRAM.
H
=
OCCUPATIONAL APPRENTICE. THE STUDENT IS OFFICIALLY ENROLLED IN OCCUPAT- IONAL APPRENTICE PROGRAM COURSES THAT SUPPLE- MENT OR ARE RELATED TO REGULAR WORK EXPERIENCE RECEIVED ON-THE-JOB AND IS REGISTERED WITH THE WASHINGTON STATE APPRENTICESHIP AND TRAINING COUNCIL AND/ OR THE FEDERAL BUREAU OF APPRENT- ICESHIP TRAINING.
J
=
OCCUPATIONAL SUPPLEMENTAL. THE STUDENT IS OR APPEARS TO BE ENROLLED PRIM- ARILY TO AUGMENT EXISTING JOB SKILLS OR IN PREPARATION FOR A CAREER CHANGE.
K
=
VOCATIONAL HOME AND FAMILY LIFE. THE STUDENT IS ENROLLED PRIMARILY TO AUGMENT HOME OR FAMILY LIFE SKILLS.
L
=
PERSONAL SATISFACTION; NON-DEGREE SEEKING. THE STUDENT IS OR APPEARS TO BE ENROLLED FOR PERSONAL ENRICHMENT AND NOT FOR THE PURPOSE OF COMPLETING A DEGREE OR CERTIFICATE.
M
=
GIVE A COLLEGE A TRY. THE STUDENT APPEARS TO BE ENROLLED PRIMARILY TO DETERMINE IF THEY WILL SUCCEED IN COLLEGE BEFORE COMMITTING TO A PROGRAM OF STUDY.
X
=
UNDECIDED THE STUDENT HAS SPECIFICALLY STATED THAT HE CANNOT DECLARE A SPECIFIC OBJECTIVE OR LONG- RANGE GOAL ASSOCIATED WITH HIS ENROLLMENT AT THE TIME, AND NONE OF THE ABOVE CATEGORIES APPLY.
Y
=
OTHER. INSTITUTION CAN NOT DETERMINE THE STUDENT'S INTENT (AND THE STUDENT HAS NOT DECLARED HIS INTENT).
C
=
ADULT BASIC EDUCATION ( NO LONGER USED,AS OF SUMMER 1990).
Name
STUDENT'S FEE PAYING STATUS
Description
THE FEE PAYING STATUS ASSIGNED TO THE STUDENT AT ADMISSIONS/REGISTRATION TIME.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
YEAR/QUARTER THE STUDENT ACTUALLY STARTED
Description
DEFINES THE YEAR/QUARTER THE STUDENT FIRST REGISTERED. ENTERED FROM THE FIRST QUARTER ON THE TRANSCRIPT RECORD, BUT CAN BE OVERRIDDEN BY THE USER.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
PROGRAM CIP CODE
Description
CIP CODE ASSOCIATED WITH AN EDUCATIONAL PROGRAM CODE.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
STUDENT CREDIT LEVEL
Description
A 1-DIGIT CODE INDICATING LEVEL OF CUMULATIVE COLLEGE CREDITS EARNED. THIS CODE IS SYSTEM- GENERATED FOR MIS REPORTING PURPOSES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
1
=
ALL OTHER FIRST YEAR STUDENTS (GREATER THAN ZERO AND LESS THAN 45 CUMULATIVE CREDITS)
2
=
ALL OTHER STUDENTS
Name
RECENT HIGH SCHOOL GRADUATE INDICATOR
Description
INDICATES WHETHER OR NOT A STUDENT IS A RECENT HIGH SCHOOL GRADUATE. IF A STUDENT'S LAST YEAR OF HIGH SCHOOL (HI_SCHL_LAST_YR) IS IN THE YEAR OF THE YRQ BEING REPORTED, THEY ARE A RECENT HIGH SCHOOL GRADUATE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NOT A RECENT HIGH SCHOOL GRADUATE
Name
HIGH SCHOOL COUNTY
Description
COUNTY CODE FOR COUNTY IN WHICH A HIGH SCHOOL IS LOCATED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
IN ADDITION:
40
=
OTHER U. S. STATE
41
=
OTHER WASHINGTON
42
=
FOREIGN
99
=
UNKNOWN
Name
PREVIOUS COLLEGE 1
Description
DESIGNATES PREVIOUS COLLEGE ATTENDED. USE A THREE DIGIT CODE FOLLOWED BY ONE SPACE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
STUDENT SOURCE
Description
A CODE INDICATING WHERE THE STUDENT CAME FROM FALL QUARTER. SYSTEM-GENERATED FOR MIS REPORT- ING PURPOSES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
2
=
TRANSFER STUDENT A STUDENT WHO IS ATTENDING THIS COLLEGE FOR THE FIRST TIME AND HAS PREVIOUSLY ATTENDED ANOTHER COLLEGE.
3
=
FORMER STUDENT A STUDENT WHO HAS ATTENDED THIS COLLEGE SOMETIME IN THE PAST BUT NOT THE PREVIOUS QUARTER.
4
=
NEW STUDENT A STUDENT WHO HAS NEVER ATTENDED THIS OR ANY OTHER COLLEGE.
Name
DEGREE SEEKING INDICATOR
Description
AN INDICATOR OF WHETHER OR NOT A STUDENT IS SEEKING A DEGREE. NONDEGREE SEEKING: - STUDENT INTENT = L OR - EXCLUSIVE ENROLLMENT IN CLASSES WITH CIP 32.0102 OR - STUDENTS WITH ALL FEE_PAY_STAT = 91 THRU 97 DEGREE SEEKING: - STUDENTS NOT MEETING THE ABOVE CRITERIA
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NONDEGREE SEEKING
Name
STUDENT FUNDING SOURCE PRIORITY
Description
A STUDENT'S HIGHEST PRIORITY FUNDING SOURCE OF ALL FUNDING SOURCES FOR THE STUDENT'S MIS REPORTABLE CLASSES. FUNDING SOURCES IN PRIORITY ORDER ARE: 1. STATE SUPPORTED (1) 2. SUPPLEMENTAL (2) 3. SHARED (3) 4. CONTRACT (4) 5. STUDENT SUPPORTED (5)
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
STUDENT FUNDING SOURCE PRIORITY CATEGORY
Description
DEFINTION: INDICATES THE CATEGORY OF A STUDENT'S PRIORITY FUNDING SOURCE. FUNDING SOURCE 1, 2, 3 = CATEGORY 1 FUNDING SOURCE 4 = CATEGORY 2 FUNDING SOURCE 5 = CATEGORY 3
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
2
=
CONTRACT SUPPORTED
3
=
STUDENT SUPPORTED
Name
STUDENT TIME/LOCATION PRIORITY
Description
A STUDENT'S HIGHEST PRIORITY TIME LOCATION OF ALL TIME/LOCATIONS FOR THE STUDENT'S MIS REPORTABLE CLASSES. TIME/LOCATIONS IN PRIORITY ORDER ARE: 1. DAY, ON-CAMPUS (1) 2. EVENING, ON-CAMPUS (2) 3. DAY, SATELLITE (9) 4. EVENING, SATELLITE (0) 5. DAY, OFF CAMPUS (3) 6. DAY, MIXED LOCATIONS (5) 7. DAY, OTHER (7) 8. EVENING, OFF CAMPUS (4) 9. EVENING, MIXED LOCATIONS (6) 10. EVENING, OTHER (8)
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
FUNDING SOURCE INDICATORS
Description
A SET OF 1-BYTE FIELDS TO INDICATE WHICH FUNDING SOURCES A STUDENT'S CLASSES HAVE. BYTE 1 = STATE SUPPORTED BYTE 2 = SUPPLEMENTAL BYTE 3 = PARTIAL STATE, SHARED BYTE 4 = CONTRACT SUPPORTED BYTE 5 = STUDENT FUNDED BYTE 6 = NOT USED
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Values
0
=
STUDENT HAS NO CLASSES WITH THIS FUNDING SOURCE.
Name
TIME LOCATION INDICATORS
Description
A SET OF 1 BYTE FIELDS TO INDICATE WHICH TIME/ LOCATIONS A STUDENT'S CLASSES HAVE. BYTE 1 = DAY, ON CAMPUS 2 = EVENING, ON CAMPUS 3 = DAY, OFF CAMPUS 4 = EVENING, OFF CAMPUS 5 = DAY, MIXED LOCATIONS 6 = EVENING, MIXED LOCATIONS 7 = DAY, OTHER 8 = EVENING, OTHER 9 = DAY, SATELLITE 0 = EVENING, SATELLITE
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Values
0
=
STUDENT HAS NO CLASSES WITH THIS TIME/LOCATION
Name
INSTITUTIONAL INTENT CATEGORY INDICATOR
Description
A SET OF 1-BYTE FIELDS TO INDICATE WHICH INSTITUTIONAL INTENT CATEGORIES A STUDENT'S CLASSES HAVE.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Values
BYTE 2
=
TRANSFER AND VOC SUPPORT, BASIC SKILLS (1B)
BYTE 3
=
VOCATIONAL, GENERAL (2A)
BYTE 4
=
VOCATIONAL, BASIC SKILLS (2B)
BYTE 5
=
COMMUNITY SERVICE (3)
Name
STUDENT MIS STATE_SUPPORTED CREDITS
Description
STUDENT'S CREDITS FOR MIS REPORTABLE CLASSES THAT ARE STATE SUPPORTED.
Type
NUMERIC(5,2)
Number of length 5 including 2 positions after the decimal.
Name
STUDENT MIS CONTRACT SUPPORTED CREDITS
Description
STUDENT'S CREDITS FOR MIS REPORTABLE CLASSES THAT ARE CONTRACT SUPPORTED.
Type
NUMERIC(4,1)
Number of length 4 including 1 positions after the decimal.
Name
STUDENT MIS STUDENT_SUPPORTED CREDITS
Description
STUDENT'S CREDITS FOR MIS REPORTABLE CLASSES THAT ARE STUDENT SUPPORTED.
Type
NUMERIC(4,1)
Number of length 4 including 1 positions after the decimal.
Name
STUDENT MIS TOTAL CREDITS
Description
STUDENT'S TOTAL CREDITS FOR MIS REPORTABLE CLASSES.
Type
NUMERIC(4,1)
Number of length 4 including 1 positions after the decimal.
Name
STUDENT MIS STATUS
Description
INDICATES IF STUDENT IS MIS REPORTABLE.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Values
0
=
STUDENT IS NOT REPORTABLE
Name
BASIC SKILLS INDICATOR
Description
INDICATES IF STUDENT IS EXCLUSIVELY ENROLLED IN BASIC SKILLS CLASSES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
2
=
ENROLLED EXCLUSIVELY IN 32.0101 & 32.0195
BLANK
=
NOT EXCLUSIVELY ENROLLED IN 32.XXXX
Name
STUDENT PURPOSE FOR ATTENDING
Description
A TWO POSITION CODE INDICATING A STUDENT'S PURPOSE OR REASON FOR ATTENDING COLLEGE. THIS INFORMATION IS COLLECTED EACH QUARTER A STUDENT ATTENDS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
STUDENT PLANNED TRAINING RELATION TO WORK
Description
A TWO POSITION CODE INDICATING A STUDENT'S DETTERMINATION OF HOW THEIR PLANNED COURSE WORK RELATES TO THEIR CURRENT OR FUTURE WORK. THIS INFORMATION IS COLLECTED EACH QUARTER A STUDENT ATTENDS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
STUDENT FAMILY STATUS
Description
A TWO-POSITION CODE TO INDICATE A STUDENT'S FAMILY STATUS. THIS INFORMATION IS COLLECTED THE FIRST YRQ THE STUDENT ATTENDS THE COLLEGE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
STUDENT PLANNED LENGTH OF ATTENDANCE
Description
A TWO-POSITION CODE INDICATING A STUDENT'S PLANNED LENGTH OF ATTENDANCE AT THE COLLEGE. THIS INFORMATION IS COLLECTED THE FIRST YRQ THE STUDENT ATTENDS THE COLLEGE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
STUDENT WORK STATUS WHILE ATTENDING
Description
A TWO-POSITION CODE INDICATING A STUDENT'S WORK STATUS WHILE THEY ARE ATTENDING COLLEGE. THIS INFORMATION IS COLLECTED THE FIRST YRQ THE STUDENT ATTENDS THE COLLEGE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
STUDENT PRIOR LEVEL OF EDUCATION
Description
A TWO-POSITION CODE INDICATING A STUDENT'S PRIOR EDUCATION LEVEL. THIS INFORMATION IS COLLECTED THE FIRST YRQ THE STUDENT ATTENDS THE COLLEGE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
CENSUS RACE GROUP CODE
Description
A CLASSIFICATION OF RACE/ETHNIC CATEGORIES WHICH ADHERES TO THE DATA CLASSIFICATIONS AS COLLECTED BY THE U.S. CENSUS QUESTIONNAIRE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
CENSUS HISPANIC/SPANISH CODE
Description
A CLASSIFICATION OF HISPANIC/SPANISH ORIGINS WHICH ADHERES TO THE DATA CLASSIFICATIONS AS COLLECTED BY THE U.S. CENSUS QUESTIONNAIRE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
HIGH SCHOOL ATTENDED
Description
DESIGNATES THE HIGH SCHOOL LAST ATTENDED BY THE STUDENT.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
GRADUATED FROM HIGH SCHOOL
Description
INDICATES IF THE STUDENT GRADUATED FROM HIGH SCHOOL.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO
BLANK
=
UNKNOWN, NOT APPLICABLE
Name
COLLEGE LEVEL CREDITS EARNED
Description
THE CREDITS EARNED FOR THE STUDENT'S TOTAL COLLEGE LEVEL EFFORT (CLASSES NUMBERED 100 OR ABOVE) AT THE INSTITUTION. CALCULATED AND EN- TERED AUTOMATICALLY AS PART OF THE GRADING PROCESS.
Type
NUMERIC(5,1)
Number of length 5 including 1 positions after the decimal.
Name
CUMULATIVE CREDITS EARNED
Description
THE CREDITS FOR THE STUDENT'S TOTAL EFFORT AT THE INSTITUTION. CALCULATED AND ENTERED AUTO- MATICALLY AS PART OF THE GRADING PROCESS.
Type
NUMERIC(5,1)
Number of length 5 including 1 positions after the decimal.
Name
STUDENT MIS STATE_SUPPORTED HOURS
Description
STUDENT'S CLOCK HOURS FOR MIS REPORTABLE CLASSES THAT ARE STATE SUPPORTED.
Type
NUMERIC(5,1)
Number of length 5 including 1 positions after the decimal.
Name
STUDENT MIS CONTRACT_SUPPORT HOURS
Description
STUDENT'S CLOCK HOURS FOR MIS REPORTABLE CLASSES THAT ARE CONTRACT SUPPORTED.
Type
NUMERIC(5,1)
Number of length 5 including 1 positions after the decimal.
Name
STUDENT MIS STUDENT_SUPPORTED HOURS
Description
STUDENT'S CLOCK HOURS FOR MIS REPORTABLE CLASSES THAT ARE STUDENT SUPPORTED.
Type
NUMERIC(5,1)
Number of length 5 including 1 positions after the decimal.
Name
STUDENT MIS TOTAL CLOCK HOURS
Description
STUDENT'S TOTAL CLOCK HOURS FOR MIS REPORTABLE CLASSES.
Type
NUMERIC(5,1)
Number of length 5 including 1 positions after the decimal.
Name
STUDENT MIS STATE_SUPPORTED FTES
Description
STUDENT'S FULL-TIME EQUIVALENT FOR MIS REPORTABLE CLASSES THAT ARE STATE SUPPORTED.
Type
NUMERIC(5,3)
Number of length 5 including 3 positions after the decimal.
Name
STUDENT MIS CONTRACT_SUPPORTED FTES
Description
STUDENT'S FULL-TIME EQUIVALENT FOR MIS REPORTABLE CLASSES THAT ARE CONTRACT SUPPORTED.
Type
NUMERIC(5,3)
Number of length 5 including 3 positions after the decimal.
Name
STUDENT MIS STUDENT_SUPPORT FTES
Description
STUDENT'S FULL-TIME EQUIVALENT FOR MIS REPORTABLE CLASSES THAT ARE STUDENT SUPPORTED.
Type
NUMERIC(5,3)
Number of length 5 including 3 positions after the decimal.
Name
STUDENT MIS TOTAL FTES
Description
STUDENT'S TOTAL FULL-TIME EQUIVALENT FOR MIS REPORTABLE CLASSES.
Type
NUMERIC(5,3)
Number of length 5 including 3 positions after the decimal.
Name
HIGH SCHOOL GRADE LEVEL
Description
THE HIGHEST GRADE COMPLETED IN HIGH SCHOOL.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
CUMULATIVE CLOCK HOURS EARNED
Description
THE TOTAL CLOCK HOURS ASSOCIATED WITH THE CLASSES FOR WHICH A STUDENT HAS ENROLLED AT THE COLLEGE.
Type
NUMERIC(6,1)
Number of length 6 including 1 positions after the decimal.
Name
HEALTH LIMITATIONS
Description
ACCOMMODATES UP TO FOUR CODES DESCRIBING HEALTH LIMITATIONS OF THE STUDENT. BLANK = NO LIMITATIONS 0 = TUBERCULOSIS 1 = SEVERE VISION LOSS 2 = HEARING LOSS 3 = ARTIFICIAL LIMB 4 = WHEEL CHAIR 5 = DIABETES 6 = HEART AILMENT 7 = RESPIRATORY AILMENT 8 = EPILEPSY CONVULSIONS 9 = HIGH BLOOD PRESSURE NEW CODING EFFICTIVE 5/97 BLANK = NO LIMITATIONS 1 = DEAF/HEARING 2 = MOBILITY 3 = SPEECH/LANGUAGE 4 = LEARNING DISABILITY 5 = BLIND/VISUAL 6 = CHRONIC/ACUTE HEALTH 7 = NEUROLOGICAL/NERVOUS SYSTEM 8 = PSYCHOLOGICAL/EMOTIONAL
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
SBCTC STUDENT MISCELLANEOUS FIELD 1
Description
A MISCELLANEOUS FIELD FOR STATE BOARD REPORTING.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
CENSUS RACE CODE 2
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
SBCTC STUDENT MISCELLANEOUS FIELD 3
Description
A MISCELLANEOUS FIELD FOR STATE BOARD REPORTING.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
SBCTC STUDENT MISCELLANEOUS FIELD 4
Description
A MISCELLANEOUS FIELD FOR STATE BOARD REPORTING.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
SBCTC STUDENT MISCELLANEOUS FIELD 5
Description
A MISCELLANEOUS FIELD FOR STATE BOARD REPORTING.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
SOCIAL SECURITY NUMBER
Description
A STUDENT'SSOCIAL SECURITY NUMBER.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
STUDENT NAME
Description
THE STUDENT'S NAME.
Type
NVARCHAR(22)
Variable length string of up to 22 characters.
Name
STUDENT PROGRAM ENROLLED
Description
IDENTIFIES THE PROGRAM THE STUDENT IS ENROLLED IN FOR THE SPECIFIC QUARTER.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
QUARTERLY GRADE POINT AVERAGE
Description
CONTAINS THE GRADE POINT AVERAGE FOR THE STUDENT FOR THE SPECIFIC QUARTER. ENTERED AUTOMATICALLY AS PART OF THE GRADING PROCESS.
Type
NUMERIC(4,2)
Number of length 4 including 2 positions after the decimal.
Name
CUMULATIVE GRADE POINT AVERAGE
Description
THE GRADE POINT AVERAGE FOR THE STUDENT'S TOTAL EFFORT AT THE INSTITUTION. CALCULATED AND EN- TERED AUTOMATICALLY AS PART OF THE GRADING PRO- CESS.
Type
NUMERIC(4,2)
Number of length 4 including 2 positions after the decimal.
Name
LAST YEAR ATTENDED HIGH SCHOOL
Description
THE LAST TWO DIGITS OF THE LAST YEAR THAT THE STUDENT ATTENDED HIGH SCHOOL.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
VETERAN BENEFIT
Description
INDICATES THE STUDENT'S VETERAN STATUS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
2
=
VETERAN RECEIVING BENEFITS; NOT SEA
3
=
SEA VETERAN NOT RECEIVING BENEFITS
5
=
DEPENDENT OF VETERAN; RECEIVING BENEFITS
0
=
NOT A VETERAN
1
=
SEA VETERAN RECEIVING BENEFITS
Name
LAST YEAR/QUARTER ATTENDED
Description
THE LAST QUARTER AND YEAR THE STUDENT ATTENDED. ENTERED AUTOMATICALLY FROM THE REGISTRATION MODULE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
QUARTERLY GPA CREDITS
Description
CONTAINS THE GPA CREDITS FOR THE STUDENT FOR THE SPECIFIC QUARTER. ENTERED AUTOMATICALLY AS PART OF THE GRADING PROCESS.
Type
NUMERIC(4,1)
Number of length 4 including 1 positions after the decimal.
Name
QUARTERLY GPA CLOCK HOURS
Description
THE QUARTERLY CLOCK HOURS OF A STUDENT APPLICABLE TO THEIR GPA.
Type
NUMERIC(5,1)
Number of length 5 including 1 positions after the decimal.
Name
COLLEGE LEVEL GRADE POINT AVERAGE
Description
THE GRADE POINT AVERAGE FOR THE STUDENT'S TOTAL COLLEGE LEVEL EFFORT (CLASSES NUMBERED 100 OR ABOVE) AT THE INSTITUTION. CALCULATED AND EN- TERED AUTOMATICALLY AS PART OF THE GRADING PROCESS.
Type
NUMERIC(4,2)
Number of length 4 including 2 positions after the decimal.
Name
KIND OF STUDENT
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
WORKER RETRAIN
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
MIS SUBJECT CLUSTER SUMMARY DETAIL
Name
COLLEGE/YRQ KEY
Description
COLLEGE AND YRQ CONCATENATED TO FORM A KEY.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SUBJECT CLUSTER
Description
A CODE THAT IDENTIFIES GROUPS OF HEGIS OR CIP CODES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
STATE SUPPORTED SUBJECT CLUSTER FTES
Description
FULL-TIME EQUIVALENT STUDENTS ATTRIBUTED TO A SUBJECT CLUSTER.
Type
NUMERIC(9,2)
Number of length 9 including 2 positions after the decimal.
Name
STATE SUPPORTED SUBJECT CLUSTER FTEF
Description
FULL-TIME EQUIVALENT FACULTY ATTRIBUTED TO A SUBJECT CLUSTER.
Type
NUMERIC(7,2)
Number of length 7 including 2 positions after the decimal.
Name
ADJUSTED STATE SUPPORTED SUBJECT CLUSTER FTEF
Description
FULL-TIME EQUIVALENT FACULTY ATTRIBUTED TO A SUBJECT CLUSTER EXCLUDING FEDERAL VOCATIONAL FACULTY.
Type
NUMERIC(7,2)
Number of length 7 including 2 positions after the decimal.
Description:
STUDENT MIS CROSS REFERENCE DATA BASE
MIS COLLEGE/SID MASTER
Name
COLLEGE SID KEY
Description
THE CONCATENATION OF COLLEGE CODE AND SID TO FORM A KEY.
Type
NVARCHAR(12)
Variable length string of up to 12 characters.
Name
YRQ STUDENT FIRST REPORTED
Description
THE YRQ A STUDENT WAS REPORTED TO SBCCE FOR THE FIRST TIME OR THE EARLIEST YRQ FOR WHICH THERE IS MIS REPORTING DATA FOR THE STUDENT.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
YEAR QUARTER LAST REPORTED
Description
DIFINITION: THE LAST YRQ A STUDENT WAS REPORTED TO SBCCE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
YRQ NEW STUDENT REPORTED
Description
THE YRQ A STUDENT WAS REPORTED TO SBCCE AS A NEW STUDENT.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
MIS SID CROSS REFERENCE DETAIL
Name
STUDENT IDENTIFICATION NUMBER
Description
A NINE CHARACTER ELEMENT UNIQUELY IDENTIFYING A STUDENT/EMPLOYEE.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
COLLEGE SID KEY
Description
THE CONCATENATION OF COLLEGE CODE AND SID TO FORM A KEY.
Type
NVARCHAR(12)
Variable length string of up to 12 characters.
Name
YEAR/QUARTER
Description
A THREE-POSITION ACADEMIC YEAR (I.E., 1984-85= 845) FOLLOWED BY THE QUARTER CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Description:
GENERAL ACCOUNTING TABLES
ACTIVITY TABLE
Name
ACTIVITY KEY
Description
THE CONCATENATION OF PROGRAM, SUBPROGRAM, ACTIVITY AND FISCAL YEAR TO FORM THE KEY TO THE ACTIVITY TABLE.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
EDIT STATUS
Description
A CODE INDICATING THE EDITING STATUS OF A PARTICULAR CODE OR COMBINATION OF CODES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
L
=
LIMITED
I
=
INACTIVE
D
=
DELETE
N
=
NON-ACCOUNTING
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
APPROPRIATIONS CHARACTER TABLE
Name
APPROPRIATION CHARACTER KEY
Description
THE CONCATENATION OF APPROPRIATION CHARACTER AND FISCAL YEAR TO FORM THE KEY TO THE APPROPRIATION CHARACTER TABLE.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
EDIT STATUS
Description
A CODE INDICATING THE EDITING STATUS OF A PARTICULAR CODE OR COMBINATION OF CODES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
A
=
ACTIVE
N
=
NON-ACCOUNTING
D
=
DELETE
I
=
INACTIVE
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
APPROPRIATION INDEX/PROGRAM INDEX TABLE
Name
APPROPRIATION/PROGRAM KEY
Description
THE CONCATENATION OF APPROPRIATION INDEX, PROGRAM INDEX AND FISCAL YEAR TO FORM THE KEY TO THE APPROPRIATION INDEX/PROGRAM INDEX TABLE.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
EDIT STATUS
Description
A CODE INDICATING THE EDITING STATUS OF A PARTICULAR CODE OR COMBINATION OF CODES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
D
=
DELETE
N
=
NON-ACCOUNTING
A
=
ACTIVE
L
=
LIMITED
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
APPROPRIATION TABLE
Name
APPROPRIATION KEY
Description
THE CONCATENATION OF APPROPRIATION AND FISCAL YEAR TO FORM THE KEY TO THE APPROPRIATION TABLE.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
EDIT STATUS
Description
A CODE INDICATING THE EDITING STATUS OF A PARTICULAR CODE OR COMBINATION OF CODES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
A
=
ACTIVE
N
=
NON-ACCOUNTING
D
=
DELETE
I
=
INACTIVE
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
AFRS APPROPRIATION
Description
THE APPROPRIATION THAT WILL BE REPORTED TO AFRS FOR AN INTERNALLY-USED APPROPRIATION CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
APPROPRIATION TYPE TABLE
Name
APPROPRIATION TYPE KEY
Description
THE CONCATENATION OF APPROPRIATION TYPE AND FISCAL YEAR TO FORM THE KEY TO THE APPROPRIATION TYPE TABLE.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
EDIT STATUS
Description
A CODE INDICATING THE EDITING STATUS OF A PARTICULAR CODE OR COMBINATION OF CODES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NON-ACCOUNTING
I
=
INACTIVE
L
=
LIMITED
D
=
DELETE
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
BANK ACCOUNT CODE TABLE
Name
BANK ACCOUNT CODE KEY
Description
THE CONCATENATION OF BANK ACCOUNT CODE AND FISCAL YEAR TO FORM THE KEY TO THE BANK ACCOUNT CODE TABLE.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
BANK NAME
Description
THE NAME OF A BANK
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
EDIT STATUS
Description
A CODE INDICATING THE EDITING STATUS OF A PARTICULAR CODE OR COMBINATION OF CODES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
I
=
INACTIVE
L
=
LIMITED
D
=
DELETE
N
=
NON-ACCOUNTING
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
CHECK RECONCILIATION BANK
Description
A CODE TO IDENTIFY THE BANK FOR WHICH A CHECK RECONCILIATION TAPE IS TO BE PREPARED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
1
=
SEATTLE FIRST NATIONAL BANK
2
=
PEOPLES BANK
3
=
PUGET SOUND NATIONAL BANK
4
=
BANK OF THE WEST
5
=
SPOKANE SPECIAL FORMAT
6
=
RAINIER BANK
Name
CHECK RECONCILIATION ACCOUNT NUMBER
Description
THE BANK ACCOUNT NUMBER TO BE USED IN PREPARING A CHECK RECONCILIATION TAPE.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
BUDGET TRANSLATION OVERRIDE TABLE–CONTAINS ACCOUNTING/BUDGET TRANSLATIONS THAT OVERRIDE THE DEFAULT ACCOUNTING TO BUDGET CROSSREFERENCE RULES.
Name
BUDGET TRANSLATION KEY
Description
THE CONCATENATION OF APPROPRIATION INDEX, PROGRAM INDEX, ORGANIZATION INDEX AND FISCAL YEAR TO FORM THE KEY TO THE BUDGET TRANSLATION OVERRIDE TABLE.
Type
NVARCHAR(14)
Variable length string of up to 14 characters.
Name
FUNDING SOURCE ID
Description
A 16 CHARACTER CODE OR NAME THAT IDENTIFIES A SOURCE OF FUNDS (EG, OPERATING FUNDS, GRANTS, CONTRACTS, CAPITAL PROJECTS, ENTERPRISE FUNDS).
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
Name
BUDGET UNIT ID
Description
DEFINTION: A 16-CHARACTER CODE OR NAME THAT IDENTIFIES A DEPARTMENT OR OTHER MANAGEMENT UNIT.
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
BATCH IDENTIFIER TABLE
Name
BATCH IDENTIFIER KEY
Description
THE CONCATENATION OF BATCH IDENTIFIER AND FISCAL YEAR TO FORM THE KEY TO THE BATCH IDENTIFIER TABLE.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
BANK ACCOUNT CODE
Description
A CODE DESIGNATING A PARTICULAR BANK ACCOUNT THAT A TRANSACTION AFFECTS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
BATCH POSTING INDICATOR
Description
A CODE INDICATING HOW TRANSACTIONS IN A BATCH ARE TO BE PROCESSED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
2
=
AUTOMATIC BATCH BALANCE TRANSACTIONS POSTED AS THEY ARE ENTERED INTO THE BATCH.
3
=
AUTOMATIC BATCH BALANCE, TRANSACTIONS POSTED WHEN THE BATCH IS BALANCED.
Name
EDIT STATUS
Description
A CODE INDICATING THE EDITING STATUS OF A PARTICULAR CODE OR COMBINATION OF CODES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NON-ACCOUNTING
D
=
DELETE
L
=
LIMITED
I
=
INACTIVE
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
CAMPUS TABLE MASTER–MAINTAINS THE ONE CHARACTER CODE IDENTIFYING CAMPUSES WITHIN MULTI-CAMPUS DISTRICTS AND THE DEFAULT TITLE.
Name
CAMPUS KEY
Description
THE CONCATENATION OF CAMPUS AND FISCAL YEAR TO FORM THE KEY TO THE CAMPUS TABLE.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
EDIT STATUS
Description
A CODE INDICATING THE EDITING STATUS OF A PARTICULAR CODE OR COMBINATION OF CODES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
L
=
LIMITED
D
=
DELETE
I
=
INACTIVE
N
=
NON-ACCOUNTING
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
CATEGORY OF EXPENDITURE/REVENUE TABLE
Name
EXPENDITURE/REVENUE SORT KEY
Description
THE CONCATENATION OF EXPENDITURE/REVENUE SORT CODE AND FISCAL YEAR TO FORM THE KEY TO THE CATEGORY OF EXPENDITURE/REVENUE SORT CODE TABLE.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
EDIT STATUS
Description
A CODE INDICATING THE EDITING STATUS OF A PARTICULAR CODE OR COMBINATION OF CODES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
A
=
ACTIVE
N
=
NON-ACCOUNTING
I
=
INACTIVE
D
=
DELETE
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
CHECK STOCK TABLE MASTER
Name
CHECK STOCK KEY
Description
THE CONCATINATION OF CHECK STOCK AND FISCAL YEAR.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
BANK ACCOUNT CODE
Description
A CODE DESIGNATING A PARTICULAR BANK ACCOUNT THAT A TRANSACTION AFFECTS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
EDIT STATUS
Description
A CODE INDICATING THE EDITING STATUS OF A PARTICULAR CODE OR COMBINATION OF CODES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
L
=
LIMITED
D
=
DELETE
I
=
INACTIVE
N
=
NON-ACCOUNTING
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
PROCESS IDENTIFIER
Description
TERMINAL SECURITY PROCESS IDENTIFIER. USE: KEY TO THE MASTER PROCESS DATA SET FOR THE TERMINAL SECURITY SYSTEM.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
COST CENTER TABLE
Name
COST CENTER KEY
Description
THE CONCATENATION OF CAMPUS, DIVISION, DEPARMENT, COST CENTER AND FISCAL YEAR TO FORM THE KEY TO THE COST CENTER TABLE.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
EDIT STATUS
Description
A CODE INDICATING THE EDITING STATUS OF A PARTICULAR CODE OR COMBINATION OF CODES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
A
=
ACTIVE
N
=
NON-ACCOUNTING
I
=
INACTIVE
D
=
DELETE
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
DEBT TYPE TRANSACTION TABLE
Name
DEBT TYPE KEY
Description
THE CONCATENATION OF DEBT TYPE AND FISCAL YEAR TO FORM THE KEY TO THE DEBT TYPE TRANSACTION TABLE.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
EDIT STATUS
Description
A CODE INDICATING THE EDITING STATUS OF A PARTICULAR CODE OR COMBINATION OF CODES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
L
=
LIMITED
D
=
DELETE
I
=
INACTIVE
N
=
NON-ACCOUNTING
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
INITIAL CHARGE STATUS
Description
THE CHARGE STATUS TO BE USED WHEN ADDING A NEW CHARGE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
DEPARTMENT TABLE
Name
DEPARTMENT KEY
Description
THE CONCATENATION OF CAMPUS, DIVISION, DEPARTMENT AND FISCAL YEAR TO THE FORM THE KEY TO THE DEPARTMENT TABLE.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
EDIT STATUS
Description
A CODE INDICATING THE EDITING STATUS OF A PARTICULAR CODE OR COMBINATION OF CODES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
A
=
ACTIVE
N
=
NON-ACCOUNTING
I
=
INACTIVE
D
=
DELETE
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
DIVISION TABLE MASTER–MAINTAINS THE TWO CHARACTER CODE (DIV_KEY = CAMPUS + DIV) AND THE DEFAULT TITLE.
Name
DIVISION KEY
Description
THE CONCATENATION OF CAMPUS, DIVISION AND FISCAL YEAR TO FORM THE KEY TO THE DIVISION TABLE.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
EDIT STATUS
Description
A CODE INDICATING THE EDITING STATUS OF A PARTICULAR CODE OR COMBINATION OF CODES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
L
=
LIMITED
D
=
DELETE
I
=
INACTIVE
N
=
NON-ACCOUNTING
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
DISTRICT INFORMATION–THE ELEMENTS POOL_TRNS_CD_3, POOL_TRNS_CD_4 AND DISTR_TRNS_CD ARE NO LONGER USED.
Name
FISCAL YEAR
Description
AN ACCOUNTING PERIOD BEGINNING ON JULY 1 AND ENDING ON JUNE 30 OF THE FOLLOWING YEAR. THE LAST TWO DIGITS OF THE YEARS ARE USED E.G., 83-84.
Type
NUMERIC(4,0)
Number of length 4 including 0 positions after the decimal.
Name
DISTRICT CODE
Description
A CODE USED TO IDENTIFY A PARTICULAR COMMUNITY COLLEGE DISTRICT.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
DISTRICT TITLE
Description
THE NAME OF A COMMUNITY COLLEGE DISTRICT TO BE USED FOR REPORTING PURPOSES.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
STATE AGENCY NUMBER
Description
A NUMBER ASSIGNED BY THE STATE TO UNIQUELY IDENTIFY A STATE AGENCY.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
FUNCTION CODE
Description
A CODE IDENTIFYING HIGH-LEVEL STATEWIDE FUNCTIONAL ACTIVITIES PERFORMED BY AGENCIES. USED ONLY FOR REPORTING TO AGENCY FINANCIAL REPORTING SYSTEM (AFRS). THIS IS A REQUIRED ELEMENT ON THE AFRS PROGRAM INDEX TABLE.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
BIENNIUM
Description
A 24 MONTH PERIOD EXTENDING FROM JULY 1 OF ODD NUMBERED YEARS TO JUNE 30 OF ODD NUMBER YEARS TO WHICH AN OPERATING BUDGET APPLIES.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
LAST MONTH CLOSED
Description
THE LATEST MONTH FOR WHICH MONTH END PROCESSING HAS BEEN COMPLETED.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
SUBAGENCY CODE
Description
A CODE INDICATING A SUB AGENCY CODE AS DEFINED BY OFM.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
SYSTEM FEATURES INDICATORS
Description
A SERIES OF INDICATORS TO INDICATE WHETHER OR NOT A PARTICULAR FEATURE OF THE SYSTEM IS IMPLEMENTED.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
ACCOUNT EDIT INDICATOR
Description
A CODE TO INDICATE WHETHER OR NOT THE ACCTSUMMARY-M SHOULD BE ACCESSED TO PERFORM ACCT_STRUCTURE EDITING.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO
Name
FISCAL YEAR BEGIN MONTH
Description
THE MONTH IN WHICH A FISCAL YEAR BEGINS.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
POOLED CASH TRANSACTION CODE 1
Description
THE TRANSACTION CODE USED TO ADJUST CASH AND THE RECEIVABLE FROM THE POOLED CASH FUND.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
POOLED CASH TRANSACTION CODE 2
Description
THE TRANSACTION CODE USED TO ADJUST CASH AND THE PAYABLE IN THE POOLED CASH FUND.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
POOLED CASH TRANSACTION CODE 3
Description
THE TRANSACTION CODE FOR INCREASING CASH IN A FUND AND REDUCING THE RECEIVABLE IN THE POOLED CASH FUND.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
POOLED CASH TRANSACTION CODE 4
Description
THE TRANSACTION CODE FOR REDUCING CASH IN THE POOLED CASH FUND AND REDUCING THE PAYABLE IN THE FUND FROM WHICH THE CASH WAS TRANSFERED.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
NEXT INVOICE NUMBER
Description
THE NEXT SEQUENTIAL NUMBER TO BE ASSIGNED FOR INVOICES TO BE PAID.
Type
NUMERIC(6,0)
Number of length 6 including 0 positions after the decimal.
Name
NEXT CREDIT MEMO NUMBER
Description
THE NEXT SEQUENTIAL NUMBER TO BE ASSIGNED FOR CREDIT MEMOS RECEIVED.
Type
NUMERIC(6,0)
Number of length 6 including 0 positions after the decimal.
Name
CHECK PRINT LEAD TIME
Description
THE DEFAULT NUMBER OF DAYS ALLOWED BY AN AGENCY FOR THE PRINTING OF A CHECK PRIOR TO THE PAYMENT DUE DATE.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
USE TAX TRANSACTION CODE
Description
THE TRANSACTION CODE USED TO RECORD USE TAX.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
EXPENDITURE TRANSACTION CODE
Description
THE TRANSACTION CODE USED TO RECORD EXPENDITURES.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
LIQUIDATION TRANSACTION CODE
Description
THE TRANSACTION CODE USED TO RECORD ENCUMBRANCE LIQUIDATIONS.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
DISTRIBUTION TRANSACTION CODE
Description
THIS CODE IS USED IN TUITION REVENUE DISTRIBUTION TO DEBIT REVENUE AND CREDIT CASH FOR THE ACCOUNT THAT THE REVENUE IS BEING DISTRIBUTED FROM.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
CREDIT BANK ACCOUNT TRANSACTION CODE
Description
THE TRANSACTION CODE USED TO REDUCE THE BANK ACCOUNT BALANCE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
RECORD CREDIT MEMO TRANSACTION CODE
Description
THE TRANSACTION CODE USED TO RECORD THE RECEIPT OF A CREDIT MEMO.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
USE CREDIT MEMO TRANSACTION CODE
Description
THE TRANSACTION CODE USED TO REDUCE THE BALANCE OF A CREDIT MEMO WHEN IT IS USED.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
ENCUMBRANCE TRANSACTION CODE
Description
THE TRANSACTION CODE USED TO RECORD AN ENCUMBRANCE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
ACCRUED EXPENDITURE TRANSACTION CODE
Description
THE TRANSACTION CODE USED TO RECORD AN ACCRUED EXPENDITURE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
REVERSE ACCRUED EXPENDITURE TRANSACTION CODE
Description
THE TRANSACTION CODE USED TO REVERSE AN ACCRUED EXPENDITURE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
VENDOR PAYMENT ADVANCE DISBURSEMENT TRANSACT. CODE
Description
THE TRANSACTION CODE USED TO CHARGE THE OPERATING FUND FOR DISBURSEMENT MADE FROM THE VENDOR PAYMENT ADVANCE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
VENDOR PAYMENT ADVANCE REIMBURSEMENT TRANS. CODE
Description
THE TRANSACTION CODE USED TO RECORD THE REIMBURSEMENT OF THE VENDOR PAYMENT ADVANCE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
VENDOR PAYMENT ADVANCE SUMMARY TRANSACTION CODE
Description
THE TRANSACTION CODE USED TO RECORD THE VENDOR PAYMENT ADVANCE SUMMARY TRANSACTION.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
VENDOR PAYMENT ADVANCE/LAST YEAR/MONTH PROCESSED
Description
THE LAST YEAR/MONTH THAT THE VENDOR PAYMENT ADVANCE REIMBURSEMENT REPORT WAS PROCESSED FOR.
Type
NUMERIC(4,0)
Number of length 4 including 0 positions after the decimal.
Name
VENDOR PAYMENT ADVANCE _ LAST DATE PROCESSED
Description
THE LAST DATE ON WHICH THE VENDOR PAYMENT ADVANCE REIMBURSEMENT REPORT WAS PROCESSED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR VPA_LAST_DATE
Description
SQL FORMATTED DATE FOR VPA_LAST_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
VENDOR PAYMENT ADVANCE _ LAST AMOUNT REPORTED
Description
THE TOTAL AMOUNT OF VPA DOLLARS THAT WERE REPORTED ON THE LAST VENDOR PAYMENT ADVANCE REIMBURSEMENT REPORT.
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
CHECK RECONCILIATION BANK
Description
A CODE TO IDENTIFY THE BANK FOR WHICH A CHECK RECONCILIATION TAPE IS TO BE PREPARED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
1
=
SEATTLE FIRST NATIONAL BANK
6
=
RAINIER BANK
5
=
SPOKANE SPECIAL FORMAT
4
=
BANK OF THE WEST
3
=
PUGET SOUND NATIONAL BANK
7
=
FIRST INTERSTATE
Name
CHECK RECONCILIATION ACCOUNT NUMBER
Description
THE BANK ACCOUNT NUMBER TO BE USED IN PREPARING A CHECK RECONCILIATION TAPE.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
NUMBER OF ADVANCED TRANSACTION MONTHS
Description
THE LIMIT IN MONTHS FROM THE LAST MONTH CLOSED, FOR WHICH ACCOUNTING TRANSACTIONS MAY BE ENTERED
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
CHECK TYPE
Description
A ONE-CHARACTER CODE TO INDICATE THE ACTION TO BE TAKEN AND TYPE OF CHECK TO BE PRINTED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
L
=
LOCAL
V
=
VENDOR PAYMENT ADVANCE
S
=
STATE WARRANT
P
=
PAYROLL VENDOR PAYMENT
F
=
FINANCIAL AID
Name
PRIOR YEAR EXPENDITURE TRANSACTION CODE.
Description
THE TRANSACTION CODE USED TO RECORD A PRIOR YEAR EXPENDITURE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
PAY AP LIABILITY TRANSACTION CODE.
Description
THE TRANSACTION CODE USED TO RECORD A PAYMENT OF A ACCOUNT PAYABLE LIABILITY.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
LIQUIDATE PRIOR YEAR AP LIABILITY TRANSACTION CODE
Description
THE TRANSACTION CODE USED TO RECORD A PAYMENT OF AN ACCOUNTS PAYABLE VPA LIABILITY.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
ACCOUNTS PAYABLE ACCRUAL OPTION
Description
A 1-CHARACTER CODE USED TO INDENTIFY THE ACCRUAL PROCESSING FOR ACCOUNTS PAYABLE CHECKS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
F
=
TRANSFER ACCRUED EXPENSES TO ACTUAL EXPENSES EXCEPT WHEN ACCRUAL OCCURRED IN A PREVIOUS FISCAL YEAR OR BIENNIUM.
B
=
TRANSFER ACCRUED EXPENSES TO ACTUAL EXPENSES EXCEPT WHEN ACCRUAL OCCURRED IN PREVIOUS BIENNIUM.
Name
PRIOR YEAR VPA DISBURSEMENT TRANS CODE
Description
THE TRANSACTION CODE USED TO RECORD A PRIOR YEAR VPA DISBURSEMENT.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
FINANCIAL AID CODING TABLE MASTER–CONTAINS THE ACCOUNT CODING FOR EACH FINANCIAL AID PROGRAM.
Name
FINANCIAL AID PROGRAM CODE TABLE KEY
Description
THE KEY OF THE FINANCIAL AID CODING TABLE.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
FINANCIAL AID PROGRAM ACRONYM
Description
A FIVE CHARACTER FIELD FOR ENTRY OF THE FIRST LETTER OF EACH WORD IN THE TITLE OF A FINANCIAL AID PROGRAM.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
FINANCIAL AID TITLE
Description
THE DESCRIPTIVE TITLE OF A FINANCIAL AID PROGRAM
Type
NVARCHAR(14)
Variable length string of up to 14 characters.
Name
TRANSACTION CODE
Description
A THREE CHARACTER CODE IDENTIFYING THE TYPE OF TRANSACTION BEING ENTERED INTO THE ACCOUNTING SYSTEM.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
PROGRAM INDEX
Description
A THREE CHARACTER, AGENCY UNIQUE CODE THAT IS USED TO REPRESENT A PROGRAM, SUBPROGRAM AND ACTIVITY.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
ORGANIZATION INDEX
Description
A CODE USED TO REPRESENT A UNIQUE COMBINATION OF CAMPUS, DIVISION, DEPARTMENT, COST CENTER PROJECT NUMBER, SUBPROJECT, PROJECT PHASE, GRANT/CONTRACT NUMBER, COUNTY AND CITY/TOWN.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
SUBOBJECT
Description
A TWO CHARACTER CODE ASSIGNED BY THE OFFICE OF FINANCIAL MANAGEMENT (OFM) TO IDENTIFY EXPENDITURES ACCORDING TO THE CATEGORY OF THE GOODS OR SERVICES RECEIVED IN THE TRANSACTION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
SUB_SUBOBJECT
Description
A FOUR CHARACTER CODE IDENTIFYING A FURTHER CLASSIFICATION OF OBJECT OF EXPENDITURES RELATING TO PARTICULAR ITEMS OR ITEM CATAGORIES THE FIRST TWO POSITIONS ARE NORMALLY RESERVED FOR HEGIS CODE AND A REIMBURSABLE CODE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
SOURCE OF REVENUE
Description
THE CONCATENATION OF MAJOR GROUP AND MAJOR SOURCE CODES.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
AWARD PACKAGE INDICATOR
Description
USED TO INDICATE IF AN AWARD IS REQUIRED AND IF THE EXPENSE IS TO POST TO FAEXP.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
AWARD NOT REQUIRED - POST TO FAEXP
X
=
AWARD NOT REQUIRED - DO NOT POST TO FAEXP
J
=
AWARD REQUIRED - SSN IS NOT REQUIRED
Name
ACCOUNTS RECEIVABLE IDENTIFICATION
Description
A SIX CHARACTER CODE TO IDENTIFY A PARTICULAR A/R ACCOUNT.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
APPROPRIATION INDEX
Description
A THREE CHARACTER CODE USED TO REPRESENT A SPECIFIC COMBINATION OF FUND AND APPROPRIATION.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
REIMBURSABLE CODE
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
SUBSOURCE
Description
A TWO CHARACTER CODE IDENTIFYING A FURTHER CLASSIFICATION OF RECEIPTS WITHIN A MAJOR GROUP AND MAJOR SOURCE SUCH AS TUITION AND FEES..
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
TRANSACTION REVERSE
Description
A ONE CHARACTER CODE INDICATING THAT A PARTICULAR TRANSACTION IS TO BE REVERSED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
R
=
REVERSE POSTING
Name
CUSTOMER ID
Description
THE CONCATENATION OF THE CUSTOMER NUMBER AND CUSTOMER TYPE WHICH UNIQUELY IDENTIFIES A CUSTOMER.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
GENERATE REVENUE ENTRY INDICATOR
Description
USED TO DETERMINE WHETHER A REVENUE WILL BE GENERATED FOR THIS TRANSACTION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
DO NOT GENERATE REVENUE ENTRY
Name
FEE CLASS EXCLUSION INDICATOR
Description
IN CONJUNCTION WITH FEE CLASS ARRAY, USED TO DETERMINE WHETHER THE FEE CLASSES ARE TO BE EXCLUDED FROM SELECTION FOR A PARTICULAR PROCESS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
INCLUDE
Name
AWARD DISBURSEMENT INDICATOR
Description
DESCRIBES HOW THE MONIES FROM THE FINANCIAL AID PROGRAM MAY BE DISBURSED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
2
=
TUITION/FEE TRANSFER ONLY.
3
=
AID CHECK ONLY.
4
=
EXPENSED THRU PAYROLL (I.E. COLLEGE WORK STUDY.
5
=
DISBURSEMENT BY THIRD PARTY (I.E. STUDENT LOAN THRU A LENDING INSTITUTION)
6
=
CHARGE TO THIRD PARTY (I.E. DVR,SPONSORSHIP)
7
=
TRANSFERABLE WAIVER (INSTITUTIONAL)
8
=
NON-TRANSFERABLE WAIVER (FEE CALC)
Name
FINANCIAL AID PRORATE INDICATOR
Description
AN INDICATOR TO IDENTIFY FINANCIAL AID PROGRAMS FOR WHICH PRORATING BY CREDIT (USING THE SAME FORMULA AS PELL) IS ACCEPTABLE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO, AWARD CANNOT BE PRORATED.
BLANK
=
NO, AWARD CANNOT BE PRORATED.
I
=
THE FINANCIAL AID PROGRAM CAN BE USED TO PAY CHARGES REGARDLESS OF THE NUMBER OF CREDITS INDICATED BY THE ENROLLMENT LEVEL
R
=
PRORATION THAT ROUNDS TO THE NEAREST DOLLAR
T
=
PRORATION WITH TRUNCATION
Name
DEBT TYPE
Description
DEFINTION: A CODE USED IN CONJUNCTION WITH CHARGE STATUS, IDENTIFYING WHETHER OR NOT A CHARGE IS TO BE RECORDED IN ACCOUNTING AND IF SO, HOW IT IS TO BE RECORDED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
FEE CODE TABLE–CONTAINS INFORMATION ON FEE CODES.
Name
FEE CODE TABLE KEY
Description
THE KEY OF FEE_CD_TBL_M
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
FEE CODE TITLE
Description
A DESCRIPTIVE TITLE ASSOCIATED WITH A FEE CODE.
Type
NVARCHAR(22)
Variable length string of up to 22 characters.
Name
CASH TRANSACTION CODE
Description
THE TRANSACTION CODE ASSOCIATED WITH A FEE CODE FOR A CASH TRANSACTION.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
TRANSACTION CODE DEFERRED REVENUE
Description
A TRANSACTION CODE ASSOCIATED WITH A FEE CODE THAT INDICATES A DEFERRED REVENUE TRANSACTION.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
TRANSACTION CODE ACCOUNT RECEIVABLE
Description
AN ACCOUNTS RECEIVABLE TRANSACTION CODE FOR A FEE CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
APPROPRIATION INDEX
Description
A THREE CHARACTER CODE USED TO REPRESENT A SPECIFIC COMBINATION OF FUND AND APPROPRIATION.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
PROGRAM INDEX
Description
A THREE CHARACTER, AGENCY UNIQUE CODE THAT IS USED TO REPRESENT A PROGRAM, SUBPROGRAM AND ACTIVITY.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
ORGANIZATION INDEX
Description
A CODE USED TO REPRESENT A UNIQUE COMBINATION OF CAMPUS, DIVISION, DEPARTMENT, COST CENTER PROJECT NUMBER, SUBPROJECT, PROJECT PHASE, GRANT/CONTRACT NUMBER, COUNTY AND CITY/TOWN.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
SOURCE OF REVENUE
Description
THE CONCATENATION OF MAJOR GROUP AND MAJOR SOURCE CODES.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
SUBSOURCE
Description
A TWO CHARACTER CODE IDENTIFYING A FURTHER CLASSIFICATION OF RECEIPTS WITHIN A MAJOR GROUP AND MAJOR SOURCE SUCH AS TUITION AND FEES..
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
FEE RATE
Description
THE RATE/AMOUNT OF A FEE. FOR TUITION THIS IS USED IN CONJUNTION WITH FEE UNIT TO DETERMINE THE COST OF A COURSE. FOR OTHER FEES, THIS IS THE ACTUAL FEE AMOUNT.
Type
NUMERIC(7,2)
Number of length 7 including 2 positions after the decimal.
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
FEE UNIT
Description
THE PER UNIT CHARGE APPLICABLE TO TUITION FEE CODES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
2
=
PER COURSE
3
=
PER ACADEMIC SESSION
4
=
PER YEAR
5
=
PER CLOCK HOUR
Name
FEE MAXIMUM
Description
THE MAXIMUM AMOUNT THAT CAN BE CHARGED FOR A TUITION FEE CODE.
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
Name
FEE RATE FOR YEAR/SESSION 1
Description
THE FEE RATE FOR YEAR/SESSION 1.
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
Name
FEE RATE FOR YEAR/SESSION 2
Description
THE FEE RATE FOR YEAR/SESSION 2.
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
Name
FEE RATE FOR YEAR/SESSION 3
Description
THE FEE RATE FOR YEAR/SESSION 3.
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
Name
FEE RATE FOR YEAR/SESSION 4
Description
THE FEE RATE FOR YEAR/SESSION 4.
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
Name
REFUND INDICATOR
Description
A ONE CHARACTER CODE TO INDICATE WHETHER A FEE IS REFUNDABLE (Y=YES) OR NON-REFUNDABLE (N=NO).
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
Y
=
YES
Name
FEE MAXIMUM FOR YEAR/SESSION 1
Description
THE MAXIMUM AMOUNT THAT CAN BE CHARGED FOR A PARTICULAR FEE CODE IN YEAR/SESSION 1.
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
Name
FEE MAXIMUM FOR YEAR/SESSION 2
Description
THE MAXIMUM AMOUNT THAT CAN BE CHARGED FOR A PARTICULAR FEE CODE IN YEAR/SESSION 2.
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
Name
FEE MAXIMUM FOR YEAR/SESSION 3
Description
THE MAXIMUM AMOUNT THAT CAN BE CHARGED FOR A PARTICULAR FEE CODE IN YEAR/SESSION 3.
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
Name
FEE MAXIMUM FOR YEAR/SESSION
Description
THE MAXIMUM AMOUNT THAT CAN BE CHARGED FOR A PARTICULAR FEE CODE IN YEAR/SESSION 4.
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
Name
PROGRAM INDEX FOR YEAR/SESSION 1
Description
THE PROGRAM INDEX TO BE USED IN GENERATING ACCOUNTING ENTRIES FOR YEAR/SESSION 1.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
PROGRAM INDEX FOR YEAR/SESSION 2
Description
THE PROGRAM INDEX TO BE USED IN GENERATING ACCOUNTING ENTRIES FOR YEAR/SESSION 2.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
PROGRAM INDEX FOR YEAR/SESSION 3
Description
THE PROGRAM INDEX TO BE USED IN GENERATING ACCOUNTING ENTRIES FOR YEAR/SESSION 3.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
PROGRAM INDEX FOR YEAR/SESSION 4
Description
THE PROGRAM INDEX TO BE USED IN GENERATING ACCOUNTING ENTRIES FOR YEAR/SESSION 4.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
PERCENT OF REFUND 1
Description
SEE PERCENT OF REFUND.
Type
NUMERIC(3,0)
Number of length 3 including 0 positions after the decimal.
Name
PERCENT OF REFUND 2
Description
SEE PERCENT OF REFUND.
Type
NUMERIC(3,0)
Number of length 3 including 0 positions after the decimal.
Name
PERCENT OF REFUND 3
Description
SEE PERCENT OF REFUND.
Type
NUMERIC(3,0)
Number of length 3 including 0 positions after the decimal.
Name
PERCENT OF REFUND 4
Description
SEE PERCENT OF REFUND.
Type
NUMERIC(3,0)
Number of length 3 including 0 positions after the decimal.
Name
PERCENT OF REFUND 5
Description
SEE PERCENT OF REFUND.
Type
NUMERIC(3,0)
Number of length 3 including 0 positions after the decimal.
Name
PERCENT OF REFUND 6
Description
SEE PERCENT OF REFUND.
Type
NUMERIC(3,0)
Number of length 3 including 0 positions after the decimal.
Name
CHARGE ITEM DESCRIPTION
Description
A NARRATIVE DESCRIPTION OF EACH CHARGE ITEM.
Type
NVARCHAR(40)
Variable length string of up to 40 characters.
Name
TRANSACTION CODE FOR DEFERRED A/R
Description
A TRANSACTION CODE ASSOCIATED WITH A FEE CODE THAT INDICATES A DEFERRED ACCOUNT RECEIVABLE TRANSACTION.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
FEE CLASSIFICATION
Description
A CODE USED TO GROUP LIKE FEES FOR THE APPLICATION OF PAYMENTS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
FEE PAYMENT SEQUENCE
Description
THE ORDER PAYMENTS WILL BE APPLIED TO A FEE CLASS.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
CUSTOMER ACCOUNTS UPDATE INDICATOR
Description
, A CODE USED TO INDICATE IF THE FEE CHARGE/PAY- MENT IS ADDED TO CUSTOMER ACCOUNTS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
Y
=
YES (ADDED TO CUSTOMER ACCOUNTS)
O
=
ADD TO CUSTOMER ACCOUNT IF OPEN CHARGE
Name
FEE MINIMUM
Description
THE MINIMUM AMOUNT THAT CAN BE CHARGED FOR A TUITION FEE CODE.
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
Name
FEE MINIMUM FOR YEAR/SESSION 1
Description
THE MINIMUM AMOUNT THAT CAN BE CHARGED FOR A PARTICULAR FEE IN YEAR/SESSION 1.
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
Name
FEE MINIMUM FOR YEAR/SESSION 2
Description
THE MINIMUM FEE AMOUNT FOR FALL QUARTER. SEE FEE MINIMUM.
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
Name
FEE MINIMUM FOR YEAR/SESSION 3
Description
THE MINIMUM AMOUNT THE CAN BE CHARGED FOR A PARTICULAR FEE IN YEAR/SESSION 3.
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
Name
FEE MINIMUM FOR YEAR/SESSION 4
Description
THE MINIMUM AMOUNT THAT CAN BE CHARGED FOR A PARTICULAR FEE IN YEAR/SESSION 4.
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
Name
REFUND DAYS PHASE 1
Description
THIS ELEMENT IS USED TO DEFINE THE FIRST REFUND PERIOD. THE NUMBER OF CALENDAR DAYS FROM THE START OF THE SESSION OR COURSE THAT THE REFUND PERIOD IS IN EFFECT.
Type
NUMERIC(3,0)
Number of length 3 including 0 positions after the decimal.
Name
REFUND DAYS PHASE 2
Description
THIS ELEMENT IS USED TO DEFINE THE SECOND REFUND PERIOD. THE NUMBER OF CALENDAR DAYS FROM THE START OF THE SESSION OR COURSE THAT THIS REFUND PERIOD IS IN EFFECT.
Type
NUMERIC(3,0)
Number of length 3 including 0 positions after the decimal.
Name
REFUND DAYS PHASE 3
Description
THIS ELEMENT IS USED TO DEFINE THE THIRD REFUND PERIOD. THE NUMBER OF CALENDAR DAYS FROM THE START OF THE SESSION OR OURSE THAT THE REFUND PERIOD IS IN EFFECT.
Type
NUMERIC(3,0)
Number of length 3 including 0 positions after the decimal.
Name
REFUND DAYS PHASE 4
Description
THIS ELEMENT IS USED TO DEFINE THE FOURTH REFUND PERIOD. THE NUMBER OF CALENDAR DAYS FROM THE START OF THE SESSION OR COURSE THAT THE REFUND PERIOD IS IN EFFECT.
Type
NUMERIC(3,0)
Number of length 3 including 0 positions after the decimal.
Name
REUFND DAYS PHASE 5
Description
THIS ELEMENT IS USED TO DEFINE THE FIFTH REFUND PERIOD. THE NUMBER OF CALENDAR DAYS FROM THE START OF THE SESSION OR COURSE THAT THE REFUND PERIOD IS IN EFFECT.
Type
NUMERIC(3,0)
Number of length 3 including 0 positions after the decimal.
Name
REFUND DAYS PHASE 6
Description
THIS ELEMENT IS USED TO DEFINE THE SIXTH REFUND PERIOD. THE NUMBER OF CALENDAR DAYS FROM THE START OF THE SESSION OR COURSE THAT THE REFUND PERIOD IS IN EFFECT.
Type
NUMERIC(3,0)
Number of length 3 including 0 positions after the decimal.
Name
YEAR/SESSION 1
Description
FIRS YEAR/SESSION. SEE YRS.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
YEAR/SESSION 2
Description
SECOND YEAR/SESSION. SEE YRS.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
YEAR/SESSION 3
Description
THIRD YEAR/SESSION. SEE YRS.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
YEAR/SESSION 4
Description
FOURTH YEAR/SESSION. SEE YRS.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
DEBT TYPE
Description
DEFINTION: A CODE USED IN CONJUNCTION WITH CHARGE STATUS, IDENTIFYING WHETHER OR NOT A CHARGE IS TO BE RECORDED IN ACCOUNTING AND IF SO, HOW IT IS TO BE RECORDED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
SALES TAX CODE
Description
A CODE TO REPRESENT A SALES TAX RATE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
YEAR/SESSION EDIT INDICATOR
Description
USED TO DETERMINE WHETHER YEAR/SESSION EDITS APPLY.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
DO NOT EDIT YEAR/SESSION
Name
DEPOSIT FEE CLASS
Description
A FEE CLASS FOR WHICH A DEPOSIT MAY BE APPLIED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
PAYMENT SCHEDULE
Description
A CODE IDENTIFYING THE TERMS AND CONDITIONS FOR PAYMENTS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
SUBOBJECT
Description
A TWO CHARACTER CODE ASSIGNED BY THE OFFICE OF FINANCIAL MANAGEMENT (OFM) TO IDENTIFY EXPENDITURES ACCORDING TO THE CATEGORY OF THE GOODS OR SERVICES RECEIVED IN THE TRANSACTION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
SUB_SUBOBJECT
Description
A FOUR CHARACTER CODE IDENTIFYING A FURTHER CLASSIFICATION OF OBJECT OF EXPENDITURES RELATING TO PARTICULAR ITEMS OR ITEM CATAGORIES THE FIRST TWO POSITIONS ARE NORMALLY RESERVED FOR HEGIS CODE AND A REIMBURSABLE CODE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
REIMBURSABLE CODE
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
FEE CODE'S DEBT TYPE OVERRIDE INDICATOR
Description
THIS INDICATOR WILL DETERMINE IF THE FEE CODE'S DEBT TYPE IS USED (I.E. OVERRIDES) OR THE CUSTOMER'S (STUDENT'S) DEBT TYPE IS USED IN CREATING THE ACCOUNTING TRANSACTIONS. Y = USE FEE CODE'S DEBT TYPE (OVERRIDE). N = DO NOT OVERRIDE (DEFAULT).
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
FUND APPROPRIATION INFO TABLE MASTER
Name
APPROPRIATION INDEX KEY
Description
THE CONCATENATION OF APPROPRIATION INDEX AND FISCAL YEAR TO FORM THE KEY TO THE FUND/ APPROPRIATION INFORMATION TABLE.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
INDEX EDIT STATUS
Description
A CODE INDICATING THE EDITING STATUS OF AN INDEX
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
L
=
LIMITED
I
=
INACTIVE
N
=
NON-ACCOUNTING
D
=
DELETE
Name
BUDGETED APPROPRIATION INDEX
Description
A CODE INDICATING HOW A FUND WILL BE REPORTED IN THE BUDGET SYSTEM.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
AFRS APPROPRIATION INDEX
Description
THE APPROPRIATION INDEX THAT WILL BE REPORTED TO AFRS FOR AN ACCOUNTING APPROPRIATION INDEX.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
FUND
Description
A FISCAL AND ACCOUNTING ENTITY WITH A SELFBALANCING SET OF ACCOUNTS.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
APPROPRIATION
Description
A LEGISLATIVE AUTHORIZATION TO MAKE EXPENDITURES AND INCUR OBLIGATIONS FOR SPECIFIC PURPOSES FROM DESIGNATED RESOURCES AVAILABLE OR ESTIMATED TO BE AVAILABLE DURING A SPECIFIED PERIOD OF TIME.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
APPROPRIATION TYPE
Description
A ONE CHARACTER CODE TO IDENTIFY THE TYPE OF APPROPRIATION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
2
=
FEDERAL
9
=
PRIVATE/LOCAL-UNANTICIPATED
8
=
STATE - UNANTICIPATED
7
=
PRIVATE/LOCAL
6
=
NON-APPROPRIATED FUNDS
4
=
GOVERNOR'S EMERGENCY ALLOCATIONS
3
=
FEDERAL UNANTICIPATED
Name
APPROPRIATION CHARACTER
Description
A ONE CHARACTER CODE TO IDENTIFY OPERATING AND CAPITAL APPROPRIATIONS FOR REPORTING PURPOSES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
1
=
OPERATING
Name
OBJECT KEY
Description
A TWO CHARACTER CODE TO GROUP EXPENDITURES BY THE TYPE OF GOODS OR SERVICES PURCHASED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
APPROPRIATION START DATE
Description
THE DATE ON WHICH THE APPROPRIATION FOR A GIVEN BIENNIUM BEGINS.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR APPR_STRT_DATE
Description
SQL FORMATTED DATE FOR APPR_STRT_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
APPROPRIATION END DATE
Description
THE DATE ON WHICH THE APPROPRIATION FOR A GIVEN BIENNIUM ENDS.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR APPR_END_DATE
Description
SQL FORMATTED DATE FOR APPR_END_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
NEXT YEARS APPROPRIATION INDEX
Description
SEE APPR_INDX
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
NEXT YEARS FUND
Description
SEE FND
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
NEXT YEARS APPROPRIATION
Description
SEE APPR
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
NEXT YEARS BUDGET APPROPRIATION INDEX
Description
SEE BDGT_APPR_INDX
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
NEXT YEARS AFRS APPROPRIATION INDEX
Description
SEE AFRS_APPR_INDX
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
FUND GROUP TABLE
Name
FUND GROUP KEY
Description
THE CONCATENATION OF FUND GROUP AND FISCAL YEAR TO FORM THE KEY TO THE FUND GROUP TABLE.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
EDIT STATUS
Description
A CODE INDICATING THE EDITING STATUS OF A PARTICULAR CODE OR COMBINATION OF CODES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NON-ACCOUNTING
D
=
DELETE
L
=
LIMITED
I
=
INACTIVE
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
FUND SUBGRUP TABLE
Name
FUND SUBGROUP KEY
Description
THE CONCATENATION OF FUND GROUP, FUND SUBGROUP AND FISCAL YEAR TO FORM THE KEY TO THE FUND SUBGROUP TABLE.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
EDIT STATUS
Description
A CODE INDICATING THE EDITING STATUS OF A PARTICULAR CODE OR COMBINATION OF CODES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
L
=
LIMITED
N
=
NON-ACCOUNTING
D
=
DELETE
I
=
INACTIVE
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
FUND TABLE
Name
FUND KEY
Description
THE CONCATENATION OF FUND AND FISCAL YEAR TO FORM THE KEY TO THE FUND TABLE.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
EDIT STATUS
Description
A CODE INDICATING THE EDITING STATUS OF A PARTICULAR CODE OR COMBINATION OF CODES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
A
=
ACTIVE
N
=
NON-ACCOUNTING
I
=
INACTIVE
D
=
DELETE
Name
GAAFR FUND GROUP CODE
Description
A CODE TO CLASSIFY FUNDS INTO PARTICULAR GROUPS BASED ON GOVERNMENT ACCOUNTING AUDITING AND FINANCIAL REPORTING (GAAFR) STANDARDS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
B
=
SPECIAL REVENUE FUNDS
C
=
CAPITAL PROJECTS FUNDS
D
=
DEBT SERVICE FUNDS
E
=
ENTERPRISE FUNDS
F
=
INTERNAL SERVICE FUNDS
G
=
EXPENDABLE TRUST FUNDS
H
=
NONEXPENDABLE TRUST FUNDS
J
=
PENSION TRUST FUNDS
K
=
AGENCY FUNDS
L
=
GEN FIXED ASSET ACCT GROUP
M
=
GEN LONG-TERM DEBT ACCT GROUP
Name
NACUBO FUND GROUP
Description
A ONE CHARACTER CODE USED TO CALSSIFY FUNDS INTO PARTICULAR GROUPS BASED ON THE NATIONAL ASSOCIATION OF COLLEGE AND UNIVERSITY BUSINESS OFFICERS (NACUBO) STANDARDS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
B
=
LOAN FUNDS
C
=
ENDOWMENT AND SIMILAR FUNDS
D
=
ANNUITY AND LIFE INCOME FUNDS
E
=
PLANT FUNDS
F
=
AGENCY FUNDS
Name
NACUBO FUND SUBGROUP
Description
A CODE USTED TO FURTHER CATEGORIZE NACUBO FUND GROUP.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
FUND CLOSE INDICATOR
Description
A ONE CHARACTER CODE DESIGNATING THE LEVEL AT WHICH A FUND CLOSES AT THE END OF THE FISCAL PERIOD.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
P
=
CLOSE BY PROGRAM INDEX/ORGANIZATION INDEX
Name
FUND TYPE CODE
Description
A CODE IDENTIFYING THE SOURCE OF FUNDS
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
5
=
AGENCY FUNDS
4
=
PROPRIETARY/INTERNAL SERVICE FUNDS
3
=
LOCAL FUND
2
=
TRUST FUND
Name
FUND RESTRICTED/UNRESTRICTED CODE
Description
A CODE INDICATING IF A FUND IS A RESTRICTED OR UNRESTRICTED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
U
=
UNRESTRICTED
Name
FUND ALLOTTED/NON_ALLOTTED INDICATOR
Description
A CODE INDICATING WHETHER A FUND IS ALLOTTED OR NON-ALLOTTED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NON-ALLOTTED
Name
FUND APPROPRIATED/NON_APPROPRIATED
Description
A CODE INDICATING WHETHER A FUND IS APPROPRIATED OR NON-APPROPRIATED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NON-APPROPRIATED
Name
AFRS FUND
Description
A THREE CHARACTER CODE REPORTED TO AFRS FOR A PARTICULAR FUND.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
AFRS FUND DETAIL
Description
A TWO CHARACTER CODE IDENTIFYING A FURTHER CLASSIFICATION OF THE ACCOUNTING FUND ENTITIES, AS DEFINED BY OFM.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
AFRS FUND REPORTING CODE
Description
A CODE INDICATING HOW A GIVEN FUND IS TO BE REPORTED TO AFRS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
2
=
REPORT FUND/LEDGER BALANCES ONLY
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
GAAFR FUND GROUP TABLE
Name
GAAFR FUND GROUP KEY
Description
THE CONCATENATION OF GAAFR FUND GROUP AND FISCAL YEAR TO FORM THE KEY TO THE GAAFR FUND GROUP TABLE.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
EDIT STATUS
Description
A CODE INDICATING THE EDITING STATUS OF A PARTICULAR CODE OR COMBINATION OF CODES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
L
=
LIMITED
N
=
NON-ACCOUNTING
D
=
DELETE
I
=
INACTIVE
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
GENERAL LEDGER CLASS TABLE
Name
GENERAL LEDGER CLASSIFICATION KEY
Description
THE CONCATENATION OF GENERAL LEDGER GROUP, GENERAL LEDGER CLASS AND FISCAL YEAR TO FORM THE KEY TO THE GENERAL LEDGER CLASS TABLE.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
EDIT STATUS
Description
A CODE INDICATING THE EDITING STATUS OF A PARTICULAR CODE OR COMBINATION OF CODES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
L
=
LIMITED
I
=
INACTIVE
D
=
DELETE
N
=
NON-ACCOUNTING
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
GENERAL LEDGER GROUP TABLE
Name
GENERAL LEDGER GROUP KEY
Description
THE CONCATENATION OF GENERAL LEDGER GROUP AND FISCAL YEAR TO FORM THE KEY TO THE GENERAL LEDGER GROUP TABLE.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
EDIT STATUS
Description
A CODE INDICATING THE EDITING STATUS OF A PARTICULAR CODE OR COMBINATION OF CODES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NON-ACCOUNTING
D
=
DELETE
I
=
INACTIVE
L
=
LIMITED
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
GENERAL LEDGER REPORT GROUP TABLE
Name
GENERAL LEDGER REPORT GROUP KEY
Description
THE KEY OF THE GENERAL LEDGER REPORT GROUP FILE.
Type
NVARCHAR(14)
Variable length string of up to 14 characters.
Values
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
Description
ARRAY MEMBER. SEE: GL_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: GL_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: GL_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: GL_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: GL_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: GL_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: GL_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: GL_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: GL_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: GL_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
GENERAL LEDGER SUBCLASS TABLE
Name
GENERAL LEDGER SUBCLASSIFICATION KEY
Description
THE CONCATENATION OF GENERAL LEDGER GROUP, GENERAL LEDGER CLASS, GENERAL LEDGER SUBCLASS AND FISCAL YEAR TO FORM THE KEY TO THE GENERAL LEDGER SUBCLASS TABLE.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
EDIT STATUS
Description
A CODE INDICATING THE EDITING STATUS OF A PARTICULAR CODE OR COMBINATION OF CODES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
L
=
LIMITED
I
=
INACTIVE
D
=
DELETE
N
=
NON-ACCOUNTING
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
GENERAL LEDGER TABLE
Name
GENERAL LEDGER KEY
Description
THE CONCATENATION OF GENERAL LEDGER AND FISCAL YEAR TO FORM THE KEY TO THE GENERAL LEDGER TABLE.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
EDIT STATUS
Description
A CODE INDICATING THE EDITING STATUS OF A PARTICULAR CODE OR COMBINATION OF CODES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
D
=
DELETE
N
=
NON-ACCOUNTING
I
=
INACTIVE
L
=
LIMITED
Name
GENERAL LEDGER DR/CR INDICATOR
Description
A CODE TO INDICATE WHETHERE THE AMOUNTS FOR THIS LEDGER ARE A DEBIT (+) OR A CREDIT (-).
Type
NUMERIC(3,0)
Number of length 3 including 0 positions after the decimal.
Values
-1
=
CREDIT
Name
GENERAL LEDGER CLOSE INDICATOR
Description
A CODE INDICATING WHETHER THE GENERAL LEDGER CLOSES TO FUND BALANCE OR IS CARRIED FORWARD INTO THE NEXT FISCAL YEAR.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
2
=
CLOSES TO FUND BALANCE-BIENNIUM ONLY
3
=
NEVER CLOSES TO FUND BALANCE
Name
GENERAL LEDGER OPEN/CLOSE TRANSACTION CODE
Description
THE TRANSACTION CODE USED TO OPEN A GENERAL LEDGER FOR THE NEW BIENNIUM.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
GENERAL LEDGER GROUP
Description
A CODE USED TO CLASSIFY GENERAL LEDGER INTO MAJOR GROUPINGS FOR FINANCIAL STATEMENTS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
2
=
LIABILITIES
3
=
FUND BALANCE
Name
GENERAL LEDGER CLASSIFICATION
Description
A CODE IDENTIFYING A FURTHER CLASSIFICATION OF A GENERAL LEDGER GROUP.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
GENERAL LEDGER SUBCLASSIFICATION
Description
A CODE IDENTIFYING A FURTHER CLASSIFICATION OF A GENERAL LEDGER CLASS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
GENERAL LEDGER BUDGET UPDATE INDICATOR
Description
A CODE INDICATING HOW DOLLARS FROM AN ACCOUNTING TRANSACTION ARE TO BE POSTED TO THE BUDGET.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
2
=
EXPENDITURE/REVENUE
BLANK
=
NO BUDGET UPDATE
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
SUBLEDGER CODE
Description
A CODE TO IDENTIFY A PARTICULAR SUBLEDGER.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
SUBLEDGER UPDATE INDICATOR
Description
A CODE TO INDICATE HOW A PARTICULAR GENERAL LEDGER IS TO BE UPDATED TO A SUBLEDGER.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
S
=
UPDATE SELECTED OCCURRENCES OF THIS LEDGER BASED ON SPECIFIC TRANSACTION CODES.
Name
AFRS GENERAL LEDGER REPORTING INDICATOR
Description
A CODE TO INDICATE HOW A PARTICULAR GENERAL LEDGER IS REPORTED TO AFRS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
Y
=
REPORTED TO AFRS
Name
GENERAL LEDGER OPEN INDICATOR
Description
A CODE TO INDICATE WHERE A GENERAL LEDGER WILL OPEN FROM.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
S
=
SUBLEDGER
Name
GENERAL LEDGER FISCAL YEAR OPEN TRANSACTION CODE
Description
DEFINITON: THE TRANSACTION CODE TO OPEN A GENERAL LEDGER FOR THE NEW FISCAL YEAR.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
MAJOR GROUP TABLE
Name
MAJOR GROUP KEY
Description
THE CONCATENATION OF MAJOR GROUP AND FISCAL YEAR TO FORM THE KEY TO THE MAJOR GROUP TABLE.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
CATEGORY OF EXPENDITURE/REVENUE SORT CODE
Description
A 2 CHARACTER CODE USED TO CATEGORIZE EXPENDITURES AND REVENUES INTO GROUPS ON FINANCIAL REPORTS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
EDIT STATUS
Description
A CODE INDICATING THE EDITING STATUS OF A PARTICULAR CODE OR COMBINATION OF CODES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
L
=
LIMITED
I
=
INACTIVE
N
=
NON-ACCOUNTING
D
=
DELETE
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
MAJOR SOURCE TABLE
Name
SOURCE OF REVENUE KEY
Description
THE CONCATENATION OF MAJOR GROUP, MAJOR SOURCE AND FISCAL YEAR TO FORM THE KEY TO THE MAJOR SOURCE TABLE.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
EDIT STATUS
Description
A CODE INDICATING THE EDITING STATUS OF A PARTICULAR CODE OR COMBINATION OF CODES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
A
=
ACTIVE
N
=
NON-ACCOUNTING
D
=
DELETE
I
=
INACTIVE
Name
SUBSOURCE INDICATOR
Description
A CODE INDICATING WHETHER OR NOT A SUBSOURCE IS REQUIRED ON AN ACCOUNTING TRANSACTION FOR A PARTICULAR MAJOR SOURCE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
SUBSOURCE IS NOT REQUIRED
Name
DUE TO/DUE FROM INDICATOR
Description
A CODE INDICATING THAT A DUE TO/DUE FROM FUND OR STATE AGENCY NUMBER IS REQUIRED TO BE ENTERED IN THE SUBSIDIARY ACCOUNT FIELD.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
R
=
REQUIRED
Name
MAJOR SOURCE BUDGET LEVEL
Description
A CODE INDICATING THE LEVEL, TO WHICH A PARTICULAR MAJOR SOURCE WILL BE BUDGETED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
2
=
SUBSOURCE LEVEL
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
AFRS SOURCE OF REVENUE
Description
THE SOURCE OF REVENUE (MAJOR GROUP/MAJOR SOURCE) THAT IS REPORTED TO AFRS FOR AN INTERNALLY USED SRC_REV.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
MAJOR SOURCE REPORTING LEVEL
Description
A ONE-CHARACTER CODE IDENTIFYING THE LEVEL AT WHICH REVENUES WILL BE REPORTED ON THE BUDGET STATUS REPORTS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
2
=
SUBSOURCE LEVEL
OBJECT TABLE
Name
OBJECT TABLE KEY
Description
THE CONCATENATION OF OBJECT KEY AND FISCAL YEAR TO FORM THE KEY TO THE OBJECT TABLE.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
OBJECT BUDGET LEVEL INDICATOR
Description
A ONE CHARACTER CODE USED TO IDENTIFY THE LEVEL AT WHICH THE EXPENDITURE WILL BE BUDGETED
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
2
=
SUBOBJECT
3
=
SUB-SUBOBJECT
Name
CATEGORY OF EXPENDITURE/REVENUE SORT CODE
Description
A 2 CHARACTER CODE USED TO CATEGORIZE EXPENDITURES AND REVENUES INTO GROUPS ON FINANCIAL REPORTS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
EDIT STATUS
Description
A CODE INDICATING THE EDITING STATUS OF A PARTICULAR CODE OR COMBINATION OF CODES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
L
=
LIMITED
I
=
INACTIVE
D
=
DELETE
N
=
NON-ACCOUNTING
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
OBJECT REPORTING LEVEL
Description
A ONE CHARACTER CODE IDENTIFYING THE LEVEL AT WHICH EXPENDITURES WILL BE REPORTED ON BUDGET STATUS REPORTS
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
1
=
OBJECT
2
=
SUBOBJECT
Name
PURCHASING EXTRACT INDICATOR
Description
INDICATES WHETHER OR NOT A PARTICULAR CODE, SUCH AS OBJECT, IS TO BE EXTRSCTED TO THE REALITY PURCHASING SYSTEM.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
CODE IS NOT VALID FOR EXTRACT, DO NOT SELECT RCORD.
ORGANIZATION INFORMATION TABLE
Name
ORGANIZATION INDEX KEY
Description
THE CONCATENATION OF ORGANIZATION INDEX AND FISCAL YEAR TO FORM THE KEY TO THE ORGANIZATION INFORMATION TABLE.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
INDEX EDIT STATUS
Description
A CODE INDICATING THE EDITING STATUS OF AN INDEX
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NON-ACCOUNTING
I
=
INACTIVE
L
=
LIMITED
A
=
ACTIVE
Name
CAMPUS CODE
Description
A ONE CHARACTER CODE ASSIGNED TO ALLOW MULTI-CAMPUS DISTRICTS TO IDENTIFY EACH CMAPUS SEPARATELY AND ALSO TO ALLOW A FURTHER BREAKOUT, IF DESIRED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
DIVISION
Description
A ONE CHARACTER CODE USED TO REPRESENT A GROUP OF DEPARTMENTS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
DEPARTMENT
Description
A UNIQUE TWO CHARACTER CODE ASSIGNED BY THE USER TO IDENTIFY THE INDIVIDUAL DEPARTMENTS WITHIN CAMPUSES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
COST CENTER CODE
Description
A TWO CHARACTER CODE USED AS A FURTHER BREAKDOWN OF DEPARTMENT. THIS IS THE LOWEST LEVEL OF DETAIL IN THE ORGANIZATIONAL STRUCTURE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
PROJECT NUMBER
Description
A FOUR CHARACTER NUMBER ASSIGNED TO GRANTS, CONTRACTS AND CAPITAL PROJECTS.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
SUBPROJECT
Description
A TWO CHARACTER AGENCY UNIQUE CODE TO IDENTIFY THE SUBGRANTEE OR SUBDIVISION OF A FEDERAL GRANT. FOR CAPITAL PROJECTS THIS CODE IDENTIFIES A CONTRACT OR SUBDIVISION OF THE PROJECT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
PROJECT PHASE
Description
A TWO CHARACTER AGENCY UNIQUE CODE ASSIGNED TO IDENTIFY A SPECIFIC PHASE OR CATEGORY OF WORK FOR FEDERAL GRANTS. FOR CAPITAL PROJECTS, THIS CODE IDENTIFIES A SPECIFIC PROJECT PHASE SUCH AS: ARCHITECTURAL AND ENGINEERING, SITE PREPARATION, CONTRUCTION, ETC.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
GRANT/CONTRACT NUMBER
Description
A UNIQUE CODE ASSIGNED TO IDENTIFY AN INDIVIDUAL GRANT OR CONTRACT.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
COUNTY CODE
Description
A TWO-CHARACTER CODE ASSIGNED TO EACH COUNTY IN THE STATE OF WASHINGTON BY THE OFFICE OF FINANCIAL MANAGEMENT (OFM).
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Values
02
=
ASOTIN
04
=
CHELAN
03
=
BENTON
09
=
DOUGLAS
08
=
COWLITZ
07
=
COLUMBIA
05
=
CLALLAM
06
=
CLARK
27
=
PIERCE
26
=
PEND OREILLE
25
=
PACIFIC
24
=
OKANOGAN
23
=
MASON
21
=
LEWIS
22
=
LINCOLN
20
=
KLICKITAT
19
=
KITTITAS
17
=
KING
18
=
KITSAP
16
=
JEFFERSON
15
=
ISLAND
13
=
GRANT
14
=
GRAYS HARBOR
12
=
GARFIELD
11
=
FRANKLIN
10
=
FERRY
99
=
OUT OF STATE
39
=
YAKIMA
37
=
WHATCOM
38
=
WHITMAN
36
=
WALLA WALLA
35
=
WAHKIAKUM
33
=
STEVENS
34
=
THURSTON
32
=
SPOKANE
31
=
SNOHOMISH
29
=
SKAGIT
30
=
SKAMANIA
28
=
SAN JUAN
Name
CITY/TOWN CODE
Description
A FOUR CHARACTER CODE TO IDENTIFY EACH CITY OR TOWN IN WASHINGTON STATE
Type
NUMERIC(4,0)
Number of length 4 including 0 positions after the decimal.
Name
BUDGETED ORGANIZATION INDEX
Description
THE ORGANIZATION INDEX USED FOR BUDGETING AN ACCOUNTING ORGANIZATION INDEX.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
PURCHASING EDIT INDICATOR
Description
INDICATES WHETHER OR NOT AN ORG_INDX ENTRY SHOULD BE EDITED DURING THE BUDGET EXTRACT PROCESS FOR DOWNLOADING TO THE REALITY PURCHASING SYSTEM.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
DO NOT REPORT ERRORS FOR THIS ORG_INDX.
Name
PURCHASING CENTER INDENTIFICATION
Description
A CODE WHICH CORRESPONDS TO THE CENTER ID IN THE REALITY PURCHASING SYSTEM.
Type
NVARCHAR(12)
Variable length string of up to 12 characters.
PROGRAM INFORMATION TABLE_MASTER
Name
PROGRAM INDEX KEY
Description
THE CONCATENATION OF PROGRAM INDEX AND FISCAL YEAR TO FORM THE KEY TO THE PROGRAM INFORMATION TABLE.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
INDEX EDIT STATUS
Description
A CODE INDICATING THE EDITING STATUS OF AN INDEX
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
A
=
ACTIVE
I
=
INACTIVE
N
=
NON-ACCOUNTING
D
=
DELETE
Name
PROGRAM
Description
A CODE TO REPRESENT ANY OF THE MAJOR ACTIVITIES OF AN AGENCY EXPRESSED AS A PRIMARY FUNCTION.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
SUBPROGRAM
Description
A CODE ASSIGNED BY THE AGENCY TO IDENTIFY SPECIFIC ACTIVITIES OR ORGANIZATIONAL UNITS WITHIN A SINGLE PROGRAM.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
ACTIVITY
Description
A CODE USED TO IDENTIFY SPECIFIC ACTIVITIES WITHIN A SINGLE SUBPROGRAM.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
ALLOTMENT PROGRAM INDEX
Description
A 3 CHARACTER CODE ALLOWING MULTIPLE PROGRAM INDEXES TO BE ALLOTTED TO A SINGLE ALLOTMENT PROGRAM.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
BUDGETED PROGRAM INDEX
Description
THE PROGRAM INDEX USED FOR BUDGETING AN ACCOUNTING PROGRAM INDEX.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
AFRS PROGRAM INDEX
Description
THE PROGRAM INDEX THAT WILL BE REPORTED TO AFRS FOR AN ACCOUNTING PROGRAM INDEX.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
PROGRAM TABLE
Name
PROGRAM KEY
Description
THE CONCATENATION OF PROGRAM AND FISCAL YEAR TO FORM THE KEY TO THE PROGRAM TABLE.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
EDIT STATUS
Description
A CODE INDICATING THE EDITING STATUS OF A PARTICULAR CODE OR COMBINATION OF CODES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
A
=
ACTIVE
N
=
NON-ACCOUNTING
D
=
DELETE
I
=
INACTIVE
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
AFRS PROGRAM
Description
THE PROGRAM THAT WILL BE REPORTED TO AFRS FOR AN INTERNALLY-USED PROGRAM CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
PROGRAM/OBJECT BUDGET TABLE
Name
PROGRAM/OBJECT BUDGET KEY
Description
THE CONCATENTATION OF PROGRAM INDEX, OBJECT AND FISCAL YEAR TO FORM THE KEY TO THE PROGRAM/ OBJECT BUDGET TABLE.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
OBJECT BUDGET LEVEL INDICATOR
Description
A ONE CHARACTER CODE USED TO IDENTIFY THE LEVEL AT WHICH THE EXPENDITURE WILL BE BUDGETED
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
2
=
SUBOBJECT
3
=
SUB-SUBOBJECT
Name
EDIT STATUS
Description
A CODE INDICATING THE EDITING STATUS OF A PARTICULAR CODE OR COMBINATION OF CODES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
L
=
LIMITED
I
=
INACTIVE
D
=
DELETE
N
=
NON-ACCOUNTING
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
OBJECT REPORTING LEVEL
Description
A ONE CHARACTER CODE IDENTIFYING THE LEVEL AT WHICH EXPENDITURES WILL BE REPORTED ON BUDGET STATUS REPORTS
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
2
=
SUBOBJECT
1
=
OBJECT
PROGRAM/ORGANIZATION GROUP TABLE
Name
PROGRAM/ORGANIZATION GROUP KEY
Description
THE CONCATENATION OF PROGRAM/ORGANIZATION GROUP AND FISCAL YEAR TO FORM THE KEY TO THE PROGRAM/ ORGANIZATION GROUP TABLE.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
EDIT STATUS
Description
A CODE INDICATING THE EDITING STATUS OF A PARTICULAR CODE OR COMBINATION OF CODES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
L
=
LIMITED
N
=
NON-ACCOUNTING
D
=
DELETE
I
=
INACTIVE
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
PROGRAM/ORGANIZATION CLOSE/OPEN TABLE
Name
FUND/PROGRAM/ORGANIZATION KEY
Description
THE CONCATENATION OF FUND, PROGRAM INDEX, ORGANIZATION INDEX AND FISCAL YEAR TO FORM THE KEY TO THE PRG-ORG-OPEN TABLE.
Type
NVARCHAR(14)
Variable length string of up to 14 characters.
Name
OPEN PROGRAM/ORGANIZATION
Description
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
OPEN FUND
Description
THE FUND THAT ACCOUNTS ARE TO OPEN INTO.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
PROGRAM/ORGANIZATION OPEN INDICATOR
Description
A CODE INDICATING HOW TO APPLY THE PROGRAM/ ORGANIZATION CLOSE/OPEN CROSSWALK.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
A
=
APPLY CROSSWALK TO ALL OCCURRENCES OF PROGRAM/ORGANIZATION
PROGRAM INDEX/ORGANIZATION INDEX TABLE
Name
PROGRAM/ORGANIZATION KEY
Description
THE CONCATENATION OF THE PROGRAM INDEX, ORGANIZATION INDEX AND FISCAL YEAR TO FORM THE KEY TO THE PROGRAM INDEX/ORGANIZATION INDEX TABLE.
Type
NVARCHAR(12)
Variable length string of up to 12 characters.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
PROGRAM/ORGANIZATION SORT GROUP CODE
Description
A TWO CHARACTER CODE USED TO GROUP PROGRAM/ ORGANIZATION COMBINATIONS TOGETHER ON BUDGET REPORTS FOR DISTRIBUTION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
EDIT STATUS
Description
A CODE INDICATING THE EDITING STATUS OF A PARTICULAR CODE OR COMBINATION OF CODES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
A
=
ACTIVE
I
=
INACTIVE
D
=
DELETE
N
=
NON-ACCOUNTING
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
BUDGET TYPE
Description
A TWO CHARACTER CODE WHICH IS USED TO INDICATE WHETHER OR NOT THE BUDGET ENTRY IS FOR A GRANT, CONTRACT, OR CAPITAL PROJECT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
GC
=
GRANT OR CONTRACT
CP
=
CAPITAL PROJECT
Name
FEDERAL VOCATIONAL INDICATOR
Description
INDICATES WHETHER A DEPARTMENT IS FUNDED WITH FEDERAL VOCATIONAL FUNDS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NOT FEDERALLY FUNDED
PROJECT NUMBER TABLE
Name
PROJECT NUMBER
Description
A FOUR CHARACTER NUMBER ASSIGNED TO GRANTS, CONTRACTS AND CAPITAL PROJECTS.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
PROJECT TYPE
Description
A CODE IDENTIFYING A SPECIFIC TYPE OF PROJECT
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
6
=
AGENCY OPERATING PROJECTS
5
=
AGENCY OPERATING PROJECTS
4
=
AGENCY OPERATING PROJECTS
3
=
AGENCY OPERATING PROJECTS
2
=
CAPITAL PROJECTS
1
=
FEDERAL GRANTS
Name
EDIT STATUS
Description
A CODE INDICATING THE EDITING STATUS OF A PARTICULAR CODE OR COMBINATION OF CODES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
L
=
LIMITED
N
=
NON-ACCOUNTING
D
=
DELETE
I
=
INACTIVE
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
PROJECT PHASE TABLE
Name
PROJECT PHASE KEY
Description
THE CONCATENATION OF PROJECT NUMBER, SUBPROJECT, PROJECT PHASE AND FISCAL YEAR TO FORM THE KEY TO THE PROJECT PHASE TABLE.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
EDIT STATUS
Description
A CODE INDICATING THE EDITING STATUS OF A PARTICULAR CODE OR COMBINATION OF CODES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
A
=
ACTIVE
I
=
INACTIVE
D
=
DELETE
N
=
NON-ACCOUNTING
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
PROJECT TYPE TABLE
Name
PROJECT TYPE
Description
A CODE IDENTIFYING A SPECIFIC TYPE OF PROJECT
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
6
=
AGENCY OPERATING PROJECTS
1
=
FEDERAL GRANTS
2
=
CAPITAL PROJECTS
3
=
AGENCY OPERATING PROJECTS
4
=
AGENCY OPERATING PROJECTS
0
=
AGENCY OPERATING PROJECTS
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
EDIT STATUS
Description
A CODE INDICATING THE EDITING STATUS OF A PARTICULAR CODE OR COMBINATION OF CODES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
D
=
DELETE
N
=
NON-ACCOUNTING
I
=
INACTIVE
L
=
LIMITED
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
REIMBURSABLE CODE TABLE
Name
REIMBURSABLE CODE KEY
Description
REIMBURSABLE CODE AND FISCAL YEAR TO FORM THE KEY TO THE REIMBURSABLE CODE TABLE.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
EDIT STATUS
Description
A CODE INDICATING THE EDITING STATUS OF A PARTICULAR CODE OR COMBINATION OF CODES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
L
=
LIMITED
I
=
INACTIVE
N
=
NON-ACCOUNTING
D
=
DELETE
Name
REIMBURSABLE BENEFITS INDICATOR
Description
A CODE INDICATING WHETHER OR NOT THE BENEFITS OBJECT ("L") SHOULD BE INCLUDED ON THE REIMBURSABLE DETAIL.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
EXCLUDE BENEFITS
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
SUBLEDGER TABLE
Name
SUBLEDGER CODE KEY
Description
THE CONCATENATION OF SUBLEDGER CODE AND FISCAL YEAR TO FORM THE KEY TO THE SUBLEDGER TABLE.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
EDIT STATUS
Description
A CODE INDICATING THE EDITING STATUS OF A PARTICULAR CODE OR COMBINATION OF CODES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
A
=
ACTIVE
N
=
NON-ACCOUNTING
D
=
DELETE
I
=
INACTIVE
Name
SUBLEDGER SELECTION INDICATOR
Description
A CODE TO INDICATE ANY SPECIAL REQUIREMENTS FOR SELECTING TRANSACTIONS TO BE UPDATED TO A SUBLEDGER.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
R
=
SELECT TRANSACTIONS ONLY IF THE REIMBURSABLE CODE IS NOT SPACES OR ZERO.
Name
SUBLEDGER PURGE INDICATOR
Description
A CODE TO INDICATE HOW A SUBLEDGER IS TO BE PURGED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
1
=
PURGE WHEN DOC_NUM/FND/GL IS ZERO
2
=
BALANCES FORWARD BY ID_NUM/FND/GL-ONE MONTH DETAIL
3
=
PURGE WHEN ID_NUM/DOC_NUM/FND/GL IS ZERO
4
=
BALANCES FORWARD BY REIM_CD/CAMPUS-ONE MONTH DETAIL
5
=
PURGE WHEN ID_NUM/FND/GL IS ZERO.
6
=
PURGE WHEN CHRG_ID/ACCT_STRUCTURE/ REIM-CODE IS ZERO
7
=
PURGE WHEN ID_NUM/FND/GL IS ZERO
8
=
PURGE WHEN CHRG_ID/ACCT_STRUCTURE/ REIM_CD/PRG_INDX/ORG_INDX IS ZERO
Name
SUBLEDGER LIFE INDICATOR
Description
A CODE TO INDICATE HOW LONG A SUBLEDGER IS MAINTAINED BEFORE IT IS TOTALLY PURGED AND STARTED OVER.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
F
=
RESTART ON FISCAL YEAR BREAK
B
=
RESTART ON BIENNIUM BREAK
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
SUBOBJECT TABLE
Name
SUBOBJECT KEY
Description
THE CONCATENATION OF SUBOBJECT AND FISCAL YEAR TO FORM THE KEY TO THE SUBOBJECT TABLE.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
OBJECT KEY
Description
A TWO CHARACTER CODE TO GROUP EXPENDITURES BY THE TYPE OF GOODS OR SERVICES PURCHASED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
SALARY ENCUMBERANCE OPTION
Description
A ONE CHARACTER CODE ASSIGNED TO INDICATE WHETHER TO ENCUMBER SALARIES AND WAGES ON THE BUDGET DATA SETS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO
Name
EDIT STATUS
Description
A CODE INDICATING THE EDITING STATUS OF A PARTICULAR CODE OR COMBINATION OF CODES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
I
=
INACTIVE
L
=
LIMITED
D
=
DELETE
N
=
NON-ACCOUNTING
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
AFRS SUBOBJECT
Description
THE SUBOBJECT THAT IS REPORTED TO AFRS FOR AN INTERNALLY USED SOBJ.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
SUBPROGRAM TABLE
Name
SUBPROGRAM KEY
Description
THE CONCATENATION OF PROGRAM, SUBPROGRAM AND FISCAL YEAR TO FORM THE KEY TO THE SUBPROGRAM TABLE.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
EDIT STATUS
Description
A CODE INDICATING THE EDITING STATUS OF A PARTICULAR CODE OR COMBINATION OF CODES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
D
=
DELETE
N
=
NON-ACCOUNTING
I
=
INACTIVE
L
=
LIMITED
Name
AFRS SUBPROGRAM
Description
THE SUBPROGRAM THAT WILL BE REPORTED TO AFRS FOR AN INTERNALLY-USED SUBPROGRAM.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
SUBPROJECT TABLE
Name
SUBPROJECT KEY
Description
THE CONCATENATION OF PROJECT NUMBER, SUBPROJECT AND FISCAL YEAR TO FORM THE KEY TO THE SUB PROJECT TABLE.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
EDIT STATUS
Description
A CODE INDICATING THE EDITING STATUS OF A PARTICULAR CODE OR COMBINATION OF CODES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
A
=
ACTIVE
I
=
INACTIVE
D
=
DELETE
N
=
NON-ACCOUNTING
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
SUB_SUB0BJECT TABLE
Name
SUB_SUBOBJECT KEY
Description
THE CONCATENATION OF SUBOBJECT, SUB-SUBOBJECT AND FISCAL YEAR TO FORM THE KEY TO THE SUB- SUBOBJECT TABLE.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
EDIT STATUS
Description
A CODE INDICATING THE EDITING STATUS OF A PARTICULAR CODE OR COMBINATION OF CODES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
L
=
LIMITED
N
=
NON-ACCOUNTING
D
=
DELETE
I
=
INACTIVE
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
SUBSOURCE TABLE
Name
SUBSOURCE KEY
Description
THE CONCATENATION OF MAJOR GROUP, MAJOR SOURCE, SUBSOURCE AND FISCAL YEAR TO FORM THE KEY TO THE MAJOR SOURCE TABLE.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
EDIT STATUS
Description
A CODE INDICATING THE EDITING STATUS OF A PARTICULAR CODE OR COMBINATION OF CODES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
A
=
ACTIVE
I
=
INACTIVE
D
=
DELETE
N
=
NON-ACCOUNTING
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
SYSTEM CALENDAR
Name
MONTH/YEAR
Description
THE CONCATENATION OF YEAR AND MONTH.
Type
NUMERIC(4,0)
Number of length 4 including 0 positions after the decimal.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
MONTH END TYPE
Description
A CODE INDICATING THE TYPE OF MONTH END.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
Q
=
QUARTER END
F
=
FISCAL YEAR END
B
=
BIENNIUM END
C
=
CALENDAR YEAR END
Name
ALLOTMENT CUTOFF DATE
Description
THE DATE ASSOCIATED WITH THE LAST (CUTOFF) DAY IN WHICH ALLOTMENT AMENDMENTS MAY BE ENTERED BEFORE THE AMENDMENTS ARE SENT TO THE SBCCE FOR APPROVAL.
Type
NUMERIC(6,0)
Number of length 6 including 0 positions after the decimal.
Name
MONTHLY CUTOFF DATE
Description
THE DATE ASSOCIATED WITH LAST (CUTOFF) DAY IN WHICH FINANCIAL TRANSACTIONS MAY BE ENTERED BEFORE CLOSING OF THE CURRENT MONTH.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
CUTOFF DATE FOR 13/25 MONTH
Description
THE DATE ASSOCIATED WITH THE LAST (CUTOFF) DAY IN WHICH FINANCIAL TRANSACTIONS MAY BE ENTERED BEFORE CLOSING OF THE THIRTEENTH MONTH OF A FISCAL YEAR OR THE TWENTY-FIFTH MONTH OF A BIENNIUM.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
FISCAL MONTH NUMBER
Description
A 2-DIGIT FIELD FOR NUMBERING MONTHS IN SEQUENCE FOR FINANCIAL MONTH-END PROCESSING. COMMENCING WITH 01 FOR JULY, THROUGH 12 FOR JUNE OF THE FOLLOWING CALENDAR YEAR; 13 FOR FISCAL-YEAR-END.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
FISCAL YEAR
Description
AN ACCOUNTING PERIOD BEGINNING ON JULY 1 AND ENDING ON JUNE 30 OF THE FOLLOWING YEAR. THE LAST TWO DIGITS OF THE YEARS ARE USED E.G., 83-84.
Type
NUMERIC(4,0)
Number of length 4 including 0 positions after the decimal.
Values
Name
Description
ARRAY MEMBER. SEE: MO_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: MO_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: MO_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: MO_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: MO_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: MO_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: MO_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: MO_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: MO_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: MO_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: MO_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: MO_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: MO_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: MO_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: MO_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: MO_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: MO_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: MO_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: MO_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: MO_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: MO_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: MO_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: MO_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: MO_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: MO_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: MO_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: MO_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: MO_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: MO_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: MO_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: MO_ARRAY
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
TRANSACTION CODE TABLE MASTER
Name
TRANSACTION CODE KEY
Description
THE CONCATENATION OF TRANSACTION CODE AND FISCAL YEAR TO FORM THE KEY TO THE TRANSACTION CODE TABLE.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
TRANSACTION DR/CR INDICATOR
Description
A CODE TO INDICATE HOW THE AMOUNT ASSOCIATED WITH A TRANSACTION CODE SHOULD BE CONSIDERED IN REGARDS TO BATCH BALANCING.
Type
NUMERIC(3,0)
Number of length 3 including 0 positions after the decimal.
Values
-1
=
CREDIT
0
=
DOES NOT AFFECT BATCH BALANCE
Name
GENERATED TRANSACTION CODE
Description
A THREE CHARACTER TRANSACTION CODE GENERATED BY THE SYSTEM AUTOMATICALLY TO MINIMIZE DATA ENTRY KEYSTROKES.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
TRANSACTION GROUP
Description
A TWO CHARACTER CODE TO GROUP TRANSACTION CODE INTO SPECIFIC CATEGORIES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
EDIT STATUS
Description
A CODE INDICATING THE EDITING STATUS OF A PARTICULAR CODE OR COMBINATION OF CODES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
A
=
ACTIVE
N
=
NON-ACCOUNTING
D
=
DELETE
I
=
INACTIVE
Name
TRANSACTION CODE TYPE
Description
A CODE INDICATING A SPECIFIC TYPE OF TRANSACTION FOR SPECIAL PURPOSES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
2
=
ENCUMBRANCE LIQUIDATION
3
=
ENCUMBRANCE
4
=
FUND BALANCE
5
=
CASH OVER AND SHORT
6
=
A/R CHARGE
7
=
OTHER A/R TRANSACTION (FROM A/R ONLY)
8
=
DUE TO/FROM FUND
9
=
DUE TO/FROM AGENCY
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
APPROPRIATION INDEX EDIT
Description
THE ONE CHARACTER CODE TO INDICATE WHETHER THE APPROPRIATION INDEX IS A REQUIRED FIELD FOR A PARTICULAR TRANSACTION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
O
=
OPTIONAL
N
=
NOT ALLOWED
Name
APPROPRIATION EDIT
Description
A ONE CHARACTER CODE INDICATING WHETHER AND APPROPRIATION INDEX CODE IS REQUIRED ON AN ACCOUNTING TRANSACTION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
O
=
OPTIONAL
N
=
NOT ALLOWED
Name
PROGRAM INDEX EDIT
Description
A CODE INDICATING WHETHER A PROGRAM INDEX CODE IS A REQUIRED PART OF AN ACCOUNTING TRANSACTION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
O
=
OPTIONAL
N
=
NOT ALLOWED
Name
ORGANIZATIONAL INDEX EDIT CODE
Description
A CODE INDICATING WHETHER AN ORGANIZATION INDEX CODE IS A REQUIRED PART OF AN ACCOUNTING TRANSACTION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NOT ALLOWED
O
=
OPTIONAL
Name
SUBOBJECT EDIT
Description
A ONE CHARACTER CODE TO INDICATE WHETHER SUBOBJECT IS A REQUIRED PART OF AN ACCOUNTING TRANSACTION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NOT ALLOWED
O
=
OPTIONAL
Name
SOURCE EDIT
Description
A CODE TO INDICATE WHETHER OR NOT MAJOR GROUP/ MAJOR SOURCE IS REQUIRED, OPTIONAL OR SHOULD NOT BE INCLUDED ON AN ACCOUNTING TRANSACTION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
DOCUMENT NUMBER EDIT CODE
Description
A CODE ASSIGNED TO INDICATE WHETHER A DOCUMENT NUMBER IS REQUIRED AS PART OF AN ACCOUNTING TRANSACTION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NOT ALLOWED
O
=
OPTIONAL
C
=
CARRY DOCUMENT NUMBER FORWARD FROM DETAIL TRANSACTION
Name
YEAR QUARTER EDIT
Description
A ONE CHARACTER CODE INDICATING WHETHER A QUARTER CODE IS REQUIRED AS PART OF A TRANSACTION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
O
=
OPTIONAL
N
=
NOT ALLOWED
Name
IDENTIFICATION NUMBER EDIT
Description
A CODE INDICATING WHETHER AN IDENTIFICATION NUMBER IS REQUIRED AS PART OF AN ACCOUNTING TRANSACTION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
O
=
OPTIONAL
N
=
NOT ALLOWED
Name
SUBSIDIARY ACCOUNT EDIT
Description
A ONE CHARACTER CODE INDICATING WHETHER A SUBSIDIARY ACCOUNT IS REQUIRED ON AN ACCOUNTING TRANSACTION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
O
=
OPTIONAL
N
=
NOT ALLOWED.
Name
REFERENCE DOCUMENT EDIT
Description
A ONE CHARACTER CODE TO INDICATE WHETHER A REFERENCE DOCUMENT IS A REQUIRED PART OF AN ACCOUNTING TRANSACTION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
O
=
OPTIONAL
R
=
REQUIRED
N
=
NOT ALLOWED
Name
APPROPRIATION INDEX
Description
A THREE CHARACTER CODE USED TO REPRESENT A SPECIFIC COMBINATION OF FUND AND APPROPRIATION.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
PROGRAM INDEX
Description
A THREE CHARACTER, AGENCY UNIQUE CODE THAT IS USED TO REPRESENT A PROGRAM, SUBPROGRAM AND ACTIVITY.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
ORGANIZATION INDEX
Description
A CODE USED TO REPRESENT A UNIQUE COMBINATION OF CAMPUS, DIVISION, DEPARTMENT, COST CENTER PROJECT NUMBER, SUBPROJECT, PROJECT PHASE, GRANT/CONTRACT NUMBER, COUNTY AND CITY/TOWN.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
SUBOBJECT
Description
A TWO CHARACTER CODE ASSIGNED BY THE OFFICE OF FINANCIAL MANAGEMENT (OFM) TO IDENTIFY EXPENDITURES ACCORDING TO THE CATEGORY OF THE GOODS OR SERVICES RECEIVED IN THE TRANSACTION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
SUB_SUBOBJECT
Description
A FOUR CHARACTER CODE IDENTIFYING A FURTHER CLASSIFICATION OF OBJECT OF EXPENDITURES RELATING TO PARTICULAR ITEMS OR ITEM CATAGORIES THE FIRST TWO POSITIONS ARE NORMALLY RESERVED FOR HEGIS CODE AND A REIMBURSABLE CODE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
SOURCE OF REVENUE
Description
THE CONCATENATION OF MAJOR GROUP AND MAJOR SOURCE CODES.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
SUBSOURCE
Description
A TWO CHARACTER CODE IDENTIFYING A FURTHER CLASSIFICATION OF RECEIPTS WITHIN A MAJOR GROUP AND MAJOR SOURCE SUCH AS TUITION AND FEES..
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
REIMBURSABLE CODE
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
SUBSIDIARY ACCOUNT
Description
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
TRANSACTION GROUP TABLE
Name
TRANSACTION GROUP KEY
Description
THE CONCATENATION OF TRANSACTION GROUP AND FISCAL YEAR TO FORM THE KEY TO THE TRANSACTION GROUP TABLE.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
EDIT STATUS
Description
A CODE INDICATING THE EDITING STATUS OF A PARTICULAR CODE OR COMBINATION OF CODES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
L
=
LIMITED
I
=
INACTIVE
D
=
DELETE
N
=
NON-ACCOUNTING
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
TUITION CALCULATION TABLE MASTER–CONTAINS INFORMATION FOR DETERMINING THE NORMAL FEE CODES FOR CALCULATION OF TUITION AND FEES.
Name
TUITION CALCULATION KEY
Description
THE CONCATENATION OF STUDENT FEE PAY STATUS, CLASS FEE PAY STATUS, RESIDENT STATUS, COLLEGE AND FISCAL YEAR.
Type
NVARCHAR(12)
Variable length string of up to 12 characters.
Name
STANDARD FEE CODE
Description
THE NORMAL FEE OCDE ASSIGNED FOR A PARTICULAR COMBINATION OF STUDENT FEE PAY STATUS, RESI- DENT STATUS AND CLASS FEE PAY STATUS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
STANDARD FEE LIMIT
Description
THE MAXIMUM NUMBER OF CREDITS/CLASSES THAT THE STANDARD FEE CODE CAN BE USED FOR. REFER TO STANDARD LIMIT TYPE.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
STANDARD LIMIT TYPE
Description
THE SATNDARD LIMIT TYPE IDENTIFIES IF THE STANDARD FEE CODE IS PER CREDIT, CLASS, EACH, ETC. ,
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
CL
=
CLASS
EA
=
EACH
BLANK
=
BLANK
Name
OVER LIMIT FEE CODE
Description
THE FEE CODE THAT IS USED WHEN THE STANDARD FEE LIMIT HAS BEEN EXCEEDED. REFER TO FEE_CD.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
WAIVED STANDARD FEE CODE
Description
THE STANDARD FEE CODE FOR WHICH FEES WOULD HAVE BEEN CHARGED IF THE COMBINATION OF STUDENT FEE PAY STATUS, CLASS FEE PAY STATUS AND RESIDENT STATUS HAD NOT RESULTED IN A WAIVER. USED TO CALCULATE THE LOSS OF REVENUE RESULTING FROM WAIVERS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
WAIVED OVER LIMIT FEE CODE
Description
THE OVER LIMIT FEE CODE FOR WHICH FEES WOULD HAVE BEEN CHARGED IF THE COMBINATION OF STUDENT FEE PAY STATUS, CLASS FEE PAY STATUS, RESIDENT STATUS AND NOT RESULTED IN A WAIVER. USED TO CALCULATE THE LOSS OF REVENUE FROM WAIVERS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
FINANCIAL AID PROGRAM CODE
Description
SEE FAPC.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
WAIVER CALCULATION INDICATOR
Description
A CODE TO INDICATE HOW THE WAIVER AMOUNT SHOULD BE CALCULATED. EITHER THE DIFFERENCE BETWEEN WHAT WAS CHARGED AND WHAT WOULD HAVE BEEN CHARGED WITHOUT THE WAIVER, OR THE ACTUAL AMOUNT THAT WOULD HAVE BEEN CHARGED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
F
=
COMPUTE FULL AMOUNT
Name
SUPPLEMENTAL FEE_CODE
Description
A FEE CODE BY WHICH ADDITIONAL CHARGES ARE TO SETUP FOR CUSTOMERS. (FACILITIES AND MATRICULA- TION FEE OR COMPREHENSIVE FEE.)
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
SUPPLEMENTAL FEE_CODE 2
Description
SEE SUPP_FEE_CD
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
SUPPLEMENTAL FEE_CODE 3
Description
SEE SUPP_FEE_CD.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
SUPPLEMENTAL FEE_CODE 4
Description
A FEE CODE BY WHICH ADDITIONAL CHARGES ARE SET UP FOR CUSTOMERS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
SUPPLEMENTAL FEE_CODE 5
Description
A FEE CODE BY SHICH ADDITIONAL CHARGES ARE SET UP FOR CUSTOMERS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
SUPPLEMENTAL FEE_CODE 6
Description
A FEE CODE BY WHICH ADDITIONAL CHARGES ARE SET UP FOR CUSTOMERS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
MINIMUM QUANTITY 1
Description
MINIMUM FEE QUANTITY
Type
NUMERIC(4,0)
Number of length 4 including 0 positions after the decimal.
Name
MINIMUM QUANTITY 2
Description
MINIMUM FEE QUANTITY
Type
NUMERIC(4,0)
Number of length 4 including 0 positions after the decimal.
Name
MINIMUM QUANTITY 3
Description
MINIMUM FEE QUANTITY
Type
NUMERIC(4,0)
Number of length 4 including 0 positions after the decimal.
Name
MINIMUM QUANTITY 4
Description
MINIMUM FEE QUANTITY
Type
NUMERIC(4,0)
Number of length 4 including 0 positions after the decimal.
Name
MINIMUM QUANTITY 5
Description
MINIMUM FEE QUANTITY
Type
NUMERIC(4,0)
Number of length 4 including 0 positions after the decimal.
Name
MINIMUM QUANTITY 6
Description
MINIMUM FEE QUANTITY
Type
NUMERIC(4,0)
Number of length 4 including 0 positions after the decimal.
Name
MAXIMUM QUANTITY 1
Description
MAXIMUM FEE QUANTITY
Type
NUMERIC(4,0)
Number of length 4 including 0 positions after the decimal.
Name
MAXIMUM QUANTITY 2
Description
MAXIMUM FEE QUANTITY
Type
NUMERIC(4,0)
Number of length 4 including 0 positions after the decimal.
Name
MAXIMUM QUANTITY 3
Description
MAXIMUM FEE QUANTITY
Type
NUMERIC(4,0)
Number of length 4 including 0 positions after the decimal.
Name
MAXIMUM QUANTITY 4
Description
MAXIMUM FEE QUANTITY
Type
NUMERIC(4,0)
Number of length 4 including 0 positions after the decimal.
Name
MAXIMUM QUANTITY 5
Description
MAXIMUM FEE QUANTITY
Type
NUMERIC(4,0)
Number of length 4 including 0 positions after the decimal.
Name
MAXIMUM QUANTITY 6
Description
MAXIMUM FEE QUANTITY
Type
NUMERIC(4,0)
Number of length 4 including 0 positions after the decimal.
TUITION FEE DISTRIBUTION TABLE MASTER–THIS TABLE CONTAINS THE ACCOUNTS FROM WHICH TUITION IS DISBURSED ON A MONTHLY BASIS.
Name
TUITION FEE DISTRIBUTION KEY
Description
TUITION FEE DISTRIBUTION TABLE KEY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
YEAR/QUARTER
Description
A THREE-POSITION ACADEMIC YEAR (I.E., 1984-85= 845) FOLLOWED BY THE QUARTER CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
BASE RATE
Description
FEE RATE EXCLUSIVE OF ADDITIONAL FEES.
Type
NUMERIC(7,2)
Number of length 7 including 2 positions after the decimal.
CHECK STOCK TABLE DETAIL
Name
CHECK STOCK KEY
Description
THE CONCATINATION OF CHECK STOCK AND FISCAL YEAR.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
FUND
Description
A FISCAL AND ACCOUNTING ENTITY WITH A SELFBALANCING SET OF ACCOUNTS.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
CAMPUS CODE
Description
A ONE CHARACTER CODE ASSIGNED TO ALLOW MULTI-CAMPUS DISTRICTS TO IDENTIFY EACH CMAPUS SEPARATELY AND ALSO TO ALLOW A FURTHER BREAKOUT, IF DESIRED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
DEBT TYPE TRANSACTION TABLE DETAIL
Name
DEBT TYPE KEY
Description
THE CONCATENATION OF DEBT TYPE AND FISCAL YEAR TO FORM THE KEY TO THE DEBT TYPE TRANSACTION TABLE.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
FROM CHARGE STATUS
Description
THE STATUS OF A CHARGE PRIOR TO AN ACTION BY A PROCESS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
TO CHARGE STATUS
Description
THE STATUS OF A CHARGE AFTER AN ACTION BY A PROCESS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
CURRENT PERIOD TRANSACTION CODE 1
Description
THE FIRST OF TWO POSSIBLE TRANSACTION CODES USED TO RECORD CURRENT ACCOUNTING PERIOD TRANS- ACTIONS. SEE TRANSACTION CODE. SEE DEBT TYPE TRANSACTION TABLE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
CURRENT PERIOD TRANSACTION REVERSE 1
Description
INDICATES WHETHER OR NOT CURR_TRNS_CD1 IS TO BE REVERSED DURING POSTING.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
CURRENT PERIOD TRANSACITON CODE 2
Description
THE SECOND OF TWO POSSIBLE TRANSACTION CODES USED TO RECORD CURRENT ACCOUNTING PERIOD TRANSACTIONS. SEE TRANSACITON CODE. SEE DEBT TYPE TRANSACTION TABLE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
CURRENT PERIOD TRANSACTION REVERSE 2
Description
INDICATES WHETHER OR NOT CURR_TRNS_CD2 IS TO BE REVERSED DURING POSTING.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
DEFERRAL TRANSACTION CODE 1
Description
THE FIRST OF TWO POSSIBLE TRANSACTION CODES USED TO RECORD DEFERRALS IN THE CURRENT ACCOUNTING PERIOD'S TRANSACTIONS. SEE TRANSACTION CODE. SEE DEBT TYPE TRANSACTION TABLE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
DEFERRAL TRANSACTION REVERSE 1
Description
INDICATES WHETHER OR NOT DFR_TRNS_CD1 IS TO BE REVERSED DURING POSTING.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
DEFERRAL TRANSACTION CODE 2
Description
THE SECOND OF TWO POSSIBLE TRANSACTION CODES USED TO RECORD DEFERRALS IN THE CURRENT ACCOUNT- ING PERIOD'S TRANSACTIONS.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
DEFERRAL TRANSACTION REVERSE 2
Description
INDICATES WHETHER OR NOT DFR_TRNS_CD2 IS TO BE REVERSED DURING POSTING.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
DISTRICT/COLLEGE DETAIL–CONTAINS VALID COLLEGE CODES AND TITLES FOR A DISTRICT.
Name
FISCAL YEAR
Description
AN ACCOUNTING PERIOD BEGINNING ON JULY 1 AND ENDING ON JUNE 30 OF THE FOLLOWING YEAR. THE LAST TWO DIGITS OF THE YEARS ARE USED E.G., 83-84.
Type
NUMERIC(4,0)
Number of length 4 including 0 positions after the decimal.
Name
DISTRICT CODE
Description
A CODE USED TO IDENTIFY A PARTICULAR COMMUNITY COLLEGE DISTRICT.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
COLLEGE CODE
Description
THE COLLEGE CODE; FIRST TWO DIGITS DESIGNATE DISTRICT, THIRD DESIGNATES COLLEGES WITHIN THE THE DISTRICT.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
FEE CODE TABLE DETAIL–CONTAINS DETAILS FOR FEE CODE TABLE SESSION OVERRIDES.
Name
FEE CODE TABLE KEY
Description
THE KEY OF FEE_CD_TBL_M
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
YEAR/SESSION
Description
A THREE POSITION ACADEMIC YEAR (IE. 1986-87=867) FOLLOWED BY THE SESSION CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
FEE RATE
Description
THE RATE/AMOUNT OF A FEE. FOR TUITION THIS IS USED IN CONJUNTION WITH FEE UNIT TO DETERMINE THE COST OF A COURSE. FOR OTHER FEES, THIS IS THE ACTUAL FEE AMOUNT.
Type
NUMERIC(7,2)
Number of length 7 including 2 positions after the decimal.
Name
FEE MINIMUM
Description
THE MINIMUM AMOUNT THAT CAN BE CHARGED FOR A TUITION FEE CODE.
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
Name
FEE MAXIMUM
Description
THE MAXIMUM AMOUNT THAT CAN BE CHARGED FOR A TUITION FEE CODE.
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
Name
APPROPRIATION INDEX
Description
A THREE CHARACTER CODE USED TO REPRESENT A SPECIFIC COMBINATION OF FUND AND APPROPRIATION.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
PROGRAM INDEX
Description
A THREE CHARACTER, AGENCY UNIQUE CODE THAT IS USED TO REPRESENT A PROGRAM, SUBPROGRAM AND ACTIVITY.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
ORGANIZATION INDEX
Description
A CODE USED TO REPRESENT A UNIQUE COMBINATION OF CAMPUS, DIVISION, DEPARTMENT, COST CENTER PROJECT NUMBER, SUBPROJECT, PROJECT PHASE, GRANT/CONTRACT NUMBER, COUNTY AND CITY/TOWN.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
SUBOBJECT
Description
A TWO CHARACTER CODE ASSIGNED BY THE OFFICE OF FINANCIAL MANAGEMENT (OFM) TO IDENTIFY EXPENDITURES ACCORDING TO THE CATEGORY OF THE GOODS OR SERVICES RECEIVED IN THE TRANSACTION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
SUB_SUBOBJECT
Description
A FOUR CHARACTER CODE IDENTIFYING A FURTHER CLASSIFICATION OF OBJECT OF EXPENDITURES RELATING TO PARTICULAR ITEMS OR ITEM CATAGORIES THE FIRST TWO POSITIONS ARE NORMALLY RESERVED FOR HEGIS CODE AND A REIMBURSABLE CODE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
SOURCE OF REVENUE
Description
THE CONCATENATION OF MAJOR GROUP AND MAJOR SOURCE CODES.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
SUBSOURCE
Description
A TWO CHARACTER CODE IDENTIFYING A FURTHER CLASSIFICATION OF RECEIPTS WITHIN A MAJOR GROUP AND MAJOR SOURCE SUCH AS TUITION AND FEES..
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
REIMBURSABLE CODE
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
TRANSACTION FILE POSTING TABLE
Name
TRANSACTION CODE KEY
Description
THE CONCATENATION OF TRANSACTION CODE AND FISCAL YEAR TO FORM THE KEY TO THE TRANSACTION CODE TABLE.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
TRANSACTION POSTING ROUTINE NUMBER
Description
THE PROGRAM USED TO POST TRANSACTIONS TO A FILE.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
POSTING DEBIT_GENERAL LEDGER 1
Description
A CODE TO INDICATE WHETHER OR NOT A GENERAL LEDGER IS TO BE POSTED TO A FILE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO
Name
POSTING CREDIT GENERAL LEDGER 1
Description
A CODE TO INDICATE WHETHER OR NOT A GENERAL LEDGER IS TO BE POSTED TO A FILE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO
Name
POSTING DEBIT_GENERAL LEDGER 2
Description
A CODE TO INDICATE WHETHER OR NOT A GENERAL LEDGER IS TO BE POSTED TO A FILE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO
Name
POSTING CREDIT GENERAL LEDGER 2
Description
A CODE TO INDICATE WHETHER OR NOT A GENERAL LEDGER IS TO BE POSTED TO A FILE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO
Name
POSTING DEBIT_GENERAL LEDGER 3
Description
A CODE TO INDICATE WHETHER OR NOT A GENERAL LEDGER IS TO BE POSTED TO A FILE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO
Name
POSTING CREDIT GENERAL LEDGER 3
Description
A CODE TO INDICATE WHETHER OR NOT A GENERAL LEDGER IS TO BE POSTED TO A FILE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO
Name
POSTING DEBIT_GENERAL LEDGER 4
Description
A CODE TO INDICATE WHETHER OR NOT A GENERAL LEDGER IS TO BE POSTED TO A FILE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO
Name
POSTING CREDIT GENERAL LEDGER 4
Description
A CODE TO INDICATE WHETHER OR NOT A GENERAL LEDGER IS TO BE POSTED TO A FILE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO
FUND OPENING TABLE MASTER–CONTAINS PRG_INDX/ORG_INDX COMBINATIONS WHERE FUND BALANCES ARE TO OPEN.
Name
FUND KEY
Description
THE CONCATENATION OF FUND AND FISCAL YEAR TO FORM THE KEY TO THE FUND TABLE.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
OPEN PROGRAM/ORGANIZATION
Description
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
GENERAL LEDGER/FUND OPEN DETAIL
Name
GENERAL LEDGER KEY
Description
THE CONCATENATION OF GENERAL LEDGER AND FISCAL YEAR TO FORM THE KEY TO THE GENERAL LEDGER TABLE.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
FUND
Description
A FISCAL AND ACCOUNTING ENTITY WITH A SELFBALANCING SET OF ACCOUNTS.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
GENERAL LEDGER FISCAL YEAR OPEN TRANSACTION CODE
Description
DEFINITON: THE TRANSACTION CODE TO OPEN A GENERAL LEDGER FOR THE NEW FISCAL YEAR.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
GENERAL LEDGER OPEN/CLOSE TRANSACTION CODE
Description
THE TRANSACTION CODE USED TO OPEN A GENERAL LEDGER FOR THE NEW BIENNIUM.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
TRANSACTION CODE/GENERAL LEDGER TABLE
Name
TRANSACTION CODE KEY
Description
THE CONCATENATION OF TRANSACTION CODE AND FISCAL YEAR TO FORM THE KEY TO THE TRANSACTION CODE TABLE.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
FUND TYPE CODE
Description
A CODE IDENTIFYING THE SOURCE OF FUNDS
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
2
=
TRUST FUND
3
=
LOCAL FUND
4
=
PROPRIETARY/INTERNAL SERVICE FUNDS
5
=
AGENCY FUNDS
Name
POOLED CASH INDICATOR
Description
A CODE TO INDICATE WHETHER A TRANSACTION AFFECTS POOLED CASH AND IF IT IS AN INCREASE OR A DECREASE TO POOLED CASH.
Type
NUMERIC(3,0)
Number of length 3 including 0 positions after the decimal.
Values
0
=
TRANSACTION HAS NO AFFECT ON POOLED CASH
=
1 - TRANSACTION DECREASES POOLED CASH
Name
DEBIT GENERAL LEDGER 1
Description
THE FIRST GENERAL LEDGER TO BE DEBITED FOR A SPECIFIC TRANSACTION CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
CREDIT GENERAL LEDGER 1
Description
THE FIRST GENERAL LEDGER TO BE CREDITED FOR A SPECIFIC TRANSACTION CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
DEBIT GENERAL LEDGER 2
Description
THE SECOND GENERAL LEDGER TO BE DEBITED FOR A SPECIFIC TRANSACTION CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
CREDIT GENERAL LEDGER 2
Description
THE SECOND GENERAL LEDGER TO BE CREDITED FOR A SPECIFIC TRANSACTION CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
DEBIT GENERAL LEDGER 3
Description
THE THIRD GENERAL LEDGER TO BE DEBITED FOR A SPECIFIC TRANSACTION CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
CREDIT GENERAL LEDGER 3
Description
THE THIRD GENERAL LEDGER TO BE CREDITED FOR A SPECIFIC TRANSACTION CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
DEBIT GENERAL LEDGER 4
Description
THE FOURTH GENERAL LEDGER TO BE DEBITED FOR A SPECIFIC TRANSACTION CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
CREDIT GENERAL LEDGER 4
Description
THE FOURTH GENERAL LEDGER TO BE CREDITED FOR A SPECIFIC TRANSACTION CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
AFRS TRANSACTION CODE
Description
A THREE CHARACTER CODE ASSIGNED BY THE OFFICE OF FINANCIAL MANAGEMENT (OFM) WHICH IS USED BY THE AGENCY FINANCIAL REPORTING SYSTEM (AFRS) INTERFACE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
TRANSACTION REVERSE
Description
A ONE CHARACTER CODE INDICATING THAT A PARTICULAR TRANSACTION IS TO BE REVERSED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
BLANK
=
NORMAL POSTING
Name
AFRS GL SEQUENCE
Description
THE FMS GL SEQUENCE TO BE USED FOR AN AFRS TRANSACTION CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
AFRS TRANSACTION CODE 2
Description
THE SECOND AFRS TRANSACTION CODE CORRESPONDING TO A FMS TRANSACTION CODE/FUND TYPE COMBINATION.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
TRANSACTION REVERSE 2
Description
TRANSACTION REVERSE INDICATOR FOR THE SECOND AFRS TRANSACTION CODE CORRESPONDING TO A FMS TRANSACTION CODE/FUND TYPE COMBINATION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
AFRS GL SEQUENCE 2
Description
THE FMS GL SEQUENCE TO BE USED FOR THE SECOND AFRS TRANSACTION CODE CORRESPONDING TO A FMS TRANSACTION CODE/FUND TYPE COMBINATION.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
TUITION FEE DISTRIBUTION TABLE DETAIL–THIS DATA SET CONTAINS THE ACCOUNTS TO WHICH TUITION REVENUE IS TO BE DISBURSED ON A MONTHLY BASIS.
Name
TUITION FEE DISTRIBUTION KEY
Description
TUITION FEE DISTRIBUTION TABLE KEY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
TRANSACTION CODE
Description
A THREE CHARACTER CODE IDENTIFYING THE TYPE OF TRANSACTION BEING ENTERED INTO THE ACCOUNTING SYSTEM.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
APPROPRIATION INDEX
Description
A THREE CHARACTER CODE USED TO REPRESENT A SPECIFIC COMBINATION OF FUND AND APPROPRIATION.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
PROGRAM INDEX
Description
A THREE CHARACTER, AGENCY UNIQUE CODE THAT IS USED TO REPRESENT A PROGRAM, SUBPROGRAM AND ACTIVITY.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
ORGANIZATION INDEX
Description
A CODE USED TO REPRESENT A UNIQUE COMBINATION OF CAMPUS, DIVISION, DEPARTMENT, COST CENTER PROJECT NUMBER, SUBPROJECT, PROJECT PHASE, GRANT/CONTRACT NUMBER, COUNTY AND CITY/TOWN.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
DUE TO TRANSACTION CODE
Description
USED FOR TUITION REVENUE DISTRIBUTION, AN ENTRY IN THIS FIELD WILL CAUSE THE DISTRIBUTED TO FUND CODE TO BE SET UP AS A DUE_TO_FROM FUND IN THE ORIGINATING TRRANSACTION AND THE ORIGINATING FUND CODE TO SET UP AS DUE_TO_FROM FUND CODE IN THE DISTRIBUTED TO TRANSACTION. USE: TUITION REVENUE DISTRIBUTION
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
DISTRIBUTION PERCENT
Description
THE PERCENTAGE FOR DISTRIBUTION OF TUITION FEE REVENUE BY ACCOUNT CODE.
Type
NUMERIC(11,9)
Number of length 11 including 9 positions after the decimal.
Name
DISTRIBUTION TITLE
Description
THE DESCRIPTIVE TITLE ASSOCIATED WITH ACCOUNT CODES FOR THE DISTRIBUTION OF TUITION FEE REVENUE.
Type
NVARCHAR(26)
Variable length string of up to 26 characters.
Name
DISTRIBUTION AMOUNT
Description
THE AMOUNT FOR DISTRIBUTION OF TUITION FEE REVENUE BY ACCOUNT CODE.
Type
NUMERIC(7,2)
Number of length 7 including 2 positions after the decimal.
Name
BASE PERCENT
Description
BASE PERCENT IS USED TO CALCULATE DISTRIBUTION PERCENT.
Type
NUMERIC(7,4)
Number of length 7 including 4 positions after the decimal.
Name
SOURCE OF REVENUE
Description
THE CONCATENATION OF MAJOR GROUP AND MAJOR SOURCE CODES.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
YEAR/SESSION FISCAL DETAIL
Name
YEAR/QUARTER
Description
A THREE-POSITION ACADEMIC YEAR (I.E., 1984-85= 845) FOLLOWED BY THE QUARTER CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
FISCAL YEAR
Description
AN ACCOUNTING PERIOD BEGINNING ON JULY 1 AND ENDING ON JUNE 30 OF THE FOLLOWING YEAR. THE LAST TWO DIGITS OF THE YEARS ARE USED E.G., 83-84.
Type
NUMERIC(4,0)
Number of length 4 including 0 positions after the decimal.
Description:
COMMON TABLES
AGING FORMAT MASTER–CONTAINS THE MASTER INFORMATION FOR AN AGING FORMAT.
Name
AGING FORMAT ID
Description
A 2 CHARACTER CODE IIDENTIFYING THE PARTICULAR AGING FORMAT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
REPORT TITLE
Description
THE TITLE OF A REPORT.
Type
NVARCHAR(50)
Variable length string of up to 50 characters.
Values
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
EDIT STATUS
Description
A CODE INDICATING THE EDITING STATUS OF A PARTICULAR CODE OR COMBINATION OF CODES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
A
=
ACTIVE
N
=
NON-ACCOUNTING
D
=
DELETE
I
=
INACTIVE
Name
CREDIT CHARGE AGING OPTION
Description
A 1-CHARACTER CODE INDICATING HOW CREDIT CHARGES ARE TO BE TREATED ON AGING REPORTS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
Y
=
AGE THE SAME AS DEBIT CHARGES
1-6
=
PLACE IN SPECIFIED AGING COLUMN
Name
Description
ARRAY MEMBER. SEE: AGE_COLMN_HDG
Type
NVARCHAR(24)
Variable length string of up to 24 characters.
Name
Description
ARRAY MEMBER. SEE: AGE_COLMN_HDG
Type
NVARCHAR(24)
Variable length string of up to 24 characters.
Name
Description
ARRAY MEMBER. SEE: AGE_COLMN_HDG
Type
NVARCHAR(24)
Variable length string of up to 24 characters.
Name
Description
ARRAY MEMBER. SEE: AGE_COLMN_HDG
Type
NVARCHAR(24)
Variable length string of up to 24 characters.
Name
Description
ARRAY MEMBER. SEE: AGE_COLMN_HDG
Type
NVARCHAR(24)
Variable length string of up to 24 characters.
Name
Description
ARRAY MEMBER. SEE: AGE_COLMN_HDG
Type
NVARCHAR(24)
Variable length string of up to 24 characters.
AUTHORIZATION IDENTIFICATION MASTER–THIS FILE CONTAIS THE AUTHORIZATION IDENTIFICATION AND THE AUTHORIZATION APPROVAL LEVELS.
Name
AUTYHORIZATION IDENTIFICATION
Description
A 10-CHARACTER FIELD WHICH IDENTIFIES AN AUTHORIZED USER AND A PARTICULAR AUTHORIZATION PATH.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
AUTHORIZATION DOLLAR MINIMUM
Description
THE MINIMUM DOLLAR AMOUNT WHICH A REQUISITION MUST EQUAL OR SURPASS BEFORE A SPECIFIC AUTHORIZATION IS REQUIRED.
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Values
Name
DEPARTMENT NAME
Description
THE NAME OF THE DEPARTMENT.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
LOCAL PHONE NUMBER
Description
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
ORIGINATOR NAME
Description
THE NAME OF THE PERSON ORIGINATING A REQUISITION
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
VENDOR SHIP TO LOCATION CODE
Description
A 3-CHARACTER CODE ASSIGNED BY THE USER REPRESENTING THE INTERNAL ADDRESS TO WHICH A VENDOR WOULD DELIVER THE ORDERED GOODS OR SERVICES.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: AUTH_ARRAY
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
Description
ARRAY MEMBER. SEE: AUTH_ARRAY
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
Description
ARRAY MEMBER. SEE: AUTH_ARRAY
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
Description
ARRAY MEMBER. SEE: AUTH_ARRAY
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
Description
ARRAY MEMBER. SEE: AUTH_ARRAY
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
Description
ARRAY MEMBER. SEE: AUTH_ARRAY
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
Description
ARRAY MEMBER. SEE: AUTH_ARRAY
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
Description
ARRAY MEMBER. SEE: AUTH_ARRAY
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
BILLING TYPE TABLE–CONTAINS DATA RELATED TO BILLING TYPE INFORMATION FOR CUSTOMER ACCOUNTS.
Name
BILLING TYPE
Description
A 2-CHARACTER CODE INDICATING THE TYPE OF BILLING.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
BILLING DOCUMENT TITLE
Description
A FORYT CHARACTER TITLE THAT DESCRIBES THE TYPE OF BILLING DOCUMENT. THIS TITLE PRINTS ON THE BILLING DOCUMENT.
Type
NVARCHAR(40)
Variable length string of up to 40 characters.
Name
PROCESS IDENTIFIER
Description
TERMINAL SECURITY PROCESS IDENTIFIER. USE: KEY TO THE MASTER PROCESS DATA SET FOR THE TERMINAL SECURITY SYSTEM.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
OUTPUT DISTRIBUTION REPORT LETTER
Description
A ONE CHARACTER CODE USE TO IDENTIFY (AT THE TIME OF SCHEDULING THE BILLING PROCESS) ANY SPECIAL PRINTING REQUIREMENTS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
STANDARD MESSAGE NUMBER
Description
A SIX CHARACTER CODE REPRESENTING A STANDARD MESSAGE TEXT.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Values
Name
REFERENCE DATE
Description
A 6-CHARACTER FIELD IDENTIFYING THE REFERENCE DATE TO BE USED IN CALCULATING ANOTHER DATE.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Values
INV
=
INVOICE DATE
DUE
=
DUE DATE OR ANY CODE ON THE CUSTOMER ACCOUNTS DATE TABLE.
Name
SQL FOR REF_DATE
Description
SQL FORMATTED DATE FOR REF_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
PERIOD TYPE
Description
A 1-CHARACTER CODE INDICATING A TYPE OF PERIOD.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
Y
=
YEARS
D
=
DAYS
Name
PERIOD FREQUENCY
Description
A FIELD INDICATING THE NUMBER OF PERIODS TO USE IN CALCULATING A DATE.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Values
Name
Description
ARRAY MEMBER. SEE: FEE_CLASS_ARRAY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: FEE_CLASS_ARRAY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: FEE_CLASS_ARRAY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: FEE_CLASS_ARRAY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: FEE_CLASS_ARRAY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: FEE_CLASS_ARRAY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: FEE_CLASS_ARRAY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: FEE_CLASS_ARRAY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: FEE_CLASS_ARRAY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: FEE_CLASS_ARRAY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: PROCESS_ARRAY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: PROCESS_ARRAY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: PROCESS_ARRAY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: PROCESS_ARRAY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: PROCESS_ARRAY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: PROCESS_ARRAY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: PROCESS_ARRAY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: PROCESS_ARRAY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: PROCESS_ARRAY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: PROCESS_ARRAY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: STAT_INCLUDE
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: STAT_INCLUDE
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: STAT_INCLUDE
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: STAT_INCLUDE
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: STAT_INCLUDE
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: STAT_INCLUDE
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: STAT_INCLUDE
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: STAT_INCLUDE
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: STAT_INCLUDE
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: STAT_INCLUDE
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: STAT_INCLUDE
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: STAT_INCLUDE
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
BILLING SCHEDULE MASTER–CONTAINS MASTER INFORMATION FOR A BILLING SCHEDULE
Name
BILLING SCHEDULE
Description
CODE USED TO IDENTIFY A PARTICULAR BILLING SCHEDULE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
NEXT BILLING DATE
Description
A 6-DIGIT NUMBER INDICATING THE NEXT BILLING DATE.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR NEXT_BILL_DATE
Description
SQL FORMATTED DATE FOR NEXT_BILL_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
EDIT STATUS
Description
A CODE INDICATING THE EDITING STATUS OF A PARTICULAR CODE OR COMBINATION OF CODES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
L
=
LIMITED
I
=
INACTIVE
D
=
DELETE
N
=
NON-ACCOUNTING
CUSTOMER ACCOUNTS DATE MASTER–CONTAINS INFORMATION FOR A DATE CODE.
Name
SQL FOR C9_DATE_CD
Description
SQL FORMATTED DATE FOR C9_DATE_CD
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
CUST ACCT DATE KEY
Description
THE CONCATINATION OF DATE CODE AND YEAR/SESSION TO FORM THE KEY TO THE CUSTOMER DATE TABLE.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Values
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
EDIT STATUS
Description
A CODE INDICATING THE EDITING STATUS OF A PARTICULAR CODE OR COMBINATION OF CODES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
L
=
LIMITED
N
=
NON-ACCOUNTING
D
=
DELETE
I
=
INACTIVE
Name
Description
ARRAY MEMBER. SEE: C9
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: CA
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR CA_DATE
Description
SQL FORMATTED DATE FOR CA_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
CHARGE STATUS TABLE
Name
CHARGE STATUS
Description
A CODE INDICATING THE STATUS OF A CHARGE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
NEW CHARGE STATUS
Description
A CODE INDICATING WHAT THE ORIGINAL CHARGE STATUS SHOULD BE CHANGED TO.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
EDIT STATUS
Description
A CODE INDICATING THE EDITING STATUS OF A PARTICULAR CODE OR COMBINATION OF CODES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
L
=
LIMITED
I
=
INACTIVE
D
=
DELETE
N
=
NON-ACCOUNTING
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
CITY TABLE
Name
CITY/TOWN CODE
Description
A FOUR CHARACTER CODE TO IDENTIFY EACH CITY OR TOWN IN WASHINGTON STATE
Type
NUMERIC(4,0)
Number of length 4 including 0 positions after the decimal.
Name
CITY/TOWN NAME
Description
THE NAME OF A CITY OR TOWN.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
EDIT STATUS
Description
A CODE INDICATING THE EDITING STATUS OF A PARTICULAR CODE OR COMBINATION OF CODES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NON-ACCOUNTING
I
=
INACTIVE
L
=
LIMITED
A
=
ACTIVE
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
COMMODITY GROUP CODE TABLE–CONTAINS THE CODES WHICH GROUP COMMODITIES INTO GENERAL CATEGORIES IN ACCORDANCE WITH THE COMMO- DITY ALPHA CATALOG. CONTAINS USEFUL LIFE INFORMA- TION FOR COMPUTING DEPRECIATION.
Name
COMMODITY GROUP TITLE
Description
A DESCRIPTIVE TITLE FOR THE FOUR-CHARACTER COMMODITY GROUP CODES ASSIGNED BY OFM.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
COMMODITY GROUP CODE
Description
A FOUR CHARACTER CODE USED TO GROUP COMMODITIES INTO GENERAL CATEGORIES IN ACCORDANCE WITH THE COMMODITY ALPHA CATALOG.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
USEFUL LIFE
Description
THE ESTIMATED LIFE OF A PARTICULAR COMMODITY USED FOR COMPUTING DEPRECIATION.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
EDIT STATUS
Description
A CODE INDICATING THE EDITING STATUS OF A PARTICULAR CODE OR COMBINATION OF CODES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
A
=
ACTIVE
I
=
INACTIVE
D
=
DELETE
N
=
NON-ACCOUNTING
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
COMMODITY CODE MASTER–THIS FILE CONTAINS COMMODITY CODE INFORMATION.
Name
COMMODITY CODE
Description
A TEN CHARACTER CODE USED TO UNIQUELY IDENTIFY AN ITEM OR GROUP OF ITEMS TO BE PURCHASED.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
COMMODITY INVENTORY CODE
Description
A CODE INDICATING HOW A PARTICULAR COMMODITY IS TO BE INVENTORIED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
S
=
SUPPLIES INVENTORY
N
=
NOT INVENTORIED
Name
COMMODITY NAME
Description
THE DESCRIPTIVE STANDARD NAME ASSIGNED TO A COMMODITY CODE BASED ON THE COMMODITY ALPHA CATALOG.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
STATE CONTRACT INDICATOR
Description
A CODE INDICATING WHETHER AN ITEM MAY BE AVAILABLE ON A CONTRACT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO
Name
CENTRAL STORE INDICATOR
Description
, A CODE INDICATING THAT A COMMODITY IS AVAILABLE FROM CENTRAL STORES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO
Name
CENTRAL STORES UNIT
Description
THE UNIT OF PURCHASE FOR AN ITEM STOCKED BY CENTRAL STORES IN OLYMPIA.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
CENTRAL STORE UNIT PRICE
Description
THE UNIT PRICE OF AN ITEM STOCKED BY CENTRAL STORES IN OLYMPIA. INCLUDES SALES TAX AND FREIGHT. THE COST OF AN ITEM PER UNIT.
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
EDIT STATUS
Description
A CODE INDICATING THE EDITING STATUS OF A PARTICULAR CODE OR COMBINATION OF CODES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
L
=
LIMITED
N
=
NON-ACCOUNTING
D
=
DELETE
I
=
INACTIVE
Name
MISCELLANEOUS TAX CODE 1
Description
A CODE TO REPRESENT AN ADDITIONAL TAX.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
MISCELLANEOUS TAX CODE 2
Description
A CODE TO REPRESENT AN ADDITIONAL TAX.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
MISCELLANEOUS TAX CODE 3
Description
A CODE TO REPRESENT AN ADDITIONAL TAX.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
MISCELLANEOUS TAX CODE 4
Description
A CODE TO REPRESENT AN ADDITIONAL TAX.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
MISCELLANEOUS TAX CODE 5
Description
A CODE TO REPRESENT AN ADDITIONAL TAX.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
SUBOBJECT
Description
A TWO CHARACTER CODE ASSIGNED BY THE OFFICE OF FINANCIAL MANAGEMENT (OFM) TO IDENTIFY EXPENDITURES ACCORDING TO THE CATEGORY OF THE GOODS OR SERVICES RECEIVED IN THE TRANSACTION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
SUB_SUBOBJECT
Description
A FOUR CHARACTER CODE IDENTIFYING A FURTHER CLASSIFICATION OF OBJECT OF EXPENDITURES RELATING TO PARTICULAR ITEMS OR ITEM CATAGORIES THE FIRST TWO POSITIONS ARE NORMALLY RESERVED FOR HEGIS CODE AND A REIMBURSABLE CODE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
STANDARD MESSAGE NUMBER
Description
A SIX CHARACTER CODE REPRESENTING A STANDARD MESSAGE TEXT.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
USEFUL LIFE
Description
THE ESTIMATED LIFE OF A PARTICULAR COMMODITY USED FOR COMPUTING DEPRECIATION.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
CONTRACT MASTER–THIS FILE CONTAINS PURCHASE CONTRACT INFORMATION.
Name
STATE CONTRACT NUMBER
Description
THE UNIQUE SEVEN DIGIT IDENTIFICATION NUMBER ASSIGNED TO EACH CONTRACT WITH A VENDOR.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
STATE CONTRACT CHANGE ORDER NUMBER
Description
A CODE ASSIGNED TO UNIQUELY IDENTIFY PUBLISHED CHANGES IN A PARTICULAR CONTRACT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
STATE CONTRACT ITEM DESCRIPTION
Description
A DESCRIPTION OF AN ITEM AVAILABLE ON A CONTRACT.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
STATE CONTRACT END DATE
Description
THE LAST DATE (MONTH, DAY, YEAR) ITEMS MAY BE PURCHASED FROM A PARTICULAR CONTRACT.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR CON_END_DATE
Description
SQL FORMATTED DATE FOR CON_END_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
STATE CONTRACT MANDATORY INDICATOR
Description
A CODE INDICATING ITEMS WHICH MUST BE PURCHASED ON A CONTRACT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
MANDATORY
Name
STATE CONTRACT ORDER TYPE
Description
A CODE INDICATING THE TYPE OF ORDER THAT MUST BE PREPARED FOR A PARTICULAR CONTRACT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
S
=
STATE PURCHASING REQUISITION
Name
STATE CONTRACT START DATE
Description
THE DATE (MONTH, DAY, YEAR) ON WHICH A CONTRACT WILL GO INTO EFFECT.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR CON_STRT_DATE
Description
SQL FORMATTED DATE FOR CON_STRT_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
STATE CONTRACT TYPE
Description
A CODE TO INDICATE WHICH STATE AGENCIES MAY PURCHASE FROM A PARTICULAR CONTRACT.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Values
RES
=
RESTRICTED CONTRACT CREATED FOR A PARTICULAR GROUP OF AGENCIES AT THEIR REQUEST.
CONFIGURATION PARAMETER MASTER–THIS SET CONTAINS PARAMETER INFORMATION THAT PERTAINS TO A PARTICULAR INSTITUTION.
Name
PARAMETER TABLE KEY
Description
THE CONCATENATION OF PARAMETER PREFIX AND PARAMETER NUMBER USED AS THE KEY TO THE PARAMETER TABLE.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
CONFIGURATION PARAMETER ID
Description
THE DICTIONARY DATA ELEMENT NAME THAT IDENTIFIES A PARAMETER.
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
Name
CONFIGURATION PARAMETER VALUE
Description
THE VALUE OF A CONFIGURATION PARAMETER.
Type
NVARCHAR(80)
Variable length string of up to 80 characters.
Name
CONFIGURATION PARAMETER TYPE
Description
A CODE USED TO DETERMINE IF A CONFIGURATION PARAMETER IS SITE SPECIFIC OR A GLOBAL PARAMETER WHICH IS UPDATED FROM A CENTRAL LOCATION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
G
=
GLOBAL PARAMETER
COUNTY TABLE
Name
COUNTY CODE
Description
A TWO-CHARACTER CODE ASSIGNED TO EACH COUNTY IN THE STATE OF WASHINGTON BY THE OFFICE OF FINANCIAL MANAGEMENT (OFM).
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Values
38
=
WHITMAN
39
=
YAKIMA
28
=
SAN JUAN
29
=
SKAGIT
30
=
SKAMANIA
31
=
SNOHOMISH
32
=
SPOKANE
34
=
THURSTON
33
=
STEVENS
35
=
WAHKIAKUM
36
=
WALLA WALLA
37
=
WHATCOM
06
=
CLARK
07
=
COLUMBIA
08
=
COWLITZ
09
=
DOUGLAS
03
=
BENTON
04
=
CHELAN
05
=
CLALLAM
02
=
ASOTIN
01
=
ADAMS
10
=
FERRY
11
=
FRANKLIN
12
=
GARFIELD
13
=
GRANT
14
=
GRAYS HARBOR
15
=
ISLAND
16
=
JEFFERSON
18
=
KITSAP
17
=
KING
19
=
KITTITAS
20
=
KLICKITAT
21
=
LEWIS
22
=
LINCOLN
23
=
MASON
24
=
OKANOGAN
25
=
PACIFIC
26
=
PEND OREILLE
27
=
PIERCE
Name
COUNTY NAME
Description
THE PROPER NAME ASSOCIATED WITH THE COUNTY CODE.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
EDIT STATUS
Description
A CODE INDICATING THE EDITING STATUS OF A PARTICULAR CODE OR COMBINATION OF CODES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
L
=
LIMITED
I
=
INACTIVE
D
=
DELETE
N
=
NON-ACCOUNTING
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
FEE CLASS TABLE
Name
FEE CLASSIFICATION
Description
A CODE USED TO GROUP LIKE FEES FOR THE APPLICATION OF PAYMENTS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
EDIT STATUS
Description
A CODE INDICATING THE EDITING STATUS OF A PARTICULAR CODE OR COMBINATION OF CODES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NON-ACCOUNTING
D
=
DELETE
L
=
LIMITED
I
=
INACTIVE
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
LOCATION CODE TABLE
Name
LOCATION CODE
Description
A THREE CHARACTER CODE ASSIGNED TO REPRESENT THE INTERNAL ADDRESS OF AN INDIVIDUAL OR DEPARTMENT WITHIN AN AGENCY.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
NAME
Description
THE NAME OF THE INDIVIDUAL OR ORGANIZATION.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
ADDRESS LINE 1
Description
THE FIRST LINE OF AN ADDRESS.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
ADDRESS LINE 2
Description
THE SECOND LINE OF AN ADDRESS
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
ADDRESS LINE 3
Description
THE THIRD LINE OF AN ADDRESS
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
ZIP CODE
Description
A NINE (9) DIGIT NUMBER IDENTIFYING EACH POSTAL DELIVERY AREA IN THE UNITED STATES.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
CONTACT NAME
Description
THE NAME OF AN INDIVIDUAL THAT IS USED AS A CONTACT FOR A BUSINESS OR AGENCY.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
LOCAL PHONE NUMBER
Description
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
SCAN PHONE
Description
THE SEVEN-DIGIT WASHINGTON STATE SCAN SYSTEM PHONE NUMBER OF THE INDIVIDUAL OR ORGANIZATION
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
OTHER PHONE NUMBER
Description
AN ALTERNATE PHONE NUMBER.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
ERROR CODE TABLE
Name
MESSAGE CODE
Description
A CODE ASSIGNED TO REPRESENT A PARTICULAR MESSAGE.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
MESSAGE SEVERITY
Description
A ONE CHARACTER CODE INDICATING THE IMPACT OF A MESSAGE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
1
=
INFORMATIONAL
2
=
WARNING
3
=
SERIOUS
4
=
FATAL
5
=
SEE SYSTEM
Name
CHANGE INDICATOR
Description
A CODE TO INDICATE WHETHER THE MSG_SEVERITY FOR A MESSAGE CODE CAN BE CHANGED
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO, CANNOT BE CHANGED
Name
MESSAGE TEXT
Description
Type
NVARCHAR(70)
Variable length string of up to 70 characters.
Name
EDIT STATUS
Description
A CODE INDICATING THE EDITING STATUS OF A PARTICULAR CODE OR COMBINATION OF CODES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
I
=
INACTIVE
N
=
NON-ACCOUNTING
D
=
DELETE
A
=
ACTIVE
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
NACUBO PROGRAM TABLE MASTER
Name
NACUBO PROGRAM CODE
Description
CODE DESCRIBING THE USER ORGANIZATIONAL CATEGORY BASED CLOSELY ON THE STANDARD NACUBO CLASSIFICA- TIONS.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
NACUBO TITLE
Description
THE DESCRIPTIVE TITLE OF A NACUBO PROGRAM.
Type
NVARCHAR(40)
Variable length string of up to 40 characters.
Name
CIP INDICATOR
Description
USED BY ROOM INVENTORY MASTER EDIT FUNCTION TO INDICATE IF A CIP CODE IS REQUIRED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO CIP CODE IS REQUIRED
PAYMENT SCHEDULE MASTER–CONTAINS THE MASTER INFORMATION FOR A PAYMENT SCHEDULE.
Name
PAYMENT SCHEDULE KEY
Description
THE CONCATINATION OF PAYMENT SCHEDULE AND YEAR/ SESSION TO FORM THE KEY TO THE PAYMENT SCHEDULE.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
EDIT STATUS
Description
A CODE INDICATING THE EDITING STATUS OF A PARTICULAR CODE OR COMBINATION OF CODES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
L
=
LIMITED
N
=
NON-ACCOUNTING
D
=
DELETE
I
=
INACTIVE
PAYMENT SCHEDULE TABLE
Name
PAYMENT SCHEDULE
Description
A CODE IDENTIFYING THE TERMS AND CONDITIONS FOR PAYMENTS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
EDIT STATUS
Description
A CODE INDICATING THE EDITING STATUS OF A PARTICULAR CODE OR COMBINATION OF CODES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
L
=
LIMITED
I
=
INACTIVE
D
=
DELETE
N
=
NON-ACCOUNTING
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
ROOM USE TABLE MASTER
Name
ROOM USE
Description
A THREE DIGIT CODE REPRESENTING ROOM USE CLASSIFICATIONS.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Values
UNCLASSIFIED FACILITIES
755
=
RESTROOMS
750
=
MECHANICAL ROOMS
745
=
VEHICLE STORAGE SERVICE
740
=
VEHICLE STORAGE
735
=
STORAGE FACILITY SERVICE
730
=
(CENTRAL CAMPUS) STORAGE
725
=
SHOP FACILITY SERVICE
720
=
(CAMPUS) SHOP FACILITY
715
=
DATA PROCESSING/COMPUTER SERVICE
710
=
DATA PROCESSING/COMPUTER
690
=
LOCKER ROOM SUPPORTING FACILITIES
685
=
MEETING ROOM SERVICE
680
=
MEETING ROOM (SEE ALSO 350)
675
=
RECREATION FACILITY SERVICE
670
=
RECREATION
665
=
MERCHANDISING FACILITIES SERVICE
660
=
MERCHANDISING FACILITIES
655
=
LOUNGE SERVICE
650
=
LOUNGE
635
=
FOOD FACILITIES SERVICE
630
=
FOOD FACILITIES
625
=
EXHIBITION SERVICE
620
=
EXHIBITION
615
=
ASSEMBLY SERVICE
610
=
ASSEMBLY/THEATER
590
=
OTHER (ALL-PURPOSE) GENERAL USE FACILITIES
585
=
GREENHOUSE SERVICE
580
=
GREENHOUSE
575
=
ANIMAL QUARTERS SERVICE
570
=
ANIMAL QUARTERS
555
=
DEMONSTRATION SERVICE
550
=
DEMONSTRATION
545
=
CLINIC SERVICE (NON-HEALTH PROF)
540
=
CLINIC (NON-HEALTH PROF)
535
=
AUDIO/VISUAL, RADIO, TV SERVICE
530
=
AUDIO/VISUAL, RADIO, TV
525
=
ATHLETIC/PHYSICAL EDUCATION SERVICE
523
=
ATHLETIC FACILITIES SPECTATOR SEATING
520
=
ATHLETIC/PHYSICAL EDUCATION
455
=
STUDY FACILITIES SERVICE SPECIAL USE FACILITY
440
=
LIBRARY PROCESSING
430
=
OPEN STACK READING/STUDY
420
=
STACK
410
=
STUDY ROOM
355
=
CONFERENCE ROOM SERVICE (OFFICE RELATED) STUDY FACILITIES
350
=
CONFERENCE ROOM (OFFICE RELATED)
315
=
OFFICE SERVICE
316
=
STAFF OFFICE
314
=
CLERICAL/SECRETARIAL OFFICE
313
=
STUDENT ASSISTANT OFFICE
312
=
ADMINISTRATIVE OFFICE
311
=
ACADEMIC OFFICE
235
=
INDIVIDUAL STUDY LABORATORY SERVICE OFFICE FACILITIES
230
=
INDIVIDUAL STUDY LABORATORY
225
=
NON-SCHEDULED LAB SERVICE
220
=
NON-SCHEDULED CLASS LAB
215
=
CLASS LABORATORY SERVICE
210
=
CLASS LABORATORY
115
=
CLASSROOM SERVICE LABORATORY FACILITIES
110
=
CLASSROOM, GENERAL
080
=
HALLWAYS CLASSROOM FACILITIES
070
=
UNFINISHED AREA
060
=
ALTERATION OR CONVERSION
050
=
INACTIVE AREA
Name
ROOM USE TITLE
Description
DESCRIPTIVE TITLE OF EACH ROOM USE CATEGORY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
WORK STATION INDICATOR
Description
USED BY ROOM INVENTORY MASTER EDIT FUNCTION TO DETERMINE IF WORK STATION TYPE AND/OR WORK STATION ARE REQUIRED WHEN CREATING OR UPDATING A ROOM MASTER.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
Q
=
WORK STATIN TYPE AND QUANTITY ARE REQUIRED
N
=
NEITHER IS REQUIRED
Name
ROOM CAPACITY INDICATOR
Description
USED BY ROOM INVENTORY MASTER EDIT FUNCTION TO DETERMINE IF ROOM CAPACITY IS REQUIRED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
ROOM CAPACITY IS NOT REQUIRED
Name
ROOM UTILIZATION INDICATOR
Description
AN INDICATOR USED TO DETERMINE WHETHER A ROOM SHOULD BE INCLUDED IN ROOM UTILIZATION REPORTING.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO
Name
SPACE TYPE CODE
Description
A CODE IDENTIFYING THE STATE DEFINED TYPE OF SPACE IN A ROOM.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
SALES TAX TABLE
Name
SALES TAX CODE
Description
A CODE TO REPRESENT A SALES TAX RATE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
SALES TAX PERCENT
Description
THE PERCENTAGE RATE AT WHICH SALES TAX IS COMPUTED.
Type
NUMERIC(7,2)
Number of length 7 including 2 positions after the decimal.
STATE AGENCY TABLE–A TABLE OF VALID STATE AGENCY NUMBERS AND NAMES.
Name
STATE AGENCY NUMBER
Description
A NUMBER ASSIGNED BY THE STATE TO UNIQUELY IDENTIFY A STATE AGENCY.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
EDIT STATUS
Description
A CODE INDICATING THE EDITING STATUS OF A PARTICULAR CODE OR COMBINATION OF CODES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
D
=
DELETE
I
=
INACTIVE
L
=
LIMITED
A
=
ACTIVE
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
STATE AGENCY NAME
Description
THE NAME OF A STATE AGENCY.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
STORAGE MANAGEMENT MASTER
Name
DATA SET NAME
Description
THE NAME OF A DATA SET (FILE) AS IT IS DEFINED TO THE DICTIONARY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
QUANTITY
Description
THE NUMBER OF AN ITEM ORDERED, RECEIVED OR INVOICED.
Type
NUMERIC(4,0)
Number of length 4 including 0 positions after the decimal.
Name
UNIT
Description
HOW AN ITEM WILL BE PURCHASED, BY BOXES, CASES DOZENS, POUNDS ETC.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
VENDOR MASTER
Name
VENDOR NUMBER
Description
A CODE ASSIGNED TO REPRESENT A PARTICULAR VENDOR.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
VENDOR NAME
Description
THE NAME OF A FIRM, COMPANY, ORGANIZATION OR INDIVIDUAL WITH WHOM THE COLLEGE TRANSACTS BUSINESS.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
VENDOR STATUS
Description
A ONE CHARACTER CODE INDICATING THE STATUS OF A VENDOR.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
I
=
INACTIVE
D
=
DELETE
Name
VENDOR SHORT NAME
Description
A FIELD FOR THE ABBREVIATION OF A VENDOR'S NAME.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
SOCIAL SECURITY NUMBER
Description
THE SOCIAL SECURITY NUMBER OF AN INDIVIDUAL. OR THE FEDERAL TAX IDENTIFICATION NUMBER (TIN) OF A BUSINESS OR CORPATIONORATION.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
VENDOR 1099 INDICATOR
Description
A CODE INDICATING THAT A VENDOR QUALIFIES FOR 1099 FORM PREPARATION IF THE MINIMUM DOLLAR LIMIT IS MET.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO 1099
Name
VENDOR TYPE
Description
A CODE INDICATING WHETHER THE VENDOR IS AN INDIVIDUAL, A BUSINESS, AND EMPLOYEE, ETC.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
B
=
BUSINESS
E
=
EMPLOYEE
Name
VENDOR BUSINESS STREET LINE 1
Description
THE FIRST LINE OF THE ADDRESS WHERE A PARTICULAR VENDOR IS LOCATED.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
VENDOR BUSINESS STREET LINE 2
Description
THE SECOND LINE OF THE ADDRESS WHERE A PARTICULAR VENDOR IS LOCATED.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
VENDOR BUSINESS ZIP CODE
Description
THE ZIP CODE ASSOCIATED WITH THE ADDRESS OF WHERE A VENDOR'S BUSINESS IS LOCATED.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
VENDOR PAYMENT ADDRESS LINE 1
Description
THE FIRST LINE OF THE MAILING ADDRESS TO WHICH A VENDOR PAYMENT IS TO BE SENT.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
VENDOR PAYMENT ADDRESS LINE 2
Description
THE SECOND LINE OF THE MAILING ADDRESS TO WHICH A VENDOR PAYMENT IS TO BE SENT.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
VENDOR PAYMENT ZIP CODE
Description
THE ZIP CODE FOR THE MAILING ADDRESS TO WHICH A VENDOR PAYMENT IS TO BE SENT.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
CONTACT NAME
Description
THE NAME OF AN INDIVIDUAL THAT IS USED AS A CONTACT FOR A BUSINESS OR AGENCY.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
LOCAL PHONE NUMBER
Description
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
DISCOUNT PERCENT
Description
A PERCENT AT WHICH AN INVOICE WILL BE DISCOUNTED IF PAID WITHIN A SPECIFIC PERIOD OF TIME.
Type
NUMERIC(3,0)
Number of length 3 including 0 positions after the decimal.
Name
DISCOUNT DAYS
Description
THE NUMBER OF DAYS WITHIN WHICH AN INVOICE MUST BE PAID TO RECEIVE A DISCOUNT.
Type
NUMERIC(3,0)
Number of length 3 including 0 positions after the decimal.
Name
FINAL PAYMENT DAYS
Description
THE NUMBER OF DAYS FROM THE INVOICE DATE UNTIL PAYMENT IS DUE.
Type
NUMERIC(3,0)
Number of length 3 including 0 positions after the decimal.
Name
MINORITY BUSINESS INDICATOR
Description
A CODE TO INDICATE THE STATUS OF A VENDOR OR ORDER IN REGARDS TO THE OMWBE REGULATIONS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
W
=
QUALIFIES AS WOMEN OWNED
C
=
QUALIFIES AS COMBINATION
N
=
NOT MINORITY OR WOMEN OWNED
Name
MINORITY BUSINESS PERCENT
Description
THE PERCENT OF DOLLARS FOR GOODS PURCHASED WHICH QUALIFY AS MINORITY/WOMEN-OWNED.
Type
NUMERIC(3,0)
Number of length 3 including 0 positions after the decimal.
Name
SMALL BUSINESS INDICATOR
Description
A CODE USED TO IDENTIFY WHETHER OR NOT A VENDOR CAN BE CLASSIFIED AS A SMALL BUSINESS. "SMALL BUSINESS" MEANS A CORPORATION, PARTNERSHIP, SOLE PROPRIETORSHIP, OR OTHER LEGAL ENTITY FORMED FOR THE PURPOSE OF MAKING A PROFIT, WHICH IS INDEPENDENTLY OWNED AND OPERATED FROM ALL OTHER BUSINESS AND WHICH HAS FIFTY OR FEWER EMPLOYEES. (RCW 43.31)
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO
Name
SALES TAX CODE
Description
A CODE TO REPRESENT A SALES TAX RATE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
MINORITY CERTIFICATION DATE
Description
THE DATE THAT A VENDOR WAS CERTIFIED AS MINORITY OR WOMEN OWNED BY OMWBE.
Type
NUMERIC(6,0)
Number of length 6 including 0 positions after the decimal.
Name
MINORITY DECERTIFICATION DATE
Description
THE DATE THAT A VENDOR WAS DECERTIFIED AS MINORITY/WOMEN OWNED BY OMWBE.
Type
NUMERIC(6,0)
Number of length 6 including 0 positions after the decimal.
Name
UNIFIED BUSINESS IDENTIFIER
Description
TO PROVIDE A UNIFORM MEANS OF IDENTIFYING AND SERVICING BUSINESS ENTITIES AND EMPLOYERS.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
STATE CONTRACT NUMBER
Description
THE UNIQUE SEVEN DIGIT IDENTIFICATION NUMBER ASSIGNED TO EACH CONTRACT WITH A VENDOR.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
FAX PHONE NUMBER
Description
THE TELEPHONE NUMBER AT WHICH A FAX MACHINE FOR A PERSON OR ORGANIZATION MAYBE CONTACTED.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
E_MAIL ADDRESS
Description
CONTAINS THE ELECTRONIC MAILING ADDRESS FOR SENDING "E-MAIL".
Type
NVARCHAR(40)
Variable length string of up to 40 characters.
ZIP CODE TABLE
Name
ZIP CODE
Description
A NINE (9) DIGIT NUMBER IDENTIFYING EACH POSTAL DELIVERY AREA IN THE UNITED STATES.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
CITY/TOWN CODE
Description
A FOUR CHARACTER CODE TO IDENTIFY EACH CITY OR TOWN IN WASHINGTON STATE
Type
NUMERIC(4,0)
Number of length 4 including 0 positions after the decimal.
Name
CITY/TOWN NAME
Description
THE NAME OF A CITY OR TOWN.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
COUNTY CODE
Description
A TWO-CHARACTER CODE ASSIGNED TO EACH COUNTY IN THE STATE OF WASHINGTON BY THE OFFICE OF FINANCIAL MANAGEMENT (OFM).
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Values
39
=
YAKIMA
38
=
WHITMAN
37
=
WHATCOM
35
=
WAHKIAKUM
36
=
WALLA WALLA
33
=
STEVENS
34
=
THURSTON
32
=
SPOKANE
31
=
SNOHOMISH
30
=
SKAMANIA
29
=
SKAGIT
27
=
PIERCE
28
=
SAN JUAN
26
=
PEND OREILLE
25
=
PACIFIC
24
=
OKANOGAN
23
=
MASON
22
=
LINCOLN
21
=
LEWIS
19
=
KITTITAS
20
=
KLICKITAT
17
=
KING
18
=
KITSAP
16
=
JEFFERSON
15
=
ISLAND
14
=
GRAYS HARBOR
13
=
GRANT
11
=
FRANKLIN
12
=
GARFIELD
10
=
FERRY
01
=
ADAMS
02
=
ASOTIN
05
=
CLALLAM
03
=
BENTON
04
=
CHELAN
09
=
DOUGLAS
08
=
COWLITZ
07
=
COLUMBIA
06
=
CLARK
Name
STATE
Description
A STANDARD TWO-CHARACTER CODE ASSIGNED BY THE US POSTAL SERVICE TO EACH OF THE STATES/ PROVINCES IN THE UNITED STATES/CANADA AK - ALASKA AZ - ARIZONA AR - ARKANSAS CA - CALIFORNIA CO - COLORADO CT - CONNECTICUT DE - DELAWARE DC - DIST. OF COLUMBIA FL - FLORIDA GA - GEORGIA HI - HAWAII ID - IDAHO IL - ILLINOIS IN - INDIANA IA - IOWA KS - KANSAS KY - KENTUCKY LA - LOUISIANA ME - MAINE MD - MARYLAND MA - MASSACHUSETTS MI - MICHIGAN MN - MINNESOTA MS - MISSISSIPPI MO - MISSOURI MT - MONTANA NE - NEBRASKA NV - NEVADA NH - NEW HAMPSHIRE NJ - NEW JERSEY NM - NEW MEXICO NY - NEW YORK NC - NORTH CAROLINA ND - NORTH DAKOTA OH - OHIO OK - OKLAHOMA OR - OREGON PA - PENNSYLVANIA RI - RHODE ISLAND SC - SOUTH CAROLINA SD - SOUTH DAKOTA TN - TENNESSE TX - TEXAS UT - UTAH VT - VERMONT VA - VIRGINIA WA - WASHINGTON WV - WEST VIRGINIA WI - WISCONSIN WY - WYOMING AB - ALBERTA BC - BRITISH COLUMBIA MB - MANITOBA NB - NEW BRUNSWICK NF - NEWFOUNDLAND NS - NOVA SCOTIA ON - ONTARIO PE - PRINCE EDWARD ISLAND PQ - QUEBEC SK - SASKATCHEWAN
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
EDIT STATUS
Description
A CODE INDICATING THE EDITING STATUS OF A PARTICULAR CODE OR COMBINATION OF CODES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
L
=
LIMITED
I
=
INACTIVE
D
=
DELETE
N
=
NON-ACCOUNTING
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
AGING FORMAT DETAIL–CONTAINS THE DATA ON THE CRITERIA FOR EACH COLUMN OF AN AGING REPORT.
Name
AGING FORMAT ID
Description
A 2 CHARACTER CODE IIDENTIFYING THE PARTICULAR AGING FORMAT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
CHARGE STATUS
Description
A CODE INDICATING THE STATUS OF A CHARGE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
REFERENCE DATE
Description
A 6-CHARACTER FIELD IDENTIFYING THE REFERENCE DATE TO BE USED IN CALCULATING ANOTHER DATE.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Values
INV
=
INVOICE DATE
DUE
=
DUE DATE OR ANY CODE ON THE CUSTOMER ACCOUNTS DATE TABLE.
Name
SQL FOR REF_DATE
Description
SQL FORMATTED DATE FOR REF_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
PERIOD FREQUENCY
Description
A FIELD INDICATING THE NUMBER OF PERIODS TO USE IN CALCULATING A DATE.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
AGING COLUMN NUMBER
Description
IDENTIFIES A PARTICULAR COLUMN ON A AGING REPORT
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
AUTHORIZATION ACCOUNT STRUCTURE DETAIL–THIS FILE CONTAINS THE ACCOUNT STRUCTURE(S) FOR A PARTICULAR AUTHORIZING DEPARTMENT.
Name
AUTYHORIZATION IDENTIFICATION
Description
A 10-CHARACTER FIELD WHICH IDENTIFIES AN AUTHORIZED USER AND A PARTICULAR AUTHORIZATION PATH.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
ACCOUNT PERCENT
Description
THE PERCENTAGE USED TO DISTRIBUTE A DOLLAR TOTAL BETWEEN VARIOUS ACCOUNT DISTRIBUTIONS.
Type
NUMERIC(7,2)
Number of length 7 including 2 positions after the decimal.
Name
APPROPRIATION INDEX
Description
A THREE CHARACTER CODE USED TO REPRESENT A SPECIFIC COMBINATION OF FUND AND APPROPRIATION.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
ORGANIZATION INDEX
Description
A CODE USED TO REPRESENT A UNIQUE COMBINATION OF CAMPUS, DIVISION, DEPARTMENT, COST CENTER PROJECT NUMBER, SUBPROJECT, PROJECT PHASE, GRANT/CONTRACT NUMBER, COUNTY AND CITY/TOWN.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
PROGRAM INDEX
Description
A THREE CHARACTER, AGENCY UNIQUE CODE THAT IS USED TO REPRESENT A PROGRAM, SUBPROGRAM AND ACTIVITY.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
BILLING SCHEDULE DETAIL–CONTAINS INFORMATION ON THE CRITERIA FOR A BILLING SCHEDULE.
Name
BILLING SCHEDULE
Description
CODE USED TO IDENTIFY A PARTICULAR BILLING SCHEDULE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
NEXT BILLING DATE
Description
A 6-DIGIT NUMBER INDICATING THE NEXT BILLING DATE.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR NEXT_BILL_DATE
Description
SQL FORMATTED DATE FOR NEXT_BILL_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
PERIOD FREQUENCY
Description
A FIELD INDICATING THE NUMBER OF PERIODS TO USE IN CALCULATING A DATE.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
PERIOD TYPE
Description
A 1-CHARACTER CODE INDICATING A TYPE OF PERIOD.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
Y
=
YEARS
M
=
MONTHS
Name
BILLING TYPE
Description
A 2-CHARACTER CODE INDICATING THE TYPE OF BILLING.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
YEAR/SESSION
Description
A THREE POSITION ACADEMIC YEAR (IE. 1986-87=867) FOLLOWED BY THE SESSION CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
BALANCE INDICATOR
Description
A 1-CHARACTER CODE INDICATING WHETHER CUSTOMERS SHOULD BE INCLUDED ON THE BILLING.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
A
=
INCLUDE ALL CUSTOMERS
B
=
INCLUDE ALL CUSTOMERS WITH NON-ZERO BALANCE.
Name
CUSTOMER TYPE
Description
A 1-CHARACTER CODE INDICATING THE TYPE OF CUSTOMER.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
O
=
OTHER
S
=
STUDENT
V
=
VENDOR
Name
LAST BILLING DATE
Description
A 6-DIGIT NUMBER INDICATING THE LAST BILLING DATE.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR LAST_BILL_DATE
Description
SQL FORMATTED DATE FOR LAST_BILL_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
COMMODITY GROUP USEFUL LIFE DETAIL–CONTAINS THE EFFECTIVE DATE PLUS THE USEFUL LIFE FOR COMMODITY CODE GROUPS.
Name
COMMODITY GROUP CODE
Description
A FOUR CHARACTER CODE USED TO GROUP COMMODITIES INTO GENERAL CATEGORIES IN ACCORDANCE WITH THE COMMODITY ALPHA CATALOG.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
EFFECTIVE DATE
Description
THE DATE THE RECORD IS TO BECOME EFFECTIVE.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR EFF_DATE
Description
SQL FORMATTED DATE FOR EFF_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
USEFUL LIFE
Description
THE ESTIMATED LIFE OF A PARTICULAR COMMODITY USED FOR COMPUTING DEPRECIATION.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
EDIT STATUS
Description
A CODE INDICATING THE EDITING STATUS OF A PARTICULAR CODE OR COMBINATION OF CODES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
D
=
DELETE
I
=
INACTIVE
L
=
LIMITED
A
=
ACTIVE
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
COMMODITY CODE USEFUL LIFE DETAIL–CONTAINS THE USEFUL LIFE PLUS IT'S EFFECTIVE DATE FOR COMMODITY CODES.
Name
COMMODITY CODE
Description
A TEN CHARACTER CODE USED TO UNIQUELY IDENTIFY AN ITEM OR GROUP OF ITEMS TO BE PURCHASED.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
EFFECTIVE DATE
Description
THE DATE THE RECORD IS TO BECOME EFFECTIVE.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR EFF_DATE
Description
SQL FORMATTED DATE FOR EFF_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
USEFUL LIFE
Description
THE ESTIMATED LIFE OF A PARTICULAR COMMODITY USED FOR COMPUTING DEPRECIATION.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
EDIT STATUS
Description
A CODE INDICATING THE EDITING STATUS OF A PARTICULAR CODE OR COMBINATION OF CODES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
L
=
LIMITED
I
=
INACTIVE
D
=
DELETE
N
=
NON-ACCOUNTING
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
COMMODITY CODE/VENDOR NUMBER DETAIL–THIS FILE CONTAINS THE COMMODITY CODE TO VENDOR ASSOCIATIONS.
Name
COMMODITY CODE
Description
A TEN CHARACTER CODE USED TO UNIQUELY IDENTIFY AN ITEM OR GROUP OF ITEMS TO BE PURCHASED.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
VENDOR NUMBER
Description
A CODE ASSIGNED TO REPRESENT A PARTICULAR VENDOR.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
CONTRACT/COMMODITY CODE CROSS REFERENCE DETAIL–THIS FILE IS A CROSS REFERENCE BETWEEN THE CONTRACT MASTER AND COMMODITY CODE AUTOMATIC MASTER.
Name
COMMODITY CODE
Description
A TEN CHARACTER CODE USED TO UNIQUELY IDENTIFY AN ITEM OR GROUP OF ITEMS TO BE PURCHASED.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
STATE CONTRACT NUMBER
Description
THE UNIQUE SEVEN DIGIT IDENTIFICATION NUMBER ASSIGNED TO EACH CONTRACT WITH A VENDOR.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Values
CONTRACT VENDOR DETAIL–THIS DETAIL SET CONTAINS THE VENDORS THAT ARE ASSOCIATED WITH A CONTRACT.
Name
VENDOR NUMBER
Description
A CODE ASSIGNED TO REPRESENT A PARTICULAR VENDOR.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
PAYMENT SCHEDULE CHARGE STATUS DETAIL–CONTAINS INFORMATION ON WHEN THE AUTOMATIC UPDATE OF CHARGE STATUSES SHOULD OCCUR.
Name
PAYMENT SCHEDULE KEY
Description
THE CONCATINATION OF PAYMENT SCHEDULE AND YEAR/ SESSION TO FORM THE KEY TO THE PAYMENT SCHEDULE.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
FROM CHARGE STATUS
Description
THE STATUS OF A CHARGE PRIOR TO AN ACTION BY A PROCESS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
REFERENCE DATE
Description
A 6-CHARACTER FIELD IDENTIFYING THE REFERENCE DATE TO BE USED IN CALCULATING ANOTHER DATE.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Values
DUE
=
DUE DATE OR ANY CODE ON THE CUSTOMER ACCOUNTS DATE TABLE.
INV
=
INVOICE DATE
Name
SQL FOR REF_DATE
Description
SQL FORMATTED DATE FOR REF_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
PERIOD FREQUENCY
Description
A FIELD INDICATING THE NUMBER OF PERIODS TO USE IN CALCULATING A DATE.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
PERIOD TYPE
Description
A 1-CHARACTER CODE INDICATING A TYPE OF PERIOD.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
M
=
MONTHS
Y
=
YEARS
Name
TO CHARGE STATUS
Description
THE STATUS OF A CHARGE AFTER AN ACTION BY A PROCESS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
PAYMENT SCHEDULE DUE DATE DETAIL–CONTAINS INFORMATION ON DUE DATES FOR A PAYMENT SCHEDULE.
Name
PAYMENT SCHEDULE KEY
Description
THE CONCATINATION OF PAYMENT SCHEDULE AND YEAR/ SESSION TO FORM THE KEY TO THE PAYMENT SCHEDULE.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
REFERENCE DATE
Description
A 6-CHARACTER FIELD IDENTIFYING THE REFERENCE DATE TO BE USED IN CALCULATING ANOTHER DATE.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Values
DUE
=
DUE DATE OR ANY CODE ON THE CUSTOMER ACCOUNTS DATE TABLE.
CHARG
=
CHARGE DATE
Name
SQL FOR REF_DATE
Description
SQL FORMATTED DATE FOR REF_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
PERIOD FREQUENCY
Description
A FIELD INDICATING THE NUMBER OF PERIODS TO USE IN CALCULATING A DATE.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
PERIOD TYPE
Description
A 1-CHARACTER CODE INDICATING A TYPE OF PERIOD.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
Y
=
YEARS
M
=
MONTHS
Name
DAY OF MONTH
Description
A 2-DIGIT NUMBER IDENTIFYING A DAY OF THE MONTH
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
AMOUNT/PERCENT DUE
Description
A 10 DIGIT AMOUNT FIELD. THE FORMAT IS 9999999.99. THE AMOUNT OR PERCENTAGE (DEPENDING ON PCT-IND) THAT IS DUE.
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
AMOUNT/PERCENT INDICATOR
Description
A CODE TO INDICATE WHETHER A NUMBER ENTERED IS A DOLLAR AMOUNT OR A PERCENT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
A
=
AMOUNT
STANDARD MESSAGE TEXT DETAIL–THIS FILE CONTAINS THE STANDARD MESSAGE TEXT FOR A PARTICULAR STANDARD MESSAGE NUMBER.
Name
STANDARD MESSAGE NUMBER
Description
A SIX CHARACTER CODE REPRESENTING A STANDARD MESSAGE TEXT.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
LINE NUMBER
Description
A SEQUENTIAL NUMBER ASSIGNED TO A LINE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
STANDARD MESSAGE TEXT
Description
THE TEXT OF A STANDARD MESSAGE OR CLAUSE TO BE INCLUDED ON A PURCHASE REQUISITION BID OR ORDER.
Type
NVARCHAR(60)
Variable length string of up to 60 characters.
Description:
TABLE 3
CIP GROUP MASTER–FILE CONTAINS VALID CIP GROUP CODES AND TITLES.
Name
CLASSIFICATION OF INSTRUCTIONAL PROGRAM GROUP
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
CLASSIFYING UNSTRUCTIONAL PROGRAM GROUP TITLE
Description
IONAL PROGRAM GRUOPS.
Type
NVARCHAR(40)
Variable length string of up to 40 characters.
CIP MASTER–VALID CIP CODES AND TITLES
Name
CLASSIFICATION OF INSTRUCTIONAL PROGRAMS
Description
A SIX DIGIT CODE USED FOR CLASSIFYING INSTRUCTIONAL PROGRAMS FOR EXTERNAL REPORTING THE CODES PROVIDE A STANDARD TERMINOLOGY FOR COLLECTING, REPORTING AND ANALYZING INFORMATION ABOUT INSTRUCTIONAL PROGRMS. THESE CODES REPLACE THE HEGIS TAXONOMY, INCLUDING O.E. (OFFICE OF EDUCATION) CODES.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
CIP TITLE
Description
DESCRIPTIVE TITLE OF CLASSIFICATION OF INSTRUCTIONAL PROGRAMS.
Type
NVARCHAR(26)
Variable length string of up to 26 characters.
Name
CIP ABBREVIATED TITLE
Description
THE CIP TITLE IN A SHORTER FORMAT.
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
Name
SUBJECT CLUSTER
Description
A CODE THAT IDENTIFIES GROUPS OF HEGIS OR CIP CODES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
CIP TYPE
Description
THIS CODE IS INPUT BY SBCCE FOR EACH CIP CODE TO ASSURE THAT ONLY THOSE CIP CODES IDENTIFIED BY THE U.S. DEPT. OF EDUCATION AS BEING VOCATIONAL ARE INCLUDED IN REPORTS TO THAT AGENCY (IPEDS REPORTS) AND TO MATCH COURSES WITH VOCATIONAL AND COMMUNITY SERVICE INTENT WITH THE CIP TYPE IN THE MIS COURSES EDIT PROCESS. IF A COURSE HAS A CIP CODE WITH A CIP TYPE OF C THE INTENT MUST BE 31. IF THE INTENT OF A COURSE IS 21, 22 OR 23 THE COURSES CIP CODE MUST HAVE A CIP TYPE OF F, L OR M. IF THE CIP TYPE IS F OR L THE INTENT OF THE COURSE MUST BE 21, 22 OR 23. (THIS REPLACES THE EDITS USED WITH HEGIS WHERE A COURSE WITH A HEGIS IN THE 5000 RANGE WAS VOCATIONAL, IN THE 6000 WAS COMMUNITY SERVICE.)
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
L
=
LOCAL VOCATIONAL PROGRAMS NOT ON FEDERAL LIST
M
=
MIXED, CAN BE INTENT 22 OR 23 FOR BASIC SKILLS TYPE COURSES OR ANY OTHER INTENT (FOR EXAMPLE CIP 32.0103, BASIC COMMUNICA- TION SKILLS, WOULD HAVE THIS CODE AS THE COURSE CAN BE VOCATIONAL OR ACADEMIC IN INTENT.
C
=
COMMUNITY SERVICE ONLY. ALL COURSES WITH CIP OF 36.XXXX WILL HAVE THIS CODE.
BLANK
=
CAN HAVE ANY INTENT CODE EXCEPT 21, 22, 23
Name
CIP AGGREGATE
Description
THE CIP CODE WHICH WILL BE REPORTED TO THE FEDERAL GOVERNMENT. THIS CODE IS DIFFERENT THAN THE CIP CODE IN ALL CASES WHERE THE WASHINGTON COMMUNITY COLLEGES USE CIP CODES UNIQUE TO THE SYSTEM AND NOT PART OF THE APPROVED CENTER FOR STATISTICS LIST. THE SBCCE WILL INPUT THE CODES.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
CIP DISCIPLINE
Description
ONE OF THIRTEEN DISCIPLINES REQUIRED BY OFM FOR REPORTING OF FTES. THIS CODE IS INPUT BY SBCCE FOR EACH CIP CODE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
02
=
ARCHITECTURE
03
=
BUSINESS
04
=
COMPUTER SCIENCE
05
=
ENGINEERING AND RELATED TECHNOLOGIES
06
=
ARTS AND LETTERS
07
=
EDUCATION
08
=
HEALTH
09
=
LAW
10
=
SCIENCES
11
=
SOCIAL SCIENCES
12
=
TRADES
13
=
BASIC SKILLS
Name
FAE SUBJECT AREA
Description
ONE OF FIVE SUBJECT AREAS USED IN FACILITIES PLANNING. SBCCE INPUTS CODE FOR EACH CIP CODE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
02
=
VOCATIONAL
03
=
PERFORMING/FINE ARTS
04
=
ALL OTHERS
BLANK
=
NOT RELEVANT TO FACILITIES USE
Name
CLASSIFICATION OF INSTRUCTIONAL PROGRAM GROUP
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
CIP STANDARD OCCUPATIONAL CATEGORY
Description
A CODE INDECATING THE STANDARD OCCUPATIONAL CATEGORY OF A CIP CODE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
YEAR AND QUARTER FIRST APPROVED
Description
THE FIRST YEAR AND QUARTER THAT A COURSE/PROGRAM IS APPROVED TO BE OFFERED.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
YEAR AND QUARTER LAST APPROVED
Description
THE LAST YEAR AND QUARTER THAT A COURSE/PROGRAM IS APPROVED TO BE OFFERED.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
CIP 2 DIGIT MASTER–CONTAINS THE FIRST 2 DIGITS OF CIP CODE AND THE TITLE. USED IN IPEDS REPORTING.
Name
CIP 2 DIGIT
Description
THE TWO DIGIT CODE FOR CIP CODES IN A SIMILAR FIELD AS DEFINED BY THE CENTER FOR STATISTICS. THE CODE IS USED IN SEVERAL IPEDS REPORTS. THE FIRST TWO DIGITS OF THE CIP CODE ARE THE SAME AS THE TWO DIGIT CODE. THAT IS, CIP CODE 32.0101 BELONGS TO CIP_2_DIGIT 32.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
02
=
AGRICULTURAL SCIENCES
03
=
RENEWABLE NATURAL RESOURCES
04
=
ARCHITECTURE AND ENVIRONMENTAL DESIGN
05
=
AREA AND ETHNIC STUDIES
06
=
BUSINESS AND MANAGEMENT
07
=
BUSINESS (ADMINISTRATIVE SUPPORT)
08
=
MARKETING AND DISTRIBUTION
09
=
COMMUNICATIONS
10
=
COMMUNICATIONS TECHNOLOGIES
11
=
COMPUTER AND INFORMATION SCIENCES
12
=
CONSUMER, PERSONAL AND MISCELLANEOUS SERVICES
13
=
EDUCATION
14
=
ENGINEERING
15
=
ENGINEERING AND ENGINEERING RELATED TECHNOLOGIES
16
=
FOREIGN LANGUAGES
17
=
ALLIED HEALTH
18
=
HEALTH SCIENCES
19
=
HOME ECONOMICS
20
=
VOCATIONAL HOME ECONOMICS
21
=
INDUSTRIAL ARTS
22
=
LAW
23
=
LETTERS
24
=
LIBERAL/GENERAL STUDIES
25
=
LIBRARY AND ARCHIVAL SCIENCES
26
=
LIFE SCIENCES
27
=
MATHEMATICS
28
=
MILITARY SCIENCES
29
=
MILITARY TECHNOLOGIES
30
=
MULTI/INTERDISCIPLINARY STUDIES
31
=
PARKS AND RECREATION
32
=
BASIC SKILLS
33
=
CITIZENSHIP/CIVIC ACTIVITIES
34
=
HEALTH-RELATED ACTIVITIES
35
=
INTERPERSONAL SKILLS
36
=
LEISURE AND RECREATIONAL ACTIVITIES
37
=
PERSONAL AWARENESS
38
=
PHILOSOPHY AND RELIGION
39
=
THEOLOGY
40
=
PHYSICAL SCIENCES
41
=
SCIENCE TECHNOLOGIES
42
=
PSYCHOLOGY
43
=
PROTECTIVE SERVICES
44
=
PUBLIC AFFAIRS
45
=
SOCIAL SCIENCES
46
=
CONSTRUCTION TRADES
47
=
MECHANICS AND REPAIRERS
48
=
PRECISION PRODUCTION
49
=
TRANSPORTATION AND MATERIAL MOVING
50
=
VISUAL AND PERFORMING ARTS
Name
CIP 2 TITLE
Description
THE DESCRIPTIVE NAME OF THE 2-CHARACTER CIP CODE (CIP_2_DIGIT).
Type
NVARCHAR(40)
Variable length string of up to 40 characters.
CITIZENSHIP STATUS MASTER–CONTAINS VALID CITIZENSHIP STATUS CODES AND THEIR TITLES.
Name
CITIZENSHIP STATUS
Description
IDENTIFIES THE CITIZENSHIP STATUS OF THE SPECIFIC STUDENT OR THE TYPE OF VISA UNDER WHICH A STUDENT IS ATTENDING COLLEGE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
VALID CODES.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
COLLEGE CODE MASTER–CONTAINS COLLEGE CODES AND TITLES.
Name
COLLEGE CODE
Description
THE COLLEGE CODE; FIRST TWO DIGITS DESIGNATE DISTRICT, THIRD DESIGNATES COLLEGES WITHIN THE THE DISTRICT.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
COLLEGE NAME
Description
THE FULL COLLEGE NAME.
Type
NVARCHAR(26)
Variable length string of up to 26 characters.
Name
COLLEGE TYPE
Description
A CODE TO INDICATE THE TYPE OF COLLEGE. THIS INDICATOR IS USED IN SMS TO DETERMINE VALID COLLEGE CODES FOR STUDENTS TO ATTEND (NOT=4) AND IN PPMS FOR EEO REPORTING.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
2
=
BRANCH CAMPUS
3
=
MAIN CAMPUS
4
=
SEPARATE ADMINISTRATIVE OFFICE
Name
FICE CODE
Description
A CODE ASSIGNED TO EACH COLLEGE BY THE U.S. DEPARTMENT OF EDUCATION.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
EEOC CONTROL NUMBER
Description
A UNIQUE NUMBER ASSIGNED TO EACH COLLEGE BY THE EQUAL EMPLOYMENT OPPORTUNITY COMMISSION.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
EEOC SYSTEM CODE
Description
A CODE USED TO LINK ALL CAMPUSES IN A MULTICAMPUS ORGANIZATION. THIS CODE IS ASSIGNED BY THE EQUAL EMPLOYMENT OPPORTUNITY COMMISSION.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
COLLEGE ADDRESS: CITY
Description
THE COLLEGE MAILING ADDRESS: CITY
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
Name
COLLEGE COUNTY
Description
THE COUNTY IN WHICH THE COLLEGE IS LOCATED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
COLLEGE ADDRESS: STATE
Description
THE COLLEGE MAILING ADDRESS: STATE
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
COLLEGE ADDRESS: STREET
Description
THE COLLEGE MAILING ADDRESS: STREET
Type
NVARCHAR(24)
Variable length string of up to 24 characters.
Name
COLLEGE ADDRESS: ZIP CODE
Description
THE COLLEGE MAILING ADDRESS: ZIP CODE
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
IPEDS COLLEGE IDENTIFIER
Description
COLLEGE IDENTIFICATION NUMBER ASSIGNED BY IPEDS. IT IS USED TO IDENTIFY COLLEGE'S INFORMATION SUBMITTED TO IPEDS.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
COLLEGE YEAR/SESSION TYPE
Description
CODE INDICATION TYPE OF YEAR/SESSION OF THE COLLEGE (I.E., SEMESTER, QUARTER). THIS CODE WILL BE USED TO CONVERT TRANSFER CREDIT HOURS BETWEEN COLLEGES WITH DIFFERENT YEAR/SESSION TYPES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
S
=
SEMESTER
Name
RECEIVE TRANSCRIPT ELECTRONICALLY
Description
CODE INDICATING THE METHOD THE COLLEGE ELECTS TO RECEIVE TRANSFER TRANSCRIPT COURSE AND REPORT DATA.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
ET
=
RECEIVE TRANSCRIPT COURSE DATA ELECTRONICALLY. RECEIVE TRANSCRIPT REPORT ELECTRONICALLY.
EH
=
RECEIVE TRANSCRIPT COURSE DATA ELECTRONICALLY. RECEIVE A HARD COPY TRANSCRIPT REPORT MAILED BY SENDING COLLEGE.
H
=
DO NOT RECEIVE TRANSCRIPT COURSE DATA ELECTRONICALLY. RECEIVE A HARD COPY TRANSCRIPT REPORT MAILED BY THE SENDING COLLEGE.
Name
SEND TRANSCRIPT ELECTRONICALLY
Description
CODE INDICATING WHETHER THE COLLEG ELECTS TO SEND TRANSCRIPT COURSE DATA ELECTRONICALLY.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
H
=
DO NOT SEND TRANSCRIPT COURSE DATA ELECTRONICALLY, PRODUCE A HARD COPY TRANSCRIPT ONLY.
Name
IPEDS UNIT IDENTIFIER
Description
IPEDS UNIT IDENTIFICATION NUMBER WHICH IDENTIFIES THE COLLEGE BEING REPORTED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
COURSE INVENTORY TABLE–CONTAINS ALL COURSES APPROVED BY THE SBCCE FOR ALL COLLEGES. THIS TABLE IS THE MASTER FOR COURSE- ASSGN-D IN THE SM DATA BASE.
Name
COURSE INVENTORY ID
Description
CONSISTS OF COLLEGE CODE, DEPARTMENT/DIVISION AND COURSE NUMBER.
Type
NVARCHAR(12)
Variable length string of up to 12 characters.
Name
ACADEMICALLY DISADVANTAGED INDICATOR
Description
IDENTIFIES A COURSE AS BEING OFFERED FOR STUDENTS THAT ARE ACADEMICALLY DISADVANTAGED; OR A A STUDENT THAT IS ACADEMICALLY DISADVANTAGED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
Y
=
YES
BLANK
=
NO
Name
CLASSIFICATION OF INSTRUCTIONAL PROGRAMS
Description
A SIX DIGIT CODE USED FOR CLASSIFYING INSTRUCTIONAL PROGRAMS FOR EXTERNAL REPORTING THE CODES PROVIDE A STANDARD TERMINOLOGY FOR COLLECTING, REPORTING AND ANALYZING INFORMATION ABOUT INSTRUCTIONAL PROGRMS. THESE CODES REPLACE THE HEGIS TAXONOMY, INCLUDING O.E. (OFFICE OF EDUCATION) CODES.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
CIP LEVEL
Description
THE PROGRAM PURPOSE DIMENSION OF CLASSIFICATION OF INSTRUCTIONAL PROGRAMS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
5.4
=
NON-VOCATIONAL
5.2
=
HOME & FAMILY LIFE, USEFUL
5.1
=
APPRENTICESHIP
5.0
=
NONFORMAL AWARD PROGRAMS
4.5 POST
=
DOCTORAL AWARD
4.4
=
DOCTORAL DEGREE
4.3
=
INTERMEDIATE GRADUATE DEGREE
4.2
=
MASTER'S DEGREE
4.1
=
GRADUATE CERTIFICATE
4.0
=
GRADUATE CERTIFICATES/DEGREES
3.2 POST
=
PROFESSIONAL CERTIFICATE
1.2
=
JUNIOR HIGH SCHOOL PROGRAM
1.1
=
ELEMENTARY SCHOOL PROGRAM
1.0
=
ELEMENTARY/SECONDARY PROGRAMS
3.1
=
FIRST PROFESSIONAL DEGREE
3.0
=
FIRST PROFESSIONAL CERTIFICATES/DEGREES
2.4
=
BACCALAUREATE DEGREE
2.3
=
ASSOCIATE DEGREE
2.2
=
POSTSECONDARY CERTIFICATE OR DIPLOMA (ONE YEAR OR MORE BUT LESS THAN FOUR YEARS)
2.1
=
POSTSECONDARY CERTIFICATE OR DIPLOMA (LESS THAN ONE YEAR)
2.0
=
POSTSECONDARY CERTIFICATES/DIPLOMAS/DEGREES
1.3
=
HIGH SCHOOL DIPLOMA PROGRAM
Name
INSTRUCTIONAL EFFORT
Description
CODE USED TO GROUP COURSES BASED ON THE COMMONALITY OF SUBJECT MATTER. ASSIGNED THROUGH A COURSE CODING APPROVAL PROCESS.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
LIMITED ENGLISH INDICATOR
Description
IDENTIFIES A COURSE AS BEING OFFERED FOR STUDENTS WITH LIMITED ENGLISH PROFICIENCY; OR A STUDENT WITH LIMITED ENGLISH PROFICIENCY.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO
BLANK
=
NO
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
EDUCATIONAL PROGRAM CODE
Description
ACCOMMODATES THE 3-DIGIT PROGRAM CODE, THE 4-DIGIT HEGIS CODE, OR AN ALPHA OR NUMERIC CODE OF THE USER'S CHOICE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
YEAR AND QUARTER FIRST APPROVED
Description
THE FIRST YEAR AND QUARTER THAT A COURSE/PROGRAM IS APPROVED TO BE OFFERED.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
YEAR AND QUARTER LAST APPROVED
Description
THE LAST YEAR AND QUARTER THAT A COURSE/PROGRAM IS APPROVED TO BE OFFERED.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
WORK BASE INDICATOR
Description
PROVIDES A MEANS FOR THE SBCTC TO FLAG COURSES WITH COOPERATIVE WORK EXPERIENCE AND WORK BASED COMPONENTS DURING THE COURSE APPROVAL PROCESS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
Y
=
YES
BLANK
=
DEFAULTS TO "N"
Name
RECORD CODE
Description
UNIQUELY IDENTIFIES A RECORD ON A MULTIPLE RECORD FILE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
EMPLOYEE STATUS CODE TABLE–VALID EMPLOYEE STATUS CODES AND THEIR TITLES.
Name
EMPLOYMENT STATUS
Description
DESIGNATES THE TYPE OF EMPLOYMENT OF EMPLOYEE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
8
=
FULL-TIME, BUT ABSENT DUE TO ILLNESS.
3
=
PART-TIME
2
=
MOONLIGHT
4
=
PARAPROFESSIONAL
5
=
CONTRACT
7
=
SABBATICAL
6
=
VOLUNTEER
Name
ABBREVIATED TITLE
Description
A DESCRIPTIVE TITLE TO BE USED WHEN 20 CHARACTERS (TITLE) IS NOT NEEDED.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
ETHNIC ORIGIN TABLE–CONTAINS VALID ETHNIC ORIGIN CODES AND THEIR TITLES.
Name
ETHNIC ORIGIN
Description
CODE THAT IDENTIFIES THE STUDENT'S ETHNIC BACKGROUND.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
2
=
BLACK, NOT OF HISPANIC ORIGIN
1
=
ASIAN OR PACIFIC ISLANDER
4
=
HISPANIC
6
=
WHITE
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
STU_FAM_STAT TABLE
Name
STUDENT FAMILY STATUS
Description
A TWO-POSITION CODE TO INDICATE A STUDENT'S FAMILY STATUS. THIS INFORMATION IS COLLECTED THE FIRST YRQ THE STUDENT ATTENDS THE COLLEGE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
STU_FAM_STAT CODE DESCRIPTION
Description
A DESCRIPTION FOR A STU_FAM_STAT CODE.
Type
NVARCHAR(70)
Variable length string of up to 70 characters.
FEE PAYING STATUS MASTER–CONTAINS THE VALID FEE PAYING STATUS CODES, THEIR TITLES AND A FEE CODE CROSSWALK.
Name
STUDENT'S FEE PAYING STATUS
Description
A CODE DESCRIBING THE FEE-PAYING STATUS OF THE STUDENT FOR EACH OF HIS CLASSES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
SEE DATA SET FEE_PAY_STAT_M IN TBL3 DATABASE FOR
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
FEE CODE
Description
A TWO CHARACTER CODE ASSIGNED TO IDENTIFY A TYPE OF PAYMENT OR CHARGE. APPLIES TO ALL TYPES OF TUITION, CLASS FEES AND INCIDENTAL FEES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
FEE_PAYING STATUS TYPE
Description
A CODE USED TO CONTROL THE ASSIGNMENT OF FEEPAYING STATUS CODES TO STUDENT AND CLASS DATA.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
S
=
VALID STUDENT FEE PAYING STATUS
B
=
VALID CLASS AND STUDENT FEE PAYING STATUS
Name
Description
ARRAY MEMBER. SEE: RES_STAT_REQR
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: RES_STAT_REQR
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: RES_STAT_REQR
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: RES_STAT_REQR
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: RES_STAT_REQR
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
FUNDING SOURCE TABLE–FUNDING SOURCE AND TITLES.
Name
FUNDING SOURCE
Description
DESIGNATES THE SOURCE OF FUNDS FOR THE COURSE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
1
=
FULLY STATE FUNDED
3
=
PARTIALLY STATE FUNDED, SHARED
5
=
COMMUNITY SERVICE
4
=
GRANT AND CONTRACT
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
HEGIS TABLE
Name
INSTRUCTIONAL EFFORT
Description
CODE USED TO GROUP COURSES BASED ON THE COMMONALITY OF SUBJECT MATTER. ASSIGNED THROUGH A COURSE CODING APPROVAL PROCESS.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
HEGIS ABBREVIATED TITLE
Description
DESCRIPTIVE TITLE OF HEGIS.
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
Name
SUBJECT CLUSTER
Description
A CODE THAT IDENTIFIES GROUPS OF HEGIS OR CIP CODES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
HIGH SCHOOL DISTRICT TABLE–CONTAINS HIGH SCHOOL DISTRICT CODES.
Name
HIGH SCHOOL DISTRICT CODE
Description
A CODE TO IDENTIFY A HIGH SCHOOL DISTRICT.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
HIGH SCHOOL DISTRICT NAME
Description
THE NAME OF A HIGH SCHOOL DISTRICT.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
HIGH SCHOOL TABLE–CONTAINS VALID HIGH SCHOOL CODES AND THEIR TITLES.
Name
HIGH SCHOOL ATTENDED
Description
DESIGNATES THE HIGH SCHOOL LAST ATTENDED BY THE STUDENT.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
COUNTY CODE
Description
A TWO-CHARACTER CODE ASSIGNED TO EACH COUNTY IN THE STATE OF WASHINGTON BY THE OFFICE OF FINANCIAL MANAGEMENT (OFM).
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Values
38
=
WHITMAN
39
=
YAKIMA
99
=
OUT OF STATE
28
=
SAN JUAN
29
=
SKAGIT
30
=
SKAMANIA
31
=
SNOHOMISH
34
=
THURSTON
32
=
SPOKANE
33
=
STEVENS
35
=
WAHKIAKUM
36
=
WALLA WALLA
05
=
CLALLAM
06
=
CLARK
07
=
COLUMBIA
08
=
COWLITZ
09
=
DOUGLAS
03
=
BENTON
04
=
CHELAN
02
=
ASOTIN
01
=
ADAMS
10
=
FERRY
11
=
FRANKLIN
12
=
GARFIELD
13
=
GRANT
14
=
GRAYS HARBOR
15
=
ISLAND
18
=
KITSAP
16
=
JEFFERSON
17
=
KING
19
=
KITTITAS
20
=
KLICKITAT
21
=
LEWIS
22
=
LINCOLN
23
=
MASON
24
=
OKANOGAN
25
=
PACIFIC
26
=
PEND OREILLE
27
=
PIERCE
Name
HIGH SCHOOL NAME
Description
THE NAME OF THE HIGH SCHOOL.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
HIGH SCHOOL DISTRICT CODE
Description
A CODE TO IDENTIFY A HIGH SCHOOL DISTRICT.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
HISPANIC TABLE
Name
CENSUS HISPANIC/SPANISH CODE
Description
A CLASSIFICATION OF HISPANIC/SPANISH ORIGINS WHICH ADHERES TO THE DATA CLASSIFICATIONS AS COLLECTED BY THE U.S. CENSUS QUESTIONNAIRE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
CENSUS HISPANIC CATEGORY LABEL
Description
A LABEL INDICATING SPANISH OR HISPANIC ANCESTRY AS DEFINED BY U.S. CENSUS QUESTIONAIRE.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
INSTITUTIONAL INTENT TABLE–VALID INSTITUTIONAL INTENTS AND THEIR TITLES.
Name
INSTITUTIONAL INTENT
Description
THE CLASSIFICATION OF THE COURSE BASED ON THE PRIMARY INTENT IN OFFERING THE COURSE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
12
=
ACADEMIC BASIC EDUCATION
13
=
ACADEMIC GENERAL EDUCATION
21
=
VOCATIONAL PREPARATORY
22
=
VOCATIONAL SUPPLEMENTARY
23
=
VOCATIONAL HOMEMAKING
31
=
COMMUNITY SERVICE
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
MARKEL INDEX TABLE–CONTAINS MARKEL INDICES USED FOR COMPUTING REPLACEMENT COSTS OF BUILDING AND OTHER STRUCTURES
Name
MARKEL YEAR
Description
THE YEAR FOR WHICH A PARTICULAR MARKEL INDEX APPLIES.
Type
NUMERIC(4,0)
Number of length 4 including 0 positions after the decimal.
Values
Name
Description
ARRAY MEMBER. SEE: MARKEL_INDX
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: MARKEL_INDX
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: MARKEL_INDX
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
META MAJOR MASTER TABLE–CONTAINS ALL THE META MAJOR CODES THAT WILL BE ALLOWED TO BE ADDED TO EDUC-PRJ-M
Name
META MAJOR CODE
Description
THIS CODE DEFINES THE META MAJOR VALUE
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
META MAJOR TITLE
Description
DESCRIBES THE META MAJOR CODE
Type
NVARCHAR(50)
Variable length string of up to 50 characters.
Name
EFFECTIVE YRQ BEGIN
Description
DESCRIBES THE BEGIN DATE OF THE META MAJOR CODE
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
EFFECTIVE YEAR/QUARTER END
Description
YEAR/QUARTER (YEAR/SESSION) THAT A COURSE OR PROGRAM IS LAST EFFECTIVE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
PROGRAM ACTIVITIY CODE TABLE–CONTAINS PROGRAM ACTIVITY CODES AND TITLES FOR MIS REPORTING.
Name
PROGRAM ACTIVITY CODE
Description
SEE REG_PAC.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
PROGRAM ACTIVITY CODE TITLE
Description
THE TITLE FOR A PROGRAM ACTIVITY CODE.
Type
NVARCHAR(26)
Variable length string of up to 26 characters.
Name
INSTRUCTIONAL INDICATOR
Description
AN INDICATOR TO TELL IF A PAC CODE IS FOR INSTRUCTION OR NOT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N, BLANK
=
NO, NOT FOR DIRECT INSTRUCTIONAL.
Name
PROGRAM ACTIVITY CODE CATEGORY INDICATOR
Description
PAC CATEGORY CODE TO REFERENCE THE CATEGORY TITLE FOR THIS PAC CODE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
STU_PLAN_ATTND_TABLE
Name
STUDENT PLANNED LENGTH OF ATTENDANCE
Description
A TWO-POSITION CODE INDICATING A STUDENT'S PLANNED LENGTH OF ATTENDANCE AT THE COLLEGE. THIS INFORMATION IS COLLECTED THE FIRST YRQ THE STUDENT ATTENDS THE COLLEGE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
STU_PLAN_ATTND CODE DESCRIPTION
Description
A DESCRIPTION FOR A STU_PLAN_ATTND CODE.
Type
NVARCHAR(70)
Variable length string of up to 70 characters.
STU_PLAN_WORK TABLE
Name
STUDENT PLANNED TRAINING RELATION TO WORK
Description
A TWO POSITION CODE INDICATING A STUDENT'S DETTERMINATION OF HOW THEIR PLANNED COURSE WORK RELATES TO THEIR CURRENT OR FUTURE WORK. THIS INFORMATION IS COLLECTED EACH QUARTER A STUDENT ATTENDS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
STU_PLAN_WORK CODE DESCRIPTION
Description
A DESCRIPTION FOR A STU_PLAN_WORK CODE.
Type
NVARCHAR(70)
Variable length string of up to 70 characters.
PRODUCT PRICE INDEX TABLE–CONTAINS PRODUCT PRICE INDICES FOR DETERMINING THE REPLACEMENT COST OF A PRODUCT.
Name
PRODUCT PRICE INDEX KEY
Description
THE CONCATENATION OF YEAR AND COMMODITY MAJOR GROUP TO FORM THE KEY TO PPI_TBL_M.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
PRODUCT PRICE INDEX
Description
AN INDEX INDICATING THE PURCHASING PRICE OF A 1967 DOLLAR FOR A MAJOR GROUP IN OTHER YEARS.
Type
NUMERIC(5,3)
Number of length 5 including 3 positions after the decimal.
PROGRAM INVENTORY TABLE–CONTAINS ALL PROGRAMS APPROVED BY THE SBCCE FOR ALL OF THE COLLEGES. THIS IS MASTER SET OF THE APPROVE_PRG_M IN THE SM DATA BASE.
Name
CLASSIFICATION OF INSTRUCTIONAL PROGRAMS
Description
A SIX DIGIT CODE USED FOR CLASSIFYING INSTRUCTIONAL PROGRAMS FOR EXTERNAL REPORTING THE CODES PROVIDE A STANDARD TERMINOLOGY FOR COLLECTING, REPORTING AND ANALYZING INFORMATION ABOUT INSTRUCTIONAL PROGRMS. THESE CODES REPLACE THE HEGIS TAXONOMY, INCLUDING O.E. (OFFICE OF EDUCATION) CODES.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
CIP LEVEL
Description
THE PROGRAM PURPOSE DIMENSION OF CLASSIFICATION OF INSTRUCTIONAL PROGRAMS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
5.1
=
APPRENTICESHIP
5.2
=
HOME & FAMILY LIFE, USEFUL
5.4
=
NON-VOCATIONAL
3.2 POST
=
PROFESSIONAL CERTIFICATE
4.0
=
GRADUATE CERTIFICATES/DEGREES
4.1
=
GRADUATE CERTIFICATE
4.2
=
MASTER'S DEGREE
4.3
=
INTERMEDIATE GRADUATE DEGREE
4.4
=
DOCTORAL DEGREE
4.5 POST
=
DOCTORAL AWARD
5.0
=
NONFORMAL AWARD PROGRAMS
1.3
=
HIGH SCHOOL DIPLOMA PROGRAM
2.0
=
POSTSECONDARY CERTIFICATES/DIPLOMAS/DEGREES
2.1
=
POSTSECONDARY CERTIFICATE OR DIPLOMA (LESS THAN ONE YEAR)
2.2
=
POSTSECONDARY CERTIFICATE OR DIPLOMA (ONE YEAR OR MORE BUT LESS THAN FOUR YEARS)
2.3
=
ASSOCIATE DEGREE
2.4
=
BACCALAUREATE DEGREE
3.0
=
FIRST PROFESSIONAL CERTIFICATES/DEGREES
3.1
=
FIRST PROFESSIONAL DEGREE
1.0
=
ELEMENTARY/SECONDARY PROGRAMS
1.1
=
ELEMENTARY SCHOOL PROGRAM
1.2
=
JUNIOR HIGH SCHOOL PROGRAM
Name
EDUCATIONAL PROGRAM CODE
Description
ACCOMMODATES THE 3-DIGIT PROGRAM CODE, THE 4-DIGIT HEGIS CODE, OR AN ALPHA OR NUMERIC CODE OF THE USER'S CHOICE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
STU_PRIOR_EDUC TABLE
Name
STUDENT PRIOR LEVEL OF EDUCATION
Description
A TWO-POSITION CODE INDICATING A STUDENT'S PRIOR EDUCATION LEVEL. THIS INFORMATION IS COLLECTED THE FIRST YRQ THE STUDENT ATTENDS THE COLLEGE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
STU_PRIOR_EDUC CODE DESCRIPTION
Description
A DESCRIPTION FOR A STU_PRIOR_EDUC CODE.
Type
NVARCHAR(70)
Variable length string of up to 70 characters.
PUNITIVE ACTION CODE TABLE–CONTAINS VALID PUNITIVE ACTION CODES AND THEIR TITLES.
Name
PUNITIVE ACTION
Description
INDENTIFIES THE APPROPRIATE PUNITIVE ACTION THAT ACCOMPANIES AN UNDESIRABLE ACTION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
A
=
NO REGISTRATION ALLOWED; NO TRANSCRIPT TRANSFER ALLOWED
9
=
NO REGISTRATION ALLOWED; NO GRADE MAILER PRINTED; NO TRANSCRIPT TRANSFER ALLOWED
8
=
NO GRADE MAILER PRINTED; NO TRANSCRIPT TRANSFER ALLOWED
BLANK
=
NO PUNITIVE ACTION
1
=
NO REGISTRATION ALLOWED THROUGH "R" MODULE
3
=
NO REGISTRATION APPT
2
=
SUPPRESS PRINTING OF QUARTERLY GRADE MAILER
7
=
NO TRANSCRIPT TRANSFER ALLOWED
6
=
SORTING CODE
5
=
NO REGISTRATION APPT; NO REGISTRATION ALLOWED; NO GRADE MAILER PRINTED
4
=
NO REGISTRATION ALLOWED; NO QUARTERLY GRADE MAILER PRINTED
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
BLOCK APPOINTMENT
Description
THIS INDICATOR IS ASSOCIATED WITH THE PUNITIVE ACTION CODE AND IS USED TO EXCLUDE A STUDENT FROM THE AUTOMATED REGISTRATION APPOINTMENT PROCESS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
BLOCK GRADE MAILER
Description
THIS INDICATOR ASSOCIATED WITH THE PUNITIVE ACTION CODE WILL SUPPRESS THE PRINTING OF A STUDENT'S GRADE MAILER.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
BLOCK REGISTRATION
Description
THIS INDICATOR THAT IS ASSOCIATED WITH THE PUNITIVE ACTION CODE WILL STOP THE REGISTRATION PROCESS FOR A STUDENT. MAY BE OVERRIDED AT REGISTRATION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
BLOCK TRANSCRIPT
Description
THIS INDICATOR IS ASSOCIATED WITH THE PUNITIVE ACTION CODE AND WILL STOP THE TRANSCRIPT REQUEST PROCESS FOR A STUDENT (MAY BE OVERRIDDEN).
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
STU_PURP_ATTND TABLE
Name
STUDENT PURPOSE FOR ATTENDING
Description
A TWO POSITION CODE INDICATING A STUDENT'S PURPOSE OR REASON FOR ATTENDING COLLEGE. THIS INFORMATION IS COLLECTED EACH QUARTER A STUDENT ATTENDS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
STU_PURP_ATTND CODE DESCRIPTION
Description
DEFINTION: A DESCRIPTION FOR A STU_PURP_ATTND CODE.
Type
NVARCHAR(70)
Variable length string of up to 70 characters.
RACE TABLE
Name
CENSUS RACE GROUP CODE
Description
A CLASSIFICATION OF RACE/ETHNIC CATEGORIES WHICH ADHERES TO THE DATA CLASSIFICATIONS AS COLLECTED BY THE U.S. CENSUS QUESTIONNAIRE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
CENSUS RACE CATEGORY LABEL
Description
A LABEL INDICATING A RACE CATEGORY AS DEFINED IN U.S. CENSUS QUESTIONAIRE.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
EMPLOYEE RACE/ETHNIC
Description
A CODE TO DENOTE AN EMPLOYEE'S RACE/ETHNIC ORIGIN.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
3
=
NATIVE AMERICAN/ALASKAN NATIVE
2
=
BLACK
5
=
CAUCASIAN
4
=
HISPANIC
0
=
NOT INDICATED
Name
ETHNIC ORIGIN
Description
CODE THAT IDENTIFIES THE STUDENT'S ETHNIC BACKGROUND.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
3
=
AMERICAN INDIAN OR ALASKA NATIVE
4
=
HISPANIC
1
=
ASIAN OR PACIFIC ISLANDER
2
=
BLACK, NOT OF HISPANIC ORIGIN
Name
CENSUS HISPANIC CODE DEFAULT
Description
CENSUS HISPANIC CODE TO BE USED WHEN ONE HAS NOT BEEN ENTERED OR PROVIDED.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
RESIDENT STATUS TABLE–CONTAINS THE VALID RESIDENT STATUS CODES AND THEIR TITLES.
Name
RESIDENCY STATUS
Description
REPRESENTS THE RESIDENCY CLASSIFICATION OF THE STUDENT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
02
=
NON-RESIDENT
03
=
UNDETERMINED
Name
ABBREVIATED TITLE
Description
A DESCRIPTIVE TITLE TO BE USED WHEN 20 CHARACTERS (TITLE) IS NOT NEEDED.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
REQUISITE QUALIFIER TABLE–VALID REQUISITE QUALIFIERS.
Name
REQUISITE QUALIFIER
Description
AN INDICATOR SHOWING THE TYPE OF REQUISITE COURSE. PREREQ COREQ PRECO
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
REQUISITE QUALIFIER TITLE
Description
THE DESCRIPTION OF A REQUISITE QUALIFIER
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
REQUISITE TYPE TABLE
Name
REQUISITE_TYPE
Description
A CODE IDENTIFING THE TYPE OF REQUISITE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
REQUISITE ABBREVIATED TITLE
Description
THE SHORT TITLE FOR REQUISITE TYPE.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
REQUISITE TYPE TITLE
Description
DESCRIBES A TYPE OF REQUISITE.
Type
NVARCHAR(40)
Variable length string of up to 40 characters.
SECTION STATUS CODE TABLE–VALID SECTION STATUS CODE AND TITLES.
Name
SECTION STATUS CODE
Description
A CODE INDICATING SPECIFIC ACTIONS TO BE TAKEN FOR A CLASS. SEE SECTION STATUS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
STANDARD INDUSTRIAL CODE TABLE
Name
STANDARD INDUSTRIAL CODE
Description
A CODE THAT DESCRIBES THE TYPES OF INDUSTRY IN WHICH PEOPLE ARE EMPLOYED AS DEFINED BY FEDERAL OFFICE OF MANAGEMENT AND BUDGET.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
STANDARD INDUSTRIAL CODE DESCRIPTION
Description
THE DESCRIPTIVE TITLE OF A STANDARD INDUSTRIAL CODE AS DEFINED BY FEDERAL OFFICE OF MANAGEMENT BUDGET.
Type
NVARCHAR(40)
Variable length string of up to 40 characters.
Name
STANDARD INDUSTRIAL CODE GROUP
Description
A CODE TO IDENTIFY A GROUP OF STANDARD INDUSTRIAL CODES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
SID RANGES–CONTAINS THE SID RANGES ASSIGNED TO A COLLEGE.
Name
COLLEGE CODE
Description
THE COLLEGE CODE; FIRST TWO DIGITS DESIGNATE DISTRICT, THIRD DESIGNATES COLLEGES WITHIN THE THE DISTRICT.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
BEGINNING SID
Description
BEGINNING SID OF A SID RANGE.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
ENDING SID
Description
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
STUDENT SYSTEM PARAMETER MASTER–CONTAINS PARAMETER INFORMATION THAT PERTAINS TO THE STUDENT MANAGEMENT SYSTEM.
Name
STUDENT MANAGEMENT PARAMETER NUMBER
Description
CODE ASSIGNED TO SMS PARAMETERS.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
INSTITUTIONAL PARAMETER ID
Description
THE DICTIONARY DATA ELEMENT NAME THAT IDENTIFIES A PARAMETER.
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
Name
INSTITUTIONAL PARAMETER VALUE
Description
THE VALUE OF A PARAMETER.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
STANDARD OCCUPATIONAL CLASSIFICATIONS–CONTAINS SOC CODE AND TITLES.
Name
STANDARD OCCUPATIONAL CLASSIFICATION CODE
Description
A CODE TO UNIQUELY IDENTIFY AN OCCUPATION.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
SOC TITLE
Description
DESCRIPTION OF A SOC CODE.
Type
NVARCHAR(24)
Variable length string of up to 24 characters.
Name
SOC ABBREVIATED TITLE
Description
A SHORT DESCRIPTION OF A SOC CODE.
Type
NVARCHAR(12)
Variable length string of up to 12 characters.
STUDENT INTENT TABLE–CONTAINS THE VALID STUDENT INTENT CODES AND THEIR TITLES.
Name
STUDENT INTENT
Description
INDICATES THE STUDENT'S INTENT, AS DETERMINED BY THE INSTITUTION, FOR THE SPECIFIC QUARTER.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
W
=
COMMUNITY SERVICE (NO LONGER USED, AS OF SUMMER 1990).
C
=
ADULT BASIC EDUCATION ( NO LONGER USED,AS OF SUMMER 1990).
Y
=
OTHER. INSTITUTION CAN NOT DETERMINE THE STUDENT'S INTENT (AND THE STUDENT HAS NOT DECLARED HIS INTENT).
X
=
UNDECIDED THE STUDENT HAS SPECIFICALLY STATED THAT HE CANNOT DECLARE A SPECIFIC OBJECTIVE OR LONG- RANGE GOAL ASSOCIATED WITH HIS ENROLLMENT AT THE TIME, AND NONE OF THE ABOVE CATEGORIES APPLY.
M
=
GIVE A COLLEGE A TRY. THE STUDENT APPEARS TO BE ENROLLED PRIMARILY TO DETERMINE IF THEY WILL SUCCEED IN COLLEGE BEFORE COMMITTING TO A PROGRAM OF STUDY.
L
=
PERSONAL SATISFACTION; NON-DEGREE SEEKING. THE STUDENT IS OR APPEARS TO BE ENROLLED FOR PERSONAL ENRICHMENT AND NOT FOR THE PURPOSE OF COMPLETING A DEGREE OR CERTIFICATE.
K
=
VOCATIONAL HOME AND FAMILY LIFE. THE STUDENT IS ENROLLED PRIMARILY TO AUGMENT HOME OR FAMILY LIFE SKILLS.
J
=
OCCUPATIONAL SUPPLEMENTAL. THE STUDENT IS OR APPEARS TO BE ENROLLED PRIM- ARILY TO AUGMENT EXISTING JOB SKILLS OR IN PREPARATION FOR A CAREER CHANGE.
H
=
OCCUPATIONAL APPRENTICE. THE STUDENT IS OFFICIALLY ENROLLED IN OCCUPAT- IONAL APPRENTICE PROGRAM COURSES THAT SUPPLE- MENT OR ARE RELATED TO REGULAR WORK EXPERIENCE RECEIVED ON-THE-JOB AND IS REGISTERED WITH THE WASHINGTON STATE APPRENTICESHIP AND TRAINING COUNCIL AND/ OR THE FEDERAL BUREAU OF APPRENT- ICESHIP TRAINING.
G
=
OCCUPATIONAL PREPARATORY APPLICANT. THE STUDENT HAS OR APPEARS TO HAVE THE INTENT OF ENROLLING IN AN APPROVED OCCUPATIONAL PRO- GRAM, BUT IS NOT OFFICIALLY RECOGNIZED BY THE INSTITUTION AS BEING ADMITTED TO THE PROGRAM.
F
=
OCCUPATIONAL PREPARATORY. THE STUDENT IS OFFICIALLY ENROLLED IN AN APPR- OVED VOCATIONAL PROGRAM INTENDED TO PROVIDE ENTRY-LEVEL OCCUPATIONAL SKILLS.
E
=
IMPROVE ENGLISH, READING, OR MATH SKILLS. THE STUDENT IS ENROLLED PRIMARILY FOR THE PURPOSE OF ATTAINING OR REVIEWING BASIC SKILLS OF A REMEDIAL NATURE.
D
=
HIGH SCHOOL DIPLOMA/GED. THE STUDENT IS ENROLLED PRIMARILY FOR THE PURPOSE OF COMPLETING A HIGH SCHOOL DIPLOMA OR GENERAL EDUCATION DEVELOPMENT CERTIFICATE(GED) EITHER THROUGH THE COMMUNITY COLLEGE OR SOME COOPERATING SECONDARY SCHOOL.
B
=
ACADEMIC TRANSFER. THE STUDENT IS OR APPEARS TO BE ENROLLED PRI- MARILY WITH THE INTENT OF TRANSFERRING EARNED CREDITS FOR ADVANCED STUDY IN UPPER DIVISION PROGRAMS OF FOUR-YEAR INSTITUTION.
A
=
ACADEMIC NON-TRANSFER DEGREE. THE STUDENT IS OR APPEARS TO BE ENROLLED PRIMARILY FOR THE PURPOSE OF COMPLETING A CERTIFICATE OR UP TO TWO YEARS OF STUDY WHICH MAY QUALIFY FOR AN ASSOCIATE DEGREE,BUT WITH- OUT EITHER A SPECIFIC OCCUPATIONAL OR COLLEGE- TRANSFER OBJECTIVE.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
SUBJECT CLUSTER TABLE
Name
SUBJECT CLUSTER
Description
A CODE THAT IDENTIFIES GROUPS OF HEGIS OR CIP CODES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
SUBJECT CLUSTER TITLE
Description
DESCRIPTIVE TITLE FOR A SUBJECT CLUSTER.
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
TIME LOCATION CODE TABLE–TIME LOCATION CODES AND TITLES.
Name
TIME LOCATION
Description
INDICATES WHERE AND WHEN A COURSE SECTION IS TAUGHT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
1
=
ON-CAMPUS DAY CLASS
5
=
MIXED LOCATION DAY CLASS
4
=
OFF-CAMPUS EVENING CLASS
3
=
OFF-CAMPUS DAY CLASS
6
=
MIXED LOCATION EVENING CLASS
7
=
OTHER DAY CLASS
8
=
OTHER EVENING CLASS
O
=
SATELLITE, EVENING
9
=
SATELLITE, DAY
C
=
CORRECTIONS CLASS
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
TIME PREFERENCE TABLE–CONTAINS THE VALID TIME PREFERENCE CODES AND THEIR TITLES.
Name
TIME PREFERENCE
Description
INDICATES A STUDENT'S PREFERENCE FOR CLASS ATTENDANCE. BLANK = NO PREFERENCE 1 = DAYS 2 = EVENINGS 3 = DAYS AND EVENINGS
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
ABBREVIATED TITLE
Description
A DESCRIPTIVE TITLE TO BE USED WHEN 20 CHARACTERS (TITLE) IS NOT NEEDED.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
VACCINE TYPE TABLE MASTER–VACCINE TYPE TABLE MASTER
Name
VACCINATION/EXEMPTION TYPE
Description
CODE FOR VACCINATION NAME OR EXEMPTION. PF - PFIZER MD - MODERNA JJ - JOHNSON AND JOHNSON OT - OTHER XMED - EXEMPTION - MEDICAL XPHL - EXEMPTION - PHILOSOPHICAL XREL - EXEMPTION - RELIGIOUS
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
VACCINE TYPE TITLE
Description
VACCINE TYPE TITLE
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
VACCINE TYPE NUMBER INJECTIONS
Description
VACCINE TYPE NUMBER OF INJECTIONS
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
VACCINE TYPE SORT ORDER
Description
VACCINE TYPE SORT ORDER
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
VACCINE DATE1 LABEL
Description
VACCINE DATE1 LABEL
Type
NVARCHAR(70)
Variable length string of up to 70 characters.
Name
VACCINATION DATE2 LABEL
Description
VACCINATION DATE2 LABEL
Type
NVARCHAR(70)
Variable length string of up to 70 characters.
Name
VACCINATION BOOSTER DATE LABEL
Description
VACCINATION BOOSTER DATE LABEL
Type
NVARCHAR(70)
Variable length string of up to 70 characters.
WASHINGON STATE ZIP CODE TABLE–WASHINGTON STATE ZIP CODE DATA TABLE
Name
ZIP CODE
Description
A NINE (9) DIGIT NUMBER IDENTIFYING EACH POSTAL DELIVERY AREA IN THE UNITED STATES.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
ZIP CODE NAME
Description
NAME (CITY) ASSIGNED TO A ZIP CODE.
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
Name
COUNTY CODE
Description
A TWO-CHARACTER CODE ASSIGNED TO EACH COUNTY IN THE STATE OF WASHINGTON BY THE OFFICE OF FINANCIAL MANAGEMENT (OFM).
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Values
39
=
YAKIMA
38
=
WHITMAN
37
=
WHATCOM
36
=
WALLA WALLA
35
=
WAHKIAKUM
33
=
STEVENS
32
=
SPOKANE
34
=
THURSTON
31
=
SNOHOMISH
30
=
SKAMANIA
29
=
SKAGIT
28
=
SAN JUAN
27
=
PIERCE
26
=
PEND OREILLE
25
=
PACIFIC
24
=
OKANOGAN
23
=
MASON
22
=
LINCOLN
21
=
LEWIS
20
=
KLICKITAT
19
=
KITTITAS
17
=
KING
16
=
JEFFERSON
18
=
KITSAP
15
=
ISLAND
14
=
GRAYS HARBOR
13
=
GRANT
12
=
GARFIELD
11
=
FRANKLIN
10
=
FERRY
01
=
ADAMS
02
=
ASOTIN
04
=
CHELAN
03
=
BENTON
09
=
DOUGLAS
08
=
COWLITZ
07
=
COLUMBIA
06
=
CLARK
05
=
CLALLAM
Name
COMMUNITY COLLEGE DISTRICT
Description
A CODE IDENTIFYING A COMMUNITY COLLEGE DISTRICT.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
LEGISLATIVE DISTRICT
Description
A CODE INDICATING LEGISLATIVE DISTRICT.
Type
NVARCHAR(24)
Variable length string of up to 24 characters.
STU_WORK_ATTND TABLE
Name
STUDENT WORK STATUS WHILE ATTENDING
Description
A TWO-POSITION CODE INDICATING A STUDENT'S WORK STATUS WHILE THEY ARE ATTENDING COLLEGE. THIS INFORMATION IS COLLECTED THE FIRST YRQ THE STUDENT ATTENDS THE COLLEGE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
STU_WORK_ATTND CODE DESCRIPTION
Description
A DESCRIPTION FOR A STU_WORK_ATTND CODE.
Type
NVARCHAR(70)
Variable length string of up to 70 characters.
APPROVED PROGRAMS–CONTAINS ALL PROGRAMS APPROVED BY SBCCE FOR EACH COLLEGE.
Name
COLLEGE CODE
Description
THE COLLEGE CODE; FIRST TWO DIGITS DESIGNATE DISTRICT, THIRD DESIGNATES COLLEGES WITHIN THE THE DISTRICT.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
EDUCATIONAL PROGRAM CODE
Description
ACCOMMODATES THE 3-DIGIT PROGRAM CODE, THE 4-DIGIT HEGIS CODE, OR AN ALPHA OR NUMERIC CODE OF THE USER'S CHOICE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
YEAR AND QUARTER FIRST APPROVED
Description
THE FIRST YEAR AND QUARTER THAT A COURSE/PROGRAM IS APPROVED TO BE OFFERED.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
YEAR AND QUARTER LAST APPROVED
Description
THE LAST YEAR AND QUARTER THAT A COURSE/PROGRAM IS APPROVED TO BE OFFERED.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
CIP STUDENT/FACULTY RATIO–CONTAINS STUDENT/FACULTY RATIOS BY CIP
Name
ACADEMIC YEAR
Description
A FOUR DIGIT DESIGNATION OF ANY FOUR SUCCESSIVE ACADEMIC QUARTERS, I.E., SUMMER, FALL, WINTER SPRING. FOR EXAMPLE 83-84 DESIGNATES THE ACADEMIC YEAR FROM SUMMER QUARTER 83 THROUGH SPRING QUARTER 84.
Type
NUMERIC(4,0)
Number of length 4 including 0 positions after the decimal.
Name
CLASSIFICATION OF INSTRUCTIONAL PROGRAMS
Description
A SIX DIGIT CODE USED FOR CLASSIFYING INSTRUCTIONAL PROGRAMS FOR EXTERNAL REPORTING THE CODES PROVIDE A STANDARD TERMINOLOGY FOR COLLECTING, REPORTING AND ANALYZING INFORMATION ABOUT INSTRUCTIONAL PROGRMS. THESE CODES REPLACE THE HEGIS TAXONOMY, INCLUDING O.E. (OFFICE OF EDUCATION) CODES.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
STUDENT/FACULTY RATIO
Description
THE NUMBER OF FTES PER ONE FTEF.
Type
NUMERIC(6,2)
Number of length 6 including 2 positions after the decimal.
COLLEGE CIP STUDENT FACULTY RATIO–CONTAINS STUDENT/FACULTY RATIO DATA BY CIP BY COLLEGE FOR EACH QUARTER (INCLUDES STATE SUPPORTED DATA ONLY).
Name
COLLEGE/YRQ KEY
Description
COLLEGE AND YRQ CONCATENATED TO FORM A KEY.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
CLASSIFICATION OF INSTRUCTIONAL PROGRAMS
Description
A SIX DIGIT CODE USED FOR CLASSIFYING INSTRUCTIONAL PROGRAMS FOR EXTERNAL REPORTING THE CODES PROVIDE A STANDARD TERMINOLOGY FOR COLLECTING, REPORTING AND ANALYZING INFORMATION ABOUT INSTRUCTIONAL PROGRMS. THESE CODES REPLACE THE HEGIS TAXONOMY, INCLUDING O.E. (OFFICE OF EDUCATION) CODES.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
STATE SUPPORTED FTES BY CIP
Description
FULL-TIME EQUIVALENT STUDENTS ATTRIBUTED TO STATE-SUPPORTED CLASSES BY CIP.
Type
NUMERIC(10,3)
Number of length 10 including 3 positions after the decimal.
Name
STATE SUPPORTED FTEF BY CIP
Description
FULL-TIME EQUIVALENT FACULTY ATTRIBUTED TO STATE-SUPPORTED CLASSES BY CIP.
Type
NUMERIC(7,2)
Number of length 7 including 2 positions after the decimal.
Name
STUDENT/FACULTY RATIO
Description
THE NUMBER OF FTES PER ONE FTEF.
Type
NUMERIC(6,2)
Number of length 6 including 2 positions after the decimal.
DAY OF WEEK DETAIL–CONTAINS A CROSS REFERENCE BETWEEN DAYS AND DAYS CODE.
Name
DAY CODE
Description
A CODE THAT DESCRIBES THE DAYS IN THE WEEK A CLASS MEETS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
DAYS OF WEEK OFFERED
Description
DENOTES THE DAY(S) THE CLASS MEETS.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Values
T
=
TUESDAY
N
=
SUNDAY
S
=
SATURDAY
F
=
FRIDAY
R
=
THURSDAY
ARR
=
ARRANGED
DAILY
=
DAILY
M
=
MONDAY
Name
ABBREVIATED TITLE
Description
A DESCRIPTIVE TITLE TO BE USED WHEN 20 CHARACTERS (TITLE) IS NOT NEEDED.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
HEGIS STUDENT/FACULTY RATIOS–CONTAINS STUDENT/FACULTY RATIOS BY HEGIS
Name
ACADEMIC YEAR
Description
A FOUR DIGIT DESIGNATION OF ANY FOUR SUCCESSIVE ACADEMIC QUARTERS, I.E., SUMMER, FALL, WINTER SPRING. FOR EXAMPLE 83-84 DESIGNATES THE ACADEMIC YEAR FROM SUMMER QUARTER 83 THROUGH SPRING QUARTER 84.
Type
NUMERIC(4,0)
Number of length 4 including 0 positions after the decimal.
Name
INSTRUCTIONAL EFFORT
Description
CODE USED TO GROUP COURSES BASED ON THE COMMONALITY OF SUBJECT MATTER. ASSIGNED THROUGH A COURSE CODING APPROVAL PROCESS.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
STUDENT/FACULTY RATIO
Description
THE NUMBER OF FTES PER ONE FTEF.
Type
NUMERIC(6,2)
Number of length 6 including 2 positions after the decimal.
SUBJECT_CLUSTER_D–CONTAINS STUDENT FACULTY RATIOS BY SUBJECT CLUSTER BY ACADEMIC YEAR.
Name
ACADEMIC YEAR
Description
A FOUR DIGIT DESIGNATION OF ANY FOUR SUCCESSIVE ACADEMIC QUARTERS, I.E., SUMMER, FALL, WINTER SPRING. FOR EXAMPLE 83-84 DESIGNATES THE ACADEMIC YEAR FROM SUMMER QUARTER 83 THROUGH SPRING QUARTER 84.
Type
NUMERIC(4,0)
Number of length 4 including 0 positions after the decimal.
Name
SUBJECT CLUSTER
Description
A CODE THAT IDENTIFIES GROUPS OF HEGIS OR CIP CODES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
STUDENT/FACULTY RATIO
Description
THE NUMBER OF FTES PER ONE FTEF.
Type
NUMERIC(6,2)
Number of length 6 including 2 positions after the decimal.
Description:
TABLE 4
ALLOCATION GROUP TABLE–A TABLE CONTAINING AN INSTITUTIONS ALLOCATION GROUP.
Name
ALLOCATION GROUP
Description
A CODE USED TO GROUP COURSES FOR STUDENT FACULTY RATIO ANALYSIS. CODES ARE ASSIGNED AND DEFINED BY THE USER.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Values
Name
Description
ARRAY MEMBER. SEE: PEER_COL
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: PEER_COL
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: PEER_COL
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: PEER_COL
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: PEER_COL
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
AMOUNT OF EDUCATION PLANNED TABLE–A TABLE DESCRIBING A STUDENT'S AMOUNT OF EDUCATION PLANNED.
Name
AMOUNT OF EDUCATION PLAN CODE
Description
A CODE DESCRIBING A STUDENT'S EDUCATION PLANS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
ATTENDANCE POSTING ROSTER MASTER
Name
ATTENDANCE POSTING KEY
Description
THE CONCATENATION OF YRQ, RUN NUMBER, AND PAGE NUMBER TO FORM THE KEY TO THE ATTENDANCE POSTING ROSTER FILE.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
ATTENDANCE PERIOD
Description
THE PERIOD (ENDING DATE TO BEGINNING DATE) IN WHICH ATTENDANCE DATA IS RECORDED.
Type
NVARCHAR(12)
Variable length string of up to 12 characters.
Name
ITEM NUMBER
Description
UNIQUELY IDENTIFIES EACH COURSE SECTION IN A SPECIFIC QUARTER YEAR.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
GRADE POSTING ROSTER ITEM PAGE
Description
A SEQUENTIAL NUMBER ASSIGNED TO A PAGE FOR AN ITEM NUMBER IN THE GRADE POSTING ROSTER FILE.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
ATTENDANCE PERIOD AVAILABLE DAYS
Description
THE NUMBER OF DAYS OF ATTENDANCE POSSIBLE IN AN ATTENDANCE PERIOD FOR A CLASS.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
ATTENDANCE PERIOD AVAILABLE HOURS
Description
THE NUMBER OF HOURS OF ATTENDANCE POSSIBLE IN AN ATTENDANCE PERIOD FOR A CLASS.
Type
NUMERIC(5,1)
Number of length 5 including 1 positions after the decimal.
ATTENDANCE POSTING RUN MASTER
Name
YEAR/QUARTER
Description
A THREE-POSITION ACADEMIC YEAR (I.E., 1984-85= 845) FOLLOWED BY THE QUARTER CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
ROSTER RUN NUMBER
Description
A SEQUENTIAL NUMBER WITH IN A TERM ASSIGNED TO A SET OF ROSTERS.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
COLLEGE INFORMATION MASTER–CONTAINS A DATA UNIQUE TO A COLLEGE.
Name
COLLEGE CODE
Description
THE COLLEGE CODE; FIRST TWO DIGITS DESIGNATE DISTRICT, THIRD DESIGNATES COLLEGES WITHIN THE THE DISTRICT.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
COLLEGE ACRONYM
Description
THE ABBREVIATION OR INITIALS OF THE COLLEGE NAME
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
COLLEGE ADDRESS: CITY
Description
THE COLLEGE MAILING ADDRESS: CITY
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
Name
COLLEGE NAME
Description
THE FULL COLLEGE NAME.
Type
NVARCHAR(26)
Variable length string of up to 26 characters.
Name
COLLEGE ADDRESS: STATE
Description
THE COLLEGE MAILING ADDRESS: STATE
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
COLLEGE ADDRESS: STREET
Description
THE COLLEGE MAILING ADDRESS: STREET
Type
NVARCHAR(24)
Variable length string of up to 24 characters.
Name
COLLEGE ADDRESS: ZIP CODE
Description
THE COLLEGE MAILING ADDRESS: ZIP CODE
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
CONTACT HOUR DIVISOR
Description
THE NUMBER WHICH IS DIVIDED INTO QUARTERLY CONTACT HOURS TO GIVE THE AVERAGE WEEKLY CONTACT HOURS.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
MAILING PERMIT: CITY
Description
THE CITY FROM WHICH THE MAILING PERMIT NUMBER IS AUTHORIZED. ENTRY PRINTS ON THE TRANSCRIPT MAILER AND THE QUARTERLY GRADE MAILER.
Type
NVARCHAR(12)
Variable length string of up to 12 characters.
Name
MAILING PERMIT NUMBER
Description
THE MAILING PERMIT NUMBER OF THE COLLEGE. ENTRY PRINTS ON THE TRANSCRIPT MAILER AND THE QUARTERLY GRADE MAILER.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
MAILING PERMIT: STATE
Description
THE STATE FROM WHICH THE MAILING PERMIT NUMBER IS AUTHORIZED. ENTRY PRINTS ON THE TRANSCRIPT MAILER AND THE QUARTERLY GRADE MAILER.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
COLLEGE OPTIONS MASTER–CONTAINS PROCESSING OPTIONS THAT VARY BY COLLEGE.
Name
COLLEGE CODE
Description
THE COLLEGE CODE; FIRST TWO DIGITS DESIGNATE DISTRICT, THIRD DESIGNATES COLLEGES WITHIN THE THE DISTRICT.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
CONTACT HOUR DIVISOR
Description
THE NUMBER WHICH IS DIVIDED INTO QUARTERLY CONTACT HOURS TO GIVE THE AVERAGE WEEKLY CONTACT HOURS.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Values
Name
CLOCK HOURS TO CREDIT FACTOR
Description
DEFINITION; THE FACTOR TO BE USED TO CONVERT CLOCK HOURS TO CREDITS. CLOCK HOURS DIVIDED BY CLOCK_HR_TO_CR EQUALS CREDITS.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
Description
ARRAY MEMBER. SEE: ROSTR_DATA_ELMT
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
Name
Description
ARRAY MEMBER. SEE: ROSTR_DATA_ELMT
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
Name
Description
ARRAY MEMBER. SEE: ROSTR_DATA_ELMT
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
COLLEGE PARAMETER TABLE–COLLEGE PARAMETER TABLE
Name
PARAMETER TABLE KEY
Description
THE CONCATENATION OF PARAMETER PREFIX AND PARAMETER NUMBER USED AS THE KEY TO THE PARAMETER TABLE.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
CONFIGURATION PARAMETER ID
Description
THE DICTIONARY DATA ELEMENT NAME THAT IDENTIFIES A PARAMETER.
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
Name
CONFIGURATION PARAMETER VALUE
Description
THE VALUE OF A CONFIGURATION PARAMETER.
Type
NVARCHAR(80)
Variable length string of up to 80 characters.
Name
CONFIGURATION PARAMETER TYPE
Description
A CODE USED TO DETERMINE IF A CONFIGURATION PARAMETER IS SITE SPECIFIC OR A GLOBAL PARAMETER WHICH IS UPDATED FROM A CENTRAL LOCATION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
S
=
SITE SPECIFIC PARAMETER
SCHEDULE CONSTRUCTION OPTIONS MASTER–OPTIONS USED TO BUILD AND ASSIGN ITEM NUMBERS TO THE SCHEDULE CONSTRUCTION FILE.
Name
COLLEGE CODE
Description
THE COLLEGE CODE; FIRST TWO DIGITS DESIGNATE DISTRICT, THIRD DESIGNATES COLLEGES WITHIN THE THE DISTRICT.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
CONSTRUCTION SEQUENCE SELECTION
Description
SEQUENCE CHOSEN TO BUILD TO SCHEDULE CONSTRUCTION FILE
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
2
=
COURSE ID, SECTION
3
=
ADMIN UNIT (2ND POSITION), COURSE ID, SECTION
Name
CONSTRUCTION DATA SELECTION
Description
PREVIOUS CLASS SCHEDULE AND/OR COURSE CATALOG FILE METHOD CHOSEN TO EXTRACT DATA USED IN THE SCHEDULE CONSTRUCTION BUILDING PROCESS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
2
=
CREATE FROM THE COURSE CATALOG
3
=
CREATE FROM BOTH A PREVIOUS QUARTER AND THE COURSE CATALOG
Name
CONSTRUCTION ENROLLMENT OPTION
Description
OPTION THAT CONTROLS THE VALUE OF PROJECTED ENROLLMENT DURING THE SCHEDULE CONSTRUCTION BUILDING PROCESS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N & BLANK
=
DO NOT SET PROJECTED ENROLLMENT TO ENROLLMENT
Name
OLD ITEM NUMBER OPTION
Description
OPTION THAT CONTROLS THE INITIALIZATION OF ITEM NUMBERS DURING THE SCHEDULE CONSTRUCTION BUILD- ING PROCESS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N OR BLANK
=
DO NOT RETAIN ITEM NUMBERS
Name
ADMINISTRATIVE UNIT/ITEM GENERATION
Description
OPTION THAT CONTROLS THE GENERATION OF ITEM NUMBERS USING THE FIRST CHARACTER OF ADMINIS- TRATIVE UNIT AS THE FIRST CHARACTER OF ITEM NUMBER.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N OR BLANK
=
NO ACTION
Name
ITEM NUMBER INCREMENT
Description
OPTION CONTROLLING THE INCREMENT BETWEEN ITEM NUMBERS GENERATED DURING THE SCHEDULE CON- STRUCTION ITEM NUMBER ASSIGNMENT PROCESS.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
COURSE DATA OPTION
Description
OPTION THAT CONTROLS THE USE OF STATIC COURSE INFORMATION DURING THE SCHEDULE CONSTRUCTION BUILDING PROCESSING.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
CORRECTIVE ACTION TABLE–A TABLE DESCRIBING VALID CORRECTIVE ACTION CODES.
Name
CORRECTIVE ACTION CODE
Description
A CODE TO DESCRIBE THE CORRECTIVE ACTION THAT IS ASSIGNED FOR INTERVENTION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
CORRECTIVE ACTION TITLE
Description
A TITLE TO DESCRIBE THE CORRECTIVE ACTION CODE.
Type
NVARCHAR(40)
Variable length string of up to 40 characters.
Name
EDUCATIONAL PROGRAM MINOR
Description
THE RECOMMENDED PROGRAM MINOR DETERMINED FROM TEST SCORE EVALUATION CRITERIA.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
DEGREE PLAN TABLE–A TABLE DESCRIBING IF THE STUDENT PLANS TO EARN A CERTIFICATE OR DEGREE.
Name
DEGREE PLAN CODE
Description
A CODE DESCRIBING IF A STUDENT PLANS TO EARN A CERTIFICATE OR DEGREE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
EMPLOYMENT HOURS PER WEEK TABLE–A TABLE DESCRIBING THE NUMBER OF HOURS PER WEEK A STUDENT IS EMPLOYED.
Name
EMPLOYMENT HOURS PER WEEK CODE
Description
A CODE DESCRIBING THE NUMBER OF HOURS PER WEEK A STUDENT IS EMPLOYED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
GRADE POSTING CONTROL MASTER
Name
YEAR/QUARTER
Description
A THREE-POSITION ACADEMIC YEAR (I.E., 1984-85= 845) FOLLOWED BY THE QUARTER CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
ROSTER RUN NUMBER
Description
A SEQUENTIAL NUMBER WITH IN A TERM ASSIGNED TO A SET OF ROSTERS.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
GRADE POSTING MASTER
Name
GRADE POSTING KEY
Description
THE CONCATENATION OF YRQ, RUN NUMBER, AND PAGE NUMBER TO FORM THE KEY TO THE GRADE POSTING ROSTER FILE.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
ITEM NUMBER
Description
UNIQUELY IDENTIFIES EACH COURSE SECTION IN A SPECIFIC QUARTER YEAR.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
GRADE POSTING ROSTER ITEM PAGE
Description
A SEQUENTIAL NUMBER ASSIGNED TO A PAGE FOR AN ITEM NUMBER IN THE GRADE POSTING ROSTER FILE.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
ROSTER UPDATE INDICATOR
Description
DEFINITIN: A CODE TO INDICATE WHETHER OR NOT A GRADE ROSTER HAS BEEN UPDATED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO, HAS NOT BEEN UPDATED.
P
=
YES, AND POSTED TO ENROLLMENT.
GRADE PROCESSING OPTIONS MASTER–HOLDS THE GRADE PROCESSING OPTIONS USED FOR THE GRADING SYSTEM BY A PARTICULAR COLLEGE.
Name
COLLEGE CODE
Description
THE COLLEGE CODE; FIRST TWO DIGITS DESIGNATE DISTRICT, THIRD DESIGNATES COLLEGES WITHIN THE THE DISTRICT.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
ADVISOR PRINT OPTION
Description
INDICATES IF THE ADVISOR'S NAME SHOULD PRINT ON THE STUDENT'S TRANSCRIPT AND QUARTERLY GRADE MAILER.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO
Name
AUDIT MAILER PRINT INDICATOR
Description
INDICATES IF A QUARTERLY GRADE MAILER SHOULD PRINT FOR A STUDENT THAT HAS RECEIVED A GRADE OF "N" (AUDIT) IN ALL CLASSES FOR THE QUARTER.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO
Name
COLLEGE LEVEL CUM LINE PRINT OPTION
Description
INDICATES IF A CUM LINE FOR COLLEGE LEVEL CLASSES (COURSE_NUM > 099) SHOULD PRINT ON THE STUDENT'S TRANSCRIPT AND QUARTERLY GRADE MAILER.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO
Name
DECIMAL GRADE INDICATOR
Description
INDICATES THAT A COLLEGE USES A DECIMAL GRADING SYSTEM.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO, DECIMAL GRADES ARE NOT USED
Name
HIGH SCHOOL GRADE PRINT
Description
INDICATES IF A CLASS WITH A GRADE QUALIFIER OF "#" SHOULD PRINT ON THE STUDENT'S TRANSCRIPT, QUARTERLY GRADE MAILER AND GRADE STICKER.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO
Name
HIGH SCHOOL PRINT OPTION
Description
INDICATES IF THE NAME OF THE HIGH SCHOOL SHOULD PRINT ON THE STUDENT'S TRANSCRIPT AND QUARTERLY GRADE MAILER.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO
Name
PRESORTED MAIL INDICATOR
Description
INDICATES THAT THE WORD "PRESORTED" SHOULD BE PRINTED IN THE UPPER RIGHT-HAND OF THE STUDENT'S TRANSCRIPT OR QUARTERLY GRADE MAILER.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
PROGRAM ENROLLED PRINT OPTION
Description
INDICATES IF THE STUDENT'S PROGRAM ENROLLED SHOULD PRINT ON THE STUDENT'S GRADING OUTPUT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO
Name
REPEAT CLASS PRINT OPTION
Description
INDICATES IF A CLASS WITH A GRADE QUALIFIER OF "R" SHOULD PRINT ON THE STUDENT'S TRANSCRIPT, QUARTERLY GRADE MAILER AND GRADE STICKER.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO
Name
STUDENT TYPE PRINT OPTION
Description
INDICATES IF THE APPROPRIATE STUDENT TYPE TITLE SHOULD PRINT ON THE STUDENT'S TRANSCRIPT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO
Name
TOTAL CUMULATIVE LINE PRINT OPTION
Description
INDICATES IF A CUM LINE FOR ALL CLASSES SHOULD PRINT ON THE STUDENT'S TRANSCRIPT GRADE MAILER AND GRADE STICKER.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO
Name
TRANSCRIPT COURSE NUMBER PRINT INDICATOR
Description
INDICATES IF THE FIRST THREE DIGITS OR ALL FOUR DIGITS OF THE COURSE NUMBER SHOULD PRINT ON THE STUDENT'S TRANSCRIPT, QUARTERLY GRADE MAILER AND GRADE STICKER.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
4
=
PRINT ALL FOUR CHARACTERS
Name
ZERO CREDIT PRINT OPTION
Description
INDICATES IF CLASSES WITH A CREDIT AMOUNT OF ZERO SHOULD PRINT ON THE STUDENT'S TRANSCRIPT, QUARTERLY GRADE MAILER AND GRADE STICKER.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO
Name
PRINT HOURS AND CREDITS INDICATOR
Description
INDICATES IF CREDITS FOR CLOCK HOUR CLASSES AND COURSE REQUIREMENTS ARE TO BE PRINTED ON QUARTERLY GRADE REPORTS AND TRANSCRIPTS
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
DO NOT PRINT CREDITS; PRINT HOURS ONLY
Name
COURSE REQUIREMENT GPA INDICATOR
Description
INDICATES IF THE GRADES AND CREDITS/HOURS FOR COURSE REQUIREMENTS ARE TO BE USED IN THE GPA CALCULATION INSTEAD OF THE GRADES AND CREDITS/ HOURS FOR THE ASSOCIATED CLASS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
USE CLASS GRADES, CREDITS/HOURS IN GPA
Name
IN_PROGRESS GRADE PRINT INDICATOR
Description
INDICATES IF IN-PROGRESS GRADES (GRADE QUALIFIER 'I') ARE TO BE PRINTED ON THE QUARTERLY GRADE REPORT AND TRANSCRIPTS
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
DO NOT PRINT IN-PROGRESS GRADES
GRADE ROSTER MASTER
Name
GRADE ROSTER KEY
Description
THE CONCATENATION OF YEAR/QUARTER, RUN NUMBER AND PAGE NUMBER TO FORM THE KEY TO THE GRADE ROSTER FILE.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
ITEM NUMBER
Description
UNIQUELY IDENTIFIES EACH COURSE SECTION IN A SPECIFIC QUARTER YEAR.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
ROSTER UPDATE INDICATOR
Description
DEFINITIN: A CODE TO INDICATE WHETHER OR NOT A GRADE ROSTER HAS BEEN UPDATED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO, HAS NOT BEEN UPDATED.
P
=
YES, AND POSTED TO ENROLLMENT.
HIGH SCHOOL GPA TABLE–A TABLE DESCRIBING STUDENT'S HIGH SCHOOL GPA'S.
Name
HIGH SCHOOL GPA CODE
Description
A CODE DESCRIBING A STUDENT'S HIGH SCHOOL GPA.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
HIGH SCHOOL STATUS TABLE–A TABLE DESCRIBING A STUDENT'S HIGH SCHOOL STATUS.
Name
HIGH SCHOOL STATUS CODE
Description
A CODE DESCRIBING A STUDENT'S HIGH SCHOOL STATUS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
INSTRUCTIONAL CALENDAR MASTER–INSTRUCTIONAL CALENDAR MASTER CONTAINS KEY, TITLE, DEFAULT HOURS PER DAY AND INSTRUCTIONAL WEEK DAY INDICATORS.
Name
INSTRUCTIONAL CALENDAR KEY
Description
INSTRUCTIONAL CALENDAR KEY CONSISTING OF AN INSTRUCTIONAL CALENDAR CODE AND INSTRUCTIONAL CALENDAR YEAR.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
CALENDAR TITLE
Description
A DESCRIPTIVE TITLE OF A CALENDAR.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
CALENDAR HOURS PER DAY
Description
THE DEFAULT INSTRUCTIONAL HOUR FOR EACH INSTRUCTIONAL DAY.
Type
NUMERIC(3,1)
Number of length 3 including 1 positions after the decimal.
Values
Name
Description
ARRAY MEMBER. SEE: CAL_BEG_DAY_YRQ
Type
INT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
SQL FOR CAL_BEG_DAY_YRQ_1
Description
SQL FORMATTED DATE FOR CAL_BEG_DAY_YRQ_1
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
Description
ARRAY MEMBER. SEE: CAL_BEG_DAY_YRQ
Type
INT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
SQL FOR CAL_BEG_DAY_YRQ_2
Description
SQL FORMATTED DATE FOR CAL_BEG_DAY_YRQ_2
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
Description
ARRAY MEMBER. SEE: CAL_BEG_DAY_YRQ
Type
INT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
SQL FOR CAL_BEG_DAY_YRQ_3
Description
SQL FORMATTED DATE FOR CAL_BEG_DAY_YRQ_3
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
Description
ARRAY MEMBER. SEE: CAL_BEG_DAY_YRQ
Type
INT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
SQL FOR CAL_BEG_DAY_YRQ_4
Description
SQL FORMATTED DATE FOR CAL_BEG_DAY_YRQ_4
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
Description
ARRAY MEMBER. SEE: CAL_END_DAY_YRQ
Type
INT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
SQL FOR CAL_END_DAY_YRQ_1
Description
SQL FORMATTED DATE FOR CAL_END_DAY_YRQ_1
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
Description
ARRAY MEMBER. SEE: CAL_END_DAY_YRQ
Type
INT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
SQL FOR CAL_END_DAY_YRQ_2
Description
SQL FORMATTED DATE FOR CAL_END_DAY_YRQ_2
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
Description
ARRAY MEMBER. SEE: CAL_END_DAY_YRQ
Type
INT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
SQL FOR CAL_END_DAY_YRQ_3
Description
SQL FORMATTED DATE FOR CAL_END_DAY_YRQ_3
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
Description
ARRAY MEMBER. SEE: CAL_END_DAY_YRQ
Type
INT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
SQL FOR CAL_END_DAY_YRQ_4
Description
SQL FORMATTED DATE FOR CAL_END_DAY_YRQ_4
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
Description
ARRAY MEMBER. SEE: CAL_WEEK_DAYS
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: CAL_WEEK_DAYS
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: CAL_WEEK_DAYS
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: CAL_WEEK_DAYS
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: CAL_WEEK_DAYS
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: CAL_WEEK_DAYS
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: CAL_WEEK_DAYS
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
INTERVENTION ACTION TABLE–A TABLE DESCRIBING VALID INTERVENTION ACTION CODES.
Name
INTERVENTION ACTION CODE
Description
A CODE TO DESCRIBE EARLY INTERVENTION ACTION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
INTERVENTION ACTION TITLE
Description
A TITLE TO DESCRIBE EARLY INTERVENTION ACTION CODES.
Type
NVARCHAR(40)
Variable length string of up to 40 characters.
Name
CORRECTIVE ACTION DEFAULT
Description
A CODE TO DESCRIBE THE DEFAULT CORRECTIVE ACTION THAT IS ASSIGNED FOR INTERVENTION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
INTERVENTION CONTROL MASTER–A DATA SET TO CONTROL INTERVENTION PROCESSING.
Name
YEAR/QUARTER
Description
A THREE-POSITION ACADEMIC YEAR (I.E., 1984-85= 845) FOLLOWED BY THE QUARTER CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
RUN NUMBER
Description
A SEQUENTIAL NUMBER ASSIGNED TO INDICATE A SPECIFIC SET OF GRADE ROSTERS.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
INTERVENTION ROSTER MASTER–INTERVENTION ROSTER MASTER FILE.
Name
INTERVENTION ROSTER KEY
Description
THE CONCATENATION OF YEAR/QUARTER, RUN_NUMBER AND PAGE NUMBER TO FORM THE KEY TO THE INTER- VENTION ROSTER FILE.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
ITEM NUMBER
Description
UNIQUELY IDENTIFIES EACH COURSE SECTION IN A SPECIFIC QUARTER YEAR.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
ROSTER UPDATE INDICATOR
Description
DEFINITIN: A CODE TO INDICATE WHETHER OR NOT A GRADE ROSTER HAS BEEN UPDATED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO, HAS NOT BEEN UPDATED.
Y
=
YES, HAS BEEN UPDATED
OPTIONAL PROFILE 1–A FILE CONTAINING USER DEFINED PROFILE DATA.
Name
OPTIONAL PROFILE CODE 1
Description
A USER DEFINED FIELD DESCRIBING A STUDENT'S PROFILE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
OPTIONAL PROFILE 2–A FILE CONTAINING USER DEFINED PROFILE DATA.
Name
OPTIONAL PROFILE CODE 2
Description
A USER DEFINED FIELD DESCRIBING A STUDENT'S PROFILE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
OPTIONAL PROFILE 3–A FILE CONTAINING USER DEFINED PROFILE DATA.
Name
OPTIONAL PROFILE CODE 3
Description
A USER DEFINED FIELD DESCRIBING A STUDENT'S PROFILE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
POST HIGH SCHOOL TABLE–A TABLE DESCRIBING A STUDENT'S EDUCATION AFTER HIGH SCHOOL.
Name
POST HIGH SCHOOL CODE
Description
A CODE DESCRIBING A STUDENTS EDUCATION AFTER HIGH SCHOOL.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
PROGRAM START DATES MASTER–CONTAINS PROGRAM SECTION ID AND PROGRAM START DATES. USED TO CALCULATE SEATING AVAILABILITY.
Name
EDUCATIONAL PROGRAM SECTION IDENTIFIER
Description
THE COMBINATION OF A PROGRAM AND PROGRAM SECTION CODE UNIQUELY INDENTIFYING A SPECIFIC PROGRAM SECTION.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
PROGRAM START DATES
Description
CONTAINS UP TO 12 PROGRAM START DATE WHICH SPANS OVER A 12 MONTH INSTRUCTIONAL CALENDAR YEAR. FORMAT IS MMDD WITH NO SEPARATIONS.
Type
NVARCHAR(48)
Variable length string of up to 48 characters.
PRIMARY LANGUAGE TABLE–A TABLE DESCRIBING A STUDENT'S PRIMARY LANGUAGE.
Name
PRIMARY LANGUAGE CODE
Description
A CODE DESCRIBING A STUDENT'S PRIMARY LANGUAGE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
REASON FOR ATTENDING TABLE–A TABLE DESCRIBING A STUDENT'S REASON FOR ATTENDING.
Name
REASON FOR ATTENDING CODE
Description
A CODE DESCRIBING A STUDENT'S REASON FOR ATTENDING.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
REGISTRATION APPOINTMENT MASTER–CONTAINS YEAR/QUARTER OF APPOINTMENTS
Name
YEAR/QUARTER
Description
A THREE-POSITION ACADEMIC YEAR (I.E., 1984-85= 845) FOLLOWED BY THE QUARTER CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Values
ROSTER CONTROL MASTER
Name
RUN NUMBER
Description
A SEQUENTIAL NUMBER ASSIGNED TO INDICATE A SPECIFIC SET OF GRADE ROSTERS.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
SPECIAL FUNDING SOURCE TABLES–CONTAINS CLASSES APPROVED FOR EXTERNAL FUNDING FOR SOURCES 2 OR 3.
Name
SPECIAL FUNDING SOURCE ID
Description
IDENTIFIES COURSES APPROVED FOR EXTERNAL FUNDING
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
FUNDING SOURCE
Description
DESIGNATES THE SOURCE OF FUNDS FOR THE COURSE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
4
=
GRANT AND CONTRACT
3
=
PARTIALLY STATE FUNDED, SHARED
1
=
FULLY STATE FUNDED
2
=
PARTIALY STATE FUNDED, SUPPLEMENTAL
Name
PERCENT EXTERNALLY FUNDED
Description
THE PERCENTAGE OF THE COSTS OF A SPECIFIC CLASS THAT ARE PAID BY AN OUTSIDE SOURCE.
Type
NUMERIC(4,2)
Number of length 4 including 2 positions after the decimal.
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
STUDENT ACCOUNTS OPTIONS MASTER–CONTAINS PROCESSING OPTIONS USED BY THE STUDENT ACCOUNTS SYSTEM.
Name
COLLEGE CODE
Description
THE COLLEGE CODE; FIRST TWO DIGITS DESIGNATE DISTRICT, THIRD DESIGNATES COLLEGES WITHIN THE THE DISTRICT.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
STUDENT ACCOUNTS INDICATOR
Description
A CODE INDICATING WHETHER OR NOT THE COLLEGE IS ON THE STUDENT ACCOUNTS SYSTEM.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
DEFERRAL OPTION
Description
A CODE INDICATING WHETHER OR NOT REVENUE AND ACCOUNTS RECEIVABLE SHOULD BE DEFERRED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
STUDENT GRADE POSTING MASTER–CONTAINS THE OVERALL GRADE FOR A CLASS.
Name
STUDENT YEAR/QUARTER ITEM NUMBER
Description
UNIQUELY IDENTIFIES DATA FOR A STUDENT FOR A PARTICULAR QUARTER AND CLASS ITEM NUMBER.
Type
NVARCHAR(18)
Variable length string of up to 18 characters.
Values
Name
DATE POSTED
Description
THE DATE A RECORD WAS POSTED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR DATE_POST
Description
SQL FORMATTED DATE FOR DATE_POST
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
GRADE
Description
THE GRADE GIVEN A STUDENT FOR A SPECIFIC CLASS. THE FIRST POSITION ACCOMMODATES THE GRADE SYMBOL THE SECOND POSITION IS RESERVED FOR FUTURE USE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
GRADE QUALIFIER
Description
A SYMBOL THAT CAN BE ADDED TO THE GRADE OF A STUDENT'S CLASS DESIGNATING A SPECIFIC CONDITION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
*
=
SYMBOL PRINTS AFTER GRADE INDICATING GRADE FORGIVENESS
/
=
SUPPRESS PRINTING OF COURSE SECTION ON GRADING OUTPUT
#
=
SYMBOL PRINTS AFTER GRADE INDICATING HIGH SCHOOL CREDIT
Name
DECIMAL GRADE
Description
DECIMAL GRADE.
Type
NUMERIC(3,1)
Number of length 3 including 1 positions after the decimal.
Name
CREDIT
Description
THE TRANSCRIPT CREDIT VALUE OF THE COURSE OR, FOR A VARIABLE CREDIT CLASS, THE DEFAULT CREDIT VALUE.
Type
NUMERIC(4,1)
Number of length 4 including 1 positions after the decimal.
Name
STUDENT CLASS ENROLLMENT CLOCK HOURS
Description
THE NUMBER OF CLOCK HOURS FOR WHICH A STUDENT IS ENROLLED IN A CLASS.
Type
NUMERIC(5,1)
Number of length 5 including 1 positions after the decimal.
Name
STUDENT CLASS ENTRY DATE
Description
THE DATE OF A STUDENT'S FIRST INSTRUCTIONAL DAY IN A CLASS.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR STU_ENTR_DATE
Description
SQL FORMATTED DATE FOR STU_ENTR_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
STUDENT CLASS EXIT DATE
Description
THE DATE OF A STUDENT'S LAST INSTRUCTIONAL DAY IN A CLASS.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR STU_EXIT_DATE
Description
SQL FORMATTED DATE FOR STU_EXIT_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
STUDENT NAME
Description
THE STUDENT'S NAME.
Type
NVARCHAR(22)
Variable length string of up to 22 characters.
Name
ROSTER UPDATE INDICATOR
Description
DEFINITIN: A CODE TO INDICATE WHETHER OR NOT A GRADE ROSTER HAS BEEN UPDATED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO, HAS NOT BEEN UPDATED.
P
=
YES, AND POSTED TO ENROLLMENT.
Name
Description
ARRAY MEMBER. SEE: RID
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR SGP_DATE
Description
SQL FORMATTED DATE FOR SGP_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
STUDENT GRADE RUN CONTROL MASTER–CONTROLS THE STUDENT GRADE ROSTER RUN NUMBER
Name
YEAR/QUARTER
Description
A THREE-POSITION ACADEMIC YEAR (I.E., 1984-85= 845) FOLLOWED BY THE QUARTER CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
ROSTER RUN NUMBER
Description
A SEQUENTIAL NUMBER WITH IN A TERM ASSIGNED TO A SET OF ROSTERS.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
TEST SCORE EVALUATION TABLE–THIS TABLE CONTAINS TEST NAME/TEST SCORE NUMBER COMBINATIONS AND THEIR ASSOCIATED TITLES.
Name
TEST NAME/SCORE NUMBER KEY
Description
THE COMBINATION OF TEST NAME AND TEST SCORE NUMBER.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
TEST TITLE
Description
THE TITLE ASSIGNED TO A TEST NAME/TEST SCORE NUMBER COMBINATION.
Type
NVARCHAR(18)
Variable length string of up to 18 characters.
TRANSFER TO SCHOOL TABLE–A TABLE DESCRIBING WHETHER A STUDENT IS PLANNING TO TRASFER TO ANOTHER SCHOOL.
Name
TRANSFER TO SCHOOL CODE
Description
A CODE DESCRIBING WHETHER A STUDENT PLANS TO TRANSFER TO ANOTHER SCHOOL.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
VETERAN BENEFIT TABLE–CONTAINS THE VALID VETERAN BENEFIT CODES AND THEIR TITLES.
Name
VETERAN BENEFIT
Description
INDICATES THE STUDENT'S VETERAN STATUS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
0
=
NOT A VETERAN
5
=
DEPENDENT OF VETERAN; RECEIVING BENEFITS
2
=
VETERAN RECEIVING BENEFITS; NOT SEA
3
=
SEA VETERAN NOT RECEIVING BENEFITS
4
=
VETERAN NOT RECEIVING BENEFITS; NOT SEA
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
APPOINTMENT ASSIGNMENT FILE–FILE USED TO STORE THE APPOINTMENT END TIME AND EVENING APPOINTMENT INDICATOR FOR AN APPOINTMENT ASSIGNED THROUGH THE REGISTRATION APPOINTMENT ASSIGNMENT BATCH PROCESS.
Name
YEAR/QUARTER
Description
A THREE-POSITION ACADEMIC YEAR (I.E., 1984-85= 845) FOLLOWED BY THE QUARTER CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
REGISTRATION BATCH CODE
Description
AN ALPHANUMERIC CODE USED AS A KEY TO LINK THE REGISTRATION APPOINTMENT ASSIGNED TO A STUDENT WITH THE END TIME AND EVENING APPOINTMENT INDI- CATOR ENTERED IN THE TIME SCHEDULE SCREEN.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
REGISTRATION APPOINTMENT BATCH
Description
THE NUMBER OF THE BATCH IN WHICH THE STUDENT RECEIVED A REGISTRATION APPOINTMENT FOR THE SPECIFIC QUARTER. THE FIELD IS CLEARED FOR ALL STUDENTS BEFORE THE FIRST BATCH OF THE QUARTER IS PROCESSED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
EVENING REGISTRATION APPOINTMENT IND.
Description
INDICATES IF THE SELECTED TIME SPAN WILL BE RESERVED FOR EVENING STUDENTS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO
BLANK
=
NO
Name
REGISTRATION APPOINTMENT END TIME
Description
THE ENDING TIME OF THE TIME SPAN FOR WHICH REGISTRATION APPOINTMENTS ARE BEING MADE. ENTRY IS NOT REQUIRED, BUT ENTRY WILL PRINT ON STUDENT'S REGISTRATION APPOINTMENT CARD.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
REGISTRATION APPOINTMENT TIME SCHEDULE–THIS FILE CONTAINS THE TIME SCHEDULE FOR REGISTRATION APPOINTMENTS.
Name
REGISTRATION APPOINTMENT BATCH
Description
THE NUMBER OF THE BATCH IN WHICH THE STUDENT RECEIVED A REGISTRATION APPOINTMENT FOR THE SPECIFIC QUARTER. THE FIELD IS CLEARED FOR ALL STUDENTS BEFORE THE FIRST BATCH OF THE QUARTER IS PROCESSED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
TYPE OF REGISTRATION APPOINTMENTS
Description
INDICATES THE TYPE OF REGISTRATION APPOINTMENTS BEING MADE (NEW OR RETURNING). ENTRY MUST BE MADE IF THE REGISTRATION APPOINTMENT PROCESS IS BEING RUN.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
R
=
RETURNING
Name
REGISTRATION APPOINTMENT DATE
Description
THE DATE OF THE STUDENT'S REGISTRATION APPOINTMENT FOR THE SPECIFIC QUARTER.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR REG_APPT_DATE
Description
SQL FORMATTED DATE FOR REG_APPT_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
REGISTRATION APPOINTMENT START TIME
Description
THE BEGINNING TIME OF THE TIME SPAN FOR WHICH REGISTRATION APPOINTMENTS ARE BEING MADE. ENTRY MUST BE MADE IF THE REGISTRATION APPOINTMENT PROCESS IS BEING RUN.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
REGISTRATION APPOINTMENT END TIME
Description
THE ENDING TIME OF THE TIME SPAN FOR WHICH REGISTRATION APPOINTMENTS ARE BEING MADE. ENTRY IS NOT REQUIRED, BUT ENTRY WILL PRINT ON STUDENT'S REGISTRATION APPOINTMENT CARD.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
REGISTRATION APPOINTMENT TIME CAPACITY
Description
THE NUMBER OF STUDENTS TO BE ASSIGNED APPOINTMENTS AT THE SPECIFIED TIME. ENTRY MUST BE MADE IF THE REGISTRATION APPOINTMENT PROCESS IS BEING RUN.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
REGISTRATION APPOINTMENT PROGRAM CODE
Description
THE PROGRAM THAT WILL BE GIVEN APPOINTMENTS AT THE SPECIFIED TIME.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
EVENING REGISTRATION APPOINTMENT IND.
Description
INDICATES IF THE SELECTED TIME SPAN WILL BE RESERVED FOR EVENING STUDENTS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO
BLANK
=
NO
Name
REGISTRATION APPOINTMENT LOCATION
Description
THE BUILDING AND ROOM IN WHICH REGISTRATION WILL TAKE PLACE.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
YEAR/QUARTER
Description
A THREE-POSITION ACADEMIC YEAR (I.E., 1984-85= 845) FOLLOWED BY THE QUARTER CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
ATTENDANCE POSTING ROSTER DETAIL
Name
ATTENDANCE POSTING KEY
Description
THE CONCATENATION OF YRQ, RUN NUMBER, AND PAGE NUMBER TO FORM THE KEY TO THE ATTENDANCE POSTING ROSTER FILE.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
STUDENT IDENTIFICATION NUMBER
Description
A NINE CHARACTER ELEMENT UNIQUELY IDENTIFYING A STUDENT/EMPLOYEE.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
STUDENT NAME
Description
THE STUDENT'S NAME.
Type
NVARCHAR(22)
Variable length string of up to 22 characters.
Name
ATTENDANCE TIME AVAILABLE
Description
THE NUMBER OF UINTS (HOURS, DAYS, ETC.) AVAILABLE TO A STUDENT FOR ATTENDANCE IN AN ATTENDANCE PERIOD.
Type
NUMERIC(6,1)
Number of length 6 including 1 positions after the decimal.
Name
ATTENDANCE
Description
THE NUMBER OF UNITS (HOURS, DAYS, ETC.) A STUDENT ATTENDED IN AN ATTENDANCE PERIOD.
Type
NUMERIC(6,1)
Number of length 6 including 1 positions after the decimal.
Name
MADE UP ATTENDANCE
Description
THE NUMBER OF UINTS (HOURS, DAYS, ETC.) A STUDENT ATTENDED IN AN ATTENDANCE PERIOD TO MAKE UP FOR PRIOR ABSENCES.
Type
NUMERIC(6,1)
Number of length 6 including 1 positions after the decimal.
Name
LINE NUMBER
Description
A SEQUENTIAL NUMBER ASSIGNED TO A LINE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
CLASS GRADE CROSSREFFERENCE–PROVIDES A CROSSREFFERENCE BETWEEN THE CLASS AND GRADE ROSTER.
Name
CLASS ID
Description
THE COMBINATION OF YEAR/QUARTER (YRQ) AND ITEM NUMBER (ITM_NUM) UNIQUELY IDENTIFYING A SPECIFIC COURSE SECTION.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
GRADE PAGE KEY
Description
A GENERIC KEY THAT CONTAINS EITHER GR_POST_KEY OR GR-ROSTER-KEY.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
Description
ARRAY MEMBER. SEE: G0_PAGE
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: G0_RUN
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: G0
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
GRADE ATTRIBUTES DETAIL–HOLDS THE VALID GRADE AND ITS ATTRIBUTES USED BY THE GRADING SYSTEM OF A PARTICULAR COLLEGE.
Name
COLLEGE CODE
Description
THE COLLEGE CODE; FIRST TWO DIGITS DESIGNATE DISTRICT, THIRD DESIGNATES COLLEGES WITHIN THE THE DISTRICT.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
ACTIVE GRADE INDICATOR
Description
INDICATES THAT THE SPECIFIED GRADE IS CURRENTLY VALID.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Values
NO
=
IS NOT A CURRENTLY VALID GRADE, BUT WAS USED IN THE PAST AND SHOULD PRINT ON THE STUDENT'S TRANSCRIPT.
Name
CREDIT PRINT INDICATOR
Description
INDICATES IF THE CREDITS FOR A CLASS OR COURSE REQUIREMENT WITH THE SPECIFIED GRADE SHOULD PRINT ON THE STUDENT'S TRANSCRIPT.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
EARNED CREDIT INDICATOR
Description
INDICATES IF THE CREDITS FOR A CLASS OR COURSE REQUIREMENT WITH THE SPECIFIED GRADE ARE TO BE INCLUDED IN THE CREDITS EARNED CUMS.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
GPA CREDIT INDICATOR
Description
INDICATES IF THE CREDITS FOR A CLASS OR COURSE REQUIRMENT WITH THE SPECIFIED GRADE ARE TO BE INCLUDED IN THE GPA CALCULATION.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
GRADE PRINT INDICATOR
Description
INDICATES IF A CLASS WITH THE SPECIFIED GRADE SHOULD PRINT ON THE STUDENT'S TRANSCRIPT.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
GRADE POINT VALUE
Description
INDICATES THE NUMERIC POINT VALUE ASSIGNED TO THE SPECIFIC GRADE.
Type
NUMERIC(4,2)
Number of length 4 including 2 positions after the decimal.
Name
GRADE
Description
THE GRADE GIVEN A STUDENT FOR A SPECIFIC CLASS. THE FIRST POSITION ACCOMMODATES THE GRADE SYMBOL THE SECOND POSITION IS RESERVED FOR FUTURE USE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
HOUR PRINT INDICATOR
Description
INDICATES IF THE HOURS FOR A CLASS OR COURSE REQUIREMENT WITH THE SPECIFIED GRADE SHOULD PRINT ON THE STUDENT'S TRANSCRIPT.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Values
NO
=
DO NOT PRINT HOURS FOR SPECIFIED GRADE
Name
EARNED HOURS INDICATOR
Description
INDICATES IF THE HOURS FOR A CLASS OR COURSE REQUIREMENT WITH THE SPECIFIED GRADE ARE TO BE INCLUDED IN THE HOURS EARNED CUMS.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Values
NO
=
HOURS FOR GRADE ARE NOT TO BE INCLUDED IN HOURS EARNED CUMS.
Name
GPA HOUR INDICATOR
Description
INDICATES IF THE HOURS FOR A CLASS OR COURSE REQUIREMENT WITH THE SPECIFIED GRADE ARE TO BE IN THE GPA CALCULATION
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Values
NO
=
DO NOT INCLUDE HOURS FOR GRADE IN GPA
GRADE POSTING DETAIL
Name
GRADE POSTING KEY
Description
THE CONCATENATION OF YRQ, RUN NUMBER, AND PAGE NUMBER TO FORM THE KEY TO THE GRADE POSTING ROSTER FILE.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
STUDENT NAME
Description
THE STUDENT'S NAME.
Type
NVARCHAR(22)
Variable length string of up to 22 characters.
Name
STUDENT IDENTIFICATION NUMBER
Description
A NINE CHARACTER ELEMENT UNIQUELY IDENTIFYING A STUDENT/EMPLOYEE.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
GRADE
Description
THE GRADE GIVEN A STUDENT FOR A SPECIFIC CLASS. THE FIRST POSITION ACCOMMODATES THE GRADE SYMBOL THE SECOND POSITION IS RESERVED FOR FUTURE USE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
GRADE QUALIFIER
Description
A SYMBOL THAT CAN BE ADDED TO THE GRADE OF A STUDENT'S CLASS DESIGNATING A SPECIFIC CONDITION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
#
=
SYMBOL PRINTS AFTER GRADE INDICATING HIGH SCHOOL CREDIT
R
=
SYMBOL PRINTS AFTER GRADE INDICATING COURSE WAS REPEATED.
*
=
SYMBOL PRINTS AFTER GRADE INDICATING GRADE FORGIVENESS
Name
DECIMAL GRADE
Description
DECIMAL GRADE.
Type
NUMERIC(3,1)
Number of length 3 including 1 positions after the decimal.
Name
CREDIT
Description
THE TRANSCRIPT CREDIT VALUE OF THE COURSE OR, FOR A VARIABLE CREDIT CLASS, THE DEFAULT CREDIT VALUE.
Type
NUMERIC(4,1)
Number of length 4 including 1 positions after the decimal.
Name
STUDENT CLASS ENROLLMENT CLOCK HOURS
Description
THE NUMBER OF CLOCK HOURS FOR WHICH A STUDENT IS ENROLLED IN A CLASS.
Type
NUMERIC(5,1)
Number of length 5 including 1 positions after the decimal.
Name
LINE NUMBER
Description
A SEQUENTIAL NUMBER ASSIGNED TO A LINE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
GRADE ROSTER DETAIL
Name
GRADE ROSTER KEY
Description
THE CONCATENATION OF YEAR/QUARTER, RUN NUMBER AND PAGE NUMBER TO FORM THE KEY TO THE GRADE ROSTER FILE.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
STUDENT NAME
Description
THE STUDENT'S NAME.
Type
NVARCHAR(22)
Variable length string of up to 22 characters.
Name
STUDENT IDENTIFICATION NUMBER
Description
A NINE CHARACTER ELEMENT UNIQUELY IDENTIFYING A STUDENT/EMPLOYEE.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
GRADE
Description
THE GRADE GIVEN A STUDENT FOR A SPECIFIC CLASS. THE FIRST POSITION ACCOMMODATES THE GRADE SYMBOL THE SECOND POSITION IS RESERVED FOR FUTURE USE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
GRADE QUALIFIER
Description
A SYMBOL THAT CAN BE ADDED TO THE GRADE OF A STUDENT'S CLASS DESIGNATING A SPECIFIC CONDITION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
R
=
SYMBOL PRINTS AFTER GRADE INDICATING COURSE WAS REPEATED.
#
=
SYMBOL PRINTS AFTER GRADE INDICATING HIGH SCHOOL CREDIT
/
=
SUPPRESS PRINTING OF COURSE SECTION ON GRADING OUTPUT
Name
CREDIT
Description
THE TRANSCRIPT CREDIT VALUE OF THE COURSE OR, FOR A VARIABLE CREDIT CLASS, THE DEFAULT CREDIT VALUE.
Type
NUMERIC(4,1)
Number of length 4 including 1 positions after the decimal.
Name
DECIMAL GRADE
Description
DECIMAL GRADE.
Type
NUMERIC(3,1)
Number of length 3 including 1 positions after the decimal.
Name
LINE NUMBER
Description
A SEQUENTIAL NUMBER ASSIGNED TO A LINE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
HONOR ROLL/PROBATION–THIS FILE CONTAINS HONOR ROLL/PROBATION PARAMETERS
Name
COLLEGE CODE
Description
THE COLLEGE CODE; FIRST TWO DIGITS DESIGNATE DISTRICT, THIRD DESIGNATES COLLEGES WITHIN THE THE DISTRICT.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
HONOR ROLL/PROBATION CATEGORY
Description
A SEQUENTIAL NUMBER ASSIGNED TO A SPECIFIC HONOR ROLL/PROBATION CATEGORY.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
CUMULATIVE CREDITS EARNED
Description
THE CREDITS FOR THE STUDENT'S TOTAL EFFORT AT THE INSTITUTION. CALCULATED AND ENTERED AUTO- MATICALLY AS PART OF THE GRADING PROCESS.
Type
NUMERIC(5,1)
Number of length 5 including 1 positions after the decimal.
Name
CUMULATIVE GRADE POINT AVERAGE
Description
THE GRADE POINT AVERAGE FOR THE STUDENT'S TOTAL EFFORT AT THE INSTITUTION. CALCULATED AND EN- TERED AUTOMATICALLY AS PART OF THE GRADING PRO- CESS.
Type
NUMERIC(4,2)
Number of length 4 including 2 positions after the decimal.
Name
CUMULATIVE GPA CREDITS
Description
THE GPA CREDITS FOR THE STUDENT'S TOTAL EFFORT AT THE INSTITUTION. CALCULATED AND ENTERED AUTOMATICALLY AS PART OF THE GRADING PROCESS.
Type
NUMERIC(5,1)
Number of length 5 including 1 positions after the decimal.
Name
COLLEGE LEVEL CREDITS EARNED
Description
THE CREDITS EARNED FOR THE STUDENT'S TOTAL COLLEGE LEVEL EFFORT (CLASSES NUMBERED 100 OR ABOVE) AT THE INSTITUTION. CALCULATED AND EN- TERED AUTOMATICALLY AS PART OF THE GRADING PROCESS.
Type
NUMERIC(5,1)
Number of length 5 including 1 positions after the decimal.
Name
COLLEGE LEVEL GRADE POINT AVERAGE
Description
THE GRADE POINT AVERAGE FOR THE STUDENT'S TOTAL COLLEGE LEVEL EFFORT (CLASSES NUMBERED 100 OR ABOVE) AT THE INSTITUTION. CALCULATED AND EN- TERED AUTOMATICALLY AS PART OF THE GRADING PROCESS.
Type
NUMERIC(4,2)
Number of length 4 including 2 positions after the decimal.
Name
COLLEGE LEVEL GPA CREDITS
Description
THE GPA CREDITS FOR THE STUDENT'S TOTAL COLLEGE LEVEL EFFORT (CLASSES NUMBERED 100 OR ABOVE) AT THE INSTITUTION. CALCULATED AND ENTERED AUTO- MATICALLY AS PART OF THE GRADING PROCESS.
Type
NUMERIC(5,1)
Number of length 5 including 1 positions after the decimal.
Name
QUARTERLY CREDITS EARNED
Description
CONTAINS THE CREDITS EARNED FOR THE STUDENT'S LAST COMPLETED QUARTER. ENTERED AUTOMATICALLY AS PART OF THE GRADING PROCESS.
Type
NUMERIC(4,1)
Number of length 4 including 1 positions after the decimal.
Name
QUARTERLY GRADE POINT AVERAGE
Description
CONTAINS THE GRADE POINT AVERAGE FOR THE STUDENT FOR THE SPECIFIC QUARTER. ENTERED AUTOMATICALLY AS PART OF THE GRADING PROCESS.
Type
NUMERIC(4,2)
Number of length 4 including 2 positions after the decimal.
Name
QUARTERLY GPA CREDITS
Description
CONTAINS THE GPA CREDITS FOR THE STUDENT FOR THE SPECIFIC QUARTER. ENTERED AUTOMATICALLY AS PART OF THE GRADING PROCESS.
Type
NUMERIC(4,1)
Number of length 4 including 1 positions after the decimal.
Name
QUARTERLY CREDITS REGISTERED
Description
THE NUMBER OF CREDITS REGISTERED FOR BY THE STUDENT FOR THE SPECIFIC QUARTER. AUTOMATICALLY ENTERED BY THE REGISTRATION FUNCTION.
Type
NUMERIC(4,1)
Number of length 4 including 1 positions after the decimal.
Name
EXCLUDE GRADE
Description
IF STUDENTS RECEIVE AN EXCLUDE GRADE, THEY WILL NOT APPEAR ON THE HONOR ROLL/PROBATION LIST FOR WHICH THEY HAVE OTHERWISE QUALIFIED.
Type
NVARCHAR(12)
Variable length string of up to 12 characters.
Name
EXCLUDE DECIMAL GRADE
Description
IF A STUDENT RECEIVES A DECIMAL GRADE THAT IS LESS THAN THIS GRADDE, THEY WILL NOT APPEAR ON THE HONOR ROLL/ PROBATION LIST.
Type
NUMERIC(3,1)
Number of length 3 including 1 positions after the decimal.
Name
EXCLUDE ALL GRADES
Description
DEFINIITON: IF A STUDENT RECEIVES ONE OF THESE GRADES IN ALL OF THEIR COURSES, THEY WILL NOT APPEAR ON THE HONOR ROLL/ PROBATION LIST.
Type
NVARCHAR(14)
Variable length string of up to 14 characters.
Name
EXCLUDE ALL DECIMAL GRADES
Description
IF A STUDENT RECEIVES A DECIMAL GRADE LESS THAN THIS GRADE IN ALL OF THEIR CLASSES, THEY WILL NOT APPEAR ON THE HONOR ROLL/ PROBATION LIST.
Type
NUMERIC(3,1)
Number of length 3 including 1 positions after the decimal.
Name
LIST NUMBER
Description
A NUMBER ASSIGNED BY THE COMPUTER TO A STUDENT SHOWING WHAT HONOR ROLL/PROBATION LIST THEY ARE TO APPEAR ON.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
CONSECUTIVE QUARTER COUNT
Description
A COUNTER TO INDICATE THE NUMBER OF CONSECUTIVE QUARTERS A STUDENT HAS BEEN ON PROBATION.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
TITLE _ 30 CHARACTERS
Description
TITLE USED FOR REPORT DESCRIPTION AND TITLING.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
QUARTERLY CLOCK HOURS EARNED
Description
THE NUMBER OF CLOCK HOURS AWARDED TO A STUDENT FOR THEIR CLASSES IN A SPECIFIC QUARTER.
Type
NUMERIC(5,1)
Number of length 5 including 1 positions after the decimal.
Name
QUARTERLY GPA CLOCK HOURS
Description
THE QUARTERLY CLOCK HOURS OF A STUDENT APPLICABLE TO THEIR GPA.
Type
NUMERIC(5,1)
Number of length 5 including 1 positions after the decimal.
Name
QUARTERLY CLOCK HOURS REGISTERED
Description
THE NUMBER OF CLOCK HOURS FOR WHICH A STUDENT IS REGISTERED FOR A SPECIFIC QUARTER.
Type
NUMERIC(5,1)
Number of length 5 including 1 positions after the decimal.
Values
Name
PERCENT OF HOURS EARNED TO REGISTERED
Description
THE PERCENT OF HOURS A STUDENT EARNED TO THE NUMBER OF HOURS THEY WERE REGISTERED.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
CUMULATIVE CLOCK HOURS EARNED
Description
THE TOTAL CLOCK HOURS ASSOCIATED WITH THE CLASSES FOR WHICH A STUDENT HAS ENROLLED AT THE COLLEGE.
Type
NUMERIC(6,1)
Number of length 6 including 1 positions after the decimal.
Name
CUMULATIVE GPA CLOCK HOURS
Description
THE CUMULATIVE CLOCK HOURS OF A STUDENT APPLICABLE TO THEIR GPA.
Type
NUMERIC(6,1)
Number of length 6 including 1 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: EXCLUDE_ACTN
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: EXCLUDE_ACTN
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: EXCLUDE_ACTN
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: EXCLUDE_ACTN
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: EXCLUDE_ACTN
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
INSTRUCTIONAL CALENDAR DETAIL–CONTAINS INSTRUCTIONAL CALENDAR DETAILS
Name
INSTRUCTIONAL CALENDAR KEY
Description
INSTRUCTIONAL CALENDAR KEY CONSISTING OF AN INSTRUCTIONAL CALENDAR CODE AND INSTRUCTIONAL CALENDAR YEAR.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
INSTRUCTIONAL CALENDAR MONTH
Description
INDENTIFIES THE FOUR DIGIT YEAR AND TWO DIGIT MONTH OF AN INSTRUCTIONAL CALENDAR.
Type
INT
Whole number between -2,147,483,648 and 2,147,483,647.
Values
Name
MONTH FIRST DAY
Description
INDENTIFIES WHICH DAY OF THE WEEK IS THE FIRST DAY OF THE MONTH.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
2
=
MONDAY
3
=
TUESDAY
4
=
WEDNESDAY
5
=
THURSDAY
6
=
FRIDAY
7
=
SATURDAY
Name
CALENDAR NUMBER OF DAYS
Description
INDENTIFIES THE NUMBER OF DAYS IN A CALENDAR MONTH.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
Description
ARRAY MEMBER. SEE: CAL_DESC_ARRAY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: CAL_DESC_ARRAY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: CAL_DESC_ARRAY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: CAL_DESC_ARRAY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: CAL_DESC_ARRAY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: CAL_DESC_ARRAY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: CAL_DESC_ARRAY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: CAL_DESC_ARRAY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: CAL_DESC_ARRAY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: CAL_DESC_ARRAY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: CAL_DESC_ARRAY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: CAL_DESC_ARRAY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: CAL_DESC_ARRAY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: CAL_DESC_ARRAY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: CAL_DESC_ARRAY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: CAL_DESC_ARRAY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: CAL_DESC_ARRAY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: CAL_DESC_ARRAY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: CAL_DESC_ARRAY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: CAL_DESC_ARRAY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: CAL_DESC_ARRAY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: CAL_DESC_ARRAY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: CAL_DESC_ARRAY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: CAL_DESC_ARRAY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: CAL_DESC_ARRAY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: CAL_DESC_ARRAY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: CAL_DESC_ARRAY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: CAL_DESC_ARRAY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: CAL_DESC_ARRAY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: CAL_DESC_ARRAY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: CAL_DESC_ARRAY
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: CAL_HR_ARRAY
Type
NUMERIC(3,1)
Number of length 3 including 1 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: CAL_HR_ARRAY
Type
NUMERIC(3,1)
Number of length 3 including 1 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: CAL_HR_ARRAY
Type
NUMERIC(3,1)
Number of length 3 including 1 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: CAL_HR_ARRAY
Type
NUMERIC(3,1)
Number of length 3 including 1 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: CAL_HR_ARRAY
Type
NUMERIC(3,1)
Number of length 3 including 1 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: CAL_HR_ARRAY
Type
NUMERIC(3,1)
Number of length 3 including 1 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: CAL_HR_ARRAY
Type
NUMERIC(3,1)
Number of length 3 including 1 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: CAL_HR_ARRAY
Type
NUMERIC(3,1)
Number of length 3 including 1 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: CAL_HR_ARRAY
Type
NUMERIC(3,1)
Number of length 3 including 1 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: CAL_HR_ARRAY
Type
NUMERIC(3,1)
Number of length 3 including 1 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: CAL_HR_ARRAY
Type
NUMERIC(3,1)
Number of length 3 including 1 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: CAL_HR_ARRAY
Type
NUMERIC(3,1)
Number of length 3 including 1 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: CAL_HR_ARRAY
Type
NUMERIC(3,1)
Number of length 3 including 1 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: CAL_HR_ARRAY
Type
NUMERIC(3,1)
Number of length 3 including 1 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: CAL_HR_ARRAY
Type
NUMERIC(3,1)
Number of length 3 including 1 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: CAL_HR_ARRAY
Type
NUMERIC(3,1)
Number of length 3 including 1 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: CAL_HR_ARRAY
Type
NUMERIC(3,1)
Number of length 3 including 1 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: CAL_HR_ARRAY
Type
NUMERIC(3,1)
Number of length 3 including 1 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: CAL_HR_ARRAY
Type
NUMERIC(3,1)
Number of length 3 including 1 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: CAL_HR_ARRAY
Type
NUMERIC(3,1)
Number of length 3 including 1 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: CAL_HR_ARRAY
Type
NUMERIC(3,1)
Number of length 3 including 1 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: CAL_HR_ARRAY
Type
NUMERIC(3,1)
Number of length 3 including 1 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: CAL_HR_ARRAY
Type
NUMERIC(3,1)
Number of length 3 including 1 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: CAL_HR_ARRAY
Type
NUMERIC(3,1)
Number of length 3 including 1 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: CAL_HR_ARRAY
Type
NUMERIC(3,1)
Number of length 3 including 1 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: CAL_HR_ARRAY
Type
NUMERIC(3,1)
Number of length 3 including 1 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: CAL_HR_ARRAY
Type
NUMERIC(3,1)
Number of length 3 including 1 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: CAL_HR_ARRAY
Type
NUMERIC(3,1)
Number of length 3 including 1 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: CAL_HR_ARRAY
Type
NUMERIC(3,1)
Number of length 3 including 1 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: CAL_HR_ARRAY
Type
NUMERIC(3,1)
Number of length 3 including 1 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: CAL_HR_ARRAY
Type
NUMERIC(3,1)
Number of length 3 including 1 positions after the decimal.
INTERVENTION ROSTER DETAIL–SMS INTERVENTION ROSTER DETAIL FILE.
Name
INTERVENTION ROSTER KEY
Description
THE CONCATENATION OF YEAR/QUARTER, RUN_NUMBER AND PAGE NUMBER TO FORM THE KEY TO THE INTER- VENTION ROSTER FILE.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
STUDENT NAME
Description
THE STUDENT'S NAME.
Type
NVARCHAR(22)
Variable length string of up to 22 characters.
Name
STUDENT IDENTIFICATION NUMBER
Description
A NINE CHARACTER ELEMENT UNIQUELY IDENTIFYING A STUDENT/EMPLOYEE.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
INTERVENTION ACTION CODE 1
Description
A CODE DESCRIBING AN INTERVENTION ACTION CODE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
CORRECTIVE ACTION CODE 1
Description
A CODE DESCRIBING CORRECTIVE ACTION TO BE TAKEN.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
INTERVENTION ACTION CODE 2
Description
A CODE DESCRIBING AN INTERVENTION ACTION CODE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
CORRECTIVE ACTION
Description
A CODE DESCRIBING CORRECTIVE ACTION TO BE TAKEN.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
LINE NUMBER
Description
A SEQUENTIAL NUMBER ASSIGNED TO A LINE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
NELNET CROSSWALK FROM NSB NUMBER TO YRQ
Name
NELNET ID NUMBER
Description
THIS IS THE ID USED BY NELNET TO IDENTIFY THE COLLEGE AND SESSION FOR THE STUDENTS PAYMENT PLAN
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
YEAR/QUARTER
Description
A THREE-POSITION ACADEMIC YEAR (I.E., 1984-85= 845) FOLLOWED BY THE QUARTER CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
NELNET PAYMENT TYPE
Description
THIS IS THE ID USED BY NELNET TO IDENTIFY THE PAYMENT TYPE OF THE PAYMENT PLAN. IT WILL BE FULL OR PAYMENT PLAN
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
SPONSOR IDENTIFIER
Description
UNIQUELY IDENTIFIES A SPONSOR. MAY BE A FAPC CODE, ACCOUNT NUMBER OR OTHER INDENTIFIER.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
DESCRIPTION
Description
THIS FIELD IS A DESCRIPTION OF THE TERM USED FOR SPECFIC NBS CODES.
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
NEW STUDENT REGISTRATION APPOINTMENT–CONTAINS THE CRITERIA TO ASSIGN NEW STUDENTS APPOINTMENT TIMES FOR REGISTRATION.
Name
BEGINNING ADMISSINS NUMBER
Description
THE BEGINNING NUMBER OF THE ADMISSIONS NUMBER SPAN WHICH IDENTIFIES STUDENTS TO BE INCLUDED IN A SPECIFIC BATCH.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
ENDING ADMISSIONS NUMBER
Description
THE ENDING NUMBER OF THE ADMISSIONS NUMBER SPAN WHICH IDENTIFIES STUDENTS TO BE INCLUDED IN A SPECIFIC BATCH.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
EVENING REGISTRATION APPOINTMENT IND.
Description
INDICATES IF THE SELECTED TIME SPAN WILL BE RESERVED FOR EVENING STUDENTS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO
Y
=
YES
Name
NEW/RETURNING INDICATOR
Description
INDICATES THE GROUP IN WHICH A STUDENT SHOULD BE INCLUDED (NEW OR RETURNING) IF HE MEETS THE CRITERIA FOR BOTH. CANNOT BE BLANK IF THE REGISTRATION APPOINTMENT PROCESS IS BEING RUN.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
R
=
RETURNING
Name
REGISTRATION APPOINTMENT BATCH
Description
THE NUMBER OF THE BATCH IN WHICH THE STUDENT RECEIVED A REGISTRATION APPOINTMENT FOR THE SPECIFIC QUARTER. THE FIELD IS CLEARED FOR ALL STUDENTS BEFORE THE FIRST BATCH OF THE QUARTER IS PROCESSED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
REGISTRATION APPOINTMENT PRIORITY INDICATOR
Description
INDICATES WHICH STUDENTS SHOULD RECEIVE PRIORITY FOR REGISTRATION APPOINTMENT ASSIGNMENT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
7
=
ADMISSION NUMBER
1
=
TOTAL CREDITS/CLOCK HOURS EARNED
2
=
PROGRAM ONLY
3
=
CREDITS/CLOCK HOURS EARNED AND PROGRAM
4
=
RANDOM
5
=
ALPHABETIC
Name
YEAR/QUARTER
Description
A THREE-POSITION ACADEMIC YEAR (I.E., 1984-85= 845) FOLLOWED BY THE QUARTER CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: REG_APPT_SEL
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: REG_APPT_SEL
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: REG_APPT_SEL
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: REG_APPT_SEL
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: REG_APPT_SEL
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: REG_APPT_SEL
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
PREREQUISITE COURSE DETAIL DATA SET–THIS IS A DETAIL DATA SET TO STORE COURSE PREREQUISITES.
Name
COURSE ID
Description
THE COMBINATION OF DIVISION/DEPARTMENT (DIVDEPT) AND COURSE NUMBER (COURSE_NUM) UNIQUELY IDENTIFYING A SPECIFIC COURSE.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
PREREQUISITE COURSE ID
Description
A COMBINATION OF DIVISION/DEPARTMENT AND COURSE NUMBER IDENTIFYING A SPECIFIC PREREQUISITE COURSE.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
PREREQUISITE STATUS
Description
STATUS OF A PREREQUISITE COURSE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
Name
DECIMAL GRADE
Description
DECIMAL GRADE.
Type
NUMERIC(3,1)
Number of length 3 including 1 positions after the decimal.
Name
GRADE
Description
THE GRADE GIVEN A STUDENT FOR A SPECIFIC CLASS. THE FIRST POSITION ACCOMMODATES THE GRADE SYMBOL THE SECOND POSITION IS RESERVED FOR FUTURE USE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
YEAR/QUARTER
Description
A THREE-POSITION ACADEMIC YEAR (I.E., 1984-85= 845) FOLLOWED BY THE QUARTER CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
TOUCH_TONE MESSAGE ID
Description
THE TOUCH-TONE MESSAGE INDENTIFIER THAT COORESPONDS TO THE TOUCH-TONE AUDIO RECORDING NAME ON THE TOUCH-TONE BOX. THE MESSAGE IDENTIFIER MAY CONSIST OF UP TO 16 ALPHABETIC AND/OR NUMERIC CHARACTERS (NO SPECIAL CHARACTERS ARE ALLOWED) AND MAY BE ENTERED IN UPPER AND LOWER CASE.
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
Values
Name
ENTRY CODE OVRRIDE
Description
INDICATOR USED TO DENOTE WHETHER A PREREQUISITE REQUIREMENT MAY BE OVERRIDDEN USING AN ENTRY CODE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: INFER_MINOR_TBL
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: INFER_MINOR_TBL
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: INFER_MINOR_TBL
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: INFER_MINOR_TBL
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: INFER_MINOR_TBL
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: INFER_MINOR_TBL
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: INFER_MINOR_TBL
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: INFER_MINOR_TBL
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: INFER_MINOR_TBL
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: INFER_MINOR_TBL
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: NON_GR_PTS_GR
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: NON_GR_PTS_GR
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: NON_GR_PTS_GR
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: NON_GR_PTS_GR
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: NON_GR_PTS_GR
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: OTHR_MINOR_TBL
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: OTHR_MINOR_TBL
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: OTHR_MINOR_TBL
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: TEST_SCORE_TBL
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
Description
ARRAY MEMBER. SEE: TEST_SCORE_TBL
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
Description
ARRAY MEMBER. SEE: TEST_SCORE_TBL
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
Description
ARRAY MEMBER. SEE: TEST_SCORE_TBL
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
Description
ARRAY MEMBER. SEE: TEST_SCORE_TBL
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
Description
ARRAY MEMBER. SEE: TS_TEST_NAME
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
Description
ARRAY MEMBER. SEE: TS_TEST_NAME
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
Description
ARRAY MEMBER. SEE: TS_TEST_NAME
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
Description
ARRAY MEMBER. SEE: TS_TEST_NAME
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
Description
ARRAY MEMBER. SEE: TS_TEST_NAME
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
Description
ARRAY MEMBER. SEE: TS_TEST_NUM
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: TS_TEST_NUM
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: TS_TEST_NUM
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: TS_TEST_NUM
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: TS_TEST_NUM
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
RETURNING STUDENT APPOINTMENT–CONTAINS THE CRITERIA TO ASSIGN RETURNING STUDENTS APPOINTMENT TIMES FOR REGISTRATION.
Name
REGISTRATION APPOINTMENT BATCH
Description
THE NUMBER OF THE BATCH IN WHICH THE STUDENT RECEIVED A REGISTRATION APPOINTMENT FOR THE SPECIFIC QUARTER. THE FIELD IS CLEARED FOR ALL STUDENTS BEFORE THE FIRST BATCH OF THE QUARTER IS PROCESSED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
Name
REGISTRATION APPOINTMENT PRIORITY INDICATOR
Description
INDICATES WHICH STUDENTS SHOULD RECEIVE PRIORITY FOR REGISTRATION APPOINTMENT ASSIGNMENT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
5
=
ALPHABETIC
4
=
RANDOM
3
=
CREDITS/CLOCK HOURS EARNED AND PROGRAM
2
=
PROGRAM ONLY
1
=
TOTAL CREDITS/CLOCK HOURS EARNED
7
=
ADMISSION NUMBER
Name
EVENING REGISTRATION APPOINTMENT IND.
Description
INDICATES IF THE SELECTED TIME SPAN WILL BE RESERVED FOR EVENING STUDENTS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
Y
=
YES
N
=
NO
Name
NEW/RETURNING INDICATOR
Description
INDICATES THE GROUP IN WHICH A STUDENT SHOULD BE INCLUDED (NEW OR RETURNING) IF HE MEETS THE CRITERIA FOR BOTH. CANNOT BE BLANK IF THE REGISTRATION APPOINTMENT PROCESS IS BEING RUN.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NEW
Name
YEAR/QUARTER
Description
A THREE-POSITION ACADEMIC YEAR (I.E., 1984-85= 845) FOLLOWED BY THE QUARTER CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Values
Name
Description
ARRAY MEMBER. SEE: APPT_SPAN_BEG
Type
NUMERIC(6,1)
Number of length 6 including 1 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: APPT_SPAN_BEG
Type
NUMERIC(6,1)
Number of length 6 including 1 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: APPT_SPAN_BEG
Type
NUMERIC(6,1)
Number of length 6 including 1 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: APPT_SPAN_BEG
Type
NUMERIC(6,1)
Number of length 6 including 1 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: APPT_SPAN_BEG
Type
NUMERIC(6,1)
Number of length 6 including 1 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: APPT_SPAN_BEG
Type
NUMERIC(6,1)
Number of length 6 including 1 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: APPT_SPAN_BEG
Type
NUMERIC(6,1)
Number of length 6 including 1 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: APPT_SPAN_BEG
Type
NUMERIC(6,1)
Number of length 6 including 1 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: APPT_SPAN_BEG
Type
NUMERIC(6,1)
Number of length 6 including 1 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: APPT_SPAN_BEG
Type
NUMERIC(6,1)
Number of length 6 including 1 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: APPT_SPAN_END
Type
NUMERIC(6,1)
Number of length 6 including 1 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: APPT_SPAN_END
Type
NUMERIC(6,1)
Number of length 6 including 1 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: APPT_SPAN_END
Type
NUMERIC(6,1)
Number of length 6 including 1 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: APPT_SPAN_END
Type
NUMERIC(6,1)
Number of length 6 including 1 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: APPT_SPAN_END
Type
NUMERIC(6,1)
Number of length 6 including 1 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: APPT_SPAN_END
Type
NUMERIC(6,1)
Number of length 6 including 1 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: APPT_SPAN_END
Type
NUMERIC(6,1)
Number of length 6 including 1 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: APPT_SPAN_END
Type
NUMERIC(6,1)
Number of length 6 including 1 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: APPT_SPAN_END
Type
NUMERIC(6,1)
Number of length 6 including 1 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: APPT_SPAN_END
Type
NUMERIC(6,1)
Number of length 6 including 1 positions after the decimal.
STUDENT GRADE POSTING DETAIL–CONTAINS THE GRADES FOR COURSE REQUIREMENTS
Name
STUDENT YEAR/QUARTER ITEM NUMBER
Description
UNIQUELY IDENTIFIES DATA FOR A STUDENT FOR A PARTICULAR QUARTER AND CLASS ITEM NUMBER.
Type
NVARCHAR(18)
Variable length string of up to 18 characters.
Name
CREDIT
Description
THE TRANSCRIPT CREDIT VALUE OF THE COURSE OR, FOR A VARIABLE CREDIT CLASS, THE DEFAULT CREDIT VALUE.
Type
NUMERIC(4,1)
Number of length 4 including 1 positions after the decimal.
Name
GRADE
Description
THE GRADE GIVEN A STUDENT FOR A SPECIFIC CLASS. THE FIRST POSITION ACCOMMODATES THE GRADE SYMBOL THE SECOND POSITION IS RESERVED FOR FUTURE USE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
GRADE QUALIFIER
Description
A SYMBOL THAT CAN BE ADDED TO THE GRADE OF A STUDENT'S CLASS DESIGNATING A SPECIFIC CONDITION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
/
=
SUPPRESS PRINTING OF COURSE SECTION ON GRADING OUTPUT
R
=
SYMBOL PRINTS AFTER GRADE INDICATING COURSE WAS REPEATED.
*
=
SYMBOL PRINTS AFTER GRADE INDICATING GRADE FORGIVENESS
Name
DECIMAL GRADE
Description
DECIMAL GRADE.
Type
NUMERIC(3,1)
Number of length 3 including 1 positions after the decimal.
Name
COURSE REQUIREMENT IDENTIFIER
Description
A CODE TO IDENTIFY AN INSTRUCTIONAL REQUIREMENT OF A COURSE
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
CLOCK HOURS
Description
THE NUMBER OF CLOCK HOURS OF INSTRUCTION IN A QUARTER FOR A CLASS.
Type
NUMERIC(5,1)
Number of length 5 including 1 positions after the decimal.
Name
RECORD FLAGS
Description
A GROUP OF FOUR FLAGS USED TO INDICATE PROCESSES PERFORMED ON DATA SETS.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
ROSTER SEQUENCE
Description
THE SEQUENTIAL PAGE NUMBER OF A GRADE ROSTER FOR A STUDENT FOR A PARTICULAR CLASS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
LINE NUMBER
Description
A SEQUENTIAL NUMBER ASSIGNED TO A LINE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
STUDENT GRADE RUN CROSS REFFERENCE
Name
ROSTER RUN NUMBER
Description
A SEQUENTIAL NUMBER WITH IN A TERM ASSIGNED TO A SET OF ROSTERS.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
STUDENT YEAR/QUARTER ITEM NUMBER
Description
UNIQUELY IDENTIFIES DATA FOR A STUDENT FOR A PARTICULAR QUARTER AND CLASS ITEM NUMBER.
Type
NVARCHAR(18)
Variable length string of up to 18 characters.
Name
ROSTER PAGE NUMBER
Description
A SEQUENTIAL NUMBER WITHIN A RUN OF GRADE ROSTERS.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
TEST SCORE EVALUTATION DETAIL–THIS TABLE CONTAINS EVALUATION CRITERIA AND RECOMMENDED PROGRAM MINORS FOR TEST NAME/TEST SCORE NUMBER COMBINATIONS.
Name
TEST NAME/SCORE NUMBER KEY
Description
THE COMBINATION OF TEST NAME AND TEST SCORE NUMBER.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
EDUCATIONAL PROGRAM MINOR
Description
THE RECOMMENDED PROGRAM MINOR DETERMINED FROM TEST SCORE EVALUATION CRITERIA.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
TEST EVALUATION BEGINNING SCORE
Description
THE BEGINNING TEST SCORE VALUE OF THE TEST SCORE EVALUATION RANGE USED TO DETERMINE A RECOMMENDED PROGRAM MINOR.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
TEST EVALUATION ENDING SCORE
Description
THE ENDING TEST SCORE VALUE OF THE TEST SCORE EVALUATION RANGE USED TO DETERMINE A RECOMMEND- ED PROGRAM MINOR.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
COURSE TRANSLATION TABLE–THE COURSE TRANSLATION TABLE IS USED TO ESTABLISH COURSE CONVERSIONS FOR TRANSFER COURSES.
Name
TRANSFER FROM COLLEGE
Description
THE COLLEGE FROM WHICH TRANSCRIPT COURSE DATA WAS RECEIVED.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
TRANSFER FROM COURSE_ID
Description
THE COURSE ID (COMBINATION OF DEPARTMENT/DIVISION AND COURSE NUMBER) ASSIGNED BY THE COLLEGE THE STUDENT IS TRANSFERRING FROM.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
TRANSLATION TO COURSE ID
Description
THE COURSE ID (COMIBINATION OF DEPARTMENT/DIVISION AND COURSE NUMBER).
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
GRADE TRANSLATION TABLE–THE GRADE TRANSLATION TABLE IS USED TO ESTABLISH GRADE CONVERSIONS FOR TRANSFER COURSES.
Name
COLLEGE CODE
Description
THE COLLEGE CODE; FIRST TWO DIGITS DESIGNATE DISTRICT, THIRD DESIGNATES COLLEGES WITHIN THE THE DISTRICT.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
TRANSFER FROM GRADE
Description
THE GRADE GIVEN BY THE COLLEGE A STUDENT IS TRANSFERRING FROM.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
BEGINNING TRANSFER FROM DECIMAL GRADE
Description
THE BEGINNING DECIMAL GRADE VALUE OF A RANGE. USED TO CONVERT DECIMAL GRADES GIVEN BY THE COL- LEGE A STUDENT IS TRANSFERRING FROM.
Type
NUMERIC(3,1)
Number of length 3 including 1 positions after the decimal.
Name
ENDING TRANSFER FROM DECIMAL GRADE
Description
THE ENDING DECIMAL GRADE VALUE OF A RANGE. USED TO CONVERT DECIMAL GRADES GIVEN BY THE COLLEGE A STUDENT IS TRANSFERRING FROM.
Type
NUMERIC(3,1)
Number of length 3 including 1 positions after the decimal.
Name
TRANSLATION TO DECIMAL GRADE
Description
THE DECIMAL GRADE TRANSLATION FOR INCOMING TRANSFER COURSES.
Type
NUMERIC(3,1)
Number of length 3 including 1 positions after the decimal.
Name
TRANSFER TO GRADE
Description
THE GRADE TRANSLATION FOR INCOMING TRANSFER COURSES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Description:
TABLE DATABASE #5
ADMINISTRATIVE FUNCTION TABLE–THIS TABLE CONTAINS VALID ADMINISTRATIVE FUNCTION CODES AND TITLES.
Name
ADMINISTRATIVE FUNCTION
Description
IF AN EMPLOYEE IN THIS JOB CLASSIFICATION PERFORMS ANY ADMINISTRATIVE FUNCTIONS, THE CODE THAT MOST CLEARLY DENOTES THE AREA IS ENTERED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
33
=
CONFIDENTIAL SECRETARY
30
=
VICE PRESIDENT, CAMPUS OR DISTRICT
31
=
ASSOCIATE OR ASSISTANT DEAN OF INSTRUCTION
28
=
VOCATIONAL-TECHNICAL EDUCATION, DIRECTOR OF
29
=
VOCATIONAL-TECHNICAL SUPPORT ADMINISTRATORS
26
=
REGISTRAR OR RECORDS OFFICER
27
=
STUDENT ACTIVITIES, DIRECTOR OF
24
=
PRESIDENT, CAMPUS OR DISTRICT
25
=
PUBLIC INFORMATION, DIRECTOR OF
22
=
PERSONNEL, DIRECTOR OF
23
=
PLANNING OFFICER
99
=
OTHER
20
=
HEAD LIBRARIAN
21
=
MINORITY AFFAIRS, DIRECTOR OF
18
=
EVENING PROGRAMS, DIRECTOR OF (EXCLUDING COORDINATORS)
19
=
FINANCIAL AIDS, DIRECTOR OF
16
=
DEAN OF WOMEN
17
=
DIVISION CHAIRMAN OR DEPARTMENT CHAIRMAN
14
=
DEAN OF MEN
15
=
DEAN OF STUDENTS
12
=
DEAN OF ADMINISTRATION
13
=
DEAN OF INSTRUCTION (NOT INCLUDING ASSISTANTS OR ASSOCIATES)
10
=
COUNSELING, DIRECTOR OF
11
=
DATA PROCESSING DIRECTOR
08
=
CONTINUING EDUCATION, DIRECTOR OF (EXCLUDES COORDINATORS)
09
=
CONTROLLER
06
=
BUSINESS OFFICE SUPPORT OFFICER
07
=
COMMUNITY SERVICES, DIRECTOR OF
04
=
AUDIO-VISUAL COORDINATOR (EXCLUDES HEAD LIBRARIAN)
05
=
BUSINESS MANAGER
02
=
ASSISTANT TO THE PRESIDENT
03
=
ATHLETICS, DIRECTOR OF
BLANK
=
NO ADMINISTRATIVE FUNCTIONS PERFORMED
01
=
ADMISSIONS, DIRECTOR OF
Name
ADMINISTRATIVE FUNCTION TITLE
Description
A DESCRIPTIVE TITLE OF AN ADMINISTRATIVE FUNCTION.
Type
NVARCHAR(60)
Variable length string of up to 60 characters.
APPLICANT PREFERENCE TYPE TABLE–THIS TABLE CONTAINS THE VALID APPLICANT PREFERENCE CODES AND RELATED INFORMATION.
Name
PREFERENCE TYPE
Description
A USER DEFINED CODE TO INDICATE THE TYPE OF PREFERENCE GIVEN A PARTICULAR APPLICANT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
PERCENT/POINTS INDICATOR
Description
A CODE TO INDENTIFY THE CONTENT OF PREFERENCE PERCENT/POINTS FIELD.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
PT
=
NUMBER OF POINTS TO ADD TO RAW SCORE.
Name
PREFERENCE PERCENT/POINTS
Description
THE PERCENT OF RAW SCORE OR THE FIXED NUMBER OF POINTS, TO BE ADDED TO AN APPLICANTS RAW SCORE TO GIVE A FINAL SCORE. THE PERCENT/ POINTS INDICATOR DEFINES THE CONTENTS OF THIS FIELD.
Type
NUMERIC(6,2)
Number of length 6 including 2 positions after the decimal.
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
APPLICANT STATUS TABLE MASTER–THIS SET CONTAINS INFORMATION PERTAINING TO APPLICANT STATUS CODES.
Name
APPLICANT STATUS
Description
A USER DEFINED CODE USED TO TRACK THE PROGRESS OF EACH APPLICATION ENTERED INTO THE SYSTEM.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
APPLICATION TYPE TABLE MASTER–THIS SET CONTAINS INFORMATION PERTAINING TO APPLICATION TYPES.
Name
APPLICANT TYPE
Description
DEFINTION: AN USER DEFINED CODE TO INDICATE THE TYPE OF APPLICANT. (EX. INSTITUTIONAL WIDE LAYOFF, ORGANIZATIONAL UNIT PROMOTIONAL, OPEN COMPETITIVE, ETC...)
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
SORT WEIGHT
Description
A USER ASSIGNED NUMERIC VALUE TO ALLOW SORTING OF APPLICANT TYPES INTO ORDERS OTHER THEN ALPHABETIC BY APP_TYP.
Type
NUMERIC(4,0)
Number of length 4 including 0 positions after the decimal.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
NW AUTOMATED CLEARING HOUSE BANKS–THIS DATASET CONTAINS THE BANKS THAT ARE MEMBERS OF THE NORTHWEST AUTOMATED CLEARING HOUSE ASSOCIA- TION.
Name
BANK TRANSIT NUMBER
Description
A NUMBER ISSUED BY THE FEDERAL RESERVE WHICH IDENTIFIES THE BANK THE EMPLOYEE HAS DESIGNATED FOR DIRECT DEPOSIT OF THEIR PAYROLL CHECK.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
BANK NAME
Description
THE NAME OF A BANK
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
BANK TABLE–THIS TABLE CONTAINS THE BANK TRANSIT NUMBER, NAME AND ADDRESS FOR ALL BANKS THAT ELECTRONIC FUNDS TRANSFERS ARE PROCESSED FOR.
Name
BANK TRANSIT NUMBER
Description
A NUMBER ISSUED BY THE FEDERAL RESERVE WHICH IDENTIFIES THE BANK THE EMPLOYEE HAS DESIGNATED FOR DIRECT DEPOSIT OF THEIR PAYROLL CHECK.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
BANK STREET ADDRESS
Description
THE BANK'S LOCATION (IE. NUMBER AND STREET)
Type
NVARCHAR(24)
Variable length string of up to 24 characters.
Name
BANK CITY
Description
THE CITY IN WHICH A BANK IS LOCATED.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
BANK NAME
Description
THE NAME OF A BANK
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
BANK STATE
Description
THE STATE IN WHICH A BANK IS LOCATED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
BANK ZIP CODE
Description
THE US POSTAL SERVICE ZIP CODE DESIGNATION FOR THE GEOGRAPHICAL AREA IN WHICH THE BANK IS LOCATED.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
BOND TABLE–THIS TABLE CONTAINS SAVINGS BOND INFORMATION.
Name
BOND KEY
Description
THE CONCATENATION OF BOND TYPE AND BOND PRICE.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
BOND DENOMINATION
Description
THE DENOMINATION OF BOND THAT CAN BE PURCHASED FOR A GIVEN PRICE.
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
COURSE SALARY MASTER
Name
COURSE PAY TYPE
Description
A CODE, ASSIGNED BY THE USER, TO IDENTIFY A SALARY CALCULATION METHOD FOR A COURSE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
PAY SCALE RANGE
Description
A CODE INDICATING THE SALARY RANGE OR GRADE ON A PAY SCALE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
PAY SCALE STEP
Description
A CODE IDENTIFYING THE HORIZONTAL POSITION OF THE EMPLOYEE ON THE INSTITUTION'S PAY SCALE WITH RESPECT TO THIS JOB.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
Name
PAY RATE CODE
Description
A CODE INDICATING THE TYPE OF PAY REPRESENTED BY THE JOB PAY RATE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
C
=
CONTRACT PAYMENT
S
=
SALARY PAYMENT
Name
PAY SCALE
Description
A CODE IDENTIFYING THE PAY SCALE WHICH APPLIES TO THE POSITION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
CONTRACT UNITS
Description
NUMBER OF WORK DAYS/HOURS REQUIRED TO FULFILL AN EMPLOYMENT CONTRACT. THE NUMBER OF DAYS/HOURS REPRESENTED SHOULD NOT INCLUDE VACATIONS OR HOLIDAYS. CONTRACT UNITS FOR ADMINISTRATIVE AND FULL-TIME FACULTY CONTRACTS MUST BE ENTERED IN DAYS. CONTRACT UNITS FOR PART-TIME FACULTY CONTRACTS, MOONLIGHT FACULTY CONTRACTS AND STIPENDS MUST BE ENTERED IN HOURS.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Values
186-205 DAYS 10 MONTHS
225 AND UP 12 MONTHS
206-224 DAYS 11 MONTHS
CONTRACT UNITS CONVERT TO MONTHS AS FOLLOWS:
Name
Description
ARRAY MEMBER. SEE: SAL_BASE_FTE
Type
NUMERIC(9,4)
Number of length 9 including 4 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: SAL_BASE_FTE
Type
NUMERIC(9,4)
Number of length 9 including 4 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: SAL_BASE_FTE
Type
NUMERIC(9,4)
Number of length 9 including 4 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: SAL_BASE_FTE
Type
NUMERIC(9,4)
Number of length 9 including 4 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: SAL_BASE_FTE
Type
NUMERIC(9,4)
Number of length 9 including 4 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: SAL_BASE_FTE
Type
NUMERIC(9,4)
Number of length 9 including 4 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: SAL_BASE_FTE
Type
NUMERIC(9,4)
Number of length 9 including 4 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: SAL_BASE_FTE
Type
NUMERIC(9,4)
Number of length 9 including 4 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: SAL_BASE_FTE
Type
NUMERIC(9,4)
Number of length 9 including 4 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: SAL_BASE_FTE
Type
NUMERIC(9,4)
Number of length 9 including 4 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: SAL_BASE_IND
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: SAL_BASE_IND
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: SAL_BASE_IND
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: SAL_BASE_IND
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: SAL_BASE_IND
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: SAL_BASE_IND
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: SAL_BASE_IND
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: SAL_BASE_IND
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: SAL_BASE_IND
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: SAL_BASE_IND
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: SAL_BASE_MULT
Type
NUMERIC(8,4)
Number of length 8 including 4 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: SAL_BASE_MULT
Type
NUMERIC(8,4)
Number of length 8 including 4 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: SAL_BASE_MULT
Type
NUMERIC(8,4)
Number of length 8 including 4 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: SAL_BASE_MULT
Type
NUMERIC(8,4)
Number of length 8 including 4 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: SAL_BASE_MULT
Type
NUMERIC(8,4)
Number of length 8 including 4 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: SAL_BASE_MULT
Type
NUMERIC(8,4)
Number of length 8 including 4 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: SAL_BASE_MULT
Type
NUMERIC(8,4)
Number of length 8 including 4 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: SAL_BASE_MULT
Type
NUMERIC(8,4)
Number of length 8 including 4 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: SAL_BASE_MULT
Type
NUMERIC(8,4)
Number of length 8 including 4 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: SAL_BASE_MULT
Type
NUMERIC(8,4)
Number of length 8 including 4 positions after the decimal.
CUPA ADMINISTRATIVE FUNCTION TABLE–THIS TABLE CONTAINS VALID ADMINISTRATIVE FUNCTIONS AS DEFINED BY THE COLLEGE AND UNIVERSITY PERSONNEL ASSOCIATION (CUPA).
Name
CUPA ADMINISTRATIVE FUNCTION
Description
A CODE TO IDENTIFY A PARTICULAR ADMINISTRATIVE FUNCTION FOR THE COLLEGE AND UNIVERSITY PERSONNAL ASSOCIATION (CUPA) SURVEY.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
CUPA ADMINISTRATIVE FUNCTION TITLE
Description
A DESCRIPTIVE TITLE OF A CUPA ADMINISTRATIVE FUNCTION CODE.
Type
NVARCHAR(60)
Variable length string of up to 60 characters.
DEDUCTION CALENDAR MASTER–THIS SET PROVIDES THE MEANS TO ESTABLISH CALENDARS TO DETERMINE HOW TO TAKE DEDUCTIONS UNDER UNUSUAL CIRCUMSTANCES.
Name
DEDUCTION CALENDAR KEY
Description
THE COMBINATION OF DEDUCTION CALENDAR CODE AND PAY CYCLE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
CALENDAR TITLE
Description
A DESCRIPTIVE TITLE OF A CALENDAR.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
DEDUCTION TABLE–THIS TABLE CONTAINS INFORMATION NECESSARY FOR PROCESSING DEDUCTIONS.
Name
DEDUCTION CODE
Description
A CODE ASSIGNED TO UNIQUELY IDENTIFY A DEDUCTION.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
BALANCE UPDATE INDICATOR
Description
A CODE TO INDICATE HOW TO UPDATE AND WHEN TO ZERO OUT AN HOUR OR DOLLAR BALANCE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
C
=
UPDATE BASED ON CHECK DATE
Name
BI_WEEKLY DEDUCTION SCHEDULE
Description
THIS CODE ESTABLISHES ON WHICH BI-WEEKLY PAYROLL DURING THE MONTH A DEDUCTION/CONTRIBUTION SHOULD BE TAKEN.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
B
=
PROCESS DEDUCTION ON ALL PAYROLLS EXCEPT THE THIRD PAYROLL IN A MONTH
1
=
PROCESS DEDUCTION ON FIRST PAYROLL ONLY
2
=
PROCESS DEDUCTION ON SECOND PAYROLL ONLY
Name
DAYS OF FLOAT
Description
THE NUMBER OF CALENDAR DAYS FROM THE PAYROLL SCHEDULE CHECK DATE THAT THE VENDOR EFT IS TO OCCUR.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
DECLINING BALANCE INDICATOR
Description
A CODE TO INDICATE WHETHER OR NOT A DEDUCTION IS A DECLINING BALANCE DEDUCTION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO
Name
DEDUCTION ACCOUNT CODE
Description
THE ACCOUNT NUMBER TO BE USED FOR GENERATING JOURNAL VOUCHERS.
Type
NVARCHAR(24)
Variable length string of up to 24 characters.
Name
DEDUCTION AMOUNT/PERCENT
Description
THE DEFAULT DEDUCTION AMOUNT/PERCENT TO TAKE FOR DEDUCTION CODE. THE DEDUCTION AMOUNT TYPE DEFINES THE CONTENTS OF THIS FIELD. AN AMOUNT ENTERED ON THE MISCELLANEOUS DEDUCTION SCREEN FOR AN EMPLOYEE OVERRIDES ANY ENTRY ON THE DEDUCTION TABLE.
Type
NUMERIC(9,3)
Number of length 9 including 3 positions after the decimal.
Name
DEDUCTION AMOUNT TYPE
Description
A CODE TO IDENTIFY THE CONTENT OF THE DEDUCTION AMOUNT FIELD.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
P
=
PERCENTAGE
H
=
RATE TO BE MULTIPLIED BY THE STATED HOURS BASE
Name
DEDUCTION GROSS
Description
THIS CODE IDENTIFIES THE BASE TO USE FOR CALCULATING THE DEDUCTION IF IT IS NOT A FIXED AMOUNT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
W
=
FEDERAL WITHHOLDING TAX GROSS
S
=
STATE GROSS
R
=
RETIREMENT GROSS
D
=
DEFERRED COMPENSATION GROSS
H
=
TOTAL HOURS WORKED
O
=
OASI GROSS
M
=
MEDICAL AID HOURS
P
=
SUPPLEMENTAL RETIREMENT TAX GROSS
H
=
TOTAL "REGULAR" HOURS WORKED
B
=
REGULAR PAY GROSS
Name
DEDUCTION CALENDAR CODE
Description
A CODE TO IDENTIFY A CALENDAR SHOWING HOW A DEDUCTION IS TO BE TAKEN IF OTHER THAN NORMAL.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
DEDUCTION CALCULATION INDICATOR
Description
A CODE INDICATING THE METHOD USED TO INITIATE A DEDUCTION CALCULATION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
2
=
INITIATED BY ENTRY OF THE DEDUCTION CODE ON THE MISCELLANEOUS DEDUCTION SCREEN
3
=
MANDATORY FOR ALL EMPLOYEES AND IS CALCULATED FROM INFORMATION ON THE DEDUCTION TABLE
Name
DEDUCTION CALCULATION ROUTINE
Description
A CODE TO IDENTIFY A USER CALCULATION ROUTINE NEEDED TO PROCESS THIS DEDUCTION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
DEDUCTION CLASSIFICATION
Description
A CODE TO CLASSIFY THE TYPE OF DEDUCTION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
R
=
RETIREMENT
C
=
TIAA/CREF
I
=
INSURANCE
M
=
MISCELLANEOUS
Name
DEDUCTION MAXIMUM
Description
THE MAXIMUM AMOUNT THAT CAN BE DEDUCTED PER MONTH FOR THIS DEDUCTION.
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
Name
DEDUCTION MINIMUM
Description
DEFINITIION: THE MINIMUM AMOUNT THAT CAN BE DEDUCTED PER MONTH FOR THIS DEDUCTION.
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
Name
DEDUCTION PAYMENT METHOD
Description
A CODE TO INDICATE THE METHOD OF PAYING OR ACCOUNTING FOR THIS DEDUCTION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
2
=
RECORD PAYMENT AS A JOURNAL VOUCHER
3
=
PAY VENDOR VIA ELECTRONIC FUNDS TRANSFER
Name
DEDUCTION RATE EFFECTIVE DATE
Description
THE DATE UPON WHICH THE CURRENT DEDUCTION AMOUNT/PERCENT, DEDUCTION MINIMUM AND DEDUCTION MAXIMUM BECAME EFFECTIVE.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
DEDUCTION STATUS
Description
A CODE TO INDICATE THE STATUS OF A DEDUCTION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
I
=
INACTIVE
Name
DEDUCTION STOP INDICATOR
Description
A CODE TO INDICATE THAT THIS DEDUCTION SHOULD NOT BE TAKEN FOR AN EMPLOYEE WHO HAS FORMALLY TERMINATED EMPLOYMENT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO, DO NOT STOP DEDUCTION AT SEPARATION
Name
DEDUCTION TITLE
Description
A DESCRIPTION OF THE DEDUCTION. ITS PRIMARY PURPOSE IS FOR IDENTIFYING DEDUCTIONS ON PAYROLL CHECKS AND VARIOUS PAYROLL REPORTS.
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
Name
DEDUCTION TYPE
Description
A CODE TO IDENTIFY THE TYPE OF DEDUCTION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
R
=
REDUCTION
C
=
EMPLOYER CONTRIBUTION
Name
DEDUCTION WORK INDICATOR
Description
A CODE TO INDICATE WHETHER OR NOT A DEDUCTION SHOULD BE TAKEN IF AN EMPLOYEE IS NOT WORKING.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO, TAKE DEDUCTION ONLY IF EMPLOYEE IS WORKING
Name
EFT VENDOR IDENTIFICATION
Description
A CODE ASSIGNED TO EACH VENDOR THAT ELECTRONIC FUND TRANSFERS ARE PROCESSED FOR.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
FULL/PARTIAL DEDUCTION INDICATOR
Description
THIS CODE DETERMINES WHETHER A PARTIAL DEDUCTION CAN BE TAKEN IF THE EMPLOYEE DOES NOT HAVE ENOUGH NET PAY THE COVER THE TOTAL AMOUNT DUE OR WHETHER FULL DEDUCTIONS ARE ALWAYS REQUIRED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
F
=
FULL DEDUCTIONS ARE REQUIRED
Name
DEDUCTION MINIMUM/MAXIMUM PERIOD
Description
A CODE TO INDICATE THE PERIOD OF TIME FOR WHICH A MINIMUM/MAXIMUM IS SPECIFIED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
M
=
MONTH
Q
=
QUARTER
Y
=
YEAR
Name
PREVIOUS DEDUCTION AMOUNT/PERCENT
Description
THE DEDUCTION AMOUNT/PERCENT THAT WAS IN EFFECT BEFORE THE CURRENT RATE BECAME EFFECTIVE.
Type
NUMERIC(9,3)
Number of length 9 including 3 positions after the decimal.
Name
PREVIOUS DEDUCTION MAXIMUM
Description
THE DEDUCTION MAXIMUM THAT WAS IN EFFECT BEFORE THE CURRENT RATE BECAME EFFECTIVE.
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
Name
PREVIOUS DEDUCTION MINIMUM
Description
THE DEDUCTION MINIMUM THAT WAS IN EFFECT BEFORE THE CURRENT RATE BECAME EFFECTIVE.
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
Name
RELATED DEDUCTION/CONTRIBUTION
Description
IF A DEDUCTION HAS A RELATED EMPLOYER CONTRIBUTION THAT SHOULD BE PROCESSED SIMULTANEOUSLY WITH THE DEDUCTION, THEN THIS FIELD WOULD CONTAIN THE DEDUCTION CODE FOR THE EMPLOYER CONTRIBUTION. IF A DEDUCTION IS AN EMPLOYER CONTRIBUTION THEN THIS FIELD WOULD CONTAIN THE DEDUCTION CODE FOR THE DEDUCTION. WHEN DEDUCTIONS ARE RELATED THEIR SCHEDULES, SUSPENSE INDICATORS, AND CALCULATION PROCESSES MUST BE IDENTICAL. THIS FIELD IS LEFT BLANK IF THERE IS NO RELATED DEDUCTION.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
SEMI_MONTHLY DEDUCTION SCHEDULE
Description
THIS CODE ESTABLISHES ON WHICH PAYROLLS DURING A MONTH THIS DEDUCTION/CONTRIBUTION IS PROCESSED FOR SEMI-MONTHLY PAY.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
1
=
PROCESS DEDUCTION ON THE FIRST PAYROLL ONLY
2
=
PROCESS DEDUCTION ON THE SECOND PAYROLL ONLY
Name
SUSPENDED DEDUCTION INDICATOR
Description
A CODE TO INDICATE IF A DEDUCTION AMOUNT SHOULD BE SUSPENDED FOR A FUTURE PAY PERIOD IF THERE IS INSUFFICIENT NET PAY TO TAKE THE DEDUCTION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
S
=
SUSPEND DEDUCTION
R
=
SUSPEND DEDUCTION AS A RECEIVABLE
Name
TRANSACTION REVERSE
Description
A ONE CHARACTER CODE INDICATING THAT A PARTICULAR TRANSACTION IS TO BE REVERSED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
R
=
REVERSE POSTING
Name
VENDOR NUMBER
Description
A CODE ASSIGNED TO REPRESENT A PARTICULAR VENDOR.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
VENDOR PAYMENT SCHEDULE
Description
A CODE TO INDICATE WHEN PAYMENT TO THE VENDOR NUMBER SPECIFIED. IF NO VENDOR NUMBER IS SPECIFIED THEN THIS FIELD IS LEFT BLANK.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
M
=
ONCE A MONTH ON THE LAST DAY OF CHECK MONTH
S
=
SEMIMONTHLY ON THE 10TH AND 25TH
O
=
22ND OF CHECK MONTH AND 7TH OF MONTH FOLLOWING CHECK MONTH
Q
=
24TH OF MONTH FOLLOWING LAST DAY OF QUARTER OF PAY END DATE
Name
VENDOR REPORT INDICATOR
Description
A CODE TO IDENTIFY IF SPECIAL REPORTING IS DONE FOR THIS DEDUCTION CODE TO THE VENDOR IN THE FORM OF A REPORT, A TAPE OR BOTH.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO, SPECIAL REPORTING IS NOT DONE
Name
WEEKLY DEDUCTION SCHEDULE
Description
THIS CODE ESTABLISHES ON WHICH WEEKLY PAYROLL DURING THE MONTH THAT A DEDUCTION/CONTRIBUTION SHOULD BE TAKEN.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
B
=
PROCESS DEDUCTION ON ALL PAYROLLS EXCEPT 5TH
1
=
PROCESS DEDUCTION ONLY ON FIRST PAYROLL
2
=
PROCESS DEDUCTION ONLY ON SECOND PAYROLL
3
=
PROCESS DEDUCTION ONLY ON THIRD PAYROLL
4
=
PROCESS DEDUCTION ONLY ON FOURTH PAYROLL
F
=
PROCESS DEDUCTION ON FIRST AND THIRD PAYROLL
S
=
PROCESS DEDUCTION ON SECOND AND FOURTH PAYROLL
Name
YEAR_TO_DATE PRINT INDICATOR
Description
A CODE TO INDICATE WHETHER OR NOT THE DEDUCTIONS YEAR-TO-DATE BALANCE SHOULD PRINT ON THE CHECK STUB.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO, DO NOT PRINT YEAR-TO-DATE BALANCE ON CHECK STUB
Name
EMPLOYER COST TYPE
Description
A CODE TO IDENTIFY A PARTICULAR EMPLOYER COST.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
5
=
INDUSTRIAL INSURANCE
4
=
MEDICAL AID
3
=
HEALTH
2
=
RETIREMENT
1
=
OASI
Name
FEDERAL TAX GROSS REDUCTION INDICATOR
Description
A CODE TO INDICATE IF THE REDUCTION REDUCES THE FEDERAL WITHHOLDING TAX GROSS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
DO NOT REDUCE GROSS
Name
STATE TAX GROSS REDUCTION INDICATOR
Description
A CODE TO INDICATE IF THE REDUCTION REDUCES THE STATE WITHHOLDING TAX GROSS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
DO NOT REDUCE GROSS
Name
OASI GROSS REDUCTION INDICATOR
Description
A CODE TO INDICATE IF THE REDUCTION REDUCES THE OASI TAX GROSS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
DO NOT REDUCE GROSS
DEPARTMENT TABLE–THIS TABLE CONTAINS AN INSTITUTION'S DEPARTMENTS.
Name
DEPARTMENT NUMBER
Description
A CODE TO UNIQUELY IDENTIFY A DEPARTMENT.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
AFFIRMATIVE ACTION JOB GROUP
Description
A CODE TO GROUP DEPARTMENTS TO PROVIDE A FINER BREAKDOWN OF THE FACULTY AFFIRMATIVE ACTION GROUP FOR THE PURPOSE OF MONITORING AFFIRMATIVE ACTION GOALS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
DEPARTMENT ADDRESS
Description
THE STREET/CAMPUS ADDRESS OF A DEPARTMENT.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
DEPARTMENT NAME
Description
THE NAME OF THE DEPARTMENT.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
DEPARTMENT ZIP CODE
Description
THE ZIP CODE FOR A DEPARTMENT.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
SUPERVISOR
Description
A CODE TO IDENTIFY AN EMPLOYEE'S SUPERVISOR.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
DEPARTMENT ABBREVIATION
Description
A SHORT NAME FOR A DEPARTMENT.
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
DOLLAR BALANCE TABLE–THIS TABLE DEFINES VALID DOLLAR BALANCES MAINTAINED ON THE SYSTEM AND THEIR MAINTENANCE INFORMATION.
Name
DOLLAR BALANCE NUMBER
Description
A NUMBER ASSIGNED TO UNIQUELY IDENTIFY EACH DOLLAR BALANCE MAINTAINED FOR AN EMPLOYEE.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
BALANCE PERIOD
Description
THE PERIOD OF TIME FOR WHICH A BALANCE IS MAINTAINED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
Q
=
QUARTER
E
=
EMPLOYMENT
F
=
FISCAL YEAR
Y
=
CALENDAR YEAR
Name
BALANCE UPDATE INDICATOR
Description
A CODE TO INDICATE HOW TO UPDATE AND WHEN TO ZERO OUT AN HOUR OR DOLLAR BALANCE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
P
=
UPDATE BASED ON PAY PERIOD END DATE
Name
DOLLAR BALANCE TITLE
Description
A DESCRIPTIVE TITLE OF A DOLLAR BALANCE.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
EARNINGS TABLE–THIS TABLE DEFINES ALL VALID TYPES OF EARNINGS AND HOW TO PROCESS THEM IN THE SYSTEM.
Name
EARNINGS TYPE
Description
A CODE WHICH IDENTIFIES THE TYPE OF PAYMENT BEING MADE; FOR EXAMPLE: REGULAR, DIFFERENTIAL, PERQUISITE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
EARNINGS TYPE CALCULATION FACTOR
Description
IF THE EARNINGS TYPE CALCULATION PROCESS IS RATE * TIME * FACTOR THEN THIS CONTAINS THE FACTOR AMOUNT USED IN THE CALCULATION. FOR EXAMPLE, OVERTIME IS COMPUTED WITH A FACTOR OF 1.5 FOR TIME AND ONE-HALF.
Type
NUMERIC(8,3)
Number of length 8 including 3 positions after the decimal.
Name
EARNINGS TYPE CALCULATION PROCESS
Description
A CODE TO IDENTIFY THE CALCULATION PROCEDURE USED TO DERIVE THE PAYMENT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
02
=
RATE * TIME * FACTOR
03
=
AMOUNT ADDED TO GROSS
Name
EARNINGS HOURS TYPE
Description
A CODE TO INDICATE THE TYPE OF HOURS ASSOCIATED WITH THIS EARNINGS TYPE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NON-WORKED HOURS; FOR EXAMPLE, SHIFT HOURS
O
=
OVERTIME HOURS; WHETHER IT IS STRAIGHT, TIME AND ONE-HALF OR DOUBLE TIME.
R
=
REGULAR HOURS; THIS CODE IS USED FOR LEAVE HOURS AS WELL AS ALL REGULAR TYPES OF PAY
Name
EARNINGS INSURANCE INDICATOR
Description
A CODE TO INDICATE IF THE EARNINGS TYPE IS TO BE COUNTED IN THE INSURANCE SALARY BASE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO, DO NOT INCLUDE TIME IN INSURANCE SALARY BASE
Name
EARNINGS TYPE POST PROCESS ROUTINE
Description
A CODE TO IDENTIFY A ROUTINE TO BE INVOKED AFTER THE CALCULATION OF PAYMENT IS COMPLETED. FOR EXAMPLE, A POST PROCESS ROUTINE FOR WORK STUDY EARNINGS TO SPLIT THE PAYMENT FOR DISTRIBUTION TO MULTIPLE ACCOUNTS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
02
=
SET ACCOUNT SUBOBJECT TO SICK PAYOFF SUBOBJECT (BS)
03
=
SET ACCOUNT SUBOBJECT TO VACATION PAYOFF SUBOBJECT (BT)
Name
EARNINGS TYPE PRELIMINARY PROCESS ROUTINE
Description
A CODE WHICH IDENTIFIES A ROUTINE THAT IS TO BE INVOKED PRIOR TO CALCULATION OF THIS PAYMENT. FOR EXAMPLE, VACATION PAY MIGHT REQUIRE A PRELIMINARY PROCESS TO ENSURE THAT THE VACATION TIME AVAILABLE TO THE EMPLOYEE NOT LESS THAN THE VACATION TIME REPORTED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
EARNINGS TYPE STATUS
Description
A CODE TO INDICATE THE STATUS OF AN EARNINGS TYPE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
I
=
INACTIVE
Name
EARNINGS TYPE CATEGORY
Description
A CODE TO GROUP AN EARNINGS TYPE INTO A CATEGORY BY TYPE OF PAYMENT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
L
=
LEAVE WITHOUT PAY
A
=
ADDITIONAL PAY
D
=
DIFFERENTIAL (IE. SHIFT)
P
=
PERQUISITE OR PAYMENT IN KIND
S
=
SICK LEAVE BUYOUT
V
=
VACATION LEAVE BUYOUT
Name
EARNINGS TYPE SHORT TITLE
Description
AN ABBREVIATED DESCRIPTIVE IDENTIFICATION OF AN EARNINGS TYPE FOR PRINTING ON CHECK STUB.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
EARNINGS TYPE TITLE
Description
A DESCRIPTIVE IDENTIFICATION OF AN EARNINGS TYPE.
Type
NVARCHAR(26)
Variable length string of up to 26 characters.
Name
FINANCIAL AID PROGRAM
Description
A CODE ASSIGNED TO IDENTIFY A PARTICULAR FINANCIAL AID PROGRAM.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
EARNINGS TYPE HEALTH INSURANCE PRIORITY
Description
A CODE USED TO PRIORITIZE EARNINGS TYPES FOR THE PRORATION OF HEALTH INSURANCE COSTS. HEALTH INSURANCES COSTS WILL BE CHARGED TO THE EARNINGS TYPES WITH THE HIGHEST PRIORITY (LOWEST NUMERIC VALUE).
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
PRODUCTIVITY INDICATOR
Description
A CODE TO INDICATE WHETHER THE EARNINGS TYPE REPRESENTS PRODUCTIVE TIME, NON-PRODUCTIVE TIME OR NEITHER.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NON-PRODUCTIVE TIME
X
=
NEITHER
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
HOURLY RATE CALCULATION
Description
A CODE TO INDICATE THE TYPE OF HOURS TO DIVIDE THE JOB PAY RATE BY TO COMPUTE AN HOURLY RATE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
S
=
STANDARD PERIOD HOURS
Name
Description
ARRAY MEMBER. SEE: EARN_DOLLAR_BAL
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: EARN_DOLLAR_BAL
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: EARN_DOLLAR_BAL
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: EARN_DOLLAR_BAL
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: EARN_DOLLAR_BAL
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: EARN_DOLLAR_BAL
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: EARN_DOLLAR_BAL
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: EARN_DOLLAR_BAL
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: EARN_DOLLAR_BAL
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: EARN_GROSS_IND
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: EARN_GROSS_IND
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: EARN_GROSS_IND
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: EARN_GROSS_IND
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: EARN_GROSS_IND
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: EARN_GROSS_IND
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: EARN_GROSS_IND
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: EARN_GROSS_IND
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: EARN_GROSS_IND
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: EARN_GROSS_IND
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: EARN_GROSS_IND
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: EARN_GROSS_IND
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: EARN_GROSS_IND
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: EARN_GROSS_IND
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: EARN_GROSS_IND
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: EARN_GROSS_IND
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: EARN_GROSS_IND
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: EARN_GROSS_IND
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: EARN_GROSS_IND
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: EARN_GROSS_IND
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: EARN_HR_BAL
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: EARN_HR_BAL
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: EARN_HR_BAL
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: EARN_HR_BAL
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: EARN_HR_BAL
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: EARN_HR_BAL
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: EARN_HR_BAL
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: EARN_HR_BAL
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: EARN_HR_BAL
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
EDUCATIONAL LEVEL TABLE–A DESCRIPTIVE TITLE OF AN EDUCATIONAL LEVEL.
Name
EDUCATIONAL LEVEL
Description
A CODE TO INDICATE AN EDUCATIONAL ACHIEVEMENT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
06
=
SOME COLLEGE
07
=
ASSOCIATE'S DEGREE
08
=
BACHELOR'S DEGREE
09
=
MASTER'S DEGREE
10
=
PROFESSIONAL DEGREE
11
=
OTHER DOCTORATE (DR. OF EDUC., DR. OF SCI.)
12
=
PHD
00
=
NOT INDICATED
01
=
NO ACADEMIC CREDENTIALS
02
=
GRADE SCHOOL
03
=
SOME HIGH SCHOOL
04
=
HIGH SCHOOL DIPLOMA OR EQUIVALENT
Name
EDUCATIONAL LEVEL TITLE
Description
A DESCRIPTIVE TITLE OF AN EDUCATIONAL LEVEL.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
EEO CATEGORY TABLE–THIS TABLE CONTAINS THE VALID EEO CATEGORIES AND TITLES.
Name
EQUAL EMPLOYMENT OPPORTUNITY CATEGORY
Description
A CODE TO INDICATE WHICH EQUAL EMPLOYMENT OPPORTUNITY CATEGORY A JOB BELONGS TO.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
1
=
EXECUTIVE, ADMINISTRATIVE AND MANAGERIAL
8
=
SERVICE/MAINTENANCE
7
=
SKILLED CRAFTS
6
=
TECHNICAL/PARAPROFESSIONAL
5
=
SECRETARIAL/CLERICAL
4
=
PROFESSIONAL NON-FACULTY
3
=
INSTRUCTIONAL/RESEARCH ASSISTANTS
Name
EEO CATEGORY TITLE
Description
A DESCRIPTIVE TITLE OF AN EEO CATEGORY.
Type
NVARCHAR(40)
Variable length string of up to 40 characters.
Name
EEO CATEGORY SHORT TITLE
Description
WILL CONTAIN AN ABBREVIATION OF EEO_CAT_TITLE.
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
EFT VENDOR TABLE–THIS TABLE CONTAINS INFORMATION FOR ALL VENDORS THAT ELECTRONIC FUNDS TRANSFERS ARE PROCESSED FOR.
Name
EFT VENDOR IDENTIFICATION
Description
A CODE ASSIGNED TO EACH VENDOR THAT ELECTRONIC FUND TRANSFERS ARE PROCESSED FOR.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
BANK ACCOUNT NUMBER
Description
THE SPECIFIC ACCOUNT WITHIN THE EMPLOYEE'S BANK WHERE THE PAYROLL CHECK IS TO BE DEPOSITED.
Type
NVARCHAR(18)
Variable length string of up to 18 characters.
Name
BANK ACCOUNT TYPE
Description
A CODE TO INDICATE THE TYPE OF ACCOUNT TO WHICH AUTOMATIC DEPOSITS ARE MADE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
S
=
SAVINGS
Name
BANK TRANSIT NUMBER
Description
A NUMBER ISSUED BY THE FEDERAL RESERVE WHICH IDENTIFIES THE BANK THE EMPLOYEE HAS DESIGNATED FOR DIRECT DEPOSIT OF THEIR PAYROLL CHECK.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
EFT VENDOR NAME
Description
THE NAME OF A VENDOR FOR WHOM ELECTRONIC FUNDS TRANSFERS ARE PROCESSED.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
STATE AGENCY NUMBER
Description
A NUMBER ASSIGNED BY THE STATE TO UNIQUELY IDENTIFY A STATE AGENCY.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
FUND
Description
A FISCAL AND ACCOUNTING ENTITY WITH A SELFBALANCING SET OF ACCOUNTS.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
SOURCE OF REVENUE
Description
THE CONCATENATION OF MAJOR GROUP AND MAJOR SOURCE CODES.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
SUBAGENCY CODE
Description
A CODE INDICATING A SUB AGENCY CODE AS DEFINED BY OFM.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
BANK ACCOUNT DEBIT INDICATOR
Description
A CODE TO INDICATE WHETHER OR NOT A DEBIT ENTRY (WITHDRAWAL) IS ALLOWED AGAINST A PARTICULAR BANK ACCOUNT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
DEBITS (WITHDRAWALS) ARE NOT ALLOWED
EMPLOYEE CALENDAR–THIS SET CONTAINS INFORMATION ON EMPLOYEE WORK SCHEDULES.
Name
CALENDAR CODE
Description
A CODE TO IDENTIFY A WORK CALENDAR FOR AN EMPLOYEE OR POSITION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
CALENDAR HOURS TYPE
Description
A CODE TO INDICATE THE TYPE OF HOURS SHOWN ON THIS CALENDAR.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
A
=
ACTUAL HOURS FOR THE EMPLOYEE(S), NOT ADJUSTED BY PERCENT OF FULL-TIME
Name
CALENDAR TITLE
Description
A DESCRIPTIVE TITLE OF A CALENDAR.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
FULL_TIME HOURS PER DAY
Description
THE NUMBER OF FULL-TIME HOURS PER DAY FOR AN EMPLOYEE ASSIGNED TO THIS CALENDAR.
Type
NUMERIC(5,2)
Number of length 5 including 2 positions after the decimal.
Name
HOURS/DAYS INDICATOR
Description
A CODE TO INDICATE IF THE TIME SHOWN ON THIS CALENDAR IS IN HOURS OR DAYS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
D
=
DAYS
Name
Description
ARRAY MEMBER. SEE: WORK_HR_DAY
Type
NUMERIC(5,2)
Number of length 5 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: WORK_HR_DAY
Type
NUMERIC(5,2)
Number of length 5 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: WORK_HR_DAY
Type
NUMERIC(5,2)
Number of length 5 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: WORK_HR_DAY
Type
NUMERIC(5,2)
Number of length 5 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: WORK_HR_DAY
Type
NUMERIC(5,2)
Number of length 5 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: WORK_HR_DAY
Type
NUMERIC(5,2)
Number of length 5 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: WORK_HR_DAY
Type
NUMERIC(5,2)
Number of length 5 including 2 positions after the decimal.
EMPLOYEE MISCELLANEOUS TABLE
Name
EMPLOYEE MISCELLANEOUS NUMBER
Description
A NUMBER TO IDENTIFY A SPECIFIC MISCELLANEOUS DATA ITEM/DATE THAT IS UNIQUE TO THE INSTITUTION.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
EMPLOYEE MISCELLANEOUS TITLE
Description
A DESCRIPTIVE TITLE FOR A MISCELLANEOUS DATA ITEM/ DATE.
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
Name
MINIMUM LENGTH
Description
THE MINIMUM NUMBER OF CHARACTERS/DIGITS THAT MUST BE ENTERED FOR A MISCELLANEOUS DATA VALUE.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
MAXIMUM LENGTH
Description
THE MAXIMUM NUMBER OF CHARACTERS/DIGITS THAT MAY BE ENTERED FOR A MISCELLANEOUS DATA VALUE.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
DATA TYPE
Description
A CODE TO IDENTIFY THE TYPE OF DATA THAT MAY BE ENTERED INTO MISCELLANEOUS DATA VALUE. N = NUMERIC DIGITS ONLY X = BOTH NUMERIC AND CHARACTER
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
EMPLOYEE TYPE TABLE–THIS TABLE CONTAINS THE VALID EMPLOYEE TYPES AND RELATED INFORMATION.
Name
EMPLOYEE TYPE
Description
A CODE USED TO INDICATE THE INDIVIDUAL'S PRIMARY PERSONNEL CLASSIFICATION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
C
=
CLASSIFIED
F
=
FACULTY
H
=
HOURLY
L
=
PARAPROFESSIONAL
P
=
PART-TIME FACULTY
S
=
STUDENT
R
=
SUPPLEMENTAL RETIREE
V
=
VOLUNTEER
Name
DEFAULT HEALTH PLAN
Description
THE HEALTH PLAN THAT IS NORMALLY ASSIGNED TO THIS TYPE OF EMPLOYEE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
Name
DEFAULT RETIREMENT PLAN
Description
THE RETIREMENT PLAN THAT IS NORMALLY ASSIGNED TO THIS TYPE OF EMPLOYEE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
EMPLOYEE TYPE TITLE
Description
A DESCRIPTIVE TITLE OF AN EMPLOYEE TYPE.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
LEAVE BALANCE UNITS
Description
A CODE TO INDICATE THE UNITS IN WHICH THE LEAVE BALANCE IS MAINTAINED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
H
=
HOURS
N
=
NOT APPLICABLE
Name
MEDICAL AID REPORTING OPTION
Description
A CODE TO INDICATE HOW MEDICAL AID HOURS ARE TO BE COMPUTED FOR A TYPE OF EMPLOYEE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
F
=
REPORT FIXED HOURS PER BASED ON PERCENT OF FULL-TIME
Name
EMPLOYEE HISTORY INDICATOR
Description
A CODE TO INDICATE EMPLOYEES FOR WHOM AN EMPLOYEE HISTORY SHOULD BE MAINTAINED FOR A TYPE OF EMPLOYEE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
A
=
ALL EMPLOYEES
N
=
NO HISTORY
Name
EMPLOYEE SEPARATION MONTHS
Description
THE NUMBER OF MONTHS THAT SHOULD PASS FROM THE LAST PAY DATE BEFORE AN EMPLOYEE SHOULD BE AUTOMATICALLY SEPARATED.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Values
99
=
DO NOT PERFORM AUTOMATIC SEPARATION
Name
Description
ARRAY MEMBER. SEE: DFLT_LEAVE
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: DFLT_LEAVE
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: DFLT_LEAVE
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: DFLT_LEAVE
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
EMPLOYMENT STATUS OPTION MASTER
Name
EMPLOYMENT STATUS
Description
DESIGNATES THE TYPE OF EMPLOYMENT OF EMPLOYEE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
7
=
SABBATICAL
5
=
CONTRACT
6
=
VOLUNTEER
4
=
PARAPROFESSIONAL
3
=
PART-TIME
1
=
FULL-TIME
2
=
MOONLIGHT
Name
CONTRACT OPTION
Description
A CODE TO INDICATE HOW CONTRACTS SHOULD BE PREPARED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
2
=
MULTIPLE ITEM NUMBERS PER CONTRACT
Name
JOB CLASSIFICATION
Description
A CODE REPRESENTING A JOB CLASSIFICATION.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
PAY CYCLE
Description
THE PAY CYCLE(S) ON WHICH AN EMPLOYEE IS PAID.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
SUBOBJECT
Description
A TWO CHARACTER CODE ASSIGNED BY THE OFFICE OF FINANCIAL MANAGEMENT (OFM) TO IDENTIFY EXPENDITURES ACCORDING TO THE CATEGORY OF THE GOODS OR SERVICES RECEIVED IN THE TRANSACTION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
SUB_SUBOBJECT
Description
A FOUR CHARACTER CODE IDENTIFYING A FURTHER CLASSIFICATION OF OBJECT OF EXPENDITURES RELATING TO PARTICULAR ITEMS OR ITEM CATAGORIES THE FIRST TWO POSITIONS ARE NORMALLY RESERVED FOR HEGIS CODE AND A REIMBURSABLE CODE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
EMPLOYER COST TYPE TABLE
Name
EMPLOYER COST TYPE
Description
A CODE TO IDENTIFY A PARTICULAR EMPLOYER COST.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
2
=
RETIREMENT
3
=
HEALTH
4
=
MEDICAL AID
5
=
INDUSTRIAL INSURANCE
6
=
UNEMPLOYMENT COMPENSATION
Name
EMPLOYER COST TYPE TITLE
Description
A DESCRIPTIVE TITLE OF AN EMPLOYER COST TYPE.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
HEALTH TABLE–THIS TABLE CONTAINS THE VALID HEALTH PLANS.
Name
HEALTH PLAN
Description
A CODE TO INDICATE THE HEALTH PLAN/DENTAL PLAN IN WHICH AN EMPLOYEE HAS ENROLLED. THESE CODES ARE SET BY THE STATE EMPLOYEE'S INSURANCE BOARD.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
A
=
BEST CARE
B
=
HEALTH PLUS
C
=
GROUP HEALTH
D
=
KAISER HEALTH
E
=
MAXICARE
F
=
PACIFIC HEALTH
G
=
FOUNDATION HEALTH PLAN
K
=
HMO WASHINGTON
M
=
GOOD HEALTH PLAN
P
=
PACIFICARE HEALTH PLAN
U
=
UNIFORM MEDICAL PLAN DENTAL PLANS (2ND CHARACTER OF HEALTH_PLAN)
1
=
UNIFORM DENTAL HEALTH
2
=
DENTAL HEALTH SERVICES
Name
HEALTH PLAN TITLE
Description
A DESCRIPTIVE TITLE OF A HEALTH PLAN.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
DEDUCTION CODE
Description
A CODE ASSIGNED TO UNIQUELY IDENTIFY A DEDUCTION.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
HANDICAP STATUS TABLE–THIS TABLE CONTAINS VALID HANDICAP STATUS CODES AND TITLES.
Name
EMPLOYEE HANDICAP STATUS
Description
A CODE TO CATEGORIZE THE DISABILITY/IMPAIRMENT FOR AN EMPLOYEE WITH HANDICAPS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
5
=
MULTIPLE HANDICAPS
4
=
MENTAL/PSYCHOLOGICAL
2
=
VISUAL
3
=
HEARING
1
=
AMBULATORY/MOBILITY
BLANK
=
NO HANDICAP REPORTED
Name
HANDICAP STATUS TITLE
Description
A DESCRIPTIVE TITLE FOR A HANDICAP STATUS.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
HOURS BALANCE TABLE–THIS TABLE DEFINES VALID HOUR BALANCES MAINTAINED ON THE SYSTEM AND THEIR MAINTENANCE INFORMATION.
Name
HOURS BALANCE NUMBER
Description
A NUMBER ASSIGNED TO UNIQUELY IDENTIFY EACH HOURS BALANCE MAINTAINED FOR AN EMPLOYEE.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
BALANCE PERIOD
Description
THE PERIOD OF TIME FOR WHICH A BALANCE IS MAINTAINED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
M
=
MONTH
Y
=
CALENDAR YEAR
F
=
FISCAL YEAR
E
=
EMPLOYMENT
Name
BALANCE UPDATE INDICATOR
Description
A CODE TO INDICATE HOW TO UPDATE AND WHEN TO ZERO OUT AN HOUR OR DOLLAR BALANCE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
C
=
UPDATE BASED ON CHECK DATE
Name
HOURS BALANCE TITLE
Description
A DESCRIPTIVE TITLE OF AN HOURS BALANCE.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
INSTITUTION PARAMETER MASTER–THIS SET CONTAINS PARAMETER INFORMATION THAT PERTAINS TO A PARTICULAR INSTITUTION.
Name
INSTITUTIONAL PARAMETER NUMBER
Description
A NUMBER ASSIGNED TO EACH PARAMETER DEFINED.
Type
NUMERIC(4,0)
Number of length 4 including 0 positions after the decimal.
Name
INSTITUTIONAL PARAMETER ID
Description
THE DICTIONARY DATA ELEMENT NAME THAT IDENTIFIES A PARAMETER.
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
Name
INSTITUTIONAL PARAMETER VALUE
Description
THE VALUE OF A PARAMETER.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
JOB CLASS TABLE–THIS TABLE CONTAINS JOB CLASSES AND RELATED INFORMATION.
Name
JOB CLASSIFICATION
Description
A CODE REPRESENTING A JOB CLASSIFICATION.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
ACADEMIC RANK
Description
A CODE THAT REPRESENTS THE ACADEMIC RANK (IF APPLICABLE) OF THE POSITION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
2
=
ASSOCIATE PROFESSOR
3
=
ASSISTANT PROFESSOR
4
=
INSTRUCTOR
5
=
LECTURE
6
=
OTHER FACULTY
Name
ADMINISTRATIVE FUNCTION
Description
IF AN EMPLOYEE IN THIS JOB CLASSIFICATION PERFORMS ANY ADMINISTRATIVE FUNCTIONS, THE CODE THAT MOST CLEARLY DENOTES THE AREA IS ENTERED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
23
=
PLANNING OFFICER
25
=
PUBLIC INFORMATION, DIRECTOR OF
24
=
PRESIDENT, CAMPUS OR DISTRICT
26
=
REGISTRAR OR RECORDS OFFICER
27
=
STUDENT ACTIVITIES, DIRECTOR OF
30
=
VICE PRESIDENT, CAMPUS OR DISTRICT
29
=
VOCATIONAL-TECHNICAL SUPPORT ADMINISTRATORS
28
=
VOCATIONAL-TECHNICAL EDUCATION, DIRECTOR OF
31
=
ASSOCIATE OR ASSISTANT DEAN OF INSTRUCTION
33
=
CONFIDENTIAL SECRETARY
32
=
COORDINATOR OF EVENING , CONTINUING EDUCATION
BLANK
=
NO ADMINISTRATIVE FUNCTIONS PERFORMED
01
=
ADMISSIONS, DIRECTOR OF
02
=
ASSISTANT TO THE PRESIDENT
03
=
ATHLETICS, DIRECTOR OF
06
=
BUSINESS OFFICE SUPPORT OFFICER
05
=
BUSINESS MANAGER
04
=
AUDIO-VISUAL COORDINATOR (EXCLUDES HEAD LIBRARIAN)
07
=
COMMUNITY SERVICES, DIRECTOR OF
09
=
CONTROLLER
08
=
CONTINUING EDUCATION, DIRECTOR OF (EXCLUDES COORDINATORS)
10
=
COUNSELING, DIRECTOR OF
11
=
DATA PROCESSING DIRECTOR
14
=
DEAN OF MEN
13
=
DEAN OF INSTRUCTION (NOT INCLUDING ASSISTANTS OR ASSOCIATES)
12
=
DEAN OF ADMINISTRATION
15
=
DEAN OF STUDENTS
17
=
DIVISION CHAIRMAN OR DEPARTMENT CHAIRMAN
16
=
DEAN OF WOMEN
18
=
EVENING PROGRAMS, DIRECTOR OF (EXCLUDING COORDINATORS)
19
=
FINANCIAL AIDS, DIRECTOR OF
22
=
PERSONNEL, DIRECTOR OF
21
=
MINORITY AFFAIRS, DIRECTOR OF
20
=
HEAD LIBRARIAN
Name
AFFIRMATIVE ACTION GROUP
Description
A CODE TO GROUP JOB CLASSES FOR AFFIRMATIVE ACTION GOAL SETTING. THIS DEFAULTS TO THE EEO CATEGORY.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
BARGAINING UNIT
Description
A CODE REPRESENTING THE BARGAINING UNIT WITH WHICH THE JOB IS ASSOCIATED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
CUPA REPORTING RELATIONSHIP
Description
THE CUPA ADMINISTRATIVE FUNCTION THAT A PERSON IN THIS JOB CLASS REPORTS TO. EVERY ADMINISTRATIVE FUNCTION EXCEPT CHIEF EXECUTIVE OFFICER MUST HAVE AN ENTRY IN THIS FIELD.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
EQUAL EMPLOYMENT OPPORTUNITY CATEGORY
Description
A CODE TO INDICATE WHICH EQUAL EMPLOYMENT OPPORTUNITY CATEGORY A JOB BELONGS TO.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
8
=
SERVICE/MAINTENANCE
3
=
INSTRUCTIONAL/RESEARCH ASSISTANTS
4
=
PROFESSIONAL NON-FACULTY
5
=
SECRETARIAL/CLERICAL
6
=
TECHNICAL/PARAPROFESSIONAL
1
=
EXECUTIVE, ADMINISTRATIVE AND MANAGERIAL
2
=
FACULTY (INSTRUCTIONAL/RESEARCH)
Name
EMPLOYEE TYPE
Description
A CODE USED TO INDICATE THE INDIVIDUAL'S PRIMARY PERSONNEL CLASSIFICATION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
S
=
STUDENT
R
=
SUPPLEMENTAL RETIREE
P
=
PART-TIME FACULTY
L
=
PARAPROFESSIONAL
F
=
FACULTY
H
=
HOURLY
C
=
CLASSIFIED
E
=
EXEMPT
Name
JOB CATEGORY
Description
A CODE TO CATEGORIZE FACULTY JOB CLASSES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
S
=
STIPEND (COACHING, DEPARTMENT HEAD, ETC)
P
=
PART-TIME FACULTY
M
=
MOONLIGHT FACULTY
N
=
NON-TEACHING FACULTY (FULL-TIME PAY SCALE)
Name
JOB CLASSIFICATION LONG TITLE
Description
A LONGER JOB CLASSIFICATION TITLE TO BE USED FOR REPORTING PURPOSES.
Type
NVARCHAR(26)
Variable length string of up to 26 characters.
Name
JOB CLASSIFICATION TITLE
Description
A DESCRIPTIVE NAME FOR A JOB CLASS TO BE USED FOR REPORTING PURPOSES.
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
Values
Name
MAXIMUM SALARY
Description
THE MAXIMUM ANNUAL SALARY OR HOURLY RATE OF PAY PERMITTED FOR THIS POSITION. RATE INDICATOR DEFINES THE CONTENT OF THIS FIELD.
Type
NUMERIC(10,3)
Number of length 10 including 3 positions after the decimal.
Name
MINIMUM SALARY
Description
THE MINIMUM ANNUAL SALARY OR HOURLY RATE OF PAY PERMITTED FOR THIS POSITION. RATE INDICATOR DEFINES THE CONTENT OF THIS FIELD.
Type
NUMERIC(10,3)
Number of length 10 including 3 positions after the decimal.
Name
PAY SCALE RANGE
Description
A CODE INDICATING THE SALARY RANGE OR GRADE ON A PAY SCALE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
PAY SCALE
Description
A CODE IDENTIFYING THE PAY SCALE WHICH APPLIES TO THE POSITION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
PREVIOUS PAY SCALE RANGE
Description
THE PAY SCALE RANGE FOR A JOB CLASSIFICATION THAT WAS IN EFFECT PRIOR TO THE CURRENT PAY SCALE RANGE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
PAY SCALE RANGE EFFECTIVE DATE
Description
THE EFFECTIVE DATE OF THE PAY SCALE RANGE FOR A JOB CLASSIFICATION.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RANGE_EFF_DATE
Description
SQL FORMATTED DATE FOR RANGE_EFF_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
RATE INDICATOR
Description
A CODE WHICH DEFINES THE TYPE OF RATE ENTERED
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
H
=
HOURLY RATE
N
=
NO RATE SPECIFIED
C
=
CONTRACT
M
=
MONTHLY SALARY
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
TENURE ELIGIBILITY
Description
A CODE TO IDENTIFY WHETHER OF NOT A JOB CLASS IS TENURE ELIGIBLE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
BLANK
=
NOT APPLICABLE
Name
WAGE DIFFERENTIAL
Description
A CODE THAT INDICATES IF THE JOB CLASSIFICATION HAS BEEN AUTHORIZED TO HAVE A WAGE DIFFERENTIAL INCREMENT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
BLANK, N
=
NO
Name
LEAVE EMPLOYEE TYPE
Description
A CODE USED TO INDICATE AN EMPLOYEES PRIMARY PERSONNEL CLASSIFICATION FOR THE PURPOSE OF ENROLLING EMPLOYEES INTO LEAVE ACCRUAL PLANS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: JOB_CUPA_FUNC
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: JOB_CUPA_FUNC
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: JOB_CUPA_FUNC
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
JOB FAMILY TABLE MASTER–THIS SET CONTAINS ONE RECORD PER JOB FAMILY.
Name
JOB FAMILY
Description
A USER DEFINED CODE REPRESENTING A LOGICAL GROUPING OF LIKE JOB CLASS'S AND CIP'S.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
LAST ACTIVITY DATE
Description
THE DATE OF THE LAST ACTIVITY ON A RECORD IN THE DATASET.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR ACTV_DATE
Description
SQL FORMATTED DATE FOR ACTV_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
JOB TYPE TABLE–THIS TABLE CONTAINS VALID EMPLOYEE JOB TYPES.
Name
EMPLOYEE JOB TYPE
Description
A CODE TO INDICATE THE TYPE OF JOB THE EMPLOYEE HOLDS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
10
=
ACTING EMPLOYEES TEMPORARILY APPOINTED TO A HIGHER JOB CLASSIFICATION FOR AN EXTENDED PERIOD OF TIME OR AN ACADEMIC YEAR.
09
=
COURTESY ACADEMIC EMPLOYEE HOLDING DEPARTMENTAL APPOINTMENTS WITHOUT SALARY.
08
=
INTERMITTENT EMPLOYEES HIRED ON SPORATIC BASIS BASED ON INCREASED WORKLOADS, PEAK PERIOD EMPLOYMENT, SUCH AS REGISTRATION CLERKS.
11
=
REPLACEMENT EMPLOYEES ASSIGNED TO A TEMPORARY POSITION ON A REPLACEMENT BASIS UNTIL A POSITION CAN BE FILLED ON A PERMANENT BASIS.
13
=
PROJECT
12
=
SABBATICAL REPLACEMENT EMPLOYEE IN A TEMPORARY POSITION AS A REPLACEMENT FOR A FACULTY MEMBER ON SABBATICAL LEAVE.
02
=
PROBATIONARY THE INITIAL SIX MONTHS OF EMPLOYMENT IN A JOB CLASS FOLLOWING APPOINTMENT FROM AN ELIGIBLE LIST OF A NON-PERMANENT EMPLOYEES.
01
=
PERMANENT AN EMPLOYEE WHO HAS SUCCESSFULLY COMPLETED A PROBATIONARY PERIOD AT THE INSTITUTION WITHIN THE CURRENT PERIOD OF EMPLOYMENT.
03
=
TRIAL SERVICE THE INITIAL PERIOD OF EMPLOYMENT FOLLOWING DEMOTION, OR LATERAL MOVEMENT INTO A CLASSIFICATION IN WHICH THE EMPLOYEE HAS NOT HELD PERMANENT STAUS, BEGINNING WITH THE EFFECTIVE DATE OF THE CHANGE AND CONTINUING FOR SIX MONTHS, UNLESS INTERRUPTED AS PROVIDED IN APPLICABLE HEPB RULES.
05
=
EMERGENCY AN EMPLOYING OFFICIAL MAY REQUEST THAT THE PERSONNEL OFFICER AUTHORIZE A THIRTY CALENDAR DAY EMERGENCY APPOINTMENT, WITHOUT REGARD TO OTHER PROVISIONS OF HEPB RULES GOVERNING APPOINTMENTS, WHENEVER THE PERSONNEL OFFICER DETERMINES THAT AN EMERGENCY EXISTS AND THERE IS AN INADEQUATE ELIGIBILITY LIST FROM WHICH AN APPOINTMENT CAN BE MADE.
04
=
PROVISIONAL APPOINTMENT MADE PRIOR TO ESTABLISHMENT OF AN ELIGIBLE LIST, PER WAC 251-18-300 A PERSON SO APPOINTED IS REQUIRED TO APPLY THROUGH THE COMPETITIVE PROCESS TO BE CONSIDERED FOR THE POSITION ON A PERMANENT BASIS.
06
=
TEMPORARY WORK PERFORMED IN ABSENCE OF AN EMPLOYEE ON LEAVE OR EXTRA WORK REQUIRED AT A WORK LOAD PEAK OR SPECIAL PROJECTS, OR CYCLIC WORKLOADS NOT TO EXCEED ONE HUNDRED EIGHTY CALENDAR DAYS.
07
=
SEASONAL EMPLOYEES APPOINTED FOR SHORT DURATION SEASON SUCH AS FIELD CROPS, HARVESTING.
Name
JOB TYPE TITLE
Description
A DESCRIPTIVE TITLE OF AN EMPLOYEE JOB TYPE.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
LEAVE ACCRUAL TABLE–THIS TABLE CONTAINS INFORMATION FOR CALCULATING LEAVE ACCRUALS.
Name
LEAVE ACCRUAL PLAN
Description
A CODE WHICH IDENTIFIES A LEAVE ACCRUAL PLAN.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
LEAVE ACCRUAL LEAVE WITHOUT PAY DAYS
Description
THE MAXIMUM NUMBER OF LEAVE WITHOUT PAY DAYS THAT CAN BE TAKEN IN A MONTH WITHOUT LOSING A LEAVE ACCRUAL.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
LEAVE ACCRUAL LEAVE WITHOUT PAY INDICATOR
Description
A CODE TO INDICATE IF A LEAVE ACCRUAL IS SUPPRESSED IF MORE THAN A SPECIFIED NUMBER OF LEAVE WITHOUT PAY DAYS IS TAKEN.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO, LWOP DOES NOT AFFECT LEAVE ACCRUAL
Name
LEAVE ACCRUAL PLAN TITLE
Description
A DESCRIPTIVE TITLE OF A LEAVE ACCRUAL PLAN.
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
Name
LEAVE ACCRUAL RATE TYPE
Description
A CODE TO INDICATE THE CONTENTS OF THE LEAVE ACCRUAL RATE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
H
=
NUMBER OF HOURS
P
=
PERCENT TO BE APPLIED TO CONTRACT UNITS
Name
LEAVE ACCRUAL WORK INDICATOR
Description
A CODE TO INDICATE HOW WORKING OR NOT WORKING DURING A MONTH AFFECTS THAT MONTHS ACCRUAL.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
ACCRUE WHEN NOT WORKING
Name
EMPLOYMENT ACCRUAL AMOUNT
Description
THE AMOUNT ACCRUED FOR A LEAVE PLAN UPON EMPLOYMENT.
Type
NUMERIC(7,2)
Number of length 7 including 2 positions after the decimal.
Name
EMPLOYMENT LEAVE ACCRUAL PERIOD
Description
THE NUMBER OF MONTHS AFTER THE MONTH OF EMPLOYMENT THAT THE EMPLOYMENT ACCRUAL AMOUNT IS TO BE POSTED. IF THE AMOUNT IS TO BE POSTED FOR THE EMPLOYMENT MONTH THIS WOULD BE ZERO.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Values
Name
LEAVE PLAN CATEGORY
Description
A CODE TO IDENTIFY A CATEGORY OF LEAVE PLAN.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NON-COMPENSABLE SICK LEAVE
C
=
COMPENSABLE SICK LEAVE
V
=
VACATION
O
=
OTHER
Name
LEAVE ACCRUAL PLAN MAXIMUM BALANCE CUTOFF
Description
A CODE TO INDICATE WHAT SHOULD HAPPEN WHEN A LEAVE BALANCE IS OVER THE MAXIMUM.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
2
=
DO NOT ACCRUE OVER MAXIMUM
Name
LEAVE ACCRUAL PLAN MAXIMUM BALANCE
Description
THE MAXIMUM BALANCE THAT MAY BE MAINTAINED FOR A LEAVE ACCRUAL PLAN.
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
Values
Name
LEAVE TYPE
Description
A CODE ASSIGNED TO IDENTIFY A TYPE OF LEAVE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Values
CSL
=
COMPENSABLE SICK LEAVE
NSL
=
NON-COMPENSABLE SICK LEAVE
LWC
=
CYCLIC LEAVE WITHOUT PAY
LWO
=
LEAVE WITHOUT PAY
OPL
=
OTHER PAID LEAVE
PLV
=
PROFESSIONAL LEAVE
MLV
=
MILITARY LEAVE
BLV
=
BEREAVEMENT LEAVE
CLV
=
CIVIL/JURY LEAVE
P/H
=
PERSONAL HOLIDAY
CMP
=
COMPENSATORY TIME
Name
PERCENT OF FULL_TIME INDICATOR
Description
A CODE TO INDICATE IF A LEAVE ACCRUAL SHOULD BE PRORATED BASED ON THE EMPLOYEE'S PERCENT OF FULL-TIME.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO, POST ACCRUAL AS SHOWN ON TABLE
Name
PERCENT MAXIMUM ACCRUAL AMOUNT
Description
FOR AN ACCRUAL RATE THAT IS A PERCENT, THIS IS THE MAXIMUM ACCRUAL THAT MAY BE POSTED.
Type
NUMERIC(6,2)
Number of length 6 including 2 positions after the decimal.
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
YEARS OF SERVICE INDICATOR
Description
A CODE TO INDICATE WHETHER OR NOT LEAVE ACCRUALS ARE DONE BASED ON YEARS OF SERVICE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO, ACCRUE AMOUNT SPECIFIED FOR EACH MONTH OF THE YEAR REGARDLESS OF YEARS OF SERVICE
Name
Description
ARRAY MEMBER. SEE: LEAVE_ACCR_RATE
Type
NUMERIC(6,2)
Number of length 6 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: LEAVE_ACCR_RATE
Type
NUMERIC(6,2)
Number of length 6 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: LEAVE_ACCR_RATE
Type
NUMERIC(6,2)
Number of length 6 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: LEAVE_ACCR_RATE
Type
NUMERIC(6,2)
Number of length 6 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: LEAVE_ACCR_RATE
Type
NUMERIC(6,2)
Number of length 6 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: LEAVE_ACCR_RATE
Type
NUMERIC(6,2)
Number of length 6 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: LEAVE_ACCR_RATE
Type
NUMERIC(6,2)
Number of length 6 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: LEAVE_ACCR_RATE
Type
NUMERIC(6,2)
Number of length 6 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: LEAVE_ACCR_RATE
Type
NUMERIC(6,2)
Number of length 6 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: LEAVE_ACCR_RATE
Type
NUMERIC(6,2)
Number of length 6 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: LEAVE_ACCR_RATE
Type
NUMERIC(6,2)
Number of length 6 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: LEAVE_ACCR_RATE
Type
NUMERIC(6,2)
Number of length 6 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: LEAVE_MO_YR
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: LEAVE_MO_YR
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: LEAVE_MO_YR
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: LEAVE_MO_YR
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: LEAVE_MO_YR
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: LEAVE_MO_YR
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: LEAVE_MO_YR
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: LEAVE_MO_YR
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: LEAVE_MO_YR
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: LEAVE_MO_YR
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: LEAVE_MO_YR
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: LEAVE_MO_YR
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
LEAVE TRANSACTION TABLE–THIS TABLE CONTAINS ALL OF THE VALID LEAVE TRANSACTIONS.
Name
LEAVE TRANSACTION CODE
Description
A CODE USED TO DEFINE A TYPE OF TRANSACTION POSTED AGAINST A LEAVE TYPE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Values
NSL
=
NON-COMPENSABLE SICK LEAVE TAKEN
CSL
=
COMPENSABLE SICK LEAVE TAKEN
CMP
=
COMPENSATORY TIME TAKEN
P/H
=
PERSONAL HOLIDAY TAKEN
CLV
=
CIVIL/JURY LEAVE TAKEN
BLV
=
BEREAVEMENT LEAVE TAKEN
MLV
=
MILITARY LEAVE TAKEN
PLV
=
PROFESSIONAL LEAVE TAKEN
OPL
=
OTHER PAID LEAVE TAKEN
LWO
=
LEAVE WITHOUT PAY TAKEN
LWC
=
LEAVE WITHOUT PAY (CYCLIC) TAKEN
CTE
=
COMPENSATORY TIME EARNED
ACV
=
ACCRUED VACATION LEAVE
ACS
=
ACCRUED COMPENSABLE SICK LEAVE
ACN
=
ACCRUED NON-COMPENSABLE SICK LEAVE
ACP
=
ACCRUED PERSONAL HOLIDAY
MAX
=
VACATION LEAVE REDUCED TO MAXIMUM
PVL
=
PRIOR AGENCY VACATION LEAVE TRANSFERRED
PSL
=
PRIOR AGENCY COMPENSABLE SICK LEAVE TRANSFERRED
PPH
=
PRIOR AGENCY PERSONAL HOLIDAY TRANSFERRED
LPR
=
SICK LEAVE PAYOFF-RETIREMENT
LPN
=
SICK LEAVE PAYOFF-NO OASI
LPA
=
SICK LEAVE PAYOFF
VLO
=
VACATION LEAVE PAYOFF-OVER 30
VLP
=
VACATION LEAVE PAYOFF
CTP
=
COMPENSATORY TIME PAYOFF
Name
LEAVE TRANSACTION TITLE
Description
A DESCRIPTIVE TITLE FOR A LEAVE TRANSACTION.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
LEAVE TRANSACTION CATEGORY
Description
.\ A CODE TO CATEGORIZE A LEAVE TRANSACTION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
E
=
LEAVE EARNED/ACCRUED
+
=
ADJUSTMENT THAT INCREASES LEAVE BALANCE
-
=
ADJUSTMENT THAT DECREASES LEAVE BALANCE
Name
LEAVE TYPE
Description
A CODE ASSIGNED TO IDENTIFY A TYPE OF LEAVE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Values
CLV
=
CIVIL/JURY LEAVE
BLV
=
BEREAVEMENT LEAVE
MLV
=
MILITARY LEAVE
PLV
=
PROFESSIONAL LEAVE
OPL
=
OTHER PAID LEAVE
LWO
=
LEAVE WITHOUT PAY
LWC
=
CYCLIC LEAVE WITHOUT PAY
CSL
=
COMPENSABLE SICK LEAVE
CMP
=
COMPENSATORY TIME
NSL
=
NON-COMPENSABLE SICK LEAVE
VAC
=
VACATION
Name
POST TO PAYROLL INDICATOR
Description
A CODE TO INDICATE WHETHER OR NOT A LEAVE TRANSACTION POSTS TO PAYROLL.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
TRANSACTION DOES NOT POST TO PAYROLL
Name
EARNINGS TYPE
Description
A CODE WHICH IDENTIFIES THE TYPE OF PAYMENT BEING MADE; FOR EXAMPLE: REGULAR, DIFFERENTIAL, PERQUISITE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
LEAVE TYPE TABLE–THIS TABLE CONTAINS THE VALID LEAVE TYPES.
Name
LEAVE TYPE
Description
A CODE ASSIGNED TO IDENTIFY A TYPE OF LEAVE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Values
CSL
=
COMPENSABLE SICK LEAVE
P/H
=
PERSONAL HOLIDAY
CMP
=
COMPENSATORY TIME
VAC
=
VACATION
LWC
=
CYCLIC LEAVE WITHOUT PAY
LWO
=
LEAVE WITHOUT PAY
OPL
=
OTHER PAID LEAVE
PLV
=
PROFESSIONAL LEAVE
MLV
=
MILITARY LEAVE
BLV
=
BEREAVEMENT LEAVE
CLV
=
CIVIL/JURY LEAVE
Name
LEAVE BALANCE INDICATOR
Description
A CODE TO INDICATE WHETHER OR NOT A LEAVE BALANCE IS MAINTAINED FOR A LEAVE TYPE AND THE TYPE OF LEAVE BALANCE IF MAINTAINED. CODE: A = AN ACCUMULATED LEAVE BALANCE IS MAINTAINED (ACCRUALS ADD TO LEAVE BALANCE). O = A LEAVE BALANCE IS MAINTAINED BUT AN ACCRUAL OVERLAYS THE PRESENT BALANCE. N = LEAVE BALANCE IS NOT MAINTAINED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
LEAVE DOCK TYPE
Description
IF A LEAVE TYPE HAS AN INSUFFICIENT BALANCE TO BE TAKEN, THIS IS THE LEAVE TRANSACTION CODE THAT THE HOURS SHOULD BE TRANSFERRED TO.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
LEAVE TRANSACTION TITLE
Description
A DESCRIPTIVE TITLE FOR A LEAVE TRANSACTION.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
LEAVE RECORDS BY DAY
Description
A CODE TO INDICATE IF LEAVE TAKEN RECORDS ARE TO BE MAINTAINED BY DAY.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO, DO NOT MAINTAIN RECORDS BY DAY
Name
BALANCE ADJUSTMENT LEAVE TRANSACTION
Description
THE LEAVE TRANSACTION CODE TO USE WHEN A LEAVE TYPE BALANCE REQUIRES AN AUTOMATIC ADJUSTMENT (I.E. IT HAS A MAXIMUM BALANCE AND NEEDS TO BE RESET OR IT IS AN OVERLAY BALANCE ACCRUAL TYPE AND A CURRENT BALANCE EXISTS WHEN A NEW ACCRUAL IS TO TAKE PLACE).
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
LIFE INSURANCE TABLE MASTER
Name
LIFE INSURANCE PLAN
Description
A CODE TO INDICATE THE LIFE INSURANCE PLAN IN WHICH AN EMPLOYEE IS ENROLLED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
LIFE PLAN TITLE
Description
THE DESCRIPTIVE TITLE OF A LIFE INSURANCE PLAN.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
LIFE INSURANCE DEDUCTION CODE
Description
DEFINITION THE DEDUCTION CODE FOR LIFE INSURANCE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
LEAVE OF ABSENCE REASON–THIS TABLE CONTAINS THE VALID LEAVE OF ABSENCE REASON CODES.
Name
LEAVE OF ABSENCE REASON
Description
A CODE INDICATING THE TYPE OF LEAVE AN EMPLOYEE HAS TAKEN.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
12
=
EXEMPT APPOINTMENT
11
=
EDUCATIONAL LEAVE WITHOUT PAY FOR EDUCATIONAL PURPOSES.
10
=
TEACHING ELSEWHERE LEAVE WITHOUT PAY TO PERMIT AN EMPLOYEE TO TEACH AT ANOTHER INSTITUTION.
14
=
LEAVE W/PARTIAL PAY
01
=
PROFESSIONAL PAID LEAVE GRANTED TO FACULTY MEMBERS AND LIBRARIANS IN RECOGNITION OF MERITORIOUS SERVICE AND/OR SCHOLARLY ACHIEVEMENT IN TEACHING, RESEARCH OR CREATIVE ACTIVITY.
09
=
RESEARCH GRANTS LEAVE WITHOUT PAY TO WORK ON A GRANT. NOT TO EXCEED ONE YEAR.
08
=
GOVERNMENT SERVICE OR INDUSTRY NON-PAID LEAVE GRANTED TO PERMIT AN EMPLOYEE TO ACCEPT TEMPORARY EMPLOYMENT WITH GOVERNMENT OR INDUSTRY. NOT TO EXCEED ONE YEAR.
07
=
WORK RELATED DISABILITY ABSENCE RESULTING FROM AN ON-JOB INJURY WHEREIN THE EMPLOYEE IS COVERED BY WORK- MAN'S COMPENSATION INSURANCE.
06
=
INSTRUCTIONAL YEAR LEAVE WITHOUT PAY FOR TIME PERIODS BETWEEN INSTRUCTIONAL YEARS OR ACADEMIC QUARTERS.
05
=
PARENTAL LEAVE LEAVE GRANTED TO AN EMPLOYEE AFTER CHILD- BIRTH AFTER THE EMPLOYEE HAS USED ALL ACCUMULATED SICK LEAVE. THE EMPLOYEE IS OBLIGATED TO RETURN TO WORK AS SOON AS HEALTH PERMITS. NO PAY IS PROVIDED.
04
=
ILLNESS/DISABILITY EMPLOYEE IS UNABLE TO PERFORM ASSIGNED DUTIES BECAUSE OF AN ILLNESS OR NON-WORK RELATED DISABILITY. NO PAY IS PROVIDED.
03
=
PERSONAL NON-PAID ABSENCE FROM ACTIVE STATUS FOR PERSONAL REASONS NOT BETTER CLASSIFIED BY OTHER SUB-ELEMENTS.
02
=
MILITARY PAID OR UNPAID LEAVE FOR THE PURPOSE OF SERVING ACTIVE DUTY, MILITARY TRAINING, AND/OR SERVICE (PAID LEAVE NOT TO EXCEED 15 CALENDAR DAYS IN A CALENDAR YEAR).
Name
LEAVE OF ABSENCE REASON TITLE
Description
A DESCRIPTIVE TITLE FOR A LEAVE OF ABSENCE REASON.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
MAIL STOP TABLE–THIS TABLE CONTAINS AN INSTITUTION'S MAIL STOPS.
Name
MAIL STOP
Description
THE WORK LOCATION AT WHICH AN EMPLOYEE'S WORK RELATED MAIL SHOULD BE DELIVERED.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
MAIL STOP ADDRESS
Description
THE STREET/CAMPUS ADDRESS ASSOCIATED WITH A MAIL STOP.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
MAIL STOP NAME
Description
THE NAME ASSOCIATED WITH A MAIL STOP.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
MAIL STOP ZIP CODE
Description
THE ZIP CODE ASSOCIATED WITH A MAIL STOP.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
MAIL STOP ADDRESS LINE 2
Description
THE SECOND LINE OF THE MAIL STOP ADDRESS.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
MILITARY STATUS TABLE–THIS TABLE CONTAINS THE VALID MILITARY STATUS CODES AND TITLES.
Name
MILITARY STATUS
Description
IDENTIFIES THE INDIVIDUAL'S CURRENT MILITARY STATUS FOR AFFIRMATIVE ACTION PURPOSES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
DO
=
DISABLED VETERAN - OTHER THAN VIETNAM
CV
=
CAMPAIGN VETERAN
DC
=
DISABLED CAMPAIGN VETERAN
OV
=
OTHER VETERAN
SV
=
SPOUSE OF DECEASED VETERAN
DV
=
DISABLED VETERAN - VIETNAM ERA
BLANK
=
NON-VETERAN
VV
=
VIETNAM ERA VETERAN
Name
MILITARY STATUS TITLE
Description
A DESCRIPTIVE TITLE OF A MILITARY STATUS.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
PAY CYCLE TABLE–THIS TABLE DEFINES VALID PAY CYCLES.
Name
PAY CYCLE
Description
THE PAY CYCLE(S) ON WHICH AN EMPLOYEE IS PAID.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
PAY CYCLE TITLE
Description
A DESCRIPTIVE TITLE OF A PAY CYCLE.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
PAY FREQUENCY TABLE–THIS TABLE CONTAINS INFORMATION RELATED TO PAY FREQUENCY.
Name
PAY CYCLE FREQUENCY
Description
A CODE WHICH INDICATES THE FREQUENCY WITH WHICH A PAY CYCLE IS PAID.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
M
=
MONTHLY
W
=
WEEKLY
B
=
BI-WEEKLY
Q
=
QUARTERLY
Name
MAXIMUM GROSS PAY
Description
THE MAXIMUM AMOUNT OF GROSS PAY THAT AN EMPLOYEE CAN BE PAID FOR THE PAYMENT FREQUENCY (IE. SEMI-MONTHLY, MONTHLY, ETC.)
Type
NUMERIC(10,2)
Number of length 10 including 2 positions after the decimal.
Name
MAXIMUM NET PAY
Description
THE MAXIMUM AMOUNT OF NET PAY THAT AN EMPLOYEE CAN BE PAID FOR THEIR PAYMENT FREQUENCY.
Type
NUMERIC(10,2)
Number of length 10 including 2 positions after the decimal.
Name
MEDICAL AID FIXED HOURS PER PAY PERIOD
Description
THE NUMBER OF HOURS PER PAY PERIOD TO USE FOR COMPUTING MEDICAL AID INSURANCE RATES FOR EMPLOYEES REPORTING A FIXED NUMBER OF HOURS PER PAY PERIOD.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
STANDARD PAY PERIOD HOURS
Description
THE STANDARD NUMBER OF HOURS WORKED PER PAY PERIOD.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
PAY SCALE TABLE–THIS TABLE CONTAINS THE VALID PAY SCALES.
Name
PAY SCALE
Description
A CODE IDENTIFYING THE PAY SCALE WHICH APPLIES TO THE POSITION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
PAY SCALE EFFECTIVE DATE
Description
THE DATE THAT A PAY SCALE BECAME EFFECTIVE.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR PAY_SCALE_EFF
Description
SQL FORMATTED DATE FOR PAY_SCALE_EFF
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
PREVIOUS PAY SCALE EFFECTIVE DATE
Description
THE PREVIOUS EFFECTIVE DATE OF A PAY SCALE.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR PREV_SCALE_EFF
Description
SQL FORMATTED DATE FOR PREV_SCALE_EFF
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
PAY SCALE RATE CODE
Description
THE RATE CODE THAT APPLIES TO THE STEP AMOUNTS FOR A PAY SCALE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
M
=
MONTHLY RATE
A
=
ANNUAL RATE
C
=
CONTRACT
PERSONNEL ACTION TABLE–THIS TABLE CONTAINS VALID PERSONNEL ACTIONS AND SOME INFORMATION ON HOW THEY ARE PROCESSED.
Name
PERSONNEL ACTION
Description
A CODE TO IDENTIFY A TYPE OF PERSONNEL ACTION.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Values
CTRM
=
CHANGE IN JOB TERM
CTYP
=
CHANGE IN JOB TYPE
ACCT
=
CHANGE TO ACCOUNT DISTRIBUTION ADJUSTMENT RESULTING FROM A CHANGE IN THE SOURCE OF FUNDING OF A JOB.
IMCH
=
INCREMENT MONTH CHANGE
GSA
=
GENERAL SALARY ADJUSTMENT SALARY INCREASE PROVIDED BY LEGISLATIVE ACTION
EXTN
=
EXTENSION OF JOB REAPPOINTMENT FOR A PERIOD BEYOND THE CONTRACTED APPOINTMENT PERIOD.
ETCH
=
EMPLOYEE TYPE CHANGE
DEMV
=
DEMOTION - VOLUNTARY/LAYOFF .CHANGING AN EMPLOYEE IN CLASSIFICATION TO ONE WITH A LOWER SALARY RANGE MAXIMUM AT THE EMPLOYEE'S REQUEST; OR .ACCEPTANCE BY THE EMPLOYEE OF AN OPTION TO A POSITION IN A LOWER CLASS IN LIEU OF LAYOFF FROM THE INSTITUTION
DEMD
=
DEMOTION - DISCIPLINARY CHANGING AN EMPLOYEE FROM A POSITION IN ONE CLASSIFICATION TO A POSITION IN ANOTHER CLASSIFICATION IN A LOWER SALARY RANGE MAXIMUM FOR JUST CAUSE AS DEFINED IN WAC 251-10-110.
DCOR
=
DATA CORRECTION THE CORRECTION OF ERRORS ORIGINATING FROM THE DATA INPUT PROCESS
CPOS
=
CHANGE IN POSITION NUMBER
REV
=
REVERSION THE RETURN OF A PERMANENT EMPLOYEE FROM TRIAL SERVICE TO THE FORMER CLASSIFICATION
RETD
=
RETIRED WITH PARTIAL EMPLOYMENT RETIRING FROM AN ACTIVE PRIMARY PAY STATUS WITH A SIMULTANEOUS REHIRE WITH THE AGENCY ON A TEMPORARY BASIS
RETN
=
RETURN FROM LEAVE OF ABSENCE THE REINSTATEMENT OF AN EMPLOYEE WHO HAS BEEN IN A LEAVE OF ABSENCE STATUS
RECL
=
JOB RECLASSIFICATION REALLOCATION OF A POSITION DUE TO PERMANENT AND SUBSTANTIVE CHANGES IN THE FUNCTIONS OF A POSITION INVOLVING THE ADDITION, REDUCTION, OR MODIFICATION OF DUTIES OR RESPONSIBILITIES
REAS
=
REASSIGNMENT A MANAGEMENT INITIATED MOVEMENT OF A CLASSIFIED EMPLOYEE FROM ONE POSITION TO ANOTHER WITHIN THE SAME CLASSIFICATION
REAP
=
REAPPOINTMENT THE REAPPOINTMENT OF AN EMPLOYEE FOR THE SUCCEEDING APPOINTMENT TERM
RACT
=
REMEDIAL ACTION
PROM
=
PROMOTION THE ADVANCEMENT OF A PERMANENT EMPLOYEE TO A POSITION IN ANOTHER CLASSIFICATION HAVING A HIGHER SALARY RANGE.
PPAY
=
HEPB SPECIAL PREMIUM PAY A DIFFERENT SALARY RANGE APPROVED BY THE HEPB FOR THE EMPLOYEE'S JOB CLASS.
PERC
=
CHANGE TO PERCENT OF FULL-TIME ADJUSTMENT RESULTING FROM AN INCREASE OR DECREASE IN THE NUMBER OF HOURS TO BE WORKED BY AN EMPLOYEE.
MPA
=
MULTIPLE PERSONNEL ACTIONS MORE THAN THREE PERSONNEL ACTIONS ARE BEING PROCESSED ON A SINGLE PERSONNEL ACTION FORM. THE FIRST TWO ARE TO BE SPECIFICALLY IDENTIFIED.
MINC
=
MERIT INCREASE SALARY INCREASE GRANTED BY THE INSTITUTION ON THE BASIS OF THE EMPLOYEE'S PAST WORK PERFORMANCE OR THE ATTAINMENT OF ADDITIONAL SKILLS
LWP
=
LEAVE OF ABSENCE - WITH PAY A TEMPORARY ABSENCE FROM A POSITION WITH PAY (EITHER FULL OR PARTIAL) WHEREIN THE EMPLOYEE IS EXPECTED TO RETURN TO AN ACTIVE STATUS WITH THE INSTITUTION
LWOP
=
LEAVE OF ABSENCE - WITHOUT PAY A TEMPORARY ABSENCE FROM A POSITION WITHOUT PAY WHEREIN THE EMPLOYEE IS EXPECTED TO RETURN TO ACTIVE STATUS WITH THE INSTITUTION.
INEM
=
INITIAL EMPLOYMENT A NEW EMPLOYEE IS BEING HIRED BY THE INSTITUTION
INCR
=
INCREMENT INCREASE PERIODIC SALARY INCREASE BASED ON THE LENGTH OF SERVICE
CLI
=
COST OF LIVING INCREASE.
CWR
=
COMPARABLE WORTH INCREASE.
MNLT
=
MOONLIGHT
OVLD
=
OVERLOAD
TSIN
=
TEMPORARY SALARY INCREASE (START/STOP) A NON-PERMANENT UPWARD SALARY ADJUSTMENT TO RECOGNIZE TEMPORARY ASSIGNMENT OF HIGHER LEVEL DUTIES
TSA
=
TEMPORARY SUPPLEMENTAL APPOINTMENT SALARY ADJUSTMENT TO PROVIDE REIMBURSEMENT TO AN EMPLOYEE WHO HAS BEEN ASSIGNED EXTRA DUTIES AND RESPONSIBILITIES EXCEEDING THOSE DEFINED FOR A JOB CLASSIFICATION FOR FACULTY APPOINTMENT
TRAN
=
TRANSFER AN EMPLOYEE INITIATED CHANGE FROM ONE POSITION TO ANOTHER WITHIN THE SAME CLASSFIFICATION AND WITHIN THE AGENCY WITHOUT A BREAK IN SERVICE
TCHG
=
TITLE CHANGE
SUSP
=
DISCIPLINARY SUSPENSION A FORCED ABSENCE WITHOUT PAY FOR A JUST CAUSE
SEPR
=
SEPARATION RESIGNATION, RETIREMENT, LAYOFF OR DISMISSAL FROM SERVICE
RTPA
=
RETURN FROM TEMPORARY/PROVISIONAL APPOINTMENT
Name
PERSONNEL ACTION DATE INDICATOR
Description
A CODE TO INDICATE WHETHER OR NOT A PERSONNEL ACTION REQUIRES A DATE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
DATE OPTIONAL
Name
PERSONNEL ACTION HISTORY INDICATOR
Description
A CODE TO INDICATE WHETHER OR NOT A PERSONNEL ACTION IS TO BE CONSIDERED FOR EMPLOYEE HISTORY.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO
Name
PERSONNEL ACTION TITLE
Description
A DESCRIPTIVE TITLE OF A PERSONNEL ACTION.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
POSITION TABLE–THIS TABLE CONTAINS INFORMATION ON AN INSTITUTION'S POSITIONS.
Name
POSITION NUMBER
Description
A SIX DIGIT NUMBER WHICH IDENTIFIES THE SPECIFIC POSITION TO WHICH THE EMPLOYEE IS ASSIGNED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
ANNUAL CONTRACT AMOUNT
Description
FOR CONTRACTED POSITIONS, THE CURRENT YEAR'S CONTRACT AMOUNT.
Type
NUMERIC(10,2)
Number of length 10 including 2 positions after the decimal.
Name
CALENDAR CODE
Description
A CODE TO IDENTIFY A WORK CALENDAR FOR AN EMPLOYEE OR POSITION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
COMMENT
Description
ANY ANNOTATION AN AGENCY WISHES TO APPEND TO AN ITEM
Type
NVARCHAR(70)
Variable length string of up to 70 characters.
Name
CONTRACT UNITS
Description
NUMBER OF WORK DAYS/HOURS REQUIRED TO FULFILL AN EMPLOYMENT CONTRACT. THE NUMBER OF DAYS/HOURS REPRESENTED SHOULD NOT INCLUDE VACATIONS OR HOLIDAYS. CONTRACT UNITS FOR ADMINISTRATIVE AND FULL-TIME FACULTY CONTRACTS MUST BE ENTERED IN DAYS. CONTRACT UNITS FOR PART-TIME FACULTY CONTRACTS, MOONLIGHT FACULTY CONTRACTS AND STIPENDS MUST BE ENTERED IN HOURS.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Values
225 AND UP 12 MONTHS
186-205 DAYS 10 MONTHS
160-185 DAYS 9 MONTHS
CONTRACT UNITS CONVERT TO MONTHS AS FOLLOWS:
Name
JOB CLASSIFICATION
Description
A CODE REPRESENTING A JOB CLASSIFICATION.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
POSITION BEGIN DATE
Description
THE DATE A POSITION BECAME EFFECTIVE.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR POS_BEG
Description
SQL FORMATTED DATE FOR POS_BEG
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Values
Name
POSITION END DATE
Description
THE DATE UPON WHICH A POSITION ENDS. FOR CONTINUING POSITIONS THIS WOULD BE 99/99/99.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR POS_END
Description
SQL FORMATTED DATE FOR POS_END
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
POSITION STATUS
Description
A CODE THAT INDICATES THE STATUS OF A POSITION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
I
=
INACTIVE
V
=
VACANT
D
=
DELETED
T
=
TERMINATED
S
=
SABBATICAL
L
=
LEAVE WITHOUT PAY
Name
POSITION TERM
Description
THE NUMBER OF MONTHS PER YEAR THAT THIS POSITION IS WORKED.
Type
NUMERIC(5,2)
Number of length 5 including 2 positions after the decimal.
Name
POSITION TYPE
Description
A CODE TO IDENTIFY A TYPE OF POSTION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
G
=
GROUP POSITION
Name
Description
ARRAY MEMBER. SEE: POS_DEPT
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
Description
ARRAY MEMBER. SEE: POS_DEPT
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
Description
ARRAY MEMBER. SEE: POS_DEPT
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
RACE/ETHNIC TABLE–THIS TABLE CONTAINS THE VALID RACE/ETHNIC CODES AND TITLES.
Name
EMPLOYEE RACE/ETHNIC
Description
A CODE TO DENOTE AN EMPLOYEE'S RACE/ETHNIC ORIGIN.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
1
=
ASIAN AMERICAN/PACIFIC ISLANDER
2
=
BLACK
3
=
NATIVE AMERICAN/ALASKAN NATIVE
4
=
HISPANIC
5
=
CAUCASIAN
Name
RACE/ETHNIC TITLE
Description
A DESCRIPTIVE TITLE OF AN EMPLOYEE'S RACE/ ETHNIC.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
RECRUITMENT TYPE TABLE MASTER–THIS SET CONTAINS INFORMATION PERTAINING TO RECRUITMENTS.
Name
RECRUITMENT TYPE
Description
A USER DEFINED CODE REPRESENTING THE TYPE OF RECRUITMENT. EX. OPEN PROMOTIONAL, LATERAL TRANSFER
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
REFERRAL SOURCE TABLE–THIS TABLE CONTAINS VALID REFERRAL SOURCE CODES AND TITLES.
Name
DELETE REFERRAL SOURCE
Description
THIS DATA ELEMENT REPLACES REFERRAL SOURCE AND IS NO LONGER BEING USED. SEE APP_REF_SRC. SEE APP. PU = PUBLIC EMPLOYMENT AGENCY SR = SPECIAL RECRUITMENT WI = WALK-IN OT = OTHER
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
REFERRAL SOURCE TITLE
Description
A DESCRIPTIVE TITLE OF A REFERRAL SOURCE.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
REFERRAL SOURCE TABLE MASTER–THIS SET CONTAINS ONE RECORD PER REFERRAL SOURCE. A REFERRAL SOURCE IS A NEWSPAPER OR OTHER PUBLICATIONS THAT AN INSTITUTION MAY CHOOSE TO PLACE POSITION OPENING ADS.
Name
ADDRESS LINE 1
Description
THE FIRST LINE OF AN ADDRESS.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
ADDRESS LINE 2
Description
THE SECOND LINE OF AN ADDRESS
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
CONFIRMATION PHONE NUMBER
Description
THE TELEPHONE AT WHICH CONFIRMATION OF A SUCCESSFUL FAX TRANSMISSION CAN BE RECEIVED.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
CONFIRMATION PHONE NUMBER EXTENSION
Description
THE CONFIRMATION PHONE NUMBER EXTENSION.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
CONTACT PHONE NUMBER
Description
THE TELEPHONE NUMBER AT WHICH A PERSON A OR ORGANIZATION MAY BE CONTACTED.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
CONTACT PHONE NUMBER EXTENSION
Description
THE CONTACT PHONE NUMBER EXTENSION.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
FAX PHONE NUMBER
Description
THE TELEPHONE NUMBER AT WHICH A FAX MACHINE FOR A PERSON OR ORGANIZATION MAYBE CONTACTED.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
TARGETED AUDIENCE FOR ADDVERTISING
Description
A USER DEFINED CODE TO INDICATE AN ADVERTISING AUDIENCE TARGETED BY A PUBLICATION.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
TITLE
Description
A DISTINGUISHING NAME ASSOCIATED WITH A PARTICULAR CODE OR ENTITY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
ZIP CODE
Description
A NINE (9) DIGIT NUMBER IDENTIFYING EACH POSTAL DELIVERY AREA IN THE UNITED STATES.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
CITY/TOWN NAME
Description
THE NAME OF A CITY OR TOWN.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
COUNTRY
Description
THE NAME OF A COUNTRY.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
STATE
Description
A STANDARD TWO-CHARACTER CODE ASSIGNED BY THE US POSTAL SERVICE TO EACH OF THE STATES/ PROVINCES IN THE UNITED STATES/CANADA AK - ALASKA AZ - ARIZONA AR - ARKANSAS CA - CALIFORNIA CO - COLORADO CT - CONNECTICUT DE - DELAWARE DC - DIST. OF COLUMBIA FL - FLORIDA GA - GEORGIA HI - HAWAII ID - IDAHO IL - ILLINOIS IN - INDIANA IA - IOWA KS - KANSAS KY - KENTUCKY LA - LOUISIANA ME - MAINE MD - MARYLAND MA - MASSACHUSETTS MI - MICHIGAN MN - MINNESOTA MS - MISSISSIPPI MO - MISSOURI MT - MONTANA NE - NEBRASKA NV - NEVADA NH - NEW HAMPSHIRE NJ - NEW JERSEY NM - NEW MEXICO NY - NEW YORK NC - NORTH CAROLINA ND - NORTH DAKOTA OH - OHIO OK - OKLAHOMA OR - OREGON PA - PENNSYLVANIA RI - RHODE ISLAND SC - SOUTH CAROLINA SD - SOUTH DAKOTA TN - TENNESSE TX - TEXAS UT - UTAH VT - VERMONT VA - VIRGINIA WA - WASHINGTON WV - WEST VIRGINIA WI - WISCONSIN WY - WYOMING AB - ALBERTA BC - BRITISH COLUMBIA MB - MANITOBA NB - NEW BRUNSWICK NF - NEWFOUNDLAND NS - NOVA SCOTIA ON - ONTARIO PE - PRINCE EDWARD ISLAND PQ - QUEBEC SK - SASKATCHEWAN
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
CONTACT NAME
Description
THE NAME OF AN INDIVIDUAL THAT IS USED AS A CONTACT FOR A BUSINESS OR AGENCY.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
PUBLICATION SCHEDULE
Description
A USER DEFINED FIELD TO TRACK THE PUBLICATION SCHEDULE OF PERIODICALS.
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
Name
ADVERTISING PUBLICATION DEADLINE
Description
A USER DEFINED FIELD TO TRACK THE DEADLINES FOR PLACING ADVERTISEMENTS IN PERIODICALS.
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
Name
ADVERTISING FEE STRUCTURE
Description
A USER DEFINED FIELD TO TRACK THE ADVERTISING FEE STRUCTURE OF PERIODICALS.
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
Name
APPLICANT REFERRAL SOURCE
Description
A USER DEFINED CODE TO INDENTIFY THE MEANS BY WHICH THE APPLICANT WAS REFERRED TO THE INSTITUTION FOR EMPLOYMENT.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
RETIREMENT PLAN TABLE–THIS TABLE CONTAINS INFORMATION ON THE VALID RETIREMENT PLANS.
Name
RETIREMENT PLAN
Description
A CODE TO INDICATE THE RETIREMENT PLAN, IF ANY IN WHICH THE EMPLOYEE IS ENROLLED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
NE
=
NOT ELIGIBLE
WA
=
WAIVED
T7
=
TIAA/CREF 7.5% REDUCTION
T6
=
TIAA/CREF 5% DEDUCTION
T5
=
TIAA/CREF 5% REDUCTION
T2
=
TIAA/CREF 10% DEDUCTION
T1
=
TIAA/CREF 10% REDUCTION
W2
=
WSTRS II
W1
=
WSTRS I
P2
=
PERS II
TW
=
TIAA/CREF WAITING PERIOD
T8
=
TIAA/CREF 7.5% DEDUCTION
Name
DEDUCTION CODE
Description
A CODE ASSIGNED TO UNIQUELY IDENTIFY A DEDUCTION.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
RETIREMENT ELIGIBILITY PERCENT OF FULL_TIME
Description
THE PERCENT OF FULL-TIME NECESSARY TO BE ELIGIBLE FOR THIS RETIREMENT PLAN.
Type
NUMERIC(6,2)
Number of length 6 including 2 positions after the decimal.
Name
RETIREMENT SERVICE HOURS
Description
THE NUMBER OF HOURS AN EMPLOYEE MUST WORK IN A MONTH TO GET SERVICE CREDIT FOR RETIREMENT PURPOSES.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
RETIREMENT PLAN TITLE
Description
THE TITLE OF A RETIREMENT PLAN.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Values
Name
DEDUCTION RATE EFFECTIVE DATE
Description
THE DATE UPON WHICH THE CURRENT DEDUCTION AMOUNT/PERCENT, DEDUCTION MINIMUM AND DEDUCTION MAXIMUM BECAME EFFECTIVE.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR DED_RATE_EFF
Description
SQL FORMATTED DATE FOR DED_RATE_EFF
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
PREVIOUS DEDUCTION PERCENT
Description
THE DEDUCTION PERCENT THAT WAS PREVIOUSLY IN EFFECT.
Type
NUMERIC(5,2)
Number of length 5 including 2 positions after the decimal.
Name
PREVIOUS CONTRIBUTION PERCENT
Description
THE CONTRIBUTION PERCENT THAT WAS PREVIOUSLY IN EFFECT.
Type
NUMERIC(5,2)
Number of length 5 including 2 positions after the decimal.
Values
Name
Description
ARRAY MEMBER. SEE: CONTRIB_PCT
Type
NUMERIC(5,2)
Number of length 5 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: CONTRIB_PCT
Type
NUMERIC(5,2)
Number of length 5 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: CONTRIB_PCT
Type
NUMERIC(5,2)
Number of length 5 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: CONTRIB_PCT
Type
NUMERIC(5,2)
Number of length 5 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: RET_CONTRIB_EFF
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RET_CONTRIB_EFF_1
Description
SQL FORMATTED DATE FOR RET_CONTRIB_EFF_1
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
Description
ARRAY MEMBER. SEE: RET_CONTRIB_EFF
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RET_CONTRIB_EFF_2
Description
SQL FORMATTED DATE FOR RET_CONTRIB_EFF_2
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
Description
ARRAY MEMBER. SEE: RET_CONTRIB_EFF
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RET_CONTRIB_EFF_3
Description
SQL FORMATTED DATE FOR RET_CONTRIB_EFF_3
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
Description
ARRAY MEMBER. SEE: RET_CONTRIB_EFF
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RET_CONTRIB_EFF_4
Description
SQL FORMATTED DATE FOR RET_CONTRIB_EFF_4
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
Description
ARRAY MEMBER. SEE: RET_DED_EFF
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RET_DED_EFF_1
Description
SQL FORMATTED DATE FOR RET_DED_EFF_1
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
Description
ARRAY MEMBER. SEE: RET_DED_EFF
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RET_DED_EFF_2
Description
SQL FORMATTED DATE FOR RET_DED_EFF_2
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
Description
ARRAY MEMBER. SEE: RET_DED_EFF
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RET_DED_EFF_3
Description
SQL FORMATTED DATE FOR RET_DED_EFF_3
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
Description
ARRAY MEMBER. SEE: RET_DED_EFF
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RET_DED_EFF_4
Description
SQL FORMATTED DATE FOR RET_DED_EFF_4
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
Description
ARRAY MEMBER. SEE: RETIRE_DED_PCT
Type
NUMERIC(5,2)
Number of length 5 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: RETIRE_DED_PCT
Type
NUMERIC(5,2)
Number of length 5 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: RETIRE_DED_PCT
Type
NUMERIC(5,2)
Number of length 5 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: RETIRE_DED_PCT
Type
NUMERIC(5,2)
Number of length 5 including 2 positions after the decimal.
SCHEDULE CODE TABLE–THIS TABLE CONTAINS THE VALID SCHEDULE CODES.
Name
PAYROLL SCHEDULE CODE
Description
A CODE TO UNIQUELY IDENTIFY A GIVEN PAYROLL WITHIN A MONTH.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
ACCRUED PAYROLL INDICATOR
Description
A CODE TO INDICATE IF THE PAYROLL SHOULD BE RECORDED AS AN ACCRUED PAYROLL AND WHEN TO RECORD EXPENDITURES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
2
=
RECORD ACCRUALS IN SCHEDULE MONTH AND EXPENDITURES AND REVERSE ACCRUALS IN NEXT MONTH
1
=
RECORD EXPENDITURES ONLY IN SCHEDULE MONTH
SEPARATION REASON TABLE–THIS TABLE CONTAINS THE VALID SEPARATION REASON CODES.
Name
SEPARATION REASON
Description
A CODE INDICATING THE REASON FOR WHICH AN INDIVIDUAL WAS SEPARATED FROM THE INSTITUTION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
14
=
SEPARATION FROM STUDENT EMPLOYMENT STATUS
22
=
DENIED TENURE EMPLOYEE REMOVED FROM AN ACTIVE PAY STATUS BECAUSE REQUIRED TENURE WAS NOT ATTAINED.
21
=
SEPARATION FOR CAUSE
11
=
LACK OF FUNDING.
80
=
DECEASED. EMPLOYEE REMOVED FROM AN ACTIVE PAY STATUS AS A RESULT OF THE EMPLOYEE'S DEATH.
62
=
OTHER DISABILITY EMPLOYEE REMOVED FROM AN ACTIVE PAY STATUS AS A RESULT OF AN INJURY OR ILLNESS THAT WAS NOT WORK RELATED.
61
=
JOB-CONNECTED DISABILITY EMPLOYEE REMOVED FROM AN ACTIVE PAY STATUS AS A RESULT OF AN ON-JOB INJURY OR ILLNESS.
45
=
ABANDONMENT OF POSITION EMPLOYEE REMOVED FROM AN ACTIVE PAY STATUS OWING TO AN ABSENCE WITHOUT APPROVAL.
40
=
RESIGNATION - GENERAL EMPLOYEE VOLUNTARILY QUIT WITHOUT STATING A REASON OR WHEN IT IS NOT DESIRABLE TO DIFFERENTIATE BETWEEN REASONS FOR REPORTING PURPOSES. EMPLOYEE EXPRESSED DISSATISFACTION WITH POSITION SALARY, OR OTHER ELEMENTS OF EMPLOYMENT.
30
=
REGULAR RETIREMENT
23
=
NOT REAPPOINTED/NOT RENEWED EMPLOYEE REMOVED FROM AN ACTIVE PAY STATUS BECAUSE THE FACULTY/STAFF MEMBER WAS NOT REAPPOINTED OR THE CONTRACT WAS NOT RENEWED.
32
=
DISABLILITY RETIREMENT.
31
=
EARLY RETIREMENT.
24
=
PROBATIONARY SEPARATION.
41
=
AT WILL.
Name
SEPARATION REASON TITLE
Description
A DESCRIPTIVE TITLE OF A SEPARATION REASON.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
SKILL TABLE–THIS TABLE CONTAINS USER-DEFINED SKILL CODES AND DESCRIPTIONS.
Name
SKILL CODE
Description
A CODE TO IDENTIFY A PARTICULAR SKILL.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
SKILL DESCRIPTION
Description
A DESCRIPTION ASSOCIATED WITH A SKILL CODE.
Type
NVARCHAR(40)
Variable length string of up to 40 characters.
SUPERVISOR TABLE–THIS TABLE CONTAINS VALID SUPERVISOR CODES AND ID.
Name
SUPERVISOR
Description
A CODE TO IDENTIFY AN EMPLOYEE'S SUPERVISOR.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
SUPERVISOR ID
Description
THE SUPERVISOR'S EMPLOYEE ID.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
SUPERVISOR NAME
Description
THE NAME OF THE SUPERVISOR.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
TAX TABLE–THIS TABLE CONTAINS TAX INFORMATION.
Name
TAX TABLE KEY
Description
THE COMBINATION OF PAY CYCLE FREQUENCY, TAX MARITAL STATUS, MULTIPLE JOB INDICATOR, FORM VERSION CODE, TAX TABLE TYPE AND TAX YEAR.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
TAX EXEMPTION AMOUNT
Description
THE NUMBER OF DOLLARS PER TAX EXEMPTION TO EXCLUDE FOR TAXABLE GROSS WHEN COMPUTING THE TAX AMOUNT.
Type
NUMERIC(7,2)
Number of length 7 including 2 positions after the decimal.
APPLIICANT STATUS TABLE–THIS SET CONTAINS INFORMATION PERTAINING TO THE DOCUMENT SHELL TO BE USED FOR A SPECIFIC EMP_TYP /APP_STAT COMBINATION.
Name
APPLICANT STATUS
Description
A USER DEFINED CODE USED TO TRACK THE PROGRESS OF EACH APPLICATION ENTERED INTO THE SYSTEM.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
EMPLOYEE TYPE
Description
A CODE USED TO INDICATE THE INDIVIDUAL'S PRIMARY PERSONNEL CLASSIFICATION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
S
=
STUDENT
R
=
SUPPLEMENTAL RETIREE
E
=
EXEMPT
C
=
CLASSIFIED
F
=
FACULTY
H
=
HOURLY
L
=
PARAPROFESSIONAL
P
=
PART-TIME FACULTY
Name
DOCUMENT SHELL DEFINITION NAME
Description
THE NAME OF A DOCUMENT SHELL THAT DEFINES WHICH PRE-APP/APP DATA ELEMENT TO BE EXTRACTED FOR NOTIFICATION GENERATION.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
DEDUCTION CALENDAR DETAIL–THIS SET SHOWS THE NUMBER OF DEDUCTIONS TO TAKE, ETC., FOR SPECIFIC PAYROLL SCHEDULES.
Name
DEDUCTION CALENDAR KEY
Description
THE COMBINATION OF DEDUCTION CALENDAR CODE AND PAY CYCLE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
NUMBER OF DEDUCTIONS AT NEW RATE
Description
THE MULTIPLIER TO BE USED FOR A PAYROLL SCHEDULE TO COMPUTE MULTIPLE DEDUCTIONS AT THE MOST RECENT RATE SHOWN ON THE DEDUCTION TABLE.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
NUMBER OF DEDUCTIONS AT OLD RATE
Description
THE MULTIPLIER TO BE USED FOR A PAYROLL SCHEDULE TO COMPUTE MULTIPLE DEDUCTIONS AT THE PREVIOUS RATE SHOWN ON THE DEDUCTION TABLE.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
NUMBER OF DEDUCTIONS TO PREPAYMENT ACCOUNT
Description
IF MULTIPLE DEDUCTIONS ARE BEING TAKEN THIS IS THE NUMBER TO BE ESTABLISHED AS PREPAID.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Name
PAYROLL SCHEDULE
Description
A CODE TO UNIQUELY IDENTIFY EACH SCHEDULED PAYROLL RUN.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
EMPLOYEE CALENDAR DETAIL–THIS SET CONTAINS NUMBER OF HOURS WORKED PER MONTH BY FISCAL YEAR.
Name
CALENDAR CODE
Description
A CODE TO IDENTIFY A WORK CALENDAR FOR AN EMPLOYEE OR POSITION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
FISCAL YEAR
Description
AN ACCOUNTING PERIOD BEGINNING ON JULY 1 AND ENDING ON JUNE 30 OF THE FOLLOWING YEAR. THE LAST TWO DIGITS OF THE YEARS ARE USED E.G., 83-84.
Type
NUMERIC(4,0)
Number of length 4 including 0 positions after the decimal.
Values
Name
Description
ARRAY MEMBER. SEE: WORK_HR_MO
Type
NUMERIC(3,0)
Number of length 3 including 0 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: WORK_HR_MO
Type
NUMERIC(3,0)
Number of length 3 including 0 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: WORK_HR_MO
Type
NUMERIC(3,0)
Number of length 3 including 0 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: WORK_HR_MO
Type
NUMERIC(3,0)
Number of length 3 including 0 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: WORK_HR_MO
Type
NUMERIC(3,0)
Number of length 3 including 0 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: WORK_HR_MO
Type
NUMERIC(3,0)
Number of length 3 including 0 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: WORK_HR_MO
Type
NUMERIC(3,0)
Number of length 3 including 0 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: WORK_HR_MO
Type
NUMERIC(3,0)
Number of length 3 including 0 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: WORK_HR_MO
Type
NUMERIC(3,0)
Number of length 3 including 0 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: WORK_HR_MO
Type
NUMERIC(3,0)
Number of length 3 including 0 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: WORK_HR_MO
Type
NUMERIC(3,0)
Number of length 3 including 0 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: WORK_HR_MO
Type
NUMERIC(3,0)
Number of length 3 including 0 positions after the decimal.
EMPLOYEE CALENDAR MONTHLY DETAIL–A DETAIL SET CONTAINING THE SCHEDULED WORK HOURS FOR EACH DAY WITHIN A CALENDAR MONTH.
Name
CALENDAR CODE
Description
A CODE TO IDENTIFY A WORK CALENDAR FOR AN EMPLOYEE OR POSITION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
MONTH/YEAR
Description
THE CONCATENATION OF YEAR AND MONTH.
Type
NUMERIC(4,0)
Number of length 4 including 0 positions after the decimal.
Values
Name
Description
ARRAY MEMBER. SEE: HOLIDAY_CD
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: HOLIDAY_CD
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: HOLIDAY_CD
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: HOLIDAY_CD
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: HOLIDAY_CD
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: HOLIDAY_CD
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: HOLIDAY_CD
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: HOLIDAY_CD
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: HOLIDAY_CD
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: HOLIDAY_CD
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: HOLIDAY_CD
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: HOLIDAY_CD
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: HOLIDAY_CD
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: HOLIDAY_CD
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: HOLIDAY_CD
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: HOLIDAY_CD
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: HOLIDAY_CD
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: HOLIDAY_CD
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: HOLIDAY_CD
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: HOLIDAY_CD
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: HOLIDAY_CD
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: HOLIDAY_CD
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: HOLIDAY_CD
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: HOLIDAY_CD
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: HOLIDAY_CD
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: HOLIDAY_CD
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: HOLIDAY_CD
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: HOLIDAY_CD
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: HOLIDAY_CD
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: HOLIDAY_CD
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: HOLIDAY_CD
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
Description
ARRAY MEMBER. SEE: SCHD_WORK_HR
Type
NUMERIC(5,2)
Number of length 5 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: SCHD_WORK_HR
Type
NUMERIC(5,2)
Number of length 5 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: SCHD_WORK_HR
Type
NUMERIC(5,2)
Number of length 5 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: SCHD_WORK_HR
Type
NUMERIC(5,2)
Number of length 5 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: SCHD_WORK_HR
Type
NUMERIC(5,2)
Number of length 5 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: SCHD_WORK_HR
Type
NUMERIC(5,2)
Number of length 5 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: SCHD_WORK_HR
Type
NUMERIC(5,2)
Number of length 5 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: SCHD_WORK_HR
Type
NUMERIC(5,2)
Number of length 5 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: SCHD_WORK_HR
Type
NUMERIC(5,2)
Number of length 5 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: SCHD_WORK_HR
Type
NUMERIC(5,2)
Number of length 5 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: SCHD_WORK_HR
Type
NUMERIC(5,2)
Number of length 5 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: SCHD_WORK_HR
Type
NUMERIC(5,2)
Number of length 5 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: SCHD_WORK_HR
Type
NUMERIC(5,2)
Number of length 5 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: SCHD_WORK_HR
Type
NUMERIC(5,2)
Number of length 5 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: SCHD_WORK_HR
Type
NUMERIC(5,2)
Number of length 5 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: SCHD_WORK_HR
Type
NUMERIC(5,2)
Number of length 5 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: SCHD_WORK_HR
Type
NUMERIC(5,2)
Number of length 5 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: SCHD_WORK_HR
Type
NUMERIC(5,2)
Number of length 5 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: SCHD_WORK_HR
Type
NUMERIC(5,2)
Number of length 5 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: SCHD_WORK_HR
Type
NUMERIC(5,2)
Number of length 5 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: SCHD_WORK_HR
Type
NUMERIC(5,2)
Number of length 5 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: SCHD_WORK_HR
Type
NUMERIC(5,2)
Number of length 5 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: SCHD_WORK_HR
Type
NUMERIC(5,2)
Number of length 5 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: SCHD_WORK_HR
Type
NUMERIC(5,2)
Number of length 5 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: SCHD_WORK_HR
Type
NUMERIC(5,2)
Number of length 5 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: SCHD_WORK_HR
Type
NUMERIC(5,2)
Number of length 5 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: SCHD_WORK_HR
Type
NUMERIC(5,2)
Number of length 5 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: SCHD_WORK_HR
Type
NUMERIC(5,2)
Number of length 5 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: SCHD_WORK_HR
Type
NUMERIC(5,2)
Number of length 5 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: SCHD_WORK_HR
Type
NUMERIC(5,2)
Number of length 5 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: SCHD_WORK_HR
Type
NUMERIC(5,2)
Number of length 5 including 2 positions after the decimal.
HEALTH TABLE DETAIL–THIS TABLE CONTAINS HEALTH RATES FOR SELF-PAY RATES AND EMPLOYEE PAY ON.
Name
HEALTH PLAN
Description
A CODE TO INDICATE THE HEALTH PLAN/DENTAL PLAN IN WHICH AN EMPLOYEE HAS ENROLLED. THESE CODES ARE SET BY THE STATE EMPLOYEE'S INSURANCE BOARD.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
B
=
HEALTH PLUS
C
=
GROUP HEALTH
MEDICAL PLANS (1ST CHARACTER OF HEALTH_PLAN)
2
=
DENTAL HEALTH SERVICES
1
=
UNIFORM DENTAL HEALTH
M
=
GOOD HEALTH PLAN
P
=
PACIFICARE HEALTH PLAN
U
=
UNIFORM MEDICAL PLAN DENTAL PLANS (2ND CHARACTER OF HEALTH_PLAN)
K
=
HMO WASHINGTON
F
=
PACIFIC HEALTH
G
=
FOUNDATION HEALTH PLAN
E
=
MAXICARE
D
=
KAISER HEALTH
Name
BENEFITS PREMIUM EFFECTIVE DATE
Description
THE EFFECTIVE DATE OF BENEFITS PREMIUMS.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR BENE_EFF_DATE
Description
SQL FORMATTED DATE FOR BENE_EFF_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
DEPENDENT INDICATOR
Description
A CODE TO INDICATE IF AN EMPLOYEE HAS DEPENDENTS ENROLLED IN THEIR MEDICAL/DENTAL PLAN.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO, DEPENDENTS ARE NOT ENROLLED
Name
EMPLOYEE MEDICARE COVERAGE INDICATOR
Description
A CODE TO INDICATE WHETHER AN EMPLOYEE IS COVERED BY MEDICARE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
EMPLOYEE IS NOT COVERED BY MEDICARE
Name
HEALTH PLAN TYPE
Description
A CODE TO IDENTIFY THE TYPE OF HEALTH PLAN.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
ST
=
STATE-PAID
Name
SELF PAY HEALTH AMOUNT
Description
THE RATE THAT AN EMPLOYEE MUST PAY FOR A HEALTH PLAN EITHER BEAUSE THEY ARE INELIGIBLE FOR THE EMPLOYER PAID HEALTH OR BECAUSE THE EMPLOYER PAY DOES NOT COVER THE ENTIRE COST OF THE HEALTH PLAN.
Type
NUMERIC(6,2)
Number of length 6 including 2 positions after the decimal.
Name
SPOUSE'S HEALTH ENROLLMENT INDICATOR
Description
A CODE TO INDICATE WHETHER AN EMPLOYEE'S SPOUSE IS COVERED UNDER THE HEALTH INSURANCE PLAN.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
1-9
=
SPOUSE/DEPENDENTS ARE DOMESTIC PARTNER
N
=
NO SPOUSE COVERAGE
W
=
SPOUSE COVERAGE WAIVED
Name
SPOUSE MEDICARE COVERAGE INDICATOR
Description
A CODE TO INDICATE WHETHER AN EMPLOYEE'S SPOUSE IS COVERED BY MEDICARE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
Y
=
SPOUSE IS COVERED BY MEDICARE
JOB FAMILY TABLE DETAIL–THIS SET CONTAINS INFORMATION INDENTIFING THOSE JOB CLASSES AND CIP'S THAT MAKE UP A JOB FAMILY.
Name
JOB FAMILY
Description
A USER DEFINED CODE REPRESENTING A LOGICAL GROUPING OF LIKE JOB CLASS'S AND CIP'S.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
JOB FAMILY MEMBER TYPE
Description
JOB FAMILY MEMBER TYPE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
C
=
CIP
Name
JOB CLASS OR CIP
Description
JOB CLASS OR CIP CODE MEMBER OF A JOB FAMILY.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
LIFE INSURANCE AGE RATE DETAIL–A TABLE OF LIFE INSURANCE RATES BY AGE GROUPING.
Name
SQL FOR LF_EFF_DATE
Description
SQL FORMATTED DATE FOR LF_EFF_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
LIFE DATE KEY
Description
THE COMBINATION OF LIFE PLAN AND EFFECTIVE DATE.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
LIFE INSURANCE AGE RANGE
Description
THE AGE RANGE (BEGIN YEAR/END YEAR) FOR WHICH A LIFE INSURANCE RATE IS EFFECTIVE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
LIFE INSURANCE AGE RATE
Description
THE RATES IN CENTS PER THOUSAND DOLLARS OF COVERAGE FOR EACH OF NINE AGE GROUPS. THESE RATES ARE USED TO COMPUTE PREMIUMS FOR THE PART B SUPPLEMENTAL SPOUSE, PART C OPTIONAL AND PART D SUPPLEMENTAL EMPLOYEE INSURANCE OPTIONS. AGE GROUPS: 1 UNDER 30 2 30-34 3 35-39 4 40-44 5 45-49 6 50-54 7 55-59 8 60-64 9 65 AND OVER
Type
NUMERIC(6,3)
Number of length 6 including 3 positions after the decimal.
LIFE INSURANCE TABLE DETAIL
Name
SQL FOR LF_EFF_DATE
Description
SQL FORMATTED DATE FOR LF_EFF_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
LIFE INSURANCE PLAN
Description
A CODE TO INDICATE THE LIFE INSURANCE PLAN IN WHICH AN EMPLOYEE IS ENROLLED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
LIFE INSURANCE PART A _ PREMIUM
Description
THE MONTHLY PREMIUM FOR THE PART A LIFE INSURANCE.
Type
NUMERIC(6,2)
Number of length 6 including 2 positions after the decimal.
Name
LIFE INSURANCE PART B _ PREMIUM
Description
THE MONTHLY PREMIUM FOR THE PART B BASIC DEPENDENT LIFE INSURANCE.
Type
NUMERIC(6,2)
Number of length 6 including 2 positions after the decimal.
Name
LIFE INSURANCE PART E PREMIUM _ WITH DEPENDENT
Description
THE RATE IN CENTS PER THOUSAND DOLLARS OF COVERAGE FOR ACCIDENTAL DEATH AND DISMEMBERMENT COVERAGE FOR THE EMPLOYEE AND DEPENDENTS.
Type
NUMERIC(6,3)
Number of length 6 including 3 positions after the decimal.
Name
LIFE INSURANCE PART E PREMIUM _ NO DEPENDENT
Description
THE RATE IN CENTS PER THOUSAND DOLLARS OF COVERAGE FOR ACCIDENTAL DEATH AND DISMEMBERMENT COVERAGE FOR THE EMPLOYEE ONLY.
Type
NUMERIC(6,3)
Number of length 6 including 3 positions after the decimal.
Name
LIFE DATE KEY
Description
THE COMBINATION OF LIFE PLAN AND EFFECTIVE DATE.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
LONG TERM DISABILITY DETAIL–THIS SET CONTAINS LTD RATES.
Name
LONG TERM DISABILITY PLAN
Description
A CODE INDICATING ELECTION OF ONE OF THE OPTIONAL LTD INSURANCE PLANS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
BLANK
=
NO COVERAGE
Name
BENEFITS PREMIUM EFFECTIVE DATE
Description
THE EFFECTIVE DATE OF BENEFITS PREMIUMS.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR BENE_EFF_DATE
Description
SQL FORMATTED DATE FOR BENE_EFF_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
LONG TERM DISABILITY EMPLOYEE GROUP
Description
A CODE TO SEPARATE RATES BY EMPLOYEE GROUP FOR LONG TERM DISABILITY.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
O
=
OTHER EMPLOYEES
Name
LONG TERM DISABILITY RATE
Description
THE EMPLOYEE'S PERCENTAGE PREMIUM OF THEIR MONTHLY SALARY BASE FOR THE OPTIONAL STATE LONG TERM DISABILITY PLAN. THE RATES ARE BASED ON THE NUMBER OF DAYS OF TOTAL DISABILITY BEFORE BENEFITS MAY BEGIN.
Type
NUMERIC(5,3)
Number of length 5 including 3 positions after the decimal.
Name
LONG TERM DISABILITY WAITING PERIOD
Description
THE NUMBER OF DAYS OF TOTAL DISABILITY THAT MUST OCCUR BEFORE LONG-TERM DISABILITY BENEFITS BEGIN FOR AN EMPLOYEE ENROLLED IN THE OPTIONAL LONG-TERM DISABILITY PLAN.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Values
060
030
120
210
180
360
240
300
PAY CYCLE DETAIL–THIS TABLE DEFINES PAY PERIODS AND CHECK DATES FOR EACH PAY CYCLE.
Name
PAY CYCLE
Description
THE PAY CYCLE(S) ON WHICH AN EMPLOYEE IS PAID.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
PAY PERIOD BEGIN DATE
Description
THE DATE UPON WHICH A PAY PERIOD BEGINS.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR PAY_BEG_DATE
Description
SQL FORMATTED DATE FOR PAY_BEG_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
PAY PERIOD END DATE
Description
THE LAST DAY OF A PAY PERIOD.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR PAY_END_DATE
Description
SQL FORMATTED DATE FOR PAY_END_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
REGULAR CHECK DATE
Description
THE CHECK RELEASE DATE FOR A PARTICULAR PAYROLL SCHEDULE.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR REG_CHK_DATE
Description
SQL FORMATTED DATE FOR REG_CHK_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
PAY SCALE TABLE DETAIL–THIS TABLE CONTAINS THE PAY SCALE RANGES AND AMOUNTS.
Name
SQL FOR PL_EFF_DATE
Description
SQL FORMATTED DATE FOR PL_EFF_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
PAY SCALE KEY
Description
THE COMBINATION OF PAY SCALE AND EFFECTIVE DATE.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
PAY SCALE RANGE
Description
A CODE INDICATING THE SALARY RANGE OR GRADE ON A PAY SCALE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Values
Name
Description
ARRAY MEMBER. SEE: PAY_SCALE_AMT
Type
NUMERIC(10,3)
Number of length 10 including 3 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: PAY_SCALE_AMT
Type
NUMERIC(10,3)
Number of length 10 including 3 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: PAY_SCALE_AMT
Type
NUMERIC(10,3)
Number of length 10 including 3 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: PAY_SCALE_AMT
Type
NUMERIC(10,3)
Number of length 10 including 3 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: PAY_SCALE_AMT
Type
NUMERIC(10,3)
Number of length 10 including 3 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: PAY_SCALE_AMT
Type
NUMERIC(10,3)
Number of length 10 including 3 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: PAY_SCALE_AMT
Type
NUMERIC(10,3)
Number of length 10 including 3 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: PAY_SCALE_AMT
Type
NUMERIC(10,3)
Number of length 10 including 3 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: PAY_SCALE_AMT
Type
NUMERIC(10,3)
Number of length 10 including 3 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: PAY_SCALE_AMT
Type
NUMERIC(10,3)
Number of length 10 including 3 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: PAY_SCALE_AMT
Type
NUMERIC(10,3)
Number of length 10 including 3 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: PAY_SCALE_AMT
Type
NUMERIC(10,3)
Number of length 10 including 3 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: PAY_SCALE_AMT
Type
NUMERIC(10,3)
Number of length 10 including 3 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: PAY_SCALE_AMT
Type
NUMERIC(10,3)
Number of length 10 including 3 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: PAY_SCALE_AMT
Type
NUMERIC(10,3)
Number of length 10 including 3 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: PAY_SCALE_AMT
Type
NUMERIC(10,3)
Number of length 10 including 3 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: PAY_SCALE_AMT
Type
NUMERIC(10,3)
Number of length 10 including 3 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: PAY_SCALE_AMT
Type
NUMERIC(10,3)
Number of length 10 including 3 positions after the decimal.
POSITION ACCOUNT DETAIL–THIS TABLE CONTAINS INFORMATION ON THE ACCOUNTS TO WHICH A POSITION'S SALARY AND BENEFIT COSTS ARE CHARGED.
Name
ACCOUNT PERCENT OF FULL_TIME
Description
THE PERCENT OF FULL-TIME ASSOCIATED WITH THIS ACCOUNT. AT ANY GIVEN TIME, THE SUM OF THESE PERCENTS FOR THE ACTIVE ACCOUNTS SHOULD EQUAL THE JOB'S PERCENT OF FULL-TIME.
Type
NUMERIC(10,2)
Number of length 10 including 2 positions after the decimal.
Name
POSITION ACCOUNT
Description
THE ACCOUNTS TO WHICH EXPENSES FOR A POSITION ARE CHARGED. THIS ACCOUNT IS MADE UP OF APPRORIATION INDEX, PROGRAM INDEX, ORGANIZATION INDEX AND SUBOBJECT.
Type
NVARCHAR(12)
Variable length string of up to 12 characters.
Name
POSITION NUMBER
Description
A SIX DIGIT NUMBER WHICH IDENTIFIES THE SPECIFIC POSITION TO WHICH THE EMPLOYEE IS ASSIGNED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Values
POSITION SKILL DETAIL–THIS SET CONTAINS SKILL INFORMATION RELATED TO A POSITION.
Name
SKILL CODE
Description
A CODE TO IDENTIFY A PARTICULAR SKILL.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
REFERRAL SOURCE TABLE DETAIL–THIS SET CONTAINS COMMENT LINES FOR EACH REFERRAL SOURCE WHERE THE USER HAS ENTERED NOTATIONS.
Name
COMMENT LINE OF 60 CHARACTERS
Description
USED FOR OPTIONAL INFORMATION AT THE USER'S DISCRETION.
Type
NVARCHAR(60)
Variable length string of up to 60 characters.
Name
LINE NUMBER
Description
A SEQUENTIAL NUMBER ASSIGNED TO A LINE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
APPLICANT REFERRAL SOURCE
Description
A USER DEFINED CODE TO INDENTIFY THE MEANS BY WHICH THE APPLICANT WAS REFERRED TO THE INSTITUTION FOR EMPLOYMENT.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
TAX TABLE DETAIL–THIS TABLE CONTAINS TAX INFORMATION.
Name
TAX TABLE KEY
Description
THE COMBINATION OF PAY CYCLE FREQUENCY, TAX MARITAL STATUS, MULTIPLE JOB INDICATOR, FORM VERSION CODE, TAX TABLE TYPE AND TAX YEAR.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
TAX SALARY LIMIT
Description
THE MINIMUM SALARY AMOUNT FOR WHICH A TAX RATE IS EFFECTIVE.
Type
INT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
TAX PERCENT OF EXCESS
Description
THE PERCENT APPLIED TO THE DIFFERENCE BETWEEN THE ACTUAL SALARY AND THE TAX SALARY LIMIT TO COMPUTE THE TAX LIABILITY IN EXCESS OF THE TAX TABLE AMOUNT.
Type
NUMERIC(4,1)
Number of length 4 including 1 positions after the decimal.
Name
TAX TABLE AMOUNT
Description
THE BASE TAX AMOUNT ASSOCIATED WITH THE TAX SALARY LIMIT.
Type
NUMERIC(8,2)
Number of length 8 including 2 positions after the decimal.
Name
Description
ARRAY MEMBER. SEE: TT_FED
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: TT_FED
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
VENDOR PAYMENT DETAIL–THIS TABLE CONTAINS THE VENDOR PAYMENT DATES OF A VENDOR PAYMENT KEY.
Name
VENDOR PAYMENT KEY
Description
THE COMBINATION OF VENDOR PAYMENT SCHEDULE AND DAYS OF FLOAT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
VENDOR PAYMENT DATE
Description
THE DATE THAT A VENDOR PAYMENT IS SCHEDULED TO BE MADE.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR VNDR_PYMT_DATE
Description
SQL FORMATTED DATE FOR VNDR_PYMT_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
WORK STUDY SPLIT TABLE
Name
EARNINGS TYPE
Description
A CODE WHICH IDENTIFIES THE TYPE OF PAYMENT BEING MADE; FOR EXAMPLE: REGULAR, DIFFERENTIAL, PERQUISITE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
WORK STUDY SPLIT PERCENT
Description
THE PERCENT OF GROSS EARNINGS, STAFF MONTHS AND TIME TO CHARGE TO SPLIT ACCOUNT.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
Values
Name
WORK STUDY SPLIT ACCOUNT
Description
THE APPROPRIATION INDEX, PROGRAM INDEX, ORGANIZATION INDEX AND SUB-SUBOBJECT TO CHARGE THE WORK STUDY SPLIT TO.
Type
NVARCHAR(12)
Variable length string of up to 12 characters.
Name
Description
ARRAY MEMBER. SEE: WS_FND
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: WS_FND
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: WS_FND
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: WS_FND
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: WS_FND
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Description:
TERMINAL SECURITY DATA BASE
DEFAULT PRINTER MASTER
Name
DEFAULT PRINTER KEY
Description
THE CONCATENATION OF USER ID, REPORT NAME AND LDEV TO FORM THE KEY TO THE DEFAULT PRINTER TABLE.
Type
NVARCHAR(20)
Variable length string of up to 20 characters.
Name
DEVICE CLASS
Description
THE DEVICE CLASS OF THE PRINTER.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
DEFAULT PRINTER ASK OPTION
Description
A 1-CHARACTER CODE USED TO DETERMINE WHETHER THE USER SHOULD BE ASKED IF THEY WANT TO CHANGE PRINTERS PRIOR TO USING A DEFAULT PRINTER.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
F
=
ASK THE FIRST TIME THE DEFAULT PRINTER IS USED.
N
=
USE THE DEFAULT PRINTER WITHOUT ASKING THE USER.
Name
ENVIRONMENT FILE
Description
ENVIRONMENT FILE FOR PRINTING REPORT TO LASER PRINTER.
Type
NVARCHAR(26)
Variable length string of up to 26 characters.
Name
NUMBER OF COPIES
Description
THE NUMBER OF COPIES OF A REPORT.
Type
NUMERIC(2,0)
Number of length 2 including 0 positions after the decimal.
PROCESS MASTER
Name
PROCESS IDENTIFIER
Description
TERMINAL SECURITY PROCESS IDENTIFIER. USE: KEY TO THE MASTER PROCESS DATA SET FOR THE TERMINAL SECURITY SYSTEM.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
PROCESS ENABLE
Description
TERMINAL SECURITY PROCESS ENABLE. INITIAL/DEFAULT VALUES: ZERO USE: TO DISABLE A PARTICULAR PROCESS FOR THE TERMINAL SECURITY SYSTEM. SOURCE: TERMINAL SECURITY SUPERVISOR. EDITS: 0, 1 ARE ONLY VALID VALUES.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Values
1
=
PROCESS DISABLED
Name
PROCESS LANGUAGE PROCESSOR INDICATOR
Description
TERMINAL SECURITY PROCESS LANGUAGE PROCESSOR INDICATOR. INITIAL/DEFAULT VALUES: ZERO USE: TO DETERMINE THE KIND OF CALL: CALL FOR TRANSACT/REPORT/INFORM OR PROC CALL FOR OTHER LANGUAGES THROUGH THE SL'S. SOURCE: TERMINAL SECURITY SUPERVISOR EDITS: 0, 1, 2, 3, 4, 5 ARE VALID VALUES.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Values
1
=
REPORT
2
=
INFORM
3
=
PROTOS/COBOL SUBROUTINE
4
=
LOAD MODULE (PROCESS HANDLED)
5
=
MPE COMMAND FILE
Name
PROCESS DESCRIPTION
Description
TERMINAL SECURITY SCREEN PROCESS DESCRIPTION. INITIAL/DEFAULT VALUES: SPACES USE: DEFINE THE FREEZE/APPEND SCREENS THAT WILL BE DISPLAYED FOR THE TERMINAL SECURITY SYSTEM.
Type
NVARCHAR(28)
Variable length string of up to 28 characters.
Name
PROCESS FILE NAME
Description
TERMINAL SECURITY PROCESS FILE NAME. USE: PROVIDE PROGRAM FILE NAME FOR CALL TO TRANSACT/ REPORT/INFORM PROGRAMS FROM THE TERMINAL SECURITY SYSTEM PROCESSOR.
Type
NVARCHAR(32)
Variable length string of up to 32 characters.
USER MASTER
Name
USER KEY
Description
TERMINAL SECURITY USER KEY INITIAL/DEFAULT VALUES: BLANK USE: TO ACCESS THE USER MASTER FOR THE TERMINAL SECURITY SYSTEM TO CHECK USER VALIDITY. SOURCE: TERMINAL SECURITY MANAGER
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Values
ALPHANUMERIC 1-8 CHARACTERS BEGINNING WITH
Name
USER TYPE
Description
TERMINAL SECURITY USER TYPE. USE: TO DETERMINE THE ACCESS PRIVILEGES OF THE TERMINAL SECURITY SYSTEM USER. SOURCE: TERMINAL SECURITY MANAGER/SUPER MANAGER. EDITS: VALID RANGES ARE 0 THROUGH 3.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Values
2
=
TERMINAL SECURITY SUPERVISOR
1
=
TERMINAL SECURITY LIBRARIAN
0
=
USER
Name
HIGHEST PROCESS GROUP
Description
THE HIGHEST PROCESS GROUP NUMBER USED FOR DEFINING PROCESS GROUPS. INITIAL/DEFAULT VALUES: ZERO USE: DEFINE THE HIGHEST PROCESS GROUP USED THUS FAR IN THE TERMINAL SECURITY SYSTEM.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
HP LOGON USER IDENTIFICATION
Description
TERMINAL SECURITY HP HELLO USERID. INTIAL/DEFAULT VALUES: BLANK USE: TO SCREEN VALID USERS FOR USING THE PRODUCTION SCREENS IN THE TERMINAL SECURITY SYSTEM.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
USER PASSWORD
Description
TERMINAL SECURITY USER PASSWORD. INITIAL/DEFAULT VALUES: BLANK USE: FOR CHECK AGAINST THE VALIDITY OF THE USER IN THE TERMINAL SECURITY SYSTEM.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
TERMINAL USER DETAIL
Name
USER KEY
Description
TERMINAL SECURITY USER KEY INITIAL/DEFAULT VALUES: BLANK USE: TO ACCESS THE USER MASTER FOR THE TERMINAL SECURITY SYSTEM TO CHECK USER VALIDITY. SOURCE: TERMINAL SECURITY MANAGER
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Values
ALPHANUMERIC 1-8 CHARACTERS BEGINNING WITH
Name
TERMINAL IDENTIFICATION NUMBER
Description
THIS IS THE TERMINAL IDENTIFICATION NUMBER OF THE LOGGED ON SESSION. INITIAL/DEFAULT VALUES: 0021 USE: TO CHECK TO SEE IF THIS IS A VALID TERMINAL.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
USER PROCESS DETAIL
Name
SORT FIELD
Description
SORT FIELD. INITIAL/DEFAULT VALUES: SPACES USE: TO FORCE A DETAIL RECORD IN AN IMAGE DATE BASE TO BE SORTED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
USER KEY
Description
TERMINAL SECURITY USER KEY INITIAL/DEFAULT VALUES: BLANK USE: TO ACCESS THE USER MASTER FOR THE TERMINAL SECURITY SYSTEM TO CHECK USER VALIDITY. SOURCE: TERMINAL SECURITY MANAGER
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Values
ALPHABETIC CHARACTER.
Name
PROCESS GROUP
Description
TERMINAL SECURITY PROCESS GROUP. INITIAL/DEFAULT VALUES: ZERO USE: DETERMINES THE FREEZE/APPEND SCREEN FOR A GROUP OF TERMINALS. THE VALUE ZERO MEANS THE ITEM IS MANDATORY AND MUST BE ENTERED FIRST. SOURCE: TERMINAL SECURITY LIBRARIAN
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Name
Description
FIRST 6 CHARACTERS OF PROCESS_DESC USED FOR SORTING.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
PROCESS IDENTIFIER
Description
TERMINAL SECURITY PROCESS IDENTIFIER. USE: KEY TO THE MASTER PROCESS DATA SET FOR THE TERMINAL SECURITY SYSTEM.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
USER ACCESS LEVEL
Description
A CODE TO INDICATE THE USER'S LEVEL OF ACCESS IN A PARTICULAR APPLICATION.
Type
SMALLINT
Whole number between -2,147,483,648 and 2,147,483,647.
Values
1
=
CHANGE
2
=
ADD
3
=
DELETE
4
=
WCCCC
Description:
TRANSCRIPT DATA BASE
TRANSCRIPT MASTER
Name
STUDENT IDENTIFICATION NUMBER
Description
A NINE CHARACTER ELEMENT UNIQUELY IDENTIFYING A STUDENT/EMPLOYEE.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Values
TRANSCRIPT CLASS DETAIL–CONTAINS ALL CLASSES FOR A STUDENT.
Name
COURSE TITLE
Description
THE DESCRIPTIVE TITLE OF A COURSE SECTION.
Type
NVARCHAR(24)
Variable length string of up to 24 characters.
Name
CREDIT
Description
THE TRANSCRIPT CREDIT VALUE OF THE COURSE OR, FOR A VARIABLE CREDIT CLASS, THE DEFAULT CREDIT VALUE.
Type
NUMERIC(4,1)
Number of length 4 including 1 positions after the decimal.
Name
DECIMAL GRADE
Description
DECIMAL GRADE.
Type
NUMERIC(3,1)
Number of length 3 including 1 positions after the decimal.
Name
GRADE
Description
THE GRADE GIVEN A STUDENT FOR A SPECIFIC CLASS. THE FIRST POSITION ACCOMMODATES THE GRADE SYMBOL THE SECOND POSITION IS RESERVED FOR FUTURE USE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
GRADE QUALIFIER
Description
A SYMBOL THAT CAN BE ADDED TO THE GRADE OF A STUDENT'S CLASS DESIGNATING A SPECIFIC CONDITION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
R
=
SYMBOL PRINTS AFTER GRADE INDICATING COURSE WAS REPEATED.
/
=
SUPPRESS PRINTING OF COURSE SECTION ON GRADING OUTPUT
#
=
SYMBOL PRINTS AFTER GRADE INDICATING HIGH SCHOOL CREDIT
Name
ITEM NUMBER
Description
UNIQUELY IDENTIFIES EACH COURSE SECTION IN A SPECIFIC QUARTER YEAR.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
SECTION STATUS
Description
IDENTIFIES PROCESSING OPTIONS UNIQUE TO AN INDIVIDUAL COURSE SECTION.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Values
P
=
PERMISSION ONLY
POSITION 1:
A
=
EXCLUDE SECTION FROM GRADING PROCESS
Z
=
DO NOT REPORT ON MIS1 OR MIS2. POSITION 2:
Y
=
NO REGISTRATION PERMITTED
X
=
CANCELLED CLASS
W
=
COMPUTE CREDIT EQUIVALENT FROM CONTACT HOURS
T
=
DO NOT ADD CREDIT AMOUNT INTO TOTAL ON R MODULE DISPLAY, DO NOT INCLUDE IN PRINTED SCHEDULE, DO NOT INCLUDE IN TOUCHTONE CLASS LIST FUNCTION AND STUDENT STATEMENT
S
=
DO NOT INCLUDE IN PRINTED SCHEDULE, DO NOT INCLUDE IN TOUCHTONE CLASS LIST FUNCTION AND STUDENT STATEMENT
R
=
DO NOT ADD CREDIT AMOUNT INTO TOTAL ON R MODULE DISPLAY, DO NOT INCLUDE IN TOUCH- TONE CLASS LIST FUNCTION AND STUDENT STATE- MENT
Q
=
DO NOT INCLUDE IN TOUCHTONE CLASS LIST FUNCTION AND STUDENT STATEMENT
N
=
DO NOT ADD CREDIT INTO TOTAL ON R MODULE DISPLAY OR INCLUDE SECTION IN PRINTED SCHEDULE.
M
=
DO NOT INCLUDE SECTION IN PRINTED SCHEDULE
L
=
DO NOT ADD CREDIT AMOUNT INTO TOTAL ON R MODULE DISPLAY
H
=
SUPPRESS PRINTING OF ROSTERS/GRADE MAILERS POSITION 4:
G
=
SUPPRESS PRINTING OF GRADE MAILERS
F
=
SUPPRESS PRINTING OF ROSTERS
D
=
NON-LECTURE COURSE SECTION; TREAT AS A NORMAL COURSE SECTION. POSITION 3:
C
=
NON-LECTURE COURSE SECTION; EXCLUDE FROM GRADING PROCESS
Name
YEAR/QUARTER
Description
A THREE-POSITION ACADEMIC YEAR (I.E., 1984-85= 845) FOLLOWED BY THE QUARTER CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
COURSE ID
Description
THE COMBINATION OF DIVISION/DEPARTMENT (DIVDEPT) AND COURSE NUMBER (COURSE_NUM) UNIQUELY IDENTIFYING A SPECIFIC COURSE.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
SECTION
Description
IDENTIFIES EACH SECTION OF A PARTICULAR COURSE. THE THIRD POSITION IS A SUFFIX.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
STUDENT CLASS ENROLLMENT CLOCK HOURS
Description
THE NUMBER OF CLOCK HOURS FOR WHICH A STUDENT IS ENROLLED IN A CLASS.
Type
NUMERIC(5,1)
Number of length 5 including 1 positions after the decimal.
Name
CLOCK HOUR INDICATOR
Description
INDICATES IF THE VALUE OF A COUSE IS BASED ON CLOCK HOURS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
Y
=
YES, COURSE VALUE IS BASED ON CLOCK HOURS.
TRANSCRIPT CLASS LOG–CONTAINS TRANSCRIPT CLASS UPDATES.
Name
STUDENT IDENTIFICATION NUMBER
Description
A NINE CHARACTER ELEMENT UNIQUELY IDENTIFYING A STUDENT/EMPLOYEE.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
ACTION CODE
Description
INDICATES THE ACTION TO BE TAKEN.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
C
=
CHANGE
A
=
ADD
Name
CLOCK HOUR INDICATOR
Description
INDICATES IF THE VALUE OF A COUSE IS BASED ON CLOCK HOURS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
BLANK,NO
=
NO, COURSE VALUE IS NOT BASED ON CLOCK HOURS.
Name
COURSE TITLE
Description
THE DESCRIPTIVE TITLE OF A COURSE SECTION.
Type
NVARCHAR(24)
Variable length string of up to 24 characters.
Name
CREDIT
Description
THE TRANSCRIPT CREDIT VALUE OF THE COURSE OR, FOR A VARIABLE CREDIT CLASS, THE DEFAULT CREDIT VALUE.
Type
NUMERIC(4,1)
Number of length 4 including 1 positions after the decimal.
Name
DECIMAL GRADE
Description
DECIMAL GRADE.
Type
NUMERIC(3,1)
Number of length 3 including 1 positions after the decimal.
Name
STUDENT CLASS ENROLLMENT CLOCK HOURS
Description
THE NUMBER OF CLOCK HOURS FOR WHICH A STUDENT IS ENROLLED IN A CLASS.
Type
NUMERIC(5,1)
Number of length 5 including 1 positions after the decimal.
Name
GRADE
Description
THE GRADE GIVEN A STUDENT FOR A SPECIFIC CLASS. THE FIRST POSITION ACCOMMODATES THE GRADE SYMBOL THE SECOND POSITION IS RESERVED FOR FUTURE USE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
GRADE QUALIFIER
Description
A SYMBOL THAT CAN BE ADDED TO THE GRADE OF A STUDENT'S CLASS DESIGNATING A SPECIFIC CONDITION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
#
=
SYMBOL PRINTS AFTER GRADE INDICATING HIGH SCHOOL CREDIT
R
=
SYMBOL PRINTS AFTER GRADE INDICATING COURSE WAS REPEATED.
*
=
SYMBOL PRINTS AFTER GRADE INDICATING GRADE FORGIVENESS
Name
ITEM NUMBER
Description
UNIQUELY IDENTIFIES EACH COURSE SECTION IN A SPECIFIC QUARTER YEAR.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
PROCESS IDENTIFIER
Description
TERMINAL SECURITY PROCESS IDENTIFIER. USE: KEY TO THE MASTER PROCESS DATA SET FOR THE TERMINAL SECURITY SYSTEM.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SECTION
Description
IDENTIFIES EACH SECTION OF A PARTICULAR COURSE. THE THIRD POSITION IS A SUFFIX.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
SECTION STATUS
Description
IDENTIFIES PROCESSING OPTIONS UNIQUE TO AN INDIVIDUAL COURSE SECTION.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Values
S
=
DO NOT INCLUDE IN PRINTED SCHEDULE, DO NOT INCLUDE IN TOUCHTONE CLASS LIST FUNCTION AND STUDENT STATEMENT
A
=
EXCLUDE SECTION FROM GRADING PROCESS
C
=
NON-LECTURE COURSE SECTION; EXCLUDE FROM GRADING PROCESS
D
=
NON-LECTURE COURSE SECTION; TREAT AS A NORMAL COURSE SECTION. POSITION 3:
F
=
SUPPRESS PRINTING OF ROSTERS
G
=
SUPPRESS PRINTING OF GRADE MAILERS
H
=
SUPPRESS PRINTING OF ROSTERS/GRADE MAILERS POSITION 4:
L
=
DO NOT ADD CREDIT AMOUNT INTO TOTAL ON R MODULE DISPLAY
M
=
DO NOT INCLUDE SECTION IN PRINTED SCHEDULE
N
=
DO NOT ADD CREDIT INTO TOTAL ON R MODULE DISPLAY OR INCLUDE SECTION IN PRINTED SCHEDULE.
Q
=
DO NOT INCLUDE IN TOUCHTONE CLASS LIST FUNCTION AND STUDENT STATEMENT
R
=
DO NOT ADD CREDIT AMOUNT INTO TOTAL ON R MODULE DISPLAY, DO NOT INCLUDE IN TOUCH- TONE CLASS LIST FUNCTION AND STUDENT STATE- MENT
V
=
REPORT CREDITS ON MIS1 AS "0". REPORT CREDIT ON THE MIS2 AS "XXX"
W
=
COMPUTE CREDIT EQUIVALENT FROM CONTACT HOURS
X
=
CANCELLED CLASS
Y
=
NO REGISTRATION PERMITTED
Z
=
DO NOT REPORT ON MIS1 OR MIS2. POSITION 2:
POSITION 1:
P
=
PERMISSION ONLY
Name
USER KEY
Description
TERMINAL SECURITY USER KEY INITIAL/DEFAULT VALUES: BLANK USE: TO ACCESS THE USER MASTER FOR THE TERMINAL SECURITY SYSTEM TO CHECK USER VALIDITY. SOURCE: TERMINAL SECURITY MANAGER
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Values
ALPHABETIC CHARACTER.
Name
COURSE ID
Description
THE COMBINATION OF DIVISION/DEPARTMENT (DIVDEPT) AND COURSE NUMBER (COURSE_NUM) UNIQUELY IDENTIFYING A SPECIFIC COURSE.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
YEAR/QUARTER
Description
A THREE-POSITION ACADEMIC YEAR (I.E., 1984-85= 845) FOLLOWED BY THE QUARTER CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
TRANSCRIPT TRANSACTION DATE
Description
THE DATE THE TRANSCRIPT RECORD WAS UPDATED.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR TRAN_TRNS_DATE
Description
SQL FORMATTED DATE FOR TRAN_TRNS_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Values
Name
Description
ARRAY MEMBER. SEE: RID
Type
NUMERIC(6,0)
Number of length 6 including 0 positions after the decimal.
TRANSCRIPT COMMENT DETAIL–CONTAINS COMMENT TEXT THAT WILL PRINT ON A STUDENT'S TRANSCRIPT.
Name
STUDENT IDENTIFICATION NUMBER
Description
A NINE CHARACTER ELEMENT UNIQUELY IDENTIFYING A STUDENT/EMPLOYEE.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
TRANSCRIPT COMMENT
Description
ACCOMMODATES A COMMENT THAT WILL PRINT ON THE STUDENT'S CONTINUOUS TRANSCRIPT.
Type
NVARCHAR(40)
Variable length string of up to 40 characters.
Name
YEAR/QUARTER
Description
A THREE-POSITION ACADEMIC YEAR (I.E., 1984-85= 845) FOLLOWED BY THE QUARTER CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
COMMENT NUMBER
Description
IDENTIFIES COMMENTS IN THE STUDENT TRANSCRIPT FILE. DUPLICATES ARE NOT ALLOWED WITHIN YEAR/ QUARTER.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
TRANSCRIPT DEGREE CHANGE LOG–CAPTURES THE UPDATES TO TRAN_DEGREE_D
Name
STUDENT IDENTIFICATION NUMBER
Description
A NINE CHARACTER ELEMENT UNIQUELY IDENTIFYING A STUDENT/EMPLOYEE.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
ACTION CODE
Description
INDICATES THE ACTION TO BE TAKEN.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
C
=
CHANGE
D
=
DELETE
Name
CLASSIFICATION OF INSTRUCTIONAL PROGRAMS
Description
A SIX DIGIT CODE USED FOR CLASSIFYING INSTRUCTIONAL PROGRAMS FOR EXTERNAL REPORTING THE CODES PROVIDE A STANDARD TERMINOLOGY FOR COLLECTING, REPORTING AND ANALYZING INFORMATION ABOUT INSTRUCTIONAL PROGRMS. THESE CODES REPLACE THE HEGIS TAXONOMY, INCLUDING O.E. (OFFICE OF EDUCATION) CODES.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
DEGREE TITLE
Description
CONTAINS THE DESCRIPTIVE NAME OF THE DEGREE OR CERTIFICATE.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
EXIT CODE
Description
DESCRIBES A STUDENT'S COMPLETION STATUS AT THE TIME OF EXIT FROM A PROGRAM. CODING 1 = ASSOCIATE DEGREE 2 = CERTIFICATE OF AT LEAST 90 CREDITS OR AT LEAST 1800 HOURS 3 = CERTIFICATE OF 45-89 CREDITS OR 900-1799 HOURS 4 = CERTIFICATE OF LESS THAN 45 CREDITS OR LESS THAN 900 HOURS 5 = PROGRAM COMPLETED, NO FORMAL AWARD GIVEN 6 = HIGH SCHOOL DIPOLMA 7 = GED 8 = CERTIFICATES OR OTHER AWARDS THAT ARE NOT SBCCE APPROVED 9 = WORKFORCE TRAINING A = ASSOCIATE OF SCIENCE - TRANSFER, TRACK 1 (AS DEGREE) B = ASSOCIATE OF SCIENCE - TRANSFER, TRACK 2 (AS DEGREE) C = ASSOCIATE OF ARTS OR ASSOCIATE OF ARTS AND SCIENCE - NOT-DTA D = ASSOCIATE OF ARTS OR ASSOCIATE OF ARTS AND SCIENCE - DTA E = ASSOCIATE IN ELEMENTARY EDUCATION -- DTA/MRP F = ASSOCIATE IN BUSINESS - DTA G = ASSOCIATE IN MATH EDUCATION - DTA H = ASSOCIATE IN PHYSICS EDUCATION - AS-T,TRACK 2* I = ASSOCIATE IN CHEMISTRY EDUCATION - AS-T, TRACK 1 J = ASSOCIATE IN BIOLOGY EDUCATION - AS-T, TRACK 1 K = ASSOCIATE IN SCIENCE EDUCATION - AS-T, TRACK 1 M = ASSOCIATE IN TECHNOLOGY -- DTA/MRP N = ASSOCIATE IN PRE-NURSING DTA/MRP O = ASSOCIATE IN BIO & CHEMICAL ENGINEERING - AS-T/MRP P = ASSOCIATE IN COMPUTER & ELECTRICAL ENGINEERING AS-T/MRP Q = ASSOCIATE IN MECHANICAL, CIVIL, AERONAUTICAL, INDUSTRIAL AND MATERIALS SCIENCE ENGINEERING AS-T/MRP R = ASSOCIATE IN BIOLOGY - DTA/MRP T = ASSOCIATE IN APPLIED SCIENCE - T (AAS-T) U = APPLIED BACCALAUREATE DEGREE V = ASSOCIATE IN CONSTRUCTION MANAGEMENT - DTA/MRP
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
YEAR/QUARTER OF GRADUATION
Description
THE YEAR/QUARTER THAT THE STUDENT GRADUATED FROM A SPECIFIC PROGRAM.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
PROGRAM COMPLETED
Description
ACCOMMODATES THE PROGRAM CODE DESCRIBING THE EDUCATIONAL PROGRAM COMPLETED BY THE STUDENT. FOR VOCATIONAL STUDENTS, THE FIRST 3 DIGITS IS THE APPROVED EDUCATIONAL PROGRAM CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
COLLEGE CODE
Description
THE COLLEGE CODE; FIRST TWO DIGITS DESIGNATE DISTRICT, THIRD DESIGNATES COLLEGES WITHIN THE THE DISTRICT.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
PROCESS IDENTIFIER
Description
TERMINAL SECURITY PROCESS IDENTIFIER. USE: KEY TO THE MASTER PROCESS DATA SET FOR THE TERMINAL SECURITY SYSTEM.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
USER KEY
Description
TERMINAL SECURITY USER KEY INITIAL/DEFAULT VALUES: BLANK USE: TO ACCESS THE USER MASTER FOR THE TERMINAL SECURITY SYSTEM TO CHECK USER VALIDITY. SOURCE: TERMINAL SECURITY MANAGER
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Values
ALPHABETIC CHARACTER.
Name
DEGREE RECORD NUMBER
Description
IDENTIFIES DEGREE RECORDS IN THE STUDENT TRANSCRIPT FILE. UNLIMITED ENTRIES ALLOWED, BUT ONLY DEGREE RECORDS NUMBERED 1, 2 OR 3 WILL PRINT ON THE STUDENT'S TRANSCRIPT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
TRANSCRIPT TRANSACTION DATE
Description
THE DATE THE TRANSCRIPT RECORD WAS UPDATED.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR TRAN_TRNS_DATE
Description
SQL FORMATTED DATE FOR TRAN_TRNS_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Values
Name
Description
ARRAY MEMBER. SEE: RID
Type
NUMERIC(6,0)
Number of length 6 including 0 positions after the decimal.
TRANSCRIPT DEGREE DETAIL–CONTAINS A STUDENT'S DEGREE INFO.
Name
STUDENT IDENTIFICATION NUMBER
Description
A NINE CHARACTER ELEMENT UNIQUELY IDENTIFYING A STUDENT/EMPLOYEE.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
CLASSIFICATION OF INSTRUCTIONAL PROGRAMS
Description
A SIX DIGIT CODE USED FOR CLASSIFYING INSTRUCTIONAL PROGRAMS FOR EXTERNAL REPORTING THE CODES PROVIDE A STANDARD TERMINOLOGY FOR COLLECTING, REPORTING AND ANALYZING INFORMATION ABOUT INSTRUCTIONAL PROGRMS. THESE CODES REPLACE THE HEGIS TAXONOMY, INCLUDING O.E. (OFFICE OF EDUCATION) CODES.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
DEGREE TITLE
Description
CONTAINS THE DESCRIPTIVE NAME OF THE DEGREE OR CERTIFICATE.
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
EXIT CODE
Description
DESCRIBES A STUDENT'S COMPLETION STATUS AT THE TIME OF EXIT FROM A PROGRAM. CODING 1 = ASSOCIATE DEGREE 2 = CERTIFICATE OF AT LEAST 90 CREDITS OR AT LEAST 1800 HOURS 3 = CERTIFICATE OF 45-89 CREDITS OR 900-1799 HOURS 4 = CERTIFICATE OF LESS THAN 45 CREDITS OR LESS THAN 900 HOURS 5 = PROGRAM COMPLETED, NO FORMAL AWARD GIVEN 6 = HIGH SCHOOL DIPOLMA 7 = GED 8 = CERTIFICATES OR OTHER AWARDS THAT ARE NOT SBCCE APPROVED 9 = WORKFORCE TRAINING A = ASSOCIATE OF SCIENCE - TRANSFER, TRACK 1 (AS DEGREE) B = ASSOCIATE OF SCIENCE - TRANSFER, TRACK 2 (AS DEGREE) C = ASSOCIATE OF ARTS OR ASSOCIATE OF ARTS AND SCIENCE - NOT-DTA D = ASSOCIATE OF ARTS OR ASSOCIATE OF ARTS AND SCIENCE - DTA E = ASSOCIATE IN ELEMENTARY EDUCATION -- DTA/MRP F = ASSOCIATE IN BUSINESS - DTA G = ASSOCIATE IN MATH EDUCATION - DTA H = ASSOCIATE IN PHYSICS EDUCATION - AS-T,TRACK 2* I = ASSOCIATE IN CHEMISTRY EDUCATION - AS-T, TRACK 1 J = ASSOCIATE IN BIOLOGY EDUCATION - AS-T, TRACK 1 K = ASSOCIATE IN SCIENCE EDUCATION - AS-T, TRACK 1 M = ASSOCIATE IN TECHNOLOGY -- DTA/MRP N = ASSOCIATE IN PRE-NURSING DTA/MRP O = ASSOCIATE IN BIO & CHEMICAL ENGINEERING - AS-T/MRP P = ASSOCIATE IN COMPUTER & ELECTRICAL ENGINEERING AS-T/MRP Q = ASSOCIATE IN MECHANICAL, CIVIL, AERONAUTICAL, INDUSTRIAL AND MATERIALS SCIENCE ENGINEERING AS-T/MRP R = ASSOCIATE IN BIOLOGY - DTA/MRP T = ASSOCIATE IN APPLIED SCIENCE - T (AAS-T) U = APPLIED BACCALAUREATE DEGREE V = ASSOCIATE IN CONSTRUCTION MANAGEMENT - DTA/MRP
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
YEAR/QUARTER OF GRADUATION
Description
THE YEAR/QUARTER THAT THE STUDENT GRADUATED FROM A SPECIFIC PROGRAM.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
PROGRAM COMPLETED
Description
ACCOMMODATES THE PROGRAM CODE DESCRIBING THE EDUCATIONAL PROGRAM COMPLETED BY THE STUDENT. FOR VOCATIONAL STUDENTS, THE FIRST 3 DIGITS IS THE APPROVED EDUCATIONAL PROGRAM CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
DEGREE RECORD NUMBER
Description
IDENTIFIES DEGREE RECORDS IN THE STUDENT TRANSCRIPT FILE. UNLIMITED ENTRIES ALLOWED, BUT ONLY DEGREE RECORDS NUMBERED 1, 2 OR 3 WILL PRINT ON THE STUDENT'S TRANSCRIPT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
COLLEGE CODE
Description
THE COLLEGE CODE; FIRST TWO DIGITS DESIGNATE DISTRICT, THIRD DESIGNATES COLLEGES WITHIN THE THE DISTRICT.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
TRANSCRIPT STUDENT REQUIREMENT LOG–CONTAINS A LOG OF UPDATES TO TRAN_STU_REQR_D
Name
STUDENT IDENTIFICATION NUMBER
Description
A NINE CHARACTER ELEMENT UNIQUELY IDENTIFYING A STUDENT/EMPLOYEE.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
ACTION CODE
Description
INDICATES THE ACTION TO BE TAKEN.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
C
=
CHANGE
A
=
ADD
Name
ITEM NUMBER
Description
UNIQUELY IDENTIFIES EACH COURSE SECTION IN A SPECIFIC QUARTER YEAR.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
COURSE REQUIREMENT TITLE
Description
THE TITLE OF A COURSE REQUIREMENT.
Type
NVARCHAR(24)
Variable length string of up to 24 characters.
Name
GRADE
Description
THE GRADE GIVEN A STUDENT FOR A SPECIFIC CLASS. THE FIRST POSITION ACCOMMODATES THE GRADE SYMBOL THE SECOND POSITION IS RESERVED FOR FUTURE USE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
GRADE QUALIFIER
Description
A SYMBOL THAT CAN BE ADDED TO THE GRADE OF A STUDENT'S CLASS DESIGNATING A SPECIFIC CONDITION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
R
=
SYMBOL PRINTS AFTER GRADE INDICATING COURSE WAS REPEATED.
#
=
SYMBOL PRINTS AFTER GRADE INDICATING HIGH SCHOOL CREDIT
/
=
SUPPRESS PRINTING OF COURSE SECTION ON GRADING OUTPUT
Name
DECIMAL GRADE
Description
DECIMAL GRADE.
Type
NUMERIC(3,1)
Number of length 3 including 1 positions after the decimal.
Name
CREDIT
Description
THE TRANSCRIPT CREDIT VALUE OF THE COURSE OR, FOR A VARIABLE CREDIT CLASS, THE DEFAULT CREDIT VALUE.
Type
NUMERIC(4,1)
Number of length 4 including 1 positions after the decimal.
Name
CLOCK HOURS
Description
THE NUMBER OF CLOCK HOURS OF INSTRUCTION IN A QUARTER FOR A CLASS.
Type
NUMERIC(5,1)
Number of length 5 including 1 positions after the decimal.
Name
PROCESS IDENTIFIER
Description
TERMINAL SECURITY PROCESS IDENTIFIER. USE: KEY TO THE MASTER PROCESS DATA SET FOR THE TERMINAL SECURITY SYSTEM.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
USER KEY
Description
TERMINAL SECURITY USER KEY INITIAL/DEFAULT VALUES: BLANK USE: TO ACCESS THE USER MASTER FOR THE TERMINAL SECURITY SYSTEM TO CHECK USER VALIDITY. SOURCE: TERMINAL SECURITY MANAGER
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Values
ALPHABETIC CHARACTER.
Name
YEAR/QUARTER
Description
A THREE-POSITION ACADEMIC YEAR (I.E., 1984-85= 845) FOLLOWED BY THE QUARTER CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
COURSE ID
Description
THE COMBINATION OF DIVISION/DEPARTMENT (DIVDEPT) AND COURSE NUMBER (COURSE_NUM) UNIQUELY IDENTIFYING A SPECIFIC COURSE.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
SECTION
Description
IDENTIFIES EACH SECTION OF A PARTICULAR COURSE. THE THIRD POSITION IS A SUFFIX.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
COURSE REQUIREMENT SEQUENCE
Description
A CODE BY WHICH A COURSE REQUIREMENT IS TO BE SEQUENCED WHEN IT IS PRINTED IN A LIST WITH OTHER COURSE REQUIREMENTS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
COURSE REQUIREMENT IDENTIFIER
Description
A CODE TO IDENTIFY AN INSTRUCTIONAL REQUIREMENT OF A COURSE
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
TRANSCRIPT TRANSACTION DATE
Description
THE DATE THE TRANSCRIPT RECORD WAS UPDATED.
Type
NVARCHAR(8)
Variable length string of up to 8 characters.
Name
SQL FOR TRAN_TRNS_DATE
Description
SQL FORMATTED DATE FOR TRAN_TRNS_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Values
Name
Description
ARRAY MEMBER. SEE: RID
Type
NUMERIC(6,0)
Number of length 6 including 0 positions after the decimal.
TRANSCRIPT START_UP DETAIL–CONTAINS BEGINNING CREDIT INFORMATION FOR A STUDENT.
Name
STUDENT IDENTIFICATION NUMBER
Description
A NINE CHARACTER ELEMENT UNIQUELY IDENTIFYING A STUDENT/EMPLOYEE.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
BEGINNING COLLEGE LEVEL CREDITS EARNED
Description
CUMULATIVE COLLEGE LEVEL (THOSE NUMBERED 100 OR ABOVE) CREDITS EARNED FOR PREVIOUS ACADEMIC WORK IT IS ADDED TO THE TOTAL COLLEGE LEVEL CREDITS EARNED.
Type
NUMERIC(5,1)
Number of length 5 including 1 positions after the decimal.
Name
BEGINNING COLLEGE LEVEL GPA CREDITS
Description
CUMULATIVE COLLEGE LEVEL (THOSE NUMBERED 100 OR ABOVE) GPA CREDITS FOR PREVIOUS ACADEMIC WORK. IT IS ADDED TO THE TOTAL COLLEGE LEVEL CREDITS GPA CREDITS.
Type
NUMERIC(5,1)
Number of length 5 including 1 positions after the decimal.
Name
BEGINNING COLLEGE LEVEL GRADE POINTS
Description
CUMULATIVE COLLEGE LEVEL (THOSE NUMBERED 100 OR ABOVE) GRADE POINTS FOR PREVIOUS ACADEMIC WORK. IT IS ADDED TO THE TOTAL COLLEGE LEVEL GRADE POINTS.
Type
NUMERIC(7,1)
Number of length 7 including 1 positions after the decimal.
Name
BEGINNING COLLEGE LEVEL PASS/SATISFACTORY
Description
IDENTIFIES HOW MANY OF THE BEGINNING COLLEGE LEVEL (THOSE NUMBERED 100 OR ABOVE) EARNED CREDITS HAD A PASS/SATISFACTORY GRADE.
Type
NUMERIC(5,1)
Number of length 5 including 1 positions after the decimal.
Name
BEGINNING CUMULATIVE CREDITS EARNED
Description
CUMULATIVE CREDITS EARNED FOR PREVIOUS ACADEMIC WORK. IT IS ADDED TO THE TOTAL CREDITS EARNED.
Type
NUMERIC(5,1)
Number of length 5 including 1 positions after the decimal.
Name
BEGINNING CUMULATIVE GPA CREDITS
Description
CUMULATIVE GPA CREDITS FOR PREVIOUS ACADEMIC WORK. IT IS ADDED TO THE TOTAL GPA CREDITS.
Type
NUMERIC(5,1)
Number of length 5 including 1 positions after the decimal.
Name
BEGINNING CUMULATIVE GRADE POINTS
Description
CUMULATIVE GRADE POINTS FOR PREVIOUS ACADEMIC WORK. IT IS ADDED TO THE TOTAL GRADE POINTS.
Type
NUMERIC(7,1)
Number of length 7 including 1 positions after the decimal.
Name
BEGINNING CUMULATIVE PASS/SATISFACTORY
Description
IDENTIFIES HOW MANY OF THE BEGINNING CUMULATIVE EARNED CREDITS HAD A PASS/SATISFACTORY GRADE.
Type
NUMERIC(5,1)
Number of length 5 including 1 positions after the decimal.
Name
BEGINNING CUMULATIVE HOURS EARNED
Description
THE CUMULATIVE CLOCK HOURS EARNED FOR PREVIOUS COURSE WORK. IT IS ADDED TO THE TOTAL HOURS EARNED.
Type
NUMERIC(6,1)
Number of length 6 including 1 positions after the decimal.
Name
BEGINNING CUMULATIVE GPA HOURS
Description
: THE CUMULATIVE GPA CLOCK HOURS FOR PREVIOUS COURSE WORK. IT IS ADDED TO THE TOTAL GPA HOURS.
Type
NUMERIC(6,1)
Number of length 6 including 1 positions after the decimal.
Name
BEGINNING CUMULATIVE PAA/SATISFACTORY HOURS
Description
THE BEGINNING CUMULATIVE EARNED HOURS FOR COURSE WORK FOR WHICH THE STUDENT RECEIVED A PASS OR SATISFACTORY GRADE
Type
NUMERIC(6,1)
Number of length 6 including 1 positions after the decimal.
TRANSCRIPT STUDENT DETAIL–CONTAINS A STUDENT'S DEMOGRAPHIC INFO
Name
STUDENT IDENTIFICATION NUMBER
Description
A NINE CHARACTER ELEMENT UNIQUELY IDENTIFYING A STUDENT/EMPLOYEE.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
ADVISOR IDENTIFICATION CODE
Description
A CODE IDENTIFYING THE ADVISOR. CODES ARE ASSIGNED AND DEFINED BY THE USER.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
DATE OF BIRTH
Description
THE DATE ON WHICH THE INDIVIDUAL(STUDENT, EMPLOYEE, FINANCIAL AID APPLICANT) WAS BORN.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR BIRTH_DATE
Description
SQL FORMATTED DATE FOR BIRTH_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
BLOCK GRADE MAILER
Description
THIS INDICATOR ASSOCIATED WITH THE PUNITIVE ACTION CODE WILL SUPPRESS THE PRINTING OF A STUDENT'S GRADE MAILER.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
BRANCH
Description
OPTIONAL CODE ASSIGNED BY THE USER TO IDENTIFY COLLEGE BRANCH SITE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
ETHNIC ORIGIN
Description
CODE THAT IDENTIFIES THE STUDENT'S ETHNIC BACKGROUND.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
4
=
HISPANIC
3
=
AMERICAN INDIAN OR ALASKA NATIVE
1
=
ASIAN OR PACIFIC ISLANDER
2
=
BLACK, NOT OF HISPANIC ORIGIN
Name
HIGH SCHOOL ATTENDED
Description
DESIGNATES THE HIGH SCHOOL LAST ATTENDED BY THE STUDENT.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
GRADUATED FROM HIGH SCHOOL
Description
INDICATES IF THE STUDENT GRADUATED FROM HIGH SCHOOL.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
BLANK
=
UNKNOWN, NOT APPLICABLE
Y
=
YES
Name
LAST YEAR ATTENDED HIGH SCHOOL
Description
THE LAST TWO DIGITS OF THE LAST YEAR THAT THE STUDENT ATTENDED HIGH SCHOOL.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
PREVIOUS NAME
Description
ACCOMMODATES A PREVIOUSLY USED NAME.
Type
NVARCHAR(12)
Variable length string of up to 12 characters.
Name
PUNITIVE ACTION
Description
INDENTIFIES THE APPROPRIATE PUNITIVE ACTION THAT ACCOMPANIES AN UNDESIRABLE ACTION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
9
=
NO REGISTRATION ALLOWED; NO GRADE MAILER PRINTED; NO TRANSCRIPT TRANSFER ALLOWED
A
=
NO REGISTRATION ALLOWED; NO TRANSCRIPT TRANSFER ALLOWED
B
=
NO REGISTRATION ALLOWED; NO REGISTRATION APPOINTMENT ALLOWED
4
=
NO REGISTRATION ALLOWED; NO QUARTERLY GRADE MAILER PRINTED
5
=
NO REGISTRATION APPT; NO REGISTRATION ALLOWED; NO GRADE MAILER PRINTED
6
=
SORTING CODE
7
=
NO TRANSCRIPT TRANSFER ALLOWED
2
=
SUPPRESS PRINTING OF QUARTERLY GRADE MAILER
3
=
NO REGISTRATION APPT
1
=
NO REGISTRATION ALLOWED THROUGH "R" MODULE
BLANK
=
NO PUNITIVE ACTION
Name
SEX
Description
IDENTIFIES A STUDENT'S SEX.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
F
=
FEMALE
BLANK
=
UNKNOWN
Name
MAILING ADDRESS: CITY
Description
THE STUDENT'S MAILING ADDRESS: CITY.
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
Name
STUDENT NAME
Description
THE STUDENT'S NAME.
Type
NVARCHAR(22)
Variable length string of up to 22 characters.
Name
MAILING ADDRESS: STATE
Description
THE STUDENT'S MAILING ADDRESS: STATE
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
MAILING ADDRESS: STREET
Description
THE STUDENT'S MAILING ADDRESS: STREET.
Type
NVARCHAR(24)
Variable length string of up to 24 characters.
Name
MAILING ADDRESS: ZIP CODE
Description
THE STUDENT'S MAILING ADDRESS: ZIP CODE.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
TRANSCRIPT TRACKING INDICATOR
Description
INDICATES THE LOCATION OF OLD TRANSCRIPTS FOR THE STUDENT. CODES ARE DEFINED AND ENTERED BY THE USER.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
YEAR/QUARTER THE STUDENT ACTUALLY STARTED
Description
DEFINES THE YEAR/QUARTER THE STUDENT FIRST REGISTERED. ENTERED FROM THE FIRST QUARTER ON THE TRANSCRIPT RECORD, BUT CAN BE OVERRIDDEN BY THE USER.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
CENSUS RACE GROUP CODE
Description
A CLASSIFICATION OF RACE/ETHNIC CATEGORIES WHICH ADHERES TO THE DATA CLASSIFICATIONS AS COLLECTED BY THE U.S. CENSUS QUESTIONNAIRE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
CENSUS HISPANIC/SPANISH CODE
Description
A CLASSIFICATION OF HISPANIC/SPANISH ORIGINS WHICH ADHERES TO THE DATA CLASSIFICATIONS AS COLLECTED BY THE U.S. CENSUS QUESTIONNAIRE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
SOCIAL SECURITY NUMBER
Description
A STUDENT'SSOCIAL SECURITY NUMBER.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
CENSUS RACE CODE 2
Description
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
STUDENT COURSE REQUIREMENTS
Name
STUDENT IDENTIFICATION NUMBER
Description
A NINE CHARACTER ELEMENT UNIQUELY IDENTIFYING A STUDENT/EMPLOYEE.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
ITEM NUMBER
Description
UNIQUELY IDENTIFIES EACH COURSE SECTION IN A SPECIFIC QUARTER YEAR.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
COURSE REQUIREMENT TITLE
Description
THE TITLE OF A COURSE REQUIREMENT.
Type
NVARCHAR(24)
Variable length string of up to 24 characters.
Name
GRADE
Description
THE GRADE GIVEN A STUDENT FOR A SPECIFIC CLASS. THE FIRST POSITION ACCOMMODATES THE GRADE SYMBOL THE SECOND POSITION IS RESERVED FOR FUTURE USE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
GRADE QUALIFIER
Description
A SYMBOL THAT CAN BE ADDED TO THE GRADE OF A STUDENT'S CLASS DESIGNATING A SPECIFIC CONDITION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
#
=
SYMBOL PRINTS AFTER GRADE INDICATING HIGH SCHOOL CREDIT
R
=
SYMBOL PRINTS AFTER GRADE INDICATING COURSE WAS REPEATED.
*
=
SYMBOL PRINTS AFTER GRADE INDICATING GRADE FORGIVENESS
Name
DECIMAL GRADE
Description
DECIMAL GRADE.
Type
NUMERIC(3,1)
Number of length 3 including 1 positions after the decimal.
Name
CREDIT
Description
THE TRANSCRIPT CREDIT VALUE OF THE COURSE OR, FOR A VARIABLE CREDIT CLASS, THE DEFAULT CREDIT VALUE.
Type
NUMERIC(4,1)
Number of length 4 including 1 positions after the decimal.
Name
CLOCK HOURS
Description
THE NUMBER OF CLOCK HOURS OF INSTRUCTION IN A QUARTER FOR A CLASS.
Type
NUMERIC(5,1)
Number of length 5 including 1 positions after the decimal.
Name
YEAR/QUARTER
Description
A THREE-POSITION ACADEMIC YEAR (I.E., 1984-85= 845) FOLLOWED BY THE QUARTER CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
COURSE ID
Description
THE COMBINATION OF DIVISION/DEPARTMENT (DIVDEPT) AND COURSE NUMBER (COURSE_NUM) UNIQUELY IDENTIFYING A SPECIFIC COURSE.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
SECTION
Description
IDENTIFIES EACH SECTION OF A PARTICULAR COURSE. THE THIRD POSITION IS A SUFFIX.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
COURSE REQUIREMENT SEQUENCE
Description
A CODE BY WHICH A COURSE REQUIREMENT IS TO BE SEQUENCED WHEN IT IS PRINTED IN A LIST WITH OTHER COURSE REQUIREMENTS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
COURSE REQUIREMENT IDENTIFIER
Description
A CODE TO IDENTIFY AN INSTRUCTIONAL REQUIREMENT OF A COURSE
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
TRANSCRIPT YEAR/QUARTER DETAIL–CONTAINS INFORMATION ABOUT A STUDENT THAT COULD VARY FROM QUARTER TO QUARTER.
Name
STUDENT IDENTIFICATION NUMBER
Description
A NINE CHARACTER ELEMENT UNIQUELY IDENTIFYING A STUDENT/EMPLOYEE.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
CITIZENSHIP STATUS
Description
IDENTIFIES THE CITIZENSHIP STATUS OF THE SPECIFIC STUDENT OR THE TYPE OF VISA UNDER WHICH A STUDENT IS ATTENDING COLLEGE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
VALID CODES.
Name
STUDENT'S FEE PAYING STATUS
Description
A CODE DESCRIBING THE FEE-PAYING STATUS OF THE STUDENT FOR EACH OF HIS CLASSES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
VALID CODES.
Name
RESIDENCY STATUS
Description
REPRESENTS THE RESIDENCY CLASSIFICATION OF THE STUDENT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
02
=
NON-RESIDENT
03
=
UNDETERMINED
Name
STUDENT INTENT
Description
INDICATES THE STUDENT'S INTENT, AS DETERMINED BY THE INSTITUTION, FOR THE SPECIFIC QUARTER.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
Z
=
NOT REPORTED( NO LONGER USED, AS OF SUMMER 1990).
A
=
ACADEMIC NON-TRANSFER DEGREE. THE STUDENT IS OR APPEARS TO BE ENROLLED PRIMARILY FOR THE PURPOSE OF COMPLETING A CERTIFICATE OR UP TO TWO YEARS OF STUDY WHICH MAY QUALIFY FOR AN ASSOCIATE DEGREE,BUT WITH- OUT EITHER A SPECIFIC OCCUPATIONAL OR COLLEGE- TRANSFER OBJECTIVE.
B
=
ACADEMIC TRANSFER. THE STUDENT IS OR APPEARS TO BE ENROLLED PRI- MARILY WITH THE INTENT OF TRANSFERRING EARNED CREDITS FOR ADVANCED STUDY IN UPPER DIVISION PROGRAMS OF FOUR-YEAR INSTITUTION.
D
=
HIGH SCHOOL DIPLOMA/GED. THE STUDENT IS ENROLLED PRIMARILY FOR THE PURPOSE OF COMPLETING A HIGH SCHOOL DIPLOMA OR GENERAL EDUCATION DEVELOPMENT CERTIFICATE(GED) EITHER THROUGH THE COMMUNITY COLLEGE OR SOME COOPERATING SECONDARY SCHOOL.
E
=
IMPROVE ENGLISH, READING, OR MATH SKILLS. THE STUDENT IS ENROLLED PRIMARILY FOR THE PURPOSE OF ATTAINING OR REVIEWING BASIC SKILLS OF A REMEDIAL NATURE.
F
=
OCCUPATIONAL PREPARATORY. THE STUDENT IS OFFICIALLY ENROLLED IN AN APPR- OVED VOCATIONAL PROGRAM INTENDED TO PROVIDE ENTRY-LEVEL OCCUPATIONAL SKILLS.
G
=
OCCUPATIONAL PREPARATORY APPLICANT. THE STUDENT HAS OR APPEARS TO HAVE THE INTENT OF ENROLLING IN AN APPROVED OCCUPATIONAL PRO- GRAM, BUT IS NOT OFFICIALLY RECOGNIZED BY THE INSTITUTION AS BEING ADMITTED TO THE PROGRAM.
H
=
OCCUPATIONAL APPRENTICE. THE STUDENT IS OFFICIALLY ENROLLED IN OCCUPAT- IONAL APPRENTICE PROGRAM COURSES THAT SUPPLE- MENT OR ARE RELATED TO REGULAR WORK EXPERIENCE RECEIVED ON-THE-JOB AND IS REGISTERED WITH THE WASHINGTON STATE APPRENTICESHIP AND TRAINING COUNCIL AND/ OR THE FEDERAL BUREAU OF APPRENT- ICESHIP TRAINING.
J
=
OCCUPATIONAL SUPPLEMENTAL. THE STUDENT IS OR APPEARS TO BE ENROLLED PRIM- ARILY TO AUGMENT EXISTING JOB SKILLS OR IN PREPARATION FOR A CAREER CHANGE.
K
=
VOCATIONAL HOME AND FAMILY LIFE. THE STUDENT IS ENROLLED PRIMARILY TO AUGMENT HOME OR FAMILY LIFE SKILLS.
L
=
PERSONAL SATISFACTION; NON-DEGREE SEEKING. THE STUDENT IS OR APPEARS TO BE ENROLLED FOR PERSONAL ENRICHMENT AND NOT FOR THE PURPOSE OF COMPLETING A DEGREE OR CERTIFICATE.
M
=
GIVE A COLLEGE A TRY. THE STUDENT APPEARS TO BE ENROLLED PRIMARILY TO DETERMINE IF THEY WILL SUCCEED IN COLLEGE BEFORE COMMITTING TO A PROGRAM OF STUDY.
X
=
UNDECIDED THE STUDENT HAS SPECIFICALLY STATED THAT HE CANNOT DECLARE A SPECIFIC OBJECTIVE OR LONG- RANGE GOAL ASSOCIATED WITH HIS ENROLLMENT AT THE TIME, AND NONE OF THE ABOVE CATEGORIES APPLY.
Y
=
OTHER. INSTITUTION CAN NOT DETERMINE THE STUDENT'S INTENT (AND THE STUDENT HAS NOT DECLARED HIS INTENT).
C
=
ADULT BASIC EDUCATION ( NO LONGER USED,AS OF SUMMER 1990).
Name
STUDENT PROGRAM ENROLLED
Description
IDENTIFIES THE PROGRAM THE STUDENT IS ENROLLED IN FOR THE SPECIFIC QUARTER.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
STUDENT TYPE
Description
IDENTIFIES THE STUDENT'S CLASSIFICATION. CODES ARE ASSIGNED AND DEFINED BY THE USER.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
VETERAN BENEFIT
Description
INDICATES THE STUDENT'S VETERAN STATUS.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
4
=
VETERAN NOT RECEIVING BENEFITS; NOT SEA
3
=
SEA VETERAN NOT RECEIVING BENEFITS
2
=
VETERAN RECEIVING BENEFITS; NOT SEA
0
=
NOT A VETERAN
1
=
SEA VETERAN RECEIVING BENEFITS
Name
YEAR/QUARTER
Description
A THREE-POSITION ACADEMIC YEAR (I.E., 1984-85= 845) FOLLOWED BY THE QUARTER CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Description:
TRANSACTION DATA BASE
GENERAL LEDGER TRANSACTION MASTER
Name
GENERAL LEDGER TRANSACTION KEY
Description
A UNIQUE NUMBER THAT IS THE KEY TO A LOGICAL GROUP OF TRANSACTIONS TO BE POSTED TO THE GENERAL LEDGER.
Type
NVARCHAR(12)
Variable length string of up to 12 characters.
Name
POST TRANSACTIONS INDICATOR
Description
A CODE TO INDICATE WHETHER OR NOT A LOGICAL GROUP OF TRANSACTIONS ARE READY TO BE POSTED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
N
=
NO
GENERAL LEDGER TRANSACTION DETAIL
Name
GENERAL LEDGER TRANSACTION KEY
Description
A UNIQUE NUMBER THAT IS THE KEY TO A LOGICAL GROUP OF TRANSACTIONS TO BE POSTED TO THE GENERAL LEDGER.
Type
NVARCHAR(12)
Variable length string of up to 12 characters.
Name
BATCH NUMBER
Description
A NUMBER ASSIGNED TO REPRESENT THE CONCATENATED DATA ELEMENTS BATCH IDENTIFIER, BATCH DATE AND SUB-BATCH.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
RECORD NUMBER
Description
A SEQUENTIAL NUMBER ASSIGNED TO EACH RECORD.
Type
NUMERIC(7,0)
Number of length 7 including 0 positions after the decimal.
Name
FINANCIAL ACCOUNTING STRUCTURE
Description
THE AGGREGATION OF DATA ELEMENTS THAT DEFINE THE FINANCIAL ACCOUNTING STRUCTURE INCLUDING TRANSACTION CODE, APPROPRIATION INDEX, PROGRAM INDEX, ORGANIZATION INDEX, SUBOBJECT, SUB- SUBOBJECT, MAJOR GROUP, MAJOR SOURCE, SUB-SOURCE BANK ACCOUNT AND DUE TO/FROM FUND.
Type
NVARCHAR(32)
Variable length string of up to 32 characters.
Name
SUBSIDIARY ACCOUNT
Description
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
REIMBURSABLE CODE
Description
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
TRANSACTION DESCRIPTION
Description
Type
NVARCHAR(30)
Variable length string of up to 30 characters.
Name
TRANSACTION AMOUNT
Description
THE DOLLAR AMOUNT ASSOCIATED WITH A PARTICULAR TRANSACTION.
Type
NUMERIC(12,2)
Number of length 12 including 2 positions after the decimal.
Name
DOCUMENT NUMBER
Description
THE NUMBER OF THE DOCUMENT THAT IS THE SOURCE OF AN ACCOUNTING TRANSACTION.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
REFERENCE DOCUMENT NUMBER
Description
THE NUMBER OF THE DOCUMENT RELATED TO A DOCUMENT THAT IS THE SOURCE OF AN ACCOUNTING TRANSACTION.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
TRANSACTION REVERSE
Description
A ONE CHARACTER CODE INDICATING THAT A PARTICULAR TRANSACTION IS TO BE REVERSED.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
R
=
REVERSE POSTING
Name
YEAR/QUARTER
Description
A THREE-POSITION ACADEMIC YEAR (I.E., 1984-85= 845) FOLLOWED BY THE QUARTER CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
IDENTIFICATION NUMBER
Description
A NUMBER USED TO IDENTIFY A PERSON OR ORGANIZATION.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
IDENTIFICATION NUMBER TYPE
Description
A CODE TO SPECIFICALLY IDENTIFY A TYPE OF PERSON OR ORGANIZATION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
E
=
EMPLOYEE
V
=
VENDOR
O
=
OTHER
Name
BATCH POSTING PERIOD
Description
THE ACCOUNTING PERIOD(YEAR,MONTH) TO WHICH A BATCH OF TRANSACTIONS ARE TO BE POSTED.
Type
NUMERIC(4,0)
Number of length 4 including 0 positions after the decimal.
Name
TRANSACTION DR/CR INDICATOR
Description
A CODE TO INDICATE HOW THE AMOUNT ASSOCIATED WITH A TRANSACTION CODE SHOULD BE CONSIDERED IN REGARDS TO BATCH BALANCING.
Type
NUMERIC(3,0)
Number of length 3 including 0 positions after the decimal.
Values
+1
=
DEBIT
0
=
DOES NOT AFFECT BATCH BALANCE
Name
FUND TYPE CODE
Description
A CODE IDENTIFYING THE SOURCE OF FUNDS
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
5
=
AGENCY FUNDS
4
=
PROPRIETARY/INTERNAL SERVICE FUNDS
3
=
LOCAL FUND
2
=
TRUST FUND
Name
ERROR FLAG
Description
A CODE TO INDICATE THE WORST CASE ERROR ON A TRANSACTION.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
1
=
INFORMATIONAL
0
=
SUPPRESS PRINT
5
=
SEE SYSTEMS
4
=
FATAL
3
=
SERIOUS
2
=
WARNING
Name
MESSAGE PROGRAM
Description
THE PROGRAM NUMBER WITH WHICH A MESSAGE IS ASSOCIATED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Values
Name
MISCELLANEOUS DATA
Description
A FIELD TO STORE MISCELLANEOUS INFORMATION NEEDED FOR SPECIFIC APPLICATIONS.
Type
NVARCHAR(100)
Variable length string of up to 100 characters.
Values
Name
GA1500 STATUS
Description
A CODE TO INDICATE THE STATUS OF A CALL TO THE TRANSACTION CODE EDIT ROUTINE, GA1500.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
1
=
UNRECOVERABLE ERROR OCCURRED.
A
=
EDIT ACCT-STRUCRTURE ELEMENT ONLY RETURN CODES "BLANK" AND "1" ARE USED IN GA1104 AND BM2005 ONLY.
Name
GA1502 STATUS
Description
A CODE TO INDICATE THE STATUS OF PROCESSING FOR POSTING PAHSE I - GA1502.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
G
=
POSTING GENERATED TRANSACTIONS
A
=
POSTING NEW RECORD TO BATCH
D
=
DELETING RECORD FROM BATCH
U
=
UPDATING RECORD IN BATCH
Name
GA1503 STATUS
Description
A CODE TO INDICATE THE STATUS OF PROCESSING FOR POSTING PHASE II - GA1503.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
T
=
PROCESS TRANSACTION
E
=
REPROCESS ERROR
Name
GA1908 STATUS
Description
A CODE TO INDICATE THE STATUS OF A CALL TO THE POSTING PHASE I SUBROUTINE, GA1908.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Values
U
=
UPDATE RECORD IN BATCH
D
=
DELETING RECORD IN BATCH
O
=
NO ERRORS
1
=
UNRECOVERABLE
Name
MESSAGE CODE
Description
A CODE ASSIGNED TO REPRESENT A PARTICULAR MESSAGE.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
BATCH COUNT COMPUTED
Description
THE SYSTEM-CALCULATED NUMBER OF TRANSACTIONS ENTERED INTO A PARTICULAR BATCH OF ACCOUNTING TRANSACTIONS.
Type
NUMERIC(7,0)
Number of length 7 including 0 positions after the decimal.
Name
NUMBER OF DELETED TRANSACTIONS
Description
A COUNT OF THE NUMBER OF TRANSACTIONS DELETED FROM A BATCH OF ACCOUNTING TRANSACTIONS BEFORE IT CAN BE POSTED.
Type
NUMERIC(7,0)
Number of length 7 including 0 positions after the decimal.
Name
NUMBER OF GENERATED TRANSACTIONS
Description
A COUNT OF THE NUMBER OF AUTOMATICALLY GENERATED TRANSACTIONS ADDED TO A BATCH OF ACCOUNTING TRANSACTIONS.
Type
NUMERIC(7,0)
Number of length 7 including 0 positions after the decimal.
Name
FROM PROGRAM NUMBER
Description
THE PROGRAM NUMBER FROM WHICH A TRANSACTION ORIGINATES.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: SEVERITY_ARRAY
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
Name
Description
ARRAY MEMBER. SEE: RID
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR GTD_DATE
Description
SQL FORMATTED DATE FOR GTD_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
Description
ARRAY MEMBER. SEE: RID
Type
NUMERIC(6,0)
Number of length 6 including 0 positions after the decimal.
Description:
TRANSFER_IN TRANSCRIPT DATABASE
TRANSFER STUDENT BIOGRAPHIC MASTER–CONTAINS BIOGRAPHIC INFORMATION FOR STUDENTS WITH TRANSCRIPT COURSE DATA TRANSFERRED IN ELECTRONICALLY.
Name
STUDENT IDENTIFICATION NUMBER
Description
A NINE CHARACTER ELEMENT UNIQUELY IDENTIFYING A STUDENT/EMPLOYEE.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
DATE OF BIRTH
Description
THE DATE ON WHICH THE INDIVIDUAL(STUDENT, EMPLOYEE, FINANCIAL AID APPLICANT) WAS BORN.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR BIRTH_DATE
Description
SQL FORMATTED DATE FOR BIRTH_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
HIGH SCHOOL ATTENDED
Description
DESIGNATES THE HIGH SCHOOL LAST ATTENDED BY THE STUDENT.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
PREVIOUS NAME
Description
ACCOMMODATES A PREVIOUSLY USED NAME.
Type
NVARCHAR(12)
Variable length string of up to 12 characters.
Name
MAILING ADDRESS: CITY
Description
THE STUDENT'S MAILING ADDRESS: CITY.
Type
NVARCHAR(16)
Variable length string of up to 16 characters.
Name
STUDENT NAME
Description
THE STUDENT'S NAME.
Type
NVARCHAR(22)
Variable length string of up to 22 characters.
Name
MAILING ADDRESS: STATE
Description
THE STUDENT'S MAILING ADDRESS: STATE
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
MAILING ADDRESS: STREET
Description
THE STUDENT'S MAILING ADDRESS: STREET.
Type
NVARCHAR(24)
Variable length string of up to 24 characters.
Name
MAILING ADDRESS: ZIP CODE
Description
THE STUDENT'S MAILING ADDRESS: ZIP CODE.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
SOCIAL SECURITY NUMBER
Description
A STUDENT'SSOCIAL SECURITY NUMBER.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
TRANSCRIPT COURSE SUBSTITUTION DETAIL–CONTAINS COURSE SUBSTITUTION INFORMATION USED IN THE DEGREE AUDIT EVALUATION PROCESS.
Name
STUDENT IDENTIFICATION NUMBER
Description
A NINE CHARACTER ELEMENT UNIQUELY IDENTIFYING A STUDENT/EMPLOYEE.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
COURSE ID
Description
THE COMBINATION OF DIVISION/DEPARTMENT (DIVDEPT) AND COURSE NUMBER (COURSE_NUM) UNIQUELY IDENTIFYING A SPECIFIC COURSE.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
SUBSTITUTE COURSE_ID
Description
SUBSTITUTE COURSE ID USED IN THE DEGREE AUDIT EVALUATION PROCESS.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
YEAR/QUARTER
Description
A THREE-POSITION ACADEMIC YEAR (I.E., 1984-85= 845) FOLLOWED BY THE QUARTER CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
EDUCATIONAL PROGRAM CODE
Description
ACCOMMODATES THE 3-DIGIT PROGRAM CODE, THE 4-DIGIT HEGIS CODE, OR AN ALPHA OR NUMERIC CODE OF THE USER'S CHOICE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: RID
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
Description
ARRAY MEMBER. SEE: RID
Type
NVARCHAR(5)
Variable length string of up to 5 characters.
Name
Description
ARRAY MEMBER. SEE: RID
Type
NVARCHAR(1)
Variable length string of up to 1 characters.
TRANSFER_IN TRANSCRIPT COURSES–CONTAINS ACCEPTED TRANSFER-IN TRANSCRIP COURSE DATA THAT HAS BEEN TRANSLATED AND REVIEWED BY AN EVALUATOR.
Name
STUDENT IDENTIFICATION NUMBER
Description
A NINE CHARACTER ELEMENT UNIQUELY IDENTIFYING A STUDENT/EMPLOYEE.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
TRANSFER FROM COLLEGE
Description
THE COLLEGE FROM WHICH TRANSCRIPT COURSE DATA WAS RECEIVED.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
YEAR/QUARTER
Description
A THREE-POSITION ACADEMIC YEAR (I.E., 1984-85= 845) FOLLOWED BY THE QUARTER CODE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
COURSE ID
Description
THE COMBINATION OF DIVISION/DEPARTMENT (DIVDEPT) AND COURSE NUMBER (COURSE_NUM) UNIQUELY IDENTIFYING A SPECIFIC COURSE.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
CREDIT
Description
THE TRANSCRIPT CREDIT VALUE OF THE COURSE OR, FOR A VARIABLE CREDIT CLASS, THE DEFAULT CREDIT VALUE.
Type
NUMERIC(4,1)
Number of length 4 including 1 positions after the decimal.
Name
DECIMAL GRADE
Description
DECIMAL GRADE.
Type
NUMERIC(3,1)
Number of length 3 including 1 positions after the decimal.
Name
GRADE
Description
THE GRADE GIVEN A STUDENT FOR A SPECIFIC CLASS. THE FIRST POSITION ACCOMMODATES THE GRADE SYMBOL THE SECOND POSITION IS RESERVED FOR FUTURE USE.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
COURSE EVALUATION CODE
Description
A CODE ASSOCIATED WITH TRANSFER-IN COURSES THAT MAY BE DEFINED AND ENTERED BY THE USER (DEFAULTS TO "TR"). THIS CODE WILL BE PRINTED ON THE DEGREE AUDIT REPORT.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
TRANSFER COURSE EVALUATION FILE–CONTAINS TRANSCRIPT COURSE DATA TRANSFERRED FROM ANOTHER COLLEGE AND PROPOSED COURSE DATA TRANS- LATIONS. TRANSACTIONS REMAIN IN THIS FILE UNTIL REVIEWED AND ACCEPTED BY AN EVALUATOR.
Name
STUDENT IDENTIFICATION NUMBER
Description
A NINE CHARACTER ELEMENT UNIQUELY IDENTIFYING A STUDENT/EMPLOYEE.
Type
NVARCHAR(9)
Variable length string of up to 9 characters.
Name
COURSE TITLE
Description
THE DESCRIPTIVE TITLE OF A COURSE SECTION.
Type
NVARCHAR(24)
Variable length string of up to 24 characters.
Name
TRANSFER FROM COURSE_ID
Description
THE COURSE ID (COMBINATION OF DEPARTMENT/DIVISION AND COURSE NUMBER) ASSIGNED BY THE COLLEGE THE STUDENT IS TRANSFERRING FROM.
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
TRANSFER FROM CREDIT
Description
THE CREDITS GIVEN BY THE COLLEGE THE STUDENT IS TRANSFERRING FROM.
Type
NUMERIC(4,1)
Number of length 4 including 1 positions after the decimal.
Name
TRANSFER FROM DECIMAL GRADE
Description
THE DECIMAL GRADE GIVEN BY THE COLLEGE THE STUDENT IS TRANSFERRING FROM.
Type
NUMERIC(3,1)
Number of length 3 including 1 positions after the decimal.
Name
TRANSFER FROM GRADE
Description
THE GRADE GIVEN BY THE COLLEGE A STUDENT IS TRANSFERRING FROM.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
TRANSFER FROM YEAR/QUARTER
Description
THE YEAR/QUARTER ASSOCIATED WITH A TRANSFER COURSE.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
REVISION DATE
Description
THE DATE ON WHICH AN ENTRY HAS BEEN MODIFIED, ADDED, OR DELETED.
Type
NVARCHAR(6)
Variable length string of up to 6 characters.
Name
SQL FOR RVSN_DATE
Description
SQL FORMATTED DATE FOR RVSN_DATE
Type
DATE
Native SQL Date data type that can hold dates from 01-01-0001 through 12-31-9999.
Name
TRANSLATION TO COURSE ID
Description
THE COURSE ID (COMIBINATION OF DEPARTMENT/DIVISION AND COURSE NUMBER).
Type
NVARCHAR(10)
Variable length string of up to 10 characters.
Name
TRANSFER TO CREDIT
Description
THE CREDIT TRANSLATION FOR INCOMING TRANSFER COURSES.
Type
NUMERIC(4,1)
Number of length 4 including 1 positions after the decimal.
Name
TRANSLATION TO DECIMAL GRADE
Description
THE DECIMAL GRADE TRANSLATION FOR INCOMING TRANSFER COURSES.
Type
NUMERIC(3,1)
Number of length 3 including 1 positions after the decimal.
Name
TRANSFER TO GRADE
Description
THE GRADE TRANSLATION FOR INCOMING TRANSFER COURSES.
Type
NVARCHAR(2)
Variable length string of up to 2 characters.
Name
TRANSFER TO YEAR/QUARTER
Description
TRANFER TO YEAR/QUARTER.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Name
TRANSFER FROM COLLEGE
Description
THE COLLEGE FROM WHICH TRANSCRIPT COURSE DATA WAS RECEIVED.
Type
NVARCHAR(4)
Variable length string of up to 4 characters.
Values